The Kirkgate Centre
Charity number 1124408
A company limited by guarantee number 06533778
Annual Report and Financial Statements
for the year ended 31 March 2021
Group's logo
The Kirkgate Centre
Annual Report and Financial Statements for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the accounts | 9 to 14 |
Prepared by West Yorkshire Community Accounting Service
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The Kirkgate Centre
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
| The trustees during the financial year and up to and including the date the report was approved were: | The trustees during the financial year and up to and including the date the report was approved were: | The trustees during the financial year and up to and including the date the report was approved were: |
|---|---|---|
| Name | Position | Dates |
| Jennifer Brooks | Chair | |
| Cathryn Chrimes | Treasurer | Appointed 27 October 2020 |
| Ann West | ||
| Brenda Brown | Resigned 25 November 2020 | |
| Parvez Iqbal | Resigned 20 April 2021 | |
| Matthew Bradshaw | Appointed 20 April 2021 | |
| Emma Findlay | Appointed 20 April 2021 | |
| Michael Grady | Appointed 20 April 2021 | |
| John Henkel | Appointed 20 April 2021 | |
| Maya Metheven | Appointed 29 September 202 | |
| Becky Phillips | Appointed 20 April 2021 | |
| Nathan Tanswell | Appointed 20 April 2021 | |
| Paul Barrett | Secretary | Resigned 1 August 2020 |
| Charity number | 1124408 | Registered in England and W |
| Company number | 06533778 | Registered in England and W |
| Registered and principal address | Bankers | |
| 39A Kirkgate | Unity Trust Bank | |
| Shipley | Nine Brindleyplace | |
| West Yorkshire BD18 3EH | Birmingham B1 2HB |
Resigned 25 November 2020 Resigned 20 April 2021 Appointed 20 April 2021 Appointed 20 April 2021 Appointed 20 April 2021 Appointed 20 April 2021 Appointed 29 September 2020 Appointed 20 April 2021 Appointed 20 April 2021
Registered in England and Wales Registered in England and Wales
Independent examiner
Rhys North ACA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 13th March 2008. It is governed by a memorandum and articles of association, as amended by special resolution on 21st October 2009. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
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The Kirkgate Centre
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities
The charity's objects
To further or benefit the residents of Shipley, Bradford and surrounding areas, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interests of social welfare for recreation or leisure time occupation with the objective of improving the conditions of life for the residents.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and social welfare.
Achievements and performance
The Kirkgate Centre started to begin to open its doors at the beginning of the new financial year, with over 25 groups returning at present. We are confident after talking to centre users that the majority of people will be returning when the full easing is in place. This has resulted in a start of our rental income.
The Bar that acted historically as an additional revenue stream will begin when the guidelines allow and historical events have already pencilled in dates. We are confident that the bar will again become a useful income generator.
The café was closed as a result of the pandemic. We are hopefully that this could be re-opened in the latter part of 2021.
We continue to be on holiday rent with BMDC due to progressing the Community Asset Transfer which is helping greatly.
We are currently working on a Transformational project that consists of a community consultation to identify changing needs of the community to allow us to adapt our services, to implement business and marketing strategies to reach those who don’t know the centre and to look at our income diversification to try and be less grant reliant. This work will continue until the end of 2021 and will help the future of the centre.
We are working meticulously concerning our financial reports. This includes preparing and reviewing monthly cash flows, monitoring usage of rooms and taking advice from external advisors in order to identify any issues that may require attention.
There is now a strong team of Trustees with working groups established so that specific areas of the charity can have more strategic planning and development.
If there was another lock down during the next 12 months, the centre would adapt in the way we did in 2020 and take the centre outside and supporting those in need. The main grant funders have been completely flexible and we are in a strong position with our reserves to continue.
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The Kirkgate Centre
Trustees' report (continued) for the year ended 31 March 2021
Financial review
The net income for the year was £59,904, including net income of £586 on unrestricted funds and net income of £59,318 on restricted funds after transfers.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £151,835.
The trustees aim to maintain sufficient reserve funds to cover between 6 and 9 months budgeted running costs. Reserves are maintained in order to provide resilience to the charity whilst also enabling its smooth running. This equates to between £91,300 and £137,000 based on budgeted expenditure for the coming year.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.
There will always be a concern if we have to close our doors again for a long period of time; if this was to happen our reserves would allow the charity to remain open for the next 12 months.
Funds held as custodian trustee on behalf of others
Funds totalling £166 were held on behalf of Shipley Bread Group. These are not included in the accounts and there was no income or expenditure concerning these monies in the year ending 31 March 2021.
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The Kirkgate Centre
Trustees' report (continued) for the year ended 31 March 2021
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 14/12/2021
Cathryn Chrimes (Trustee)
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The Kirkgate Centre
Independent examiner's report to the trustees of The Kirkgate Centre
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 7 to 14.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
-
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
15/12/2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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The Kirkgate Centre Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 16,784 Room hire and service charges 4,610 Client contributions 453 Bar and cafe takings 2,765 Project and other income 133 Bank Interest 52 Total income 24,797 Expenditure on: Salaries, NI and Pension (3) 11,524 Payroll costs 1,886 Staff travel and expenses 135 Staff training 120 Volunteer expenses and training 44 Rent and rates - Utilities - Phone, postage and internet 950 Stationery, and photocopying 1,052 Advertising and publicity - Publications, subscriptions and licences 1,840 Other expenditure 12 Independent examination 960 Maintenance 2,728 Insurance 233 Centre events and outings - Bar and cafe costs 1,970 Governance and consultancy costs 3,070 Project expenditure 2,536 Bad Debts 1,362 Depreciation 1,539 Total expenditure 31,961 Net income / (expenditure) (7,164) Transfers between funds 7,750 Net movement in funds 586 Fund balances brought forward 153,238 Fund balances carried forward (4) 153,824 |
2021 Restricted funds £ 151,069 - - - - - 151,069 66,666 - - - 701 - 636 - - - - - - 4,271 1,140 - - 523 10,064 - - 84,001 67,068 (7,750) 59,318 36,662 95,980 |
2021 Total funds £ 167,853 4,610 453 2,765 133 52 175,866 78,190 1,886 135 120 745 - 636 950 1,052 - 1,840 12 960 6,999 1,373 - 1,970 3,593 12,600 1,362 1,539 115,962 59,904 - 59,904 189,900 249,804 |
2020 Total funds £ 132,415 26,906 3,980 51,538 7,397 209 222,445 111,401 1,458 189 971 1,769 21,424 4,886 919 1,314 89 2,333 1,161 960 6,469 1,802 7 26,461 704 15,568 135 4,784 204,804 17,641 - 17,641 172,259 189,900 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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The Kirkgate Centre
Balance sheet
| as at 31 March 2021 2021 Unrestricted £ Fixed assets Tangible assets (5) 1,989 Total fixed assets 1,989 Current assets Debtors and prepayments (6) 1,963 Cash at bank and in hand (7) 150,832 Total current assets 152,795 Current liabilities: amounts falling due within one year Creditors and accruals (8) 960 Total current liabilities 960 Net current assets / (liabilities) 151,835 Total assets less current liabilities 153,824 Net assets 153,824 Funds Unrestricted funds 153,824 Restricted funds - Total funds 153,824 |
2021 Restricted £ - - 130 95,850 95,980 - - 95,980 95,980 95,980 - 95,980 95,980 |
2021 Total £ 1,989 1,989 2,093 246,682 248,775 960 960 247,815 249,804 249,804 153,824 95,980 249,804 |
2020 Total £ 2,414 2,414 6,469 183,122 189,591 2,105 2,105 187,486 189,900 189,900 153,238 36,662 189,900 |
|---|---|---|---|
For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 14/12/2021
Cathryn Chrimes (Trustee)
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The Kirkgate Centre
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: over 4 years Fixtures and fittings: over 5 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
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The Kirkgate Centre
Notes to the accounts continued
for the year ended 31 March 2021
1 Accounting policies (continued)
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Leases
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if
| 2 Grants and donations Bradford VCS ABCD Bradford Metropolitan District Council (BMDC) Cycling Club HMRC Job Retention Scheme (JRS) National Lottery Community Fund Power to Change School of Social Entrepreneurs Shipley Town Council Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2021 Unrestricted funds £ - 14,000 - - - - - - 2,784 16,784 |
2021 Restricted funds £ 1,000 31,019 1,336 18,666 68,965 20,000 9,083 1,000 - 151,069 |
2021 Total funds £ 1,000 45,019 1,336 18,666 68,965 20,000 9,083 1,000 2,784 167,853 2021 £ 76,872 4,128 (4,000) 1,190 78,190 |
2020 Total funds £ - 26,449 - 458 103,535 - - - 1,973 132,415 2020 £ 106,245 6,372 (3,000) 1,784 111,401 |
|---|---|---|---|---|
The average number employees during the year was 6.5, being an average of 3.4 full time equivalent (2019: 8.4, 4.7 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2021 | 2020 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 1,190 | 1,784 |
| Amount of any contributions outstanding at the year end | - | - |
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The Kirkgate Centre
Notes to the accounts continued
for the year ended 31 March 2021
| 4 Restricted funds Bradford VCS ABCD BMDC- Buildings BMDC- Covid building BMDC - Floating Support BMDC - Meet and Eat BMDC - Soup and Social BMDC - Table Tennis HMRC JRS Cycling Club Kirkgate Projects Lotto Families Older Bolder Transformation Fund Power to Change School of Social Entrepreneurs Shipley Town Council |
Balance b/f £ - - - - 207 181 330 - - 6,597 24,803 4,544 - - - - 36,662 |
Incoming £ 1,000 4,547 500 7,598 7,366 6,608 - 18,666 1,336 - 68,965 - 4,400 20,000 9,083 1,000 151,069 |
Outgoing £ - 4,547 500 6,553 4,849 6,608 - 18,666 - 109 40,646 - 448 - 75 1,000 84,001 |
Transfers £ - - (1,045) (2,160) - - - - (4,545) - - - - - (7,750) |
Balance c/f £ 1,000 - - - 564 181 330 - 1,336 6,488 48,577 4,544 3,952 20,000 9,008 - 95,980 |
|---|---|---|---|---|---|
Fund name
Bradford VCS ABCD BMDC- Buildings BMDC- Covid building BMDC - Floating Support
BMDC - Meet and Eat
BMDC - Soup and Social
BMDC - Table Tennis HMRC JRS Cycling Club Kirkgate Projects Lotto Families
Older Bolder Transformation Fund Power to Change
School of Social Entrepreneurs Shipley Town Council
Purpose of restriction
To purchase tables for groups. To support the running of the centre. To assist with Covid-19 measures.
To support activities and running costs. Transfers represent a contribution to room hire and administration costs.
To support Meet & Eat - a social where over 50's meet and cook together. Transfers relate to capitalised equipment and a contribution to overhead premises, administration and management costs.
To support Soup & Social - where over 50's make soup and socialise over afternoon tea.
To purchase table tennis equipment.
To enable employee retention in periods of lockdown and reduced activity. To support confidence in biking and set up both children and adult groups. To support project work and activities within the Kirkgate Centre. For reaching children and families in the community. Transfers represent a contribution to room hire, overhead premises, administration and management costs.
Activities and projects for older people.
For consultancy work in business support and marketing.
Transformation project to review systems in the centre via community consultation.
Support of café as well as financial systems and training. Covid-19 support through groups.
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The Kirkgate Centre
Notes to the accounts continued
for the year ended 31 March 2021
| 5 6 7 **8 ** |
Tangible assets Cost At 1 April 2020 Additions At 31 March 2021 Depreciation At 1 April 2020 Charge for year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 Debtors and prepayments Debtors Prepayments Cash at bank and in hand Cash at bank Cash in hand Monies held at Bradford CPA Undeposited funds Creditors and accruals Creditors Accruals |
£ 24,422 - 24,422 23,522 450 23,972 450 900 Equipment |
£ 36,382 1,114 37,496 34,868 1,089 35,957 1,539 1,514 2021 £ 130 1,963 2,093 2021 £ 242,941 492 3,137 112 246,682 2021 £ - 960 960 Fixtures & Fittings |
Total £ 60,804 1,114 61,918 58,390 1,539 59,929 1,989 2,414 2020 £ 5,367 1,102 6,469 2020 £ 153,768 456 28,816 82 183,122 2020 £ 1,145 960 2,105 |
|---|---|---|---|---|
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The Kirkgate Centre
Notes to the accounts continued for the year ended 31 March 2021
9 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The key management personnel of the charity include the trustees and Centre Manager. The total employee benefits received by the Centre Manager were £31,427 (previous year: £32,535).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
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The Kirkgate Centre
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
| 2021 2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 16,784 1,973 Room hire and service charges 4,610 26,906 Client contributions 453 58 Bar and cafe takings 2,765 51,538 Project and other income 133 3,844 Bank Interest 52 209 Total income 24,797 84,528 Expenditure Salaries, NI and Pension 11,524 30,894 Payroll costs 1,886 1,458 Staff travel and expenses 135 102 Staff training 120 30 Volunteer expenses and training 44 431 Rent and rates - 16,877 Utilities - 4,886 Phone, postage and internet 950 919 Stationery, and photocopying 1,052 1,314 Advertising and publicity - - Publications, subscriptions & licences 1,840 2,333 Other expenditure 12 1,155 Independent examination 960 960 Maintenance 2,728 6,409 Insurance 233 1,802 Centre events and outings - 7 Bar and cafe costs 1,970 26,425 Governance and consultancy costs 3,070 704 Project expenditure 2,536 2,466 Bad Debts 1,362 135 Depreciation 1,539 4,784 Total expenditure 31,961 104,091 Net income / (expenditure) (7,164) (19,563) Transfers between funds 7,750 16,558 Net movement in funds 586 (3,005) Fund balances brought forward 153,238 156,243 Fund balances carried forward 153,824 153,238 |
2021 Restricted funds £ 151,069 - - - - - 151,069 66,666 - - - 701 - 636 - - - - - - 4,271 1,140 - - 523 10,064 - - 84,001 67,068 (7,750) 59,318 36,662 95,980 |
2020 Restricted funds £ 130,442 - 3,922 - 3,553 - 137,917 80,507 - 87 941 1,338 4,547 - - - 89 - 6 - 60 - - 36 - 13,102 - - 100,713 37,204 (16,558) 20,646 16,016 36,662 |
2021 Total funds £ 167,853 4,610 453 2,765 133 52 175,866 78,190 1,886 135 120 745 - 636 950 1,052 - 1,840 12 960 6,999 1,373 - 1,970 3,593 12,600 1,362 1,539 115,962 59,904 - 59,904 189,900 249,804 |
2020 Total funds £ 132,415 26,906 3,980 51,538 7,397 209 222,445 111,401 1,458 189 971 1,769 21,424 4,886 919 1,314 89 2,333 1,161 960 6,469 1,802 7 26,461 704 15,568 135 4,784 204,804 17,641 - 17,641 172,259 189,900 |
|---|---|---|---|---|
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