## The Kirkgate Centre
Charity number 1124408
A company limited by guarantee number 06533778
## Annual Report and Financial Statements
for the year ended 31 March 2021
_Group's logo_
The Kirkgate Centre
Annual Report and Financial Statements for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 to 14|
## **Prepared by West Yorkshire Community Accounting Service**
1
## The Kirkgate Centre
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
|The trustees during the financial year and up to and including the date the report was approved were:|The trustees during the financial year and up to and including the date the report was approved were:|The trustees during the financial year and up to and including the date the report was approved were:|
|---|---|---|
|**Name**|**Position**|**Dates**|
|Jennifer Brooks|Chair||
|Cathryn Chrimes|Treasurer|Appointed 27 October 2020|
|Ann West|||
|Brenda Brown||Resigned 25 November 2020|
|Parvez Iqbal||Resigned 20 April 2021|
|Matthew Bradshaw||Appointed 20 April 2021|
|Emma Findlay||Appointed 20 April 2021|
|Michael Grady||Appointed 20 April 2021|
|John Henkel||Appointed 20 April 2021|
|Maya Metheven||Appointed 29 September 202|
|Becky Phillips||Appointed 20 April 2021|
|Nathan Tanswell||Appointed 20 April 2021|
|Paul Barrett|Secretary|Resigned 1 August 2020|
|**Charity number**|1124408|Registered in England and W|
|**Company number**|06533778|Registered in England and W|
|**Registered and principal address**|**Bankers**||
|39A Kirkgate|Unity Trust Bank||
|Shipley|Nine Brindleyplace||
|West Yorkshire BD18 3EH|Birmingham B1 2HB||
Resigned 25 November 2020 Resigned 20 April 2021 Appointed 20 April 2021 Appointed 20 April 2021 Appointed 20 April 2021 Appointed 20 April 2021 Appointed 29 September 2020 Appointed 20 April 2021 Appointed 20 April 2021
Registered in England and Wales Registered in England and Wales
## **Independent examiner**
Rhys North ACA **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 13th March 2008. It is governed by a memorandum and articles of association, as amended by special resolution on 21st October 2009. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
2
## The Kirkgate Centre
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **The charity's objects**
To further or benefit the residents of Shipley, Bradford and surrounding areas, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interests of social welfare for recreation or leisure time occupation with the objective of improving the conditions of life for the residents.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and social welfare.
## **Achievements and performance**
The Kirkgate Centre started to begin to open its doors at the beginning of the new financial year, with over 25 groups returning at present. We are confident after talking to centre users that the majority of people will be returning when the full easing is in place. This has resulted in a start of our rental income.
The Bar that acted historically as an additional revenue stream will begin when the guidelines allow and historical events have already pencilled in dates. We are confident that the bar will again become a useful income generator.
The café was closed as a result of the pandemic. We are hopefully that this could be re-opened in the latter part of 2021.
We continue to be on holiday rent with BMDC due to progressing the Community Asset Transfer which is helping greatly.
We are currently working on a Transformational project that consists of a community consultation to identify changing needs of the community to allow us to adapt our services, to implement business and marketing strategies to reach those who don’t know the centre and to look at our income diversification to try and be less grant reliant. This work will continue until the end of 2021 and will help the future of the centre.
We are working meticulously concerning our financial reports. This includes preparing and reviewing monthly cash flows, monitoring usage of rooms and taking advice from external advisors in order to identify any issues that may require attention.
There is now a strong team of Trustees with working groups established so that specific areas of the charity can have more strategic planning and development.
If there was another lock down during the next 12 months, the centre would adapt in the way we did in 2020 and take the centre outside and supporting those in need. The main grant funders have been completely flexible and we are in a strong position with our reserves to continue.
3
## The Kirkgate Centre
## Trustees' report (continued) for the year ended 31 March 2021
## **Financial review**
The net income for the year was £59,904, including net income of £586 on unrestricted funds and net income of £59,318 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £151,835.
The trustees aim to maintain sufficient reserve funds to cover between 6 and 9 months budgeted running costs. Reserves are maintained in order to provide resilience to the charity whilst also enabling its smooth running. This equates to between £91,300 and £137,000 based on budgeted expenditure for the coming year.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.
There will always be a concern if we have to close our doors again for a long period of time; if this was to happen our reserves would allow the charity to remain open for the next 12 months.
## **Funds held as custodian trustee on behalf of others**
Funds totalling £166 were held on behalf of Shipley Bread Group. These are not included in the accounts and there was no income or expenditure concerning these monies in the year ending 31 March 2021.
4
## The Kirkgate Centre
## Trustees' report (continued) for the year ended 31 March 2021
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 14/12/2021
Cathryn Chrimes (Trustee)
5
## The Kirkgate Centre
## Independent examiner's report to the trustees of The Kirkgate Centre
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 7 to 14.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
15/12/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## The Kirkgate Centre Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
16,784
Room hire and service charges
4,610
Client contributions
453
Bar and cafe takings
2,765
Project and other income
133
Bank Interest
52
**Total income**
24,797
**Expenditure on:**
Salaries, NI and Pension
(3)
11,524
Payroll costs
1,886
Staff travel and expenses
135
Staff training
120
Volunteer expenses and training
44
Rent and rates
-
Utilities
-
Phone, postage and internet
950
Stationery, and photocopying
1,052
Advertising and publicity
-
Publications, subscriptions and licences
1,840
Other expenditure
12
Independent examination
960
Maintenance
2,728
Insurance
233
Centre events and outings
-
Bar and cafe costs
1,970
Governance and consultancy costs
3,070
Project expenditure
2,536
Bad Debts
1,362
Depreciation
1,539
**Total expenditure**
31,961
**Net income / (expenditure)**
(7,164)
**Transfers between funds**
7,750
**Net movement in funds**
586
**Fund balances brought forward**
153,238
**Fund balances carried forward**
(4)
153,824|2021
Restricted
funds
£
151,069
-
-
-
-
-
151,069
66,666
-
-
-
701
-
636
-
-
-
-
-
-
4,271
1,140
-
-
523
10,064
-
-
84,001
67,068
(7,750)
59,318
36,662
95,980|2021
Total
funds
£
167,853
4,610
453
2,765
133
52
175,866
78,190
1,886
135
120
745
-
636
950
1,052
-
1,840
12
960
6,999
1,373
-
1,970
3,593
12,600
1,362
1,539
115,962
59,904
-
59,904
189,900
249,804|2020
Total
funds
£
132,415
26,906
3,980
51,538
7,397
209
222,445
111,401
1,458
189
971
1,769
21,424
4,886
919
1,314
89
2,333
1,161
960
6,469
1,802
7
26,461
704
15,568
135
4,784
204,804
17,641
-
17,641
172,259
189,900|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
## The Kirkgate Centre
## Balance sheet
|as at 31 March 2021
2021
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
1,989
**Total fixed assets**
1,989
**Current assets**
Debtors and prepayments
(6)
1,963
Cash at bank and in hand
(7)
150,832
**Total current assets**
152,795
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
960
**Total current liabilities**
960
**Net current assets / (liabilities)**
151,835
**Total assets less current liabilities**
153,824
**Net assets**
153,824
**Funds**
Unrestricted funds
153,824
Restricted funds
-
**Total funds**
153,824|2021
Restricted
£
-
-
130
95,850
95,980
-
-
95,980
95,980
95,980
-
95,980
95,980|2021
Total
£
1,989
1,989
2,093
246,682
248,775
960
960
247,815
249,804
249,804
153,824
95,980
249,804|2020
Total
£
2,414
2,414
6,469
183,122
189,591
2,105
2,105
187,486
189,900
189,900
153,238
36,662
189,900|
|---|---|---|---|
For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 14/12/2021
Cathryn Chrimes (Trustee)
8
## The Kirkgate Centre
## Notes to the accounts
## for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: over 4 years Fixtures and fittings: over 5 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
9
## The Kirkgate Centre
## Notes to the accounts continued
for the year ended 31 March 2021
## **1 Accounting policies (continued)**
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Leases**
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if
|**2 Grants and donations**
Bradford VCS ABCD
Bradford Metropolitan District Council (BMDC)
Cycling Club
HMRC Job Retention Scheme (JRS)
National Lottery Community Fund
Power to Change
School of Social Entrepreneurs
Shipley Town Council
Donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
Unrestricted
funds
£
-
14,000
-
-
-
-
-
-
2,784
16,784|2021
Restricted
funds
£
1,000
31,019
1,336
18,666
68,965
20,000
9,083
1,000
-
151,069|2021
Total
funds
£
1,000
45,019
1,336
18,666
68,965
20,000
9,083
1,000
2,784
167,853
2021
£
76,872
4,128
(4,000)
1,190
78,190|2020
Total
funds
£
-
26,449
-
458
103,535
-
-
-
1,973
132,415
2020
£
106,245
6,372
(3,000)
1,784
111,401|
|---|---|---|---|---|
The average number employees during the year was 6.5, being an average of 3.4 full time equivalent (2019: 8.4, 4.7 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2021|2020|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|1,190|1,784|
|Amount of any contributions outstanding at the year end|-|-|
10
## The Kirkgate Centre
## Notes to the accounts continued
## for the year ended 31 March 2021
|**4 Restricted funds**
Bradford VCS ABCD
BMDC- Buildings
BMDC- Covid building
BMDC - Floating Support
BMDC - Meet and Eat
BMDC - Soup and Social
BMDC - Table Tennis
HMRC JRS
Cycling Club
Kirkgate Projects
Lotto Families
Older Bolder
Transformation Fund
Power to Change
School of Social Entrepreneurs
Shipley Town Council|Balance b/f
£
-
-
-
-
207
181
330
-
-
6,597
24,803
4,544
-
-
-
-
36,662|Incoming
£
1,000
4,547
500
7,598
7,366
6,608
-
18,666
1,336
-
68,965
-
4,400
20,000
9,083
1,000
151,069|Outgoing
£
-
4,547
500
6,553
4,849
6,608
-
18,666
-
109
40,646
-
448
-
75
1,000
84,001|Transfers
£
-
-
(1,045)
(2,160)
-
-
-
-
(4,545)
-
-
-
-
-
(7,750)|Balance c/f
£
1,000
-
-
-
564
181
330
-
1,336
6,488
48,577
4,544
3,952
20,000
9,008
-
95,980|
|---|---|---|---|---|---|
## **Fund name**
Bradford VCS ABCD BMDC- Buildings BMDC- Covid building BMDC - Floating Support
BMDC - Meet and Eat
BMDC - Soup and Social
BMDC - Table Tennis HMRC JRS Cycling Club Kirkgate Projects Lotto Families
Older Bolder Transformation Fund Power to Change
School of Social Entrepreneurs Shipley Town Council
## **Purpose of restriction**
To purchase tables for groups. To support the running of the centre. To assist with Covid-19 measures.
To support activities and running costs. Transfers represent a contribution to room hire and administration costs.
To support Meet & Eat - a social where over 50's meet and cook together. Transfers relate to capitalised equipment and a contribution to overhead premises, administration and management costs.
To support Soup & Social - where over 50's make soup and socialise over afternoon tea.
To purchase table tennis equipment.
To enable employee retention in periods of lockdown and reduced activity. To support confidence in biking and set up both children and adult groups. To support project work and activities within the Kirkgate Centre. For reaching children and families in the community. Transfers represent a contribution to room hire, overhead premises, administration and management costs.
Activities and projects for older people.
For consultancy work in business support and marketing.
Transformation project to review systems in the centre via community consultation.
Support of café as well as financial systems and training. Covid-19 support through groups.
11
## The Kirkgate Centre
## Notes to the accounts continued
## for the year ended 31 March 2021
|**5 **
**6 **
**7 **
**8 **|**Tangible assets**
**Cost**
At 1 April 2020
Additions
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for year
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020
**Debtors and prepayments**
Debtors
Prepayments
**Cash at bank and in hand**
Cash at bank
Cash in hand
Monies held at Bradford CPA
Undeposited funds
**Creditors and accruals**
Creditors
Accruals|£
24,422
-
24,422
23,522
450
23,972
450
900
Equipment|£
36,382
1,114
37,496
34,868
1,089
35,957
1,539
1,514
2021
£
130
1,963
2,093
2021
£
242,941
492
3,137
112
246,682
2021
£
-
960
960
Fixtures &
Fittings|Total
£
60,804
1,114
61,918
58,390
1,539
59,929
1,989
2,414
2020
£
5,367
1,102
6,469
2020
£
153,768
456
28,816
82
183,122
2020
£
1,145
960
2,105|
|---|---|---|---|---|
12
## The Kirkgate Centre
Notes to the accounts continued for the year ended 31 March 2021
## **9 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The key management personnel of the charity include the trustees and Centre Manager. The total employee benefits received by the Centre Manager were £31,427 (previous year: £32,535).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
13
## The Kirkgate Centre
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
|2021
2020
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
16,784
1,973
Room hire and service charges
4,610
26,906
Client contributions
453
58
Bar and cafe takings
2,765
51,538
Project and other income
133
3,844
Bank Interest
52
209
**Total income**
24,797
84,528
**Expenditure**
Salaries, NI and Pension
11,524
30,894
Payroll costs
1,886
1,458
Staff travel and expenses
135
102
Staff training
120
30
Volunteer expenses and training
44
431
Rent and rates
-
16,877
Utilities
-
4,886
Phone, postage and internet
950
919
Stationery, and photocopying
1,052
1,314
Advertising and publicity
-
-
Publications, subscriptions & licences
1,840
2,333
Other expenditure
12
1,155
Independent examination
960
960
Maintenance
2,728
6,409
Insurance
233
1,802
Centre events and outings
-
7
Bar and cafe costs
1,970
26,425
Governance and consultancy costs
3,070
704
Project expenditure
2,536
2,466
Bad Debts
1,362
135
Depreciation
1,539
4,784
**Total expenditure**
31,961
104,091
**Net income / (expenditure)**
(7,164)
(19,563)
**Transfers between funds**
7,750
16,558
**Net movement in funds**
586
(3,005)
**Fund balances brought forward**
153,238
156,243
**Fund balances carried forward**
153,824
153,238|2021
Restricted
funds
£
151,069
-
-
-
-
-
151,069
66,666
-
-
-
701
-
636
-
-
-
-
-
-
4,271
1,140
-
-
523
10,064
-
-
84,001
67,068
(7,750)
59,318
36,662
95,980|2020
Restricted
funds
£
130,442
-
3,922
-
3,553
-
137,917
80,507
-
87
941
1,338
4,547
-
-
-
89
-
6
-
60
-
-
36
-
13,102
-
-
100,713
37,204
(16,558)
20,646
16,016
36,662|2021
Total
funds
£
167,853
4,610
453
2,765
133
52
175,866
78,190
1,886
135
120
745
-
636
950
1,052
-
1,840
12
960
6,999
1,373
-
1,970
3,593
12,600
1,362
1,539
115,962
59,904
-
59,904
189,900
249,804|2020
Total
funds
£
132,415
26,906
3,980
51,538
7,397
209
222,445
111,401
1,458
189
971
1,769
21,424
4,886
919
1,314
89
2,333
1,161
960
6,469
1,802
7
26,461
704
15,568
135
4,784
204,804
17,641
-
17,641
172,259
189,900|
|---|---|---|---|---|
14