ST Classification-. UNMARKED Trustees. Annual Report for the period Period start dat6 | Period end dale 31 August From Section A Reference and administration details Charity name CHARLTON WITH CROPTHORNE PRE-SCHOOL Other names charity is known by Registered charlty number (if any) 1124403 Charfty's prfnclpal address THE OLD SCHOOL ROOM RYDEN LANE, CHARLTON PERSHORE Postcode WR10 3LQ Names of the charity trustees who manage the charlty Datès acted If notforwhole Trustee name Offi¢9 Ilf any) Name of lSOn (or body) •nlltl•d toa Int tru$te• fan Melissa Kate Ainsworth Kieran Bradley Hayfield Jennifer Deborah Ainsworth Steph Simms Amy Claire Fr8eman Chair Trustee Treasurer 3.11.22 to 21.3.23 Treasurer 21.3.23 to 1.9.23 Trustee Emily Anne Lee David Broomhall Rebecca Sutton Trustee Trustee Trustee Trustee 3.11.22 to 12.10.23 Vicky Morris Rebecca Williams 10 Trustee 12 Names of the trustees for the charlty, If any, (for example. any custodian trustees) Name Dates acted If not for whole ear TAR OCtor 2023
ST Classification.. UNMARKED Names and addresses of advisers (Optlonal infomiatlon) e of adviser Name Address Name of chief executive or names of senlor staff members (Optional infomiation} Section B Structure, overnance and mana ement Descrlptlon of the charity'5 trusts CONSTITUTION ADOPTED 10 DECEMBER 2002 AS AMENDED 12 MAY 2008 AND 7 OCTOBER 2010 Type of governing document lea. Ir1151 deed. conslilutionl How the charity is constituted g Inigi sr. c£imi?ar Unincorporated Charity with Trustees Trustee selection methods appointe.d by elected bvl Appointed at Annual AGM Addltlonal governance Issues (Oplional Infonnalion) You may choose to include additional information. where relevant, about: policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works: • relationship with any related trustees, consideration of major risks and the system and ProdureS to manag8 them. TAR O¢tober 2023
ST Classification.. UNMARKED Section C Objectives and activities The aims of the Pre-school are lo enhance the development and education of children prtmarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to lake responsibility for and to beccffle involved in the activities of such groups, ensuring that such groups offer opportunities for all ¢hil(Iren whatever their race, culiure, religion, means or abi1Sty. encouraglng the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area5. instigating and adhering to and furthèring the alms and objects of the Pre-school leamin alliance. Summary of the objects of the charity set out in its governlng document Pre-school has provided term time education and care facilities for children aged 24 We always publicise events such as the Christmas Fayre and Easter Duck Race to the local villages and always prove popular with the local community- We also support local events such as the Cropthorne Walkabout and Charlton Fayre by running stalls to entertain children and promote Pre-S¢hool to a wider audience. Pre-school have historically run the duck race at Charlton Fayre which is a very popular event! Summary of the maln activities undertaken for the publlc benèflt In relatlon to these objects (include within this section the statutory declaratlon that trustees have had regard to the guldance Issued by the Charlty Commlsslon on publlc benefit) We have cr)nlinued lo work with Cropthorne Firsl School, developing the Forest School and have the Reception and Year 1 dasses attend our Christmas Production and Easter Fayre. At the Old Schoolroom, we have supported the recent fundraising activities which have culminated in Ihe construction of an extension. We are also one of the key stakeholders involved in the next phase of improvements for the building and outside areas that have recently been carried out. We have worked closely with representatives from the Church to improve the garden area. We encourage the children to learn how to plant and raise vegetables and plants which adds colour and interest lo the Community garden around the church. We have also continued the model to have a fundraising cornmittee separate from the main trustees to encourage more panI81 support and ideaslevenls. The Trustees confim thal they have referred to the Charity Comrnission's guidance on public banefit when revi8wing the Charity's aims and objeclives, in planning future activities and recognising the needs of children and adults in the local area during the year. TAR Iklober 2023
ST Classification.. UNMARKED Addltlonal detalls of objectives and activities (Optional information) You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment., contribution made by volunteers. TAR October 2023
ST Classification.. UNMARKEO Section D Achievements and performance The Pre-school has continued to provide temi time education a1 care for 2 to 4-year-old children. Summary ofthe main a¢hlevements of the charity during the year We returned run preschool in September last year with a healthy number of children, which led to a busy and full preschool year! We had a new driveway ready for our return as the last phase of the hall building work was carried out. The ongoing works meant that we have had lo utilise a few other settings and our staff, children and parents have responded exceptionally well to our requests and changes of plans. It has given us all the opportunity to disVer the forest school area at school, and venture a little further to Bugs and Blossom, which is always a very welcomed trip. Vicky Morris continues to manage the setting, alongside working full time within the preschool. and has helped staff continue to deliver the high- quality childcare that our children are lucky enough to experience. The have been some staffing changes, with our old deputy Ruth's resignation meaning Nic stepped up as a temporary Deputy Manager whilst we appointed new staff, Gee and Emily worked extra hard and Rebecca Sutton volunteered at preschool to support through the transition. In February, we announced that Vicky wished to step down as manager, however you will notice that she is still here and leading the team strong due to Ge& taking on the role of Deputy Manager {congralulalions Geel! The fundraSsing and generosily of our pre school and village community has been outstanding, and we have seen amazing contributions. Fingers crossed for more brilliant fundraising ideas in the coming year! The fundraising team have been eXptionallY creative in what they have offered (Christmas Fayre, the annual duck ra, a family summer party), and we can only hope that our volunteers can ¢ontinue to support us and provide such amazing experiences for our families. We have also managed to extend these experiences beyond fundraising events and the Christmas press release trip to Smart Trees was a highlight - with beautiful pholos of some of our children on their website- a Christmas paty in Strawberry Fields, dancing wilh Holly (for most of the preschool year), pub quiz (for the adults). Easter bonnet parade and very wet duck race, and watching the big school in their Easter production. We also introduced our hot meals a few days a week and they have been a great success, and personally a huge and cost- effective time saverl Last year's AGM lacked bodies but we gained a great new committee for the year (Liss stayed on as chairperson, Rebecca stepped up to support as Vice Chair, Keiran joined as secretary, Steph as treasurer and Rebecca Williams, Emily, Amy and David joined as trustees}. We've had a successful year as a committee, often making decisions over email and zooming into meetings. which shows great commitment, so Ihank you to everyone on the committee that continue to support the preschool. We have seen our famili8s a(pt the changes within the preschool extremely well, and it goes without saying that it makes the jobs of everyone a lot easier when there is a level of mutual respect and understanding, when we fall on tough times and have to make changes in how the preschool has been ran. The summer temi was a little bit of a wash out but whilst it rained a lot. TAR October 2023
5T Classlflcation.. UNMARKED Section D Achievements and performance we managed to dodge the showers on our outdoor events, including the leavers tea party and our very successful sports day with the late arrival of the ice ¢ream van. The children of the preschool are at the forefront of all our decisions. and we thank everyone for their understanding when we have had lo make last minute changes. We will strive to ensure the amazing experiences will continue because it is a pleasure to share these special limes with our families. TAR Ociober 2023
ST Classification.. UNMARKED Section E Financial review The Committee aim to hold al least £6000 in reserve. The reserve is to be used to meet fluctuations in receipts and payments to cover unexpected events or situations. Brlef statement of the charity's policy on reserves Detalls of any funds rnaterially in deflclt Not applicable. Further financial review details (Optional information) You may choose lo include additional infomiation, where relevant about- the charity's principal sources of funds (including any fundraisirol. how expenditure has supported the key objectives ofthe charitr. Investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustees Signaturels) M.Ainsworth Full namols) Position leg Secretsry. Chair, etc) Melissa Ainsworth Chair Date Is(iolis TAR Oelobttr 2023
Registered Charity No. 1124403
Receipts and Payments Account
For the Year Ended 31st August 2023
| Income | 2022-23 | 2021-22 | Expenditure | 2022-23 | 2021-22 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Fees | £21,380.37 | £13,343.01 | Wages | £58,479.56 | £62,536.26 | |||||||||
| Funding | £69,604.88 | £73,863.27 | Inland Revenue | £8,618.11 | £7,957.12 | |||||||||
| Pensions | £3,298.28 | £2,492.87 | ||||||||||||
| FEES & FUNDING SUBTOTAL | £90,985.25 | £87,206.28 | STAFFING COSTS | £70,395.95 | £72,986.25 | |||||||||
| £0.00 | ||||||||||||||
| Trips / Parties | £274.00 | £528.00 | Rent / Heat / Insurance | £4,499.80 | £4,458.73 | |||||||||
| Toddlers | £0.00 | £0.00 | Stationery / Materials | £1,346.02 | £1,295.43 | |||||||||
| Donations | £1,912.99 | £1,566.07 | Tapestry | £134.40 | £0.00 | |||||||||
| Fundraising | £4,378.22 | £3,049.77 | Fundraising | £686.83 | £778.70 | |||||||||
| Refunds (Toys) | £382.71 | £512.51 | Trips / Parties | £302.00 | £482.00 | |||||||||
| DBS Refund | £0.00 | £0.00 | Consumables | £1,159.32 | £326.32 | |||||||||
| Forest School | £10.00 | £25.00 | Training | £578.50 | £1,427.20 | |||||||||
| Training | £0.00 | £50.00 | New Equipment | £3,845.54 | £2,387.61 | |||||||||
| Sale of furniture | £0.00 | £200.00 | Music & PE | £448.38 | £455.93 | |||||||||
| Waiting List Deposits | £450.00 | £0.00 | Accountants | £518.40 | £363.60 | |||||||||
| Cleaning | £354.62 | £149.83 | ||||||||||||
| Phone | £655.34 | £800.40 | ||||||||||||
| Ofsted | £50.00 | £50.00 | ||||||||||||
| Forest School | £147.00 | £827.90 | ||||||||||||
| DBS | £251.40 | £127.20 | ||||||||||||
| Gifts | £425.45 | £142.10 | ||||||||||||
| Website | £60.27 | £87.75 | ||||||||||||
| AGM | £51.63 | £0.00 | ||||||||||||
| SEN | £444.00 | £525.00 | ||||||||||||
| Music License | £86.89 | £179.65 | ||||||||||||
| Fees | £0.00 | £28.40 | ||||||||||||
| Recruitment | £88.85 | £0.00 | ||||||||||||
| Pupil Premium | £11.67 | £0.00 | ||||||||||||
| Uniforms | £0.00 | £361.30 | ||||||||||||
| £98,393.17 | £93,137.63 | £86,542.26 | £88,241.30 | |||||||||||
| Income Over Expenditure | £11,850.91 | £4,896.33 | ||||||||||||
| Balance brought forward from 1 September 2022 | £38,496.39 | £33,600.06 | ||||||||||||
| Closing Balance 31 August 2023 | £50,347.30 | £38,496.39 | ||||||||||||
| Statement of Assets and Liabilities | 2022-23 | 2021-22 | ||||||||||||
| Closing Balance at Bank 31 August 2023 | £47,303.32 | £35,701.05 | ||||||||||||
| Total Bank | £47,303.32 | £35,701.05 | ||||||||||||
| Petty Cash | £3,043.98 | £2,795.34 | ||||||||||||
| Cheques paid out not yet cleared | £0.00 | £0.00 | ||||||||||||
| £50,347.30 | £38,496.39 | |||||||||||||
| Signature Signed The Chair / Secretaty on Behalf of All the |
Print Name | Date of approval | ||||||||||||
| Trustees |
2 Brook Lane, Charlton, Pershore, WR10 3LG rmilesaccountancy@yahoo.com
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF CHARLTON WITH CROPTHORNE PRE-SCHOOL
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2023 which are set out on page 8.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act
Independent examiners statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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The accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rachael Miles BSc(hons) MAAT
Date: