ST Classification-. UNMARKED
Trustees. Annual Report for the period
Period start dat6
| Period end dale
31
August
From
Section A
Reference and administration details
Charity name
CHARLTON WITH CROPTHORNE PRE-SCHOOL
Other names charity is known by
Registered charlty number (if any)
1124403
Charfty's prfnclpal address
THE OLD SCHOOL ROOM
RYDEN LANE, CHARLTON
PERSHORE
Postcode
WR10 3LQ
Names of the charity trustees who manage the charlty
Datès acted If notforwhole
Trustee name
Offi¢9 Ilf any)
Name of ￿lSOn (or body) •nlltl•d
toa
Int tru$te•
fan
Melissa Kate
Ainsworth
Kieran Bradley
Hayfield
Jennifer Deborah
Ainsworth
Steph Simms
Amy Claire
Fr8eman
Chair
Trustee
Treasurer
3.11.22 to 21.3.23
Treasurer
21.3.23 to 1.9.23
Trustee
Emily Anne Lee
David Broomhall
Rebecca Sutton
Trustee
Trustee
Trustee
Trustee
3.11.22 to 12.10.23
Vicky Morris
Rebecca Williams
10
Trustee
12
Names of the trustees for the charlty, If any, (for example. any custodian trustees)
Name
Dates acted If not for whole
ear
TAR
OCto￿r 2023

ST Classification.. UNMARKED
Names and addresses of advisers (Optlonal infomiatlon)
e of adviser
Name
Address
Name of chief executive or names of senlor staff members (Optional infomiation}
Section B
Structure,
overnance and mana
ement
Descrlptlon of the charity'5 trusts
CONSTITUTION ADOPTED 10 DECEMBER 2002 AS AMENDED 12 MAY
2008 AND 7 OCTOBER 2010
Type of governing document
lea. Ir1151 deed. conslilutionl
How the charity is constituted
g Inigi ￿sr.
c£imi?ar
Unincorporated Charity with Trustees
Trustee selection methods
appointe.d by elected bvl
Appointed at Annual AGM
Addltlonal governance Issues (Oplional Infonnalion)
You may choose to include
additional information. where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees.,
the charity's organisational
structure and any wider
network with which the charity
works:
• relationship with any related
trustees, consideration of
major risks and the system
and Pro￿dureS to manag8
them.
TAR
O¢tober 2023

ST Classification.. UNMARKED
Section C
Objectives and activities
The aims of the Pre-school are lo enhance the development and education
of children prtmarily under statutory school age by encouraging parents to
understand and provide for the needs of their children through community
groups.
offering appropriate play, education and care facilities, family
learning and extended hours groups, together with the right of
parents to lake responsibility for and to beccffle involved in the
activities of such groups, ensuring that such groups offer
opportunities for all ¢hil(Iren whatever their race, culiure, religion,
means or abi1Sty.
encouraglng the study of the needs of such children and their
families and promoting public interest in and recognition of such
needs in the local area5.
instigating and adhering to and furthèring the alms and objects of the
Pre-school leamin
alliance.
Summary of the objects of the
charity set out in its
governlng document
Pre-school has provided term time education and care facilities for
children aged 24
We always publicise events such as the Christmas Fayre and Easter
Duck Race to the local villages and always prove popular with the local
community- We also support local events such as the Cropthorne
Walkabout and Charlton Fayre by running stalls to entertain children and
promote Pre-S¢hool to a wider audience. Pre-school have historically
run the duck race at Charlton Fayre which is a very popular event!
Summary of the maln
activities undertaken for the
publlc benèflt In relatlon to
these objects (include within
this section the statutory
declaratlon that trustees have
had regard to the guldance
Issued by the Charlty
Commlsslon on publlc
benefit)
We have cr)nlinued lo work with Cropthorne Firsl School, developing the
Forest School and have the Reception and Year 1 dasses attend our
Christmas Production and Easter Fayre.
At the Old Schoolroom, we have supported the recent fundraising
activities which have culminated in Ihe construction of an extension. We
are also one of the key stakeholders involved in the next phase of
improvements for the building and outside areas that have recently been
carried out. We have worked closely with representatives from the
Church to improve the garden area. We encourage the children to learn
how to plant and raise vegetables and plants which adds colour and
interest lo the Community garden around the church.
We have also continued the model to have a fundraising cornmittee
separate from the main trustees to encourage more pa￿nI81 support and
ideaslevenls.
The Trustees confim thal they have referred to the Charity Comrnission's
guidance on public banefit when revi8wing the Charity's aims and
objeclives, in planning future activities and recognising the needs of
children and adults in the local area during the year.
TAR
Iklober 2023

ST Classification.. UNMARKED
Addltlonal detalls of objectives and activities (Optional information)
You may choose to include
further statements, where
relevant, about:
policy on grantmaking;
policy programme related
investment.,
contribution made by
volunteers.
TAR
October 2023

ST Classification.. UNMARKEO
Section D
Achievements and performance
The Pre-school has continued to provide temi time education a￿1 care
for 2 to 4-year-old children.
Summary ofthe main
a¢hlevements of the charity
during the year
We returned run preschool in September last year with a healthy number
of children, which led to a busy and full preschool year! We had a new
driveway ready for our return as the last phase of the hall building work
was carried out. The ongoing works meant that we have had lo utilise a
few other settings and our staff, children and parents have responded
exceptionally well to our requests and changes of plans. It has given us
all the opportunity to dis￿Ver the forest school area at school, and
venture a little further to Bugs and Blossom, which is always a very
welcomed trip.
Vicky Morris continues to manage the setting, alongside working full time
within the preschool. and has helped staff continue to deliver the high-
quality childcare that our children are lucky enough to experience. The
have been some staffing changes, with our old deputy Ruth's resignation
meaning Nic stepped up as a temporary Deputy Manager whilst we
appointed new staff, Gee and Emily worked extra hard and Rebecca
Sutton volunteered at preschool to support through the transition. In
February, we announced that Vicky wished to step down as manager,
however you will notice that she is still here and leading the team strong
due to Ge& taking on the role of Deputy Manager {congralulalions Geel!
The fundraSsing and generosily of our pre school and village community
has been outstanding, and we have seen amazing contributions. Fingers
crossed for more brilliant fundraising ideas in the coming year! The
fundraising team have been eX￿ptionallY creative in what they have
offered (Christmas Fayre, the annual duck ra￿, a family summer party),
and we can only hope that our volunteers can ¢ontinue to support us and
provide such amazing experiences for our families.
We have also managed to extend these experiences beyond fundraising
events and the Christmas press release trip to Smart Trees was a
highlight - with beautiful pholos of some of our children on their website-
a Christmas paty in Strawberry Fields, dancing wilh Holly (for most of
the preschool year), pub quiz (for the adults). Easter bonnet parade and
very wet duck race, and watching the big school in their Easter
production. We also introduced our hot meals a few days a week and
they have been a great success, and personally a huge and cost-
effective time saverl
Last year's AGM lacked bodies but we gained a great new committee for
the year (Liss stayed on as chairperson, Rebecca stepped up to support
as Vice Chair, Keiran joined as secretary, Steph as treasurer and
Rebecca Williams, Emily, Amy and David joined as trustees}. We've had
a successful year as a committee, often making decisions over email and
zooming into meetings. which shows great commitment, so Ihank you to
everyone on the committee that continue to support the preschool.
We have seen our famili8s a(￿pt the changes within the preschool
extremely well, and it goes without saying that it makes the jobs of
everyone a lot easier when there is a level of mutual respect and
understanding, when we fall on tough times and have to make changes
in how the preschool has been ran.
The summer temi was a little bit of a wash out but whilst it rained a lot.
TAR
October 2023

5T Classlflcation.. UNMARKED
Section D
Achievements and performance
we managed to dodge the showers on our outdoor events, including the
leavers tea party and our very successful sports day with the late arrival
of the ice ¢ream van.
The children of the preschool are at the forefront of all our decisions. and
we thank everyone for their understanding when we have had lo make
last minute changes. We will strive to ensure the amazing experiences
will continue because it is a pleasure to share these special limes with
our families.
TAR
Ociober 2023

ST Classification.. UNMARKED
Section E
Financial review
The Committee aim to hold al least £6000 in reserve. The reserve is to
be used to meet fluctuations in receipts and payments to cover
unexpected events or situations.
Brlef statement of the
charity's policy on reserves
Detalls of any funds rnaterially
in deflclt
Not applicable.
Further financial review details (Optional information)
You may choose lo include
additional infomiation, where
relevant about-
the charity's principal
sources of funds (including
any fundraisirol.
how expenditure has
supported the key objectives
ofthe charitr.
Investment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Slgned on behalf of the charlty's trustees
Signaturels)
M.Ainsworth
Full namols)
Position leg Secretsry. Chair,
etc)
Melissa Ainsworth
Chair
Date
Is(iolis
TAR
Oelobttr 2023

**Registered Charity No. 1124403** 

## **Receipts and Payments Account** 

## **For the Year Ended 31st August 2023** 

|**Income**|**2022-23**||||**2021-22**|||||**Expenditure**||**2022-23**||**2021-22**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Fees|£21,380.37||||£13,343.01|||Wages||||£58,479.56||£62,536.26|
|Funding|£69,604.88||||£73,863.27|||Inland Revenue||||£8,618.11||£7,957.12|
|||||||||Pensions||||£3,298.28||£2,492.87|
|FEES & FUNDING SUBTOTAL|£90,985.25||||£87,206.28|||STAFFING COSTS||||£70,395.95||£72,986.25|
||||||£0.00||||||||||
|Trips / Parties|£274.00||||£528.00|||Rent / Heat / Insurance||||£4,499.80||£4,458.73|
|Toddlers|£0.00||||£0.00|||Stationery / Materials||||£1,346.02||£1,295.43|
|Donations|£1,912.99||||£1,566.07|||Tapestry||||£134.40||£0.00|
|Fundraising|£4,378.22||||£3,049.77|||Fundraising||||£686.83||£778.70|
|Refunds (Toys)|£382.71||||£512.51|||Trips / Parties||||£302.00||£482.00|
|DBS Refund|£0.00||||£0.00|||Consumables||||£1,159.32||£326.32|
|Forest School|£10.00||||£25.00|||Training||||£578.50||£1,427.20|
|Training|£0.00||||£50.00|||New Equipment||||£3,845.54||£2,387.61|
|Sale of furniture|£0.00||||£200.00|||Music & PE||||£448.38||£455.93|
|Waiting List Deposits|£450.00||||£0.00|||Accountants||||£518.40||£363.60|
|||||||||Cleaning||||£354.62||£149.83|
|||||||||Phone||||£655.34||£800.40|
|||||||||Ofsted||||£50.00||£50.00|
|||||||||Forest School||||£147.00||£827.90|
|||||||||DBS||||£251.40||£127.20|
|||||||||Gifts||||£425.45||£142.10|
|||||||||Website||||£60.27||£87.75|
|||||||||AGM||||£51.63||£0.00|
|||||||||SEN||||£444.00||£525.00|
|||||||||Music License||||£86.89||£179.65|
|||||||||Fees||||£0.00||£28.40|
|||||||||Recruitment||||£88.85||£0.00|
|||||||||Pupil Premium||||£11.67||£0.00|
|||||||||Uniforms||||£0.00||£361.30|
||**£98,393.17**||||£93,137.63|||||||**£86,542.26**||**£88,241.30**|
|**Income Over Expenditure**||||||||||||**£11,850.91**||£4,896.33|
|Balance brought forward from 1 September 2022||||||||||||**£38,496.39**||£33,600.06|
|Closing Balance 31 August 2023||||||||||||**£50,347.30**||**£38,496.39**|
|**Statement of Assets and Liabilities**|**2022-23**||||**2021-22**||||||||||
|Closing Balance at Bank 31 August 2023|£47,303.32||||£35,701.05||||||||||
|**Total Bank**|£47,303.32||||£35,701.05||||||||||
|Petty Cash|£3,043.98||||£2,795.34||||||||||
|Cheques paid out not yet cleared|£0.00||||£0.00||||||||||
||**£50,347.30**||||**£38,496.39**||||||||||
||||||||||||||||
|Signature<br>**Signed The Chair / Secretaty on Behalf of All the**||||Print Name||||Date of approval|||||||
|**Trustees**|||||||||||||||





2 Brook Lane, Charlton, Pershore, WR10 3LG rmilesaccountancy@yahoo.com 

## INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF CHARLTON WITH CROPTHORNE PRE-SCHOOL 

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2023 which are set out on page 8. 

Responsibilities and basis of report 

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act 

Independent examiners statement 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. Accounting records were not kept in respect of the charity as required by section 130 of the Act; or 

2. The accounts do not accord with those records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Rachael Miles BSc(hons) MAAT 

Date: