2023-08-31-accounts - Garras Owlets Pre School

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Trustees’ Annual Report for the period

From 01.09.2022 Period start date To 31.08.2023 Period end date

Charity name: GARRAS OWLETS PRESCHOOL Charity registration number: 1124305

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To enhance the development of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by; a) offering appropriate play, education and care facilities, family learning, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means of ability; b) encouraging the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. c) instigating and adhering to and furthering the aims of the Preschool Learning Alliance.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Garras Owlets Preschool was established as a response to falling rolls in the school, and to address the need locally for preschool education. It is licenced by Ofsted to take up to 20 children from 2 years to statutory school age.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance issued by the Charity commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The entire committee are volunteers. Parents also offer their services free of charge e.g. maintenance and installation of equipment.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In 2022-23 Owlets continued its morning sessions Monday to Friday 8.45 – 12, plus Lunch clubs daily from 12-1pm. Afternoon sessions on Monday, Tuesday, Wednesday and Friday. Staff levels were maintained, training needs were closely monitored and course attended were required. Close co-operation continued with Garras Primary School ensuring a smooth transition for pupil into the reception class. Other pupils left well prepared for other local schools. This was particularly important given the disruption caused by the global pandemic. Owlets was judged as outstanding by Ofsted in all areas in March 2015 and May 2022. Made the choice to register as a provider of 30 hours funding from September 2017 for eligible working families.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41


Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	There is a surplus at the end of the period.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The management committee recognises that attendance at Owlets is cyclical. At the end of each academic year a number of funded pupils leave to enter primary school and are replaced by younger non-funded pupils. Younger pupils (2 and 3 years) require a higher staff/pupil ratio of 4:1. Funded children (3+) require a 8:1 ratio. Numbers are always lower in September (the start of the year) and build up as we go through the year. It is necessary to have a financial reserve to support with low-earning period.
Amount of reserves held	Para 1.22	There are reserves of £2500.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Government funding of preschool places does not cover the costs of providing them. Garras Owlets remains financially viable due to; • Firm control over staff/pupils ratios i.e. no over staffing • Non- funded payments supplementing some of the shortfall. • Continuous fundraising throughout the year. • The primary school providing the premises and utilities free of charge.

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Volunteers elected by the management committee

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	GARRAS OWLETS PRESCHOOL
Other name the charity uses	GARRAS OWLETS
Registered charity number	1124305
Charity’s principal address	c/o GARRAS CP SCHOOL ST KEVERNE ROAD MAWGAN HELSTON TR12 6AY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Mrs L Williams	Chairman	The Committee
Mrs N Williams	Vice Chair/Asst Treasurer	The Committee
Mrs P Nicholas	Treasurer	The Committee
Mrs C Savage	Secretary	The Committee
Mrs J Kettle	Asst Secretary	The Committee
Mrs S Bray	Fundraisinglead	The Committee
Mrs S Williams		The Committee
Mrs R Nisbet		The Committee
Mrs M Bagshaw		The Committee
Mrs D Briggs		The Committee
Mrs B Hosken		The Committee
Mrs K Schnetler		The Committee
Mrs H McNish		The Committee

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	L Williams
	Lisa Williams	Pat Nicholas
	Chair	Treasurer
	4.1.24
	4.1.24

GARRAS OWLETS PRESCHOOL
Profit & Loss Account
for the 12 monthperiod ended 31/08/2023

Income

Funded Places		£50,543.49
Non Fundedplaces		£11,342.73
Registration fees		£100.00
Interest		£0.00
Collection box		£0.00
Match Funding		£0.00
Fundraising		£257.80
Other Donations		£655.57
					£62,899.59

Less: Costs

Staff Costs			£46,593.14
Payroll fees			£684.06
Bank charges			£95.91
Overdraft fee			£0.00
Ofsted fees			£220.00	£47,593.11

General expenses:
SundryEquipment	£212.46
PlayEquipment	£205.53
PlayConsumables	£243.53
Stationery	£257.15
Postage	£9.99
Sundrymedical	£0.00
Cleaning	£142.64
Garden	£38.22
Other expenses	£1,732.97
DBS Check	£41.03			£2,883.52


PettyCash			£0.00
PLA membership			£1,418.39
PLA Public liabiltyins			£0.00
PLA Out of School Club ins			£0.00
				£1,418.39
					£51,895.02

Net Surplus (Deficit) forperiod					£11,004.57

				Bank O/B	49,501.33
				Surplus	11,004.57
				Bank C/B	60,505.90	as at 31/08/2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts nt EiMIner's'Report Report to the tru5tee51 . PLCSC*laJ On aecounts for the year endèd charity no lif any) 31 lotl 2023 112l4305 Set out on pages Respectlve Tlie charity's trustees are respMsible ftr Ihe prepar8tson ol the accounts. I royun5ibllltl85 01 trustees and examlner under section 144 of Ihe Charities Act 2011 lthe Charities Act) and that an Independeiit examinatioii is needed. rrhe chanly's gross income exceeded £250,000 and l am qU•hfied to undertake the examination by being a quallfied member of Inamed bodylJ. Delete I l if nol gppliGab18 TL_ 1 1 IS 101 ILY a li iiaiéea la1 Li 13L ¢211 aiiyii IS i IVL I f4ui¥ rid i or i'his yeai 11 15 my reswnsbilily to. èxamin8 the accounts under section 145 of the Charities Act, lo follow Ihe procedures laid dn in Ihe general Directions given by Ihe Charity Commission (under section 14515}{bl of the Charities Arl, and 10 ale wheifw particular matters nave com8 to my aitenllon. Ba515 of independent My exgrningtton w88 carried out in accLYdance with general Direclions given èxamlnar's statement by the Charity Commisgon. An examination includes a revlew of the I Ily gi 1U Ililal ¢4VI I VI acOul ILS presented wth those records. It also includes cgnsideralion of any uiusual items or disclosures in ihe accounts. and geekiro explanations from th8 trus18e% concerning any gJch maiters. The procedures undertaken do not pro¥'ide all Ihe evidence Ihai would be iequired in an audit. and consequently no onIon Is given as to whether Ihe accounts presenl a 'inJe and far view and the report is Mited to thos6 matters set oul in Ihe statement below. Independent In connection viith my examination. no malerial matters have come to my examinerfs statement attention (other lttan thai aiscbsed below "j wlw'ch gives me Cause to believe that in. any material respecC-. the accounting records wwe t1 kept in acccKdance with section 130 ol Ilie Charitie5 Acl.. or U IG 4Jlii ac1 v 4ry111 1 41 ieknvi us.. v the accounts did not ¢cYnpty wilh the applicab reqimremenls conceming the lorm and content of accounts sel out in the Charities (Accounts ond Reports) Regulaiions 2008 other than any requiremenl that the accwnls gNe a 'tNe and faif Vie' which is not a matter conSided as part of an independent exawninalion. I have have come across no olher matters in connection with the exaniii1alic lo which attentioti shoiild be dra'Nii in Ih¢s report in order lo engble 8 proper un(ierslending of the accounts lo be reached. Please delete Ihe Ivords in the br8ckels rfthey dc not apply Date: i 06.0(. Name: IER December 2017

Relevant professlonal qualification(s) or body (If any): Address: Sectiori B Disclosure Orly CL¥nle rf the examinw neèds to hi19h1 matters of ¢{cern (see CC32, lTrknndent of chty acccwts: directicKs and guidance for eXIne). IER December 2017

Give here detai18 of any ilorns that the examlner wishes to dlsclose. IER December 2017