## **Trustees’ Annual Report for the period** ## **From** 01.09.2022 **Period start date To** 31.08.2023 **Period end date** **Charity name:** GARRAS OWLETS PRESCHOOL **Charity registration number:** 1124305 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To enhance the development of children**
**primarily under statutory school age by**
**encouraging parents to understand and**
**provide for the needs of their children**
**through community groups and by;**
**a) offering appropriate play, education**
**and care facilities, family learning,**
**together with the right of parents to take**
**responsibility for and to become**
**involved in the activities of such groups,**
**ensuring that such groups offer**
**opportunities for all children whatever**
**their race, culture, religion, means of**
**ability;**
**b) encouraging the needs of such**
**children and their families and**
**promoting public interest in and**
**recognition of such needs in the local**
**areas.**
**c) instigating and adhering to and**
**furthering the aims of the Preschool**
**Learning Alliance.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Garras Owlets Preschool was**
**established as a response to falling rolls**
**in the school, and to address the need**
**locally for preschool education. It is**
**licenced by Ofsted to take up to 20**
**children from 2 years to statutory**
**school age.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity**
**commission on public benefit.**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**The entire committee are volunteers.**
**Parents also offer their services free of**
**charge e.g. maintenance and installation**
**of equipment.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In 2022-23 Owlets continued its morning**
**sessions Monday to Friday 8.45 – 12,**
**plus Lunch clubs daily from 12-1pm.**
**Afternoon sessions on Monday,**
**Tuesday, Wednesday and Friday.**
**Staff levels were maintained, training**
**needs were closely monitored and**
**course attended were required.**
**Close co-operation continued with**
**Garras Primary School ensuring a**
**smooth transition for pupil into the**
**reception class. Other pupils left well**
**prepared for other local schools. This**
**was particularly important given the**
**disruption caused by the global**
**pandemic.**
**Owlets was judged as outstanding by**
**Ofsted in all areas in March 2015 and**
**May 2022.**
**Made the choice to register as a**
**provider of 30 hours funding from**
**September 2017 for eligible working**
**families.**| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**There is a surplus at the end of the**
**period.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The management committee recognises**
**that attendance at Owlets is cyclical. At**
**the end of each academic year a number**
**of funded pupils leave to enter primary**
**school and are replaced by younger**
**non-funded pupils. Younger pupils (2**
**and 3 years) require a higher staff/pupil**
**ratio of 4:1. Funded children (3+) require**
**a 8:1 ratio.**
**Numbers are always lower in September**
**(the start of the year) and build up as we**
**go through the year. It is necessary to**
**have a financial reserve to support with**
**low-earning period.**| |Amount of reserves held|Para 1.22|**There are reserves of £2500.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**Government funding of preschool**
**places does not cover the costs of**
**providing them. Garras Owlets remains**
**financially viable due to;**
•
**Firm control over staff/pupils**
**ratios i.e. no over staffing**
•
**Non- funded payments**
**supplementing some of the**
**shortfall.**
•
**Continuous fundraising**
**throughout the year.**
•
**The primary school providing the**
**premises and utilities free of**
**charge.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Volunteers elected by the management**
**committee**| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**GARRAS OWLETS PRESCHOOL**| |---|---| |Other name the charity uses|**GARRAS OWLETS**| |Registered charity number|**1124305**| |Charity’s principal address|**c/o GARRAS CP SCHOOL**
**ST KEVERNE ROAD**
**MAWGAN**
**HELSTON**
**TR12 6AY**| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mrs L Williams|Chairman||The Committee| ||Mrs N Williams|Vice Chair/Asst Treasurer||The Committee| ||Mrs P Nicholas|Treasurer||The Committee| ||Mrs C Savage|Secretary||The Committee| ||Mrs J Kettle|Asst Secretary||The Committee| ||Mrs S Bray|Fundraisinglead||The Committee| ||Mrs S Williams|||The Committee| ||Mrs R Nisbet|||The Committee| ||Mrs M Bagshaw|||The Committee| ||Mrs D Briggs|||The Committee| ||Mrs B Hosken|||The Committee| ||Mrs K Schnetler|||The Committee| ||Mrs H McNish|||The Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|L Williams|| |---|---|---| ||Lisa Williams|Pat Nicholas| ||
Chair|Treasurer| ||4.1.24|| ||4.1.24|| |**GARRAS OWLETS PRESCHOOL**||||||||| |---|---|---|---|---|---|---|---|---| |**Profit & Loss Account**||||||||| |**for the 12 monthperiod ended 31/08/2023**||||||||| |||||||||| |**Income**||||||||| |||||||||| |Funded Places||£50,543.49||||||| |Non Fundedplaces||£11,342.73||||||| |Registration fees||£100.00||||||| |Interest||£0.00||||||| |Collection box||£0.00||||||| |Match Funding||£0.00||||||| |Fundraising||£257.80||||||| |Other Donations||£655.57||||||| ||||||**£62,899.59**|||| |||||||||| |**Less: Costs**||||||||| |||||||||| |Staff Costs|||£46,593.14|||||| |Payroll fees|||£684.06|||||| |Bank charges|||£95.91|||||| |Overdraft fee|||£0.00|||||| |Ofsted fees|||£220.00|£47,593.11||||| |||||||||| |**General expenses:**||||||||| |SundryEquipment|£212.46|||||||| |PlayEquipment|£205.53|||||||| |PlayConsumables|£243.53|||||||| |Stationery|£257.15|||||||| |Postage|£9.99|||||||| |Sundrymedical|£0.00|||||||| |Cleaning|£142.64|||||||| |Garden|£38.22|||||||| |Other expenses|£1,732.97|||||||| |DBS Check|£41.03|||£2,883.52||||| |||||||||| |||||||||| |PettyCash|||£0.00|||||| |PLA membership|||£1,418.39|||||| |PLA Public liabiltyins|||£0.00|||||| |PLA Out of School Club ins|||£0.00|||||| |||||£1,418.39||||| ||||||**£51,895.02**|||| |||||||||| |Net Surplus (Deficit) forperiod|||||_£11,004.57_|||| |||||||||| |||||Bank O/B|49,501.33|||| |||||Surplus|11,004.57|||| |||||Bank C/B|60,505.90|||_as at 31/08/2023_| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts nt E￿iMIner's'Report Report to the tru5tee51 . PLCSC*laJ On aecounts for the year endèd charity no lif any) 31 lotl 2023 112l4305 Set out on pages Respectlve Tlie charity's trustees are respMsible ftr Ihe prepar8tson ol the accounts. I royun5ibllltl85 01 trustees and examlner under section 144 of Ihe Charities Act 2011 lthe Charities Act) and that an Independeiit examinatioii is needed. rrhe chanly's gross income exceeded £250,000 and l am qU•hfied to undertake the examination by being a quallfied member of Inamed bodylJ. Delete I l if nol gppliGab18 TL_ 1 1 IS 101 ILY a li iiaiéea la￿￿￿1 Li 13L ¢211 aiiyii IS i IVL I f4ui¥ rid i or i'his yeai 11 15 my reswnsbilily to. èxamin8 the accounts under section 145 of the Charities Act, lo follow Ihe procedures laid d￿￿n in Ihe general Directions given by Ihe Charity Commission (under section 14515}{bl of the Charities Arl, and 10 ￿ale wheifw particular matters nave com8 to my aitenllon. Ba515 of independent My exgrningtton w88 carried out in accLYdance with general Direclions given èxamlnar's statement by the Charity Commisgon. An examination includes a revlew of the I Ily gi 1U Ililal ¢4VI I VI a￿cOul ILS presented wth those records. It also includes cgnsideralion of any uiusual items or disclosures in ihe accounts. and geekiro explanations from th8 trus18e% concerning any gJch maiters. The procedures undertaken do not pro¥'ide all Ihe evidence Ihai would be iequired in an audit. and consequently no o￿nIon Is given as to whether Ihe accounts presenl a 'inJe and far view and the report is ￿Mited to thos6 matters set oul in Ihe statement below. Independent In connection viith my examination. no malerial matters have come to my examinerfs statement attention (other lttan thai aiscbsed below "j wlw'ch gives me Cause to believe that in. any material respecC-. the accounting records wwe t￿1 kept in acccKdance with section 130 ol Ilie Charitie5 Acl.. or U IG 4Jlii ac￿￿1 v 4ry111 1 41 ieknvi us.. v the accounts did not ¢cYnpty wilh the applicab￿ reqimremenls conceming the lorm and content of accounts sel out in the Charities (Accounts ond Reports) Regulaiions 2008 other than any requiremenl that the accwnls gNe a 'tNe and faif Vie'￿ which is not a matter conSide￿d as part of an independent exawninalion. I have have come across no olher matters in connection with the exaniii1alic￿ lo which attentioti shoiild be dra'Nii in Ih¢s report in order lo engble 8 proper un(ierslending of the accounts lo be reached. Please delete Ihe Ivords in the br8ckels rfthey dc not apply Date: i 06.0(. Name: IER December 2017 Relevant professlonal qualification(s) or body (If any): Address: Sectiori B Disclosure Orly CL¥n￿le rf the examinw neèds to hi￿19h1 matters of ¢{￿cern (see CC32, lTrknndent of chty acccwts: directicKs and guidance for eX￿Ine￿). IER December 2017 Give here detai18 of any ilorns that the examlner wishes to dlsclose. IER December 2017