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2022-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2021 To 31/03/2022

Charity name: Tŷ Cariad Africa

Charity registration number: 1124100

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document
Para 1.17 To relieve poverty, sickness and distress
and to provide access to education amongst
orphans and vulnerable children in sub-
Saharan Africa.
We partner with organisations that promote
tracing, re-linking and resettlement of
children in their families and extended
communities wherever possible.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
The main objective for the charity is to raise
money to support Victory Child Care Project,
a Child Care Institution for orphans and
vulnerable children on the outskirts of
Kampala. Money raised pays for:-

School fees, food, children’s medical
bills,
salaries
and
any
other
necessary items as required at the
Children’s Home.

Costs involved in resettling children
with family members and foster
families – including school fees,
medical bills and social worker costs
for support and monitoring.

As part of the local community
strengthening
and
empowering
programme, we aim to relieve
poverty and reduce abandonment.
Within this programme, the following
projects are funded:-

a
Community
Education
Support
Project
(CESP),
which strengthens the local
community
around
the
Children’s
Home
by
providing sponsorship for
children to attend school,
who without this support
would otherwise be unable to
attend school due to the cost.

Health support programmes
that
look
to
provide
emergency medical aid for
those who need it.

Funds were raised this year
to feed and support local
Ugandan
families
facing
challenging times due to the
Covid 19 pandemic. Food
hampers and gifts were
given to community families,
who had been identified by
the social work team in
Uganda as needing support.

Funds were raised this year
to feed and support local
Ugandan
families
at
Christmas. Food hampers
and gifts were given to the
community families, and a
Christmas
feast
was
provided for all children living
at the Home.
One of the main ways in which we support
the Children’s Home in Uganda is by
general fundraising in the UK, together with
individuals who sponsor the project monthly.
Donations are sent directly to the project.
When possible, the charity provides funds to
enable the organisation to expand and
develop.
We also support other similar Non-
Government
Organisations
(NGO’s)
working within Uganda. This support is
provided
in
the
form
of
advice,
encouragement and sometimes financially.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.18 All funds spent during the financial year
have been in support of the key objectives
of the charity.
As Trustees of the charity, we have had due
regard
for
the
Charity
Commission’s
guidance on public benefit and have
ensured that our activities comply with the
key principles of this requirement.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

Tŷ Cariad Africa does not award grants based on applications or requests, but

Policy on grant making Para 1.38 sometimes awards financial support from its
unrestricted funds to partner charities and
NGO’s (Non-Government Organisations)
operating within sub-Saharan Africa with
similar values to ourselves.
As well as financial support, we also look to
either support or receive support from these
partners to strengthen the joint impact in
delivering services and support for orphans
and vulnerable children in sub-Saharan
Africa. This non-financial support can relate
to, but is not limited to:- management
support, finance and accountability, project
management,
project
delivery,
sharing
funding news, general encouragement.
N.B.
Before
supporting
projects,
relationships
are
developed,
financial
studies undertaken to ensure full financial
accountability, and a Memorandum of
Understanding drawn up between both
parties
outlining
responsibilities
and
procedures.
Policy on social investment
including program related
investment
Para 1.38 N/A
Contribution made by
volunteers
Para 1.38 The support from our volunteers is amazing
– thank you – without your support, we
would not be able to make such an amazing
difference in the lives of these children!
Due to Covid, no trustees or volunteers
visited the project during the last financial
year.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Para 1.20 This financial year was again challenging
due to the Covid 19 pandemic which has
affected fundraising activities in the UK and
activities at the Victory Child Care Project’s
Children’s Home in Uganda.
We are pleased to be able to say a big thank
you to all who have donated and enabled us
to continue to support orphans, vulnerable
children and communities in Uganda. Our
income for this financial year was down by
£12,080, but with just 2 school terms instead
of 3 during the financial year, expenditure
was less than expected.
Here is some more information about
specific projects.
VICTORY CHILD CARE PROJECT – TY
CARIAD, NAMUGONGO, KAMPALA,
UGANDA (VCCP)

A total of £60,000 was spent on
overseas work in Uganda during the
financial year, all of which was sent
to VCCP.

The project has continued to work
closely with the Ugandan Police and
the Ugandan Government to provide
a safe haven for children who have
been abandoned, lost or trafficked.
These children come to stay while
the social workers and police search
for relatives.
At the start of the financial year there
were 45 children living at the Home.
During the year, 5 children were
admitted for care; 12 children were
resettled with family members (4
children require ongoing financial
support for medical bills and school
fees, 8 children require no further
financial support); 2 children were
fostered without the need for support
for medical bills and school fees.
The financial year ended with 35
children living at the Home.
Education CostsAll children were
sent home from school on March 20th
2020 due to the Corona Virus
pandemic.
All
classes
except
Nursery
classes
were
given
staggered start dates for 2021, but
just as Primary 1 to 3 were about to
restart, a second lockdown came into
force on 07/06/21. What started as a
42
day
lockdown
lasted
until
February 2022.
Throughout
the
pandemic,
all
children at the Home have been
home schooled. VCCP has provided
workbooks and other scholastic
materials for all children at the Home,
those usually supported in the local
community, and those who have
been resettled or fostered. A teacher
was employed by VCCP from August
2021 to assist with the home
schooling.
This financial year the total cost of
education (school fees, requirements
and
scholastic
materials)
was
£11,917 – up £8,325 from last year.
Education Resettlement Support
A total of £8,044 was raised to
support children resettled in families,
either with family members or with
foster families. £7,739 was spent on
supporting these children in family
settings
with
costs
such
as
education, food support and health
costs.
As in the previous four years, before
Christmas we ran an appeal to help
feed Ugandan families at Christmas.
A total of £5,548.82 was raised and
was used:-
oto
provide
food
for
the
Christmas
season's
celebrations
for
all
the
children and staff at the
Children's Home;
oto provide a Christmas Party
for all the children at the
Children's Home with bouncy
castles,
a
trampoline,
a
puppet
show,
Father
Christmas, a clown, Face
painting, chicken and chips,
soda, a cake and more;
o44
Food
Packages
for
community families, families
of resettled and fostered
children, and families of staff
who give their time each
Christmas. Each package
included bread, sugar, soda,
eggs,
spices,
margarine,
beef, chicken, pasta, cooking
oil, milk and more. Each
package contained enough
for 20 meals/servings. In total
the food packages provided
for 150 children, 94 adults,
and neighbours!There were
bank charges of £50 incurred
in raising these funds. Net
spend of £5,499
Covid
19
Community
Food
SupportA fundraising campaign
was launched to raise funds to
support families hit hardest by the
second lockdown. A total of £3,088
was raised and used to provide food
parcels and support for families in
need. In total, food support was
provided to 29 families – 144 children
and adults.There were bank
charges of £52 incurred in raising
these funds. Net spend of £3,036.
Throughout the year, the social work
team have been in contact with the
children and families supported
outside of the Children’s Home, and
when restrictions have allowed, they
have visited them with food parcels,
education support packages, and
have carried out assessments and
counselling as and when required.
The balance of £31,809 was spent
on
running
costs
in
Uganda,
including staff salaries (£22,265* - an
increase of £2,215); just under 2
months reserves in Uganda for April
and May (£9,100) and the balance of
£11,444 being spent on food & other
project costs.There was already
£11,000 in Uganda as at 01/04/21 for
April and May costs.
* Salary cost calculated using exchange rate of
4,669 UGX/£ as per transfer to Uganda on
30/03/22.
Total transaction costs of £374 were incurred
during the financial year. £261 on restricted funds,
and £113 on unrestricted funds. These are the
charges from our online partners for collecting
credit and debit card payments made online -
JustGiving, GlobalGiving, GoCardless and Stripe.
A summary of this year’s highlights:-
(“VCCP” – refers to Victory Child Care
Project-Ty Cariad Children’s Home)
April 2021
o Prudence starts her role as
Administrator at VCCP .
o Easter celebration for all
children and staff.
o Some children start school for
the first time since March
2020.
May 2021
o Workbooks
provided
for
children
at
the
Home,
resettled
and
fostered
children, and children in the
Community
Education
Support project.
June 2021
o Uganda
enforces
Second
Lockdown.
o Covid 19 Community Food
Support campaign launched
– helping to support 29
families – 144 children and
adults in total.
July 2021
o Jennifer Kiwanuka (Director
of VCCP) passed away due
to Covid. Jennifer was a rock
and was tireless in her work
helping to support orphans
and vulnerable children from
before the start of Ty Cariad
Africa. We are so grateful for
the difference that Jennifer
made in the lives of so many,
and we are all better for
having
known
her.
She was irreplaceable and
will be hugely missed.
August 2021
oTeacher Mable employed at
VCCP to take responsibility
for
Home
Schooling
the
children.
September 2021
oLockdown eased slightly, but
schools still closed.
oFirst
Covid
vaccines
administered to staff at the
Home.
oSchools to remain closed
until 2022.
December 2021
o44 Christmas Food Hampers
prepared and distributed to
families in the community,
families
of
resettled
or
fostered
children,
and
families of staff who give their
time each Christmas.
oChildren’s Christmas Party at
the Home.
January 2022
oStaff at VCCP receive Covid-
19 boosters.
o9 children under 5 receive
polio oral vaccinations.
February 2022
oChildren return to school,
some for the first time since
March 2020.
oIrene joins the team in
Uganda as a House Mother.

Additional information (optional) You may choose to include further statements where relevant about:

This year we have continued to evaluate our support levels and impact and will continue Achievements against Para 1.41 to do so in the years ahead, ensuring that objectives set we are better placed to make more of a difference to the lives of orphans and vulnerable children in sub-Saharan Africa.

We continue to build on the foundations already laid, and as we continue to strengthen our supporter-base (personal and corporate), we hope that we will be in a better position next year to support more children, helping to create a lasting impact on their lives.

Performance of fundraising
activities against objectives
set
Para 1.41 During the financial year our overall income
has dropped by 15.35% (£12,080) from the
previous year.
Funds raised for the education dropped by
1.47% (£159) to £10,652 from £10,811.
Funds raised for resettlement support
increased by 39.99% (£2,298) to £8,044.
Funds raised for Covid 19 Community
Support increased by 44.77% (£955) to
£3,088 from £2,133.
Investment performance
against objectives
Para 1.41 Tŷ Cariad Africa holds no financial
investments.
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period
Para 1.21 At the end of the financial year, there are UK
reserves of £1,652 in restricted funds, and
£6,532 in unrestricted funds.
Statement explaining the
policy for holding reserves
stating why they are held
Para 1.22 The charity aims to hold 3 months of core
costs for the VCCP project either in the UK,
or in the VCCP account.
Amount of reserves held Para 1.22 At the end of the financial year, we were in
a position where we held 1.5 months of
reserves in the UK, and just under 2 months
reserves in VCCP in Uganda.
Reasons for holding zero
reserves
Para 1.22 N/A
Details of fund materially in
deficit
Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)
Para 1.47 Finances have been raised mainly through
word of mouth and through existing
contacts.
Gift Aid totalling £9,510.07 was received in
the financial year, £1,519.15 more than the
previous year (up 19.01%).
All funds spent during the financial year
have been in support of the key objectives
of the charity.
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46 Tŷ Cariad Africa does not have any
investments,
and
therefore,
has
no
investment policy.
A description of the principal
risks facing the charity
Para 1.46 Tŷ Cariad Africa needs to strengthen its
regular giving to be able to support more
children in sub-Saharan Africa. Even
though the Trustees see this as majorly
important and one of the main goals for its
UK operations again for the forthcoming
financial year, it is not seen as a significant
risk in regard to its current level of support
for VCCP, however this assumes we are
able to maintain current levels of support as
a minimum, which might be a risk if the
economic situation worsens.
Financial support for partners since 2018-19
(other than the Victory Child Care Project-
Ty Cariad Children’s Home VCCP) has
been reduced to protect financial support for
VCCP. No financial support was given to
other partners during this financial year.

The amount of money required by Tŷ Cariad Africa to support the work of VCCP depends on the exchange rate from sterling to Ugandan shillings. The exchange rate has been stable for a number of years, although this may change with ongoing uncertainty due to the Russian invasion of Ukraine and the forecasted increase of cost of living. As always, we will monitor all relevant situations, respond swiftly with due diligence to do as much as possible to limit and reduce risks as they arise. Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)

Para 1.25
Trust Deed - dated 18thApril 2008 and
amended 2ndJune 2015
How is the charity
constituted?
(e.g unincorporated
association, CIO)
Para 1.25 Trust Deed
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 1.25 Appointed by Trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees
Para 1.51 All trustees are required to read and agree
to adhere to guidelines of “The Essential
Trustee”. Trustees are updated regularly,
and further training is available upon
request.
The Trustees have extensive knowledge
and expertise in numerous areas e.g.
Education, Finance, Health and Safety, and
Child Care.
The charity’s organisational
structure and any wider
network with which the
charity works
Para 1.51 The Trustees are responsible for ensuring
that Tŷ Cariad Africa operates within its
remit from the Charity Commission and
according to its charitable objects.
Tŷ Cariad Africa has one employee who is
also
a
trustee,
and
the
day-to-day
operations
of
the
charity
are
his
responsibility, acting in accordance with the
wishes of the Board of Trustees.
Due to financial constraints on the charity in
the previous year, Mr Jones is now
employed on a 0.2 FTE (Full Time
Equivalent) contract of 1 day per week. The
cost of employment this financial year was
£6,000, down 25.35% on last year’s cost of
£8,038
(£8,000
gross
pay
and
£38
Employers NI).
As Tŷ Cariad Africa’s employee, Mr Jones’
duties are (but are not limited to):-

Maintain
charity
services
by
organising
operations
and
procedures; implementing financial
control and management; preparing
financial
reports;
controlling
correspondence;
designing
filing
systems; reviewing and approving
supply requisitions as necessary,
maintaining DBS records on behalf
of the charity

Provides historical reference by
defining procedures for retention,
protection, retrieval, transfer, and
disposal of records

Designs, drafts and implements
charity policies, for approval by the
trustees, establishing standards and
procedures;
measuring
results
against
standards;
making
necessary adjustments

Completes operational requirements
by
scheduling
meetings
with
partnership
organisations
as
required

Keeps
trustees
informed
by
reviewing and analysing reports;
summarising information; identifying
trends

Maintains internet presence in all
agreed
formats,
ensuring
that
platforms are updated regularly

Maintains all reporting requirements
on behalf of the charity both in the
UK and in sub-Saharan Africa

Maintains professional and technical
knowledge by attending relevant
workshops and conferences as
agreed by the trustees; reviewing
professional
publications;
establishing personal networks

Constructs project proposals with full
costings
including
full
analysis;
background,
need,
costs,
implementation and impact

Identifies
opportunities
for
expanding the funding basis of the
charity

Achieves financial objectives by
preparing
an
annual
budget;
scheduling expenditures; analysing
variances;
initiating
corrective
actions

Contributes
to
team
effort
by
accomplishing related results as
needed

Maintains
regular
contact
with
project
leaders/administrators
to
develop relationships, offer support,
and monitor all projects and work
supported

Meets face to face as often as
possible
with
key
contacts
in
supported and potential projects

Produces
and
distributes
newsletters – printed and electronic
Decisions regarding which projects to fund
are made by the Trustees.
Day to day decisions such as social media
content, which grants to apply for, etc. are
Mr Jones’ responsibility. If decisions about
anything are required by the Trustees before
the next committee meeting is due to be
held, Trustees are informed about the
matter/matters needing a decision, and
discussions and votes are given by email,
telephone or video call.
Relationship with any
related parties
Para 1.51 Tŷ Cariad Africa partners with organisations
in sub-Saharan Africa that promote tracing,
re-linking and reunification of children in
their families and extended communities
wherever possible. The main project we
support and work in partnership with is
Victory Child Care Project.
Before supporting projects, relationships are
developed, financial studies undertaken to
ensure full financial accountability, and a
Memorandum of Understanding drawn up
between
both
parties
outlining
responsibilities and procedures.
Other The Trustees have a duty to identify and
review any risks which the charity may be
exposed to. The Trustees also ensure that
appropriate controls are in place to provide
reasonable assurance against fraud and
error.

Reference and Administrative details

Charity name Tŷ Cariad Africa
Other name the charity uses
Registered charity number 1124100
Charity’s principal address PO Box 316
Bridgend
CF31 9JS

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Trustee name Office (if any) Dates acted if not for whole
**year **
Name of person (or body) entitled
to appoint trustee (ifany)
David Paul
Thomas
Trustee of Tŷ Cariad Africa
Janet Lloyd
Thomas
Trustee of Tŷ Cariad Africa
Edwin Harvey
Jones
Treasurer Trustee of Tŷ Cariad Africa
Janet Jones Trustee of Tŷ Cariad Africa
Debra Jane Jones Chairperson Trustee of TŷCariad Africa
Gweirydd Trefor
Williams
Trustee of Tŷ Cariad Africa

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Edwin Harvey Jones – appointed as Charity Director on a part-time basis since the beginning of July 2016. Mr Jones is also a Trustee of Tŷ Cariad Africa.

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
EDWIN HARVEY JONES

Treasurer
17/10/22

Charity Name No (if any) Ty Cariad Africa 1124100 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/04/2021 31/03/2022

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
39,289
-

39,289
-
-
-
39,289
31,809
-
-
-
-
350
466
113
327
281
480
6,000
-
-
39,825
-
-
-
39,825
- 537
-
7,069
6,532
Restricted
funds
to the nearest £
10,652
-
5,549
8,044
3,088
-
-
-
27,333
-
-
-
27,333
-
-
5,499
3,036
11,917
7,739
261
-
28,452
-
-
-
28,452
- 1,119
-
2,771
1,652
Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Total funds
to the nearest £
39,289
10,652
-
5,549
8,044
3,088
-
-
-
-
66,622
-
-
-
66,622
31,809
-
5,499
3,036
11,917
7,739
350
466
375
327
281
-
480
6,000
-
-
68,278
-
-
-
68,278
- 1,655
Last year
to the nearest £
All Unrestricted Income forgeneral funds 39,289 56,432
Education 10,811
Keeping Girls In School - AFRIpads -
reusable sanitarytowels
82
Christmas FeedingProgramme 3,497
Education Resettlement Support 5,746
Covid 19 CommunityFood Support 2,133
-
-
-
- -
Sub total(Gross income for
AR)

39,289
78,702
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
78,702
VictoryChild Care Project - TyCariad 31,809 40,974
Afripads - reusable sanitarytowels - 81
Christmas FeedingProgramme 3,423
Covid 19 CommunityFood Support - 2,107
Education - 8,325
Education Resettlement Support - 5,554
Admin & Print Costs 350 278
Advertising& Website 466 562
Bank Charges 113 403
IT Software & Consumables 327 207
Insurance 281 281
Motor Expenses -
Professional Fees 480 480
Salary (inc. Salary Support from Openwork) 6,000 8,000
Employer's NI - 38
- -
**Sub total ** 39,825 70,712
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
70,712
- 537 - 1,119 - - 1,655 7,989
- - - - -
7,069 2,771 - 9,840 9,452
6,532 1,652 - 8,185 17,441

CCXX R1 accounts (SS)

24/10/2022

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds
Signature
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Community Account
Gift Aid Account
Stripe
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
4,557
1,652
1,975
-
6,532
1,652
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
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Edwin HarveyJones
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Date of
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Edwin HarveyJones 17/10/2022

CCXX R2 accounts (SS)

24/10/2022

2

INDEPENDENT EXAMINER'S REpoirf TO THE TRU8TEE8 OF TY CARIAD AFRICA I report to the charRy trustees on my examlnatlon of the accounts of the charity for the year ended 31 March 2022 set out on pages one to trwo and the trustees report as set out on pages one to Iwenty. RMpon81bllllle8 and b•818 ol r•port the charity'8 trustees you ar8 responsible for the weparatlon of the accounts In accordance with the qulrements ofthe Charitles kt 2011 {'the Arf). I rèport In respect of my examlnatton of th8 charlty's accounts carrled out under Sectlon 145 of the Act and In carrylng out my eXamIna￿On I have followed all the applteable Dlrectlons glven by the Charlty Commf•slon under 8ectlon 145(5)(bl of the kt. Ind•ynd•nl •xamln•e• slatsm•nt I have compknted my 8xamlnation. I ￿nfiffli that no matsrl81 mattérn hove coma to my •ttentlon In connectlon wlth the examlnatlon givlng me cause to bell•ve that In any materlal respoct, accountlng rocowd8 wore not kept In Te8pect of th• chwlty a8 requlred by 8ectlon 130 of the h£t', or 2. the accounts do not accord wllh tho8e rocryd• I have no concem8 and have como 8cro8• no othgr rnatter8 In eonnKtlon wlth the examinalon to whlch attenlon 8hould bo drnwn In thIB report In ¢)rd•r to enable • proper undarnlandlng ol the ac£aunt• to b• reached. J E Payne ACA Graham Paul Llmlt•d Court Hou Court Road Brfdgend CF311BE 11 2a21