2021-03-31-accounts - Ty Cariad Africa

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Trustees’ Annual Report for the period

From 01/04/2020 To 31/03/2021

Charity name: Tŷ Cariad Africa

Charity registration number: 1124100

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To relieve poverty, sickness and distress and to provide access to education amongst orphans and vulnerable children in sub- Saharan Africa. We partner with organisations that promote tracing, re-linking and resettlement of children in their families and extended communities wherever possible.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main objective for the charity is to raise money to support Victory Child Care Project, a Child Care Institution for orphans and vulnerable children on the outskirts of Kampala. Money raised pays for:-  School fees, food, children’s medical bills, salaries and any other necessary items as required at the Children’s Home.  Costs involved in resettling children with family members and foster families – including school fees, medical bills and social worker costs for support and monitoring.  As part of the local community strengthening and empowering programme, we aim to relieve poverty and reduce abandonment. Within this programme, the following projects are funded:- – a Community Education Support Project (CESP), which strengthens the local community around the Children’s Home by providing sponsorship for children to attend school, who without this support

		would otherwise be unable to attend school due to the cost. – Health support programmes that look to provide emergency medical aid for those who need it. – Income Generating Grants have been given to parents of children already supported by the Community Education Support Project to further strengthen families and communities, and to give these families an opportunity to sustainably reduce poverty. – Funds were raised this year to feed and support local Ugandan families at Christmas. Food hampers and gifts were given to the community families, and a Christmas feast was provided for all children living at the Home. One of the main ways in which we support the Children’s Home in Uganda is by general fundraising in the UK, together with individuals who sponsor the project monthly. Donations are sent directly to the project. When possible, the charity provides funds to enable the organisation to expand and develop. We also support other similar Non- Government Organisations (NGO’s) working within Uganda.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All funds spent during the financial year have been in support of the key objectives of the charity. As Trustees of the charity, we have had due regard for the Charity Commission’s guidance on public benefit and have ensured that our activities comply with the key principles of this requirement.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Tŷ Cariad Africa does not award grants based on applications or requests, but sometimes awards financial support from its unrestricted funds to partner charities and

		NGO’s (Non-Government Organisations) operating within sub-Saharan Africa with similar values to ourselves. As well as financial support, we also look to either support or receive support from these partners to strengthen the joint impact in delivering services and support for orphans and vulnerable children in sub-Saharan Africa. This non-financial support can relate to, but is not limited to:- management support, finance and accountability, project management, project delivery, sharing funding news, general encouragement. N.B. Before supporting projects, relationships are developed, financial studies undertaken to ensure full financial accountability, and a Memorandum of Understanding drawn up between both parties outlining responsibilities and procedures.
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The support from our volunteers is amazing – thank you – without your support, we would not be able to make such an amazing difference in the lives of these children! Due to Covid, no trustees or volunteers were able to visit the project during the last financial year.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This financial year was unexpectedly challenging due to the Covid 19 pandemic which has affected fundraising activities in the UK and activities at the Victory Child Care Project’s Children’s Home in Uganda. At the beginning of the financial year, we were extremely concerned as to how the pandemic may affect people’s giving and the charity’s income, but we are pleased to be able to say a big thank you to all who have donated and enabled us to continue to support orphans, vulnerable children and communities in Uganda. Our income for this financial year was down by £5,245, cutbacks in the UK were made to balance this, and expenditure in Uganda also decreased with schools being closed for much of the year. We are even more delighted to be able to say that none of the staff or the children we support in Uganda have contracted the virus, and we hope that this continues to be true in the years to come. Here is some more information about specific projects. VICTORY CHILD CARE PROJECT – TY CARIAD, NAMUGONGO, KAMPALA, UGANDA (VCCP)  A total of £60,464 was spent on overseas work in Uganda during the financial year, all of which was sent to VCCP.  The project has continued to work closely with the Ugandan Police and the Ugandan Government to provide a safe haven for children who have been abandoned, lost or trafficked. These children come to stay while the social workers and police search for relatives. Having built a large room at the end of the independent block specifically for children staying at the project for temporary care, disruption is minimised when there are new arrivals, and they move straight into

	the new room, which is their own safe
	place.
	At the start of the year there were 40
	children living at the Home. During
	the year, 20 children were admitted
	for care; 13 children were resettled
	with family members (2 of them were
	long-term recipients of care at the
	Children’s Home, both requiring
	support for medical bills and school
	fees); 2 children were fostered
	without the need for support for
	medical bills and school fees. The
	financial year ended with 45 children
	living at the Home.
	Education Costs. All children were
	sent home from school on March 20th
	2020 due to the Corona Virus
	pandemic, with just 13 children
	starting back in 2020, and 23 children
	starting back between January and
	March 2021.
	Throughout the pandemic, all
	children at the Home have been
	home schooled. VCCP has provided
	workbooks and other scholastic
	materials for all children at the Home,
	those usually supported in the local
	community, and those who have
	been resettled or fostered.
	This financial year the total cost of
	education (school fees, requirements
	and scholastic materials) was £8,325
	– down £16,488 from last year –
	which equates to roughly to 2 terms
	worth of costs.
	Unfortunately, due to the pandemic,
	the “Keeping Girls in School” project
	which targets the most vulnerable
	girls in Primary education who
	cannot afford sanitary wear, and are
	likely to miss out on school as a result
	did not operate. It is hoped that the
	712 girls from 16 schools who were
	enrolled in this project, have
	benefitted from the reusable sanitary
	packs which they were given last
	financial year during the pandemic.

	As in the previous three years, before	As in the previous three years, before
	Christmas we ran an appeal to help
	feed Ugandan families at Christmas.
	This year however, due to the
	financial hardships which many in the
	UK were enduring, we did not
	advertise it as fervently as we have in
	previous years.
	A total	of £3,497 was raised and was
	used:-
	`o`	to provide food for the
		Christmas season's
		celebrations for the 50
		children and staff at the
		Children's Home;
	`o`	to provide a Christmas Party
		for all the children at the
		Children's Home with bouncy
		castles, a trampoline, a
		puppet show, Father
		Christmas, a clown, Face
		painting, chicken and chips,
		soda, a cake and more;
	`o`	41 Food Packages for
		community families, families
		of resettled and fostered
		children, and families of staff
		who give their time each
		Christmas. Each package
		included bread, sugar, soda,
		eggs, spices, margarine,
		beef, chicken, pasta, cooking
		oil, milk and more. Each
		package contained enough
		for 20 meals/servings. In total
		the food packages provided
		for 141 children, 87 adults,
		and neighbours!

 Throughout the year, the social work team have been in contact with the children and families supported outside of the Children’s Home, and when restrictions have allowed, they have visited them with food parcels, education support packages, and have carried out assessments and counselling as and when required.

The vehicle (and its driver) have been kept busy, and unfortunately is taking its toll on the vehicle. £5,988 has been spent on a replacement vehicle which is due to arrive from Hong Kong at the end of April 2021.

	The balance of £42,654 was spent
	on running costs in Uganda,
	including staff salaries (£20,050 - an
	increase of £1,304); 2 months
	reserves in Uganda for April and May
	(£11,000) and the balance of
	£11,604 being spent on food & other
	project costs.
	Total transaction costs of £402 were incurred
	during the financial year. £203 on restricted funds,
	and £199 on unrestricted funds. These are the
	charges from our online partners for collecting
	credit and debit card payments made online -
	JustGiving, GlobalGiving, GoCardless and Stripe.
A summary of this year’s highlights:-
(“VCCP” – refers to Victory Child Care
Project-Ty Cariad Children’s Home)
	April 2020
	`o`Home schooling continues
	for all children at the
	Children’s Home.
	`o`Easter celebration for all
	children and staff.
	`o`Food relief received from the
	office of the Prime Minister.
	`o`Supporting Vulnerable
	Ugandan Children in
	Communities appeal
	launched.
	May 2020
	`o`10 boys received for
	temporary care.
	`o`First recipients of Supporting
	Vulnerable Ugandan
	Children in Communities
	appeal receive support.
	July 2020
	`o`Some of the children at the
	Home produce informational
	dramas about Covid.
	September 2020
	`o`Schools partially reopen for
	children due to sit end of
	school exams.
	October 2020
	`o`Children and staff update the
	display boards at the Home.
	`o`Home learning books are
	purchased and distributed to

	families supported in the
	community.
	November 2020
	`o`Slide, swings and roundabout
	repaired and painted.
	`o`Christmas Appeal launched.
	December 2020
	`o`41 Christmas Food Hampers
	prepared and distributed to
	families in the community,
	families of resettled or
	fostered children, and
	families of staff who give their
	time each Christmas.
	`o`Children’s Christmas Party at
	the Home.
	March 2021
	`o`More children return to school
	for the first time in a year.
	`o`Olivia (Administrator and
	Lead Social Worker) leaves
	after 9 years of service. We
	thank her for her hard work
	and diligence, and for playing
	her part in bringing
	operations in Uganda to
	where they are now – thank
	you Olivia.

Additional information (optional) You may choose to include further statements where relevant about:

This year we have continued to evaluate our support levels and impact and will continue Achievements against Para 1.41 to do so in the years ahead, ensuring that objectives set we are better placed to make more of a difference to the lives of orphans and vulnerable children in sub-Saharan Africa. We continue to build on the foundations already laid, and as we continue to strengthen our supporter-base (personal, corporate and grant funding), we believe that we will be in a good position again next year to support more children, helping to create a lasting impact on their lives. During the financial year our overall income has dropped by 6.25% (£5,247) from the Performance of fundraising previous year. activities against objectives Para 1.41 set Funds raised for the education dropped by 7.76% (£909) to £10,811 from £11,720.

		Funds raised for resettlement support increased by 108% (£2,992) to £5,563 thanks largely to a Christmas Campaign run at Mount Zion Baptish Church in Cardigan. £2,133 was raised for Covid 19 Community Support which was spent supporting community families.
Investment performance against objectives	Para 1.41	Tŷ Cariad Africa holds no financial investments.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the financial year, there are UK reserves of £2,771.26 in restricted funds, and £7,068.71 in unrestricted funds.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity aims to hold 3 months of core costs for the VCCP project either in the UK, or in the VCCP account.
Amount of reserves held	Para 1.22	At the end of the financial year, we were in a position where we held 1 month of reserves in the UK, but with 2 months reserves in VCCP in Uganda.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Finances have been raised mainly through word of mouth and through existing contacts. An unrestricted grant was received from Openwork Foundation of £5,000.00 for Covid support. Gift Aid totalling £7,990.92 was received in the financial year, £521.03 less than the previous year. All funds spent during the financial year have been in support of the key objectives of the charity.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Tŷ Cariad Africa does not have any investments, and therefore, has no investment policy.
A description of the principal risks facing the charity	Para 1.46	Tŷ Cariad Africa needs to strengthen its regular giving to be able to support more children in sub-Saharan Africa. Even though the Trustees see this as majorly important and one of the main goals for its UK operations again for the forthcoming financial year, it is not seen as a risk in regard to its current level of support for VCCP. Financial support for partners since 2018-19 (other than the Victory Child Care Project- Ty Cariad Children’s Home VCCP) has been reduced to protect financial support for

VCCP. As financial support for the other partner organisations has reduced, nonfinancial support has increased – administrative, project management etc.

The amount of money required by Tŷ Cariad Africa to support the work of VCCP depends on the exchange rate from sterling to Ugandan shillings. We are fortunate that the exchange rate has been stable for a number of years, and, as we have done this financial year, may again use forward contracts so that we are aware of the exchange rates for part of our future transfers to Uganda.

As we come to the end of the financial year, we are aware that even though the Covid 19 pandemic has not been as prevalent in Uganda as it has in the UK, there could still be a substantial risk to our operations in the years ahead. We will respond swiftly with due diligence to do as much as possible to limit and reduce risks as they arise.

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed - dated 18thApril 2008 and amended 2ndJune 2015
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trust Deed
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by Trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All trustees are required to read and agree to adhere to guidelines of “The Essential Trustee”. Trustees are updated regularly, and further training is available upon request. The Trustees have extensive knowledge and expertise in numerous areas e.g. Education, Finance, Health and Safety, and Child Care.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Trustees are responsible for ensuring that Tŷ Cariad Africa operates within its remit from the Charity Commission and according to its charitable objects. Tŷ Cariad Africa has one employee who is also a trustee, and the day-to-day operations of the charity are his responsibility, acting in accordance with the wishes of the Board of Trustees. Mr Jones is employed on a 0.6 FTE (Full Time Equivalent) contract of 3 days per week, but due to financial constraints on the charity in the current year, has decreased his working time, and reduced remuneration to a level which was sustainable for the charity. The cost of employment this financial year was £8,038 (£8,000 gross pay and £39 Employers National Insurance), down 39.44% on last year’s cost of £13,272 (£12,759 gross pay and £513 Employers NI). As Tŷ Cariad Africa’s employee, Mr Jones’ duties are (but are not limited to):-

		 Maintain charity services by organising operations and procedures; implementing financial control and management; preparing financial reports; controlling correspondence; designing filing systems; reviewing and approving supply requisitions as necessary, maintaining DBS records on behalf of the charity  Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records  Designs, drafts and implements charity policies, for approval by the trustees, establishing standards and procedures; measuring results against standards; making necessary adjustments  Completes operational requirements by scheduling meetings with partnership organisations as required  Keeps trustees informed by reviewing and analysing reports; summarising information; identifying trends  Maintains internet presence in all agreed formats, ensuring that platforms are updated regularly  Maintains all reporting requirements on behalf of the charity both in the UK and in sub-Saharan Africa  Maintains professional and technical knowledge by attending relevant workshops and conferences as agreed by the trustees; reviewing professional publications; establishing personal networks  Constructs project proposals with full costings including full analysis; background, need, costs, implementation and impact  Identifies opportunities for expanding the funding basis of the charity  Achieves financial objectives by preparing an annual budget; scheduling expenditures; analysing variances; initiating corrective actions  Contributes to team effort by accomplishing related results as needed  Maintains regular contact with project leaders/administrators to develop relationships, offer support, and monitor all projects and work supported

		 Meets face to face as often as possible with key contacts in supported and potential projects  Produces and distributes newsletters – printed and electronic Decisions regarding which projects to fund are made by the Trustees. Day to day decisions such as social media content, which grants to apply for, etc. are Mr Jones’ responsibility. If decisions about anything are required by the Trustees before the next committee meeting is due to be held, Trustees are informed about the matter/matters needing a decision, and discussions and votes are given by email or telephone.
Relationship with any related parties	Para 1.51	Tŷ Cariad Africa partners with organisations in sub-Saharan Africa that promote tracing, re-linking and reunification of children in their families and extended communities wherever possible. The main project we support and work in partnership with is Victory Child Care Project. Before supporting projects, relationships are developed, financial studies undertaken to ensure full financial accountability, and a Memorandum of Understanding drawn up between both parties outlining responsibilities and procedures.
Other		The Trustees have a duty to identify and review any risks which the charity may be exposed to. The Trustees also ensure that appropriate controls are in place to provide reasonable assurance against fraud and error.

Reference and Administrative details

Charity name	Tŷ Cariad Africa
Other name the charity uses
Registered charity number	1124100
Charity’s principal address	PO Box 316 Bridgend CF31 9JS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
David Paul Thomas		Trustee of Tŷ Cariad Africa
Janet Lloyd Thomas		Trustee of Tŷ Cariad Africa
Edwin Harvey Jones	Treasurer	Trustee of Tŷ Cariad Africa
Janet Jones		Trustee of Tŷ Cariad Africa
Debra Jane Jones	Chairperson	Trustee of TŷCariad Africa
Gweirydd Trefor Williams		Trustee of Tŷ Cariad Africa

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets	None
held in this capacity
Name and objects of the	N/A
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
Details of arrangements for	N/A
safe custody and
segregation of such assets
from the charity’s own
assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Edwin Harvey Jones – appointed as Charity Director on a part-time basis since the beginning of July 2016. Mr Jones is also a Trustee of Tŷ Cariad Africa.

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

D•claration3 Tho trusleos declare that they have approv•d the tru8tse8' f•POrt abovo. Slgned on bohalf of th8 charity's trustee• Slgnature(sl Full n•mg($1 Po8ltlon {og Sfjcretsry, Chalr, etc) D•te

Charity Name			No (if any)
Ty Cariad Africa			1124100
Receipts andpayments accounts				CC16a
For the period from	Period start date 01/04/2020	To	Period end date 31/03/2021

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 56,432 - - 56,432 - - - 56,432 40,974 - - - - - - - - - - 278 562 199 207 281 480 - 7,167 38 - 50,186 - -	Restricted funds to the nearest £ - - 10,811 82 3,497 5,746 2,133 - - - - - - 22,270 - - - 22,270 - - - - 8,325 81 3,423 2,107 5,554 - - - 203 - 833 20,527 - - ~~1~~	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 56,432 - - 10,811 82 3,497 5,746 2,133 - - - - - - 78,702 - - - 78,702 40,974 - - - 8,325 81 3,423 2,107 5,554 - - - 278 562 403 207 281 - 480 - 8,000 38 - 70,712 - -	Last year to the nearest £
All Unrestricted Income forgeneral funds	56,432				49,406
School Fees see below*					1,882
300 Club - Education see below*	-				9,838
Education - amalgamated with School Fees and 300 Club					-
Keeping Girls In School - AFRIpads - reusable sanitarytowels					4,769
Christmas FeedingProgramme					5,563
Education Resettlement Support					2,754
Covid 19 CommunityFood Support
Foster Care Programme					-
EmergencySupport Fund					-
EmergencyMedical Fund					200
SecurityWall					4,468
SalarySupport - Openwork					5,000
Cardiff 10k costs	-				67
*Sub total*(Gross income for AR)	56,432				83,947

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					83,947

VictoryChild Care Project - TyCariad	40,974				41,318
School Fees see below*	-				1,812
300 Club - Education see below*	-				9,777
Sian Thomas - Education	-				147
Education - amalgamated with School Fees and 300 Club	-				-
Afripads - reusable sanitarytowels	-				4,769
Christmas FeedingProgramme	-				5,474
Covid 19 CommunityFood Support	-				-
Education Resettlement Support	-				4,503
Foster Care Programme	-				1,026
EmergencyMedical Fund	-				700
SecurityWall					5,765
Admin & Print Costs	278				485
Advertising& Website	562				428
Bank Charges	199				649
Computer Equipment	207				285
Insurance	281				281
Motor Expenses					-
Professional Fees	480				462
Transport & Flights	-				263
Salary (inc. Salary Support from Openwork)	7,167				12,759
Employer's NI	38				513
Cardiff 10k costs	-				134
**Sub total **	50,186				91,548

A4 Asset and investment purchases, (see table)
	-
	-
~~accounts (SS)~~					~~13/05/2021~~

CCXX R1 ~~accounts (SS)~~

	**Sub total **	-	-		-	-	-

	*Total payments*	50,186	20,527		-	70,712	91,548
	*Net of receipts/(payments)*	6,246	1,743		-	7,989	- 7,601
A5	Transfers between funds	-	-	-		-	-
A6	Cash funds last year end	823	1,028	-		1,851	9,452
	*Cash funds this year end*	7,069	2,771		-	9,840	1,851

CCXX R2 accounts (SS)

13/05/2021

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to rbearest£ Restrictpd funds n88rest £ Endowment funds to neare5tE Categories Details 81 Cash fund5 6,837 2.771 GIR kntyjni 231 Total cash funds 7.069 2,771 Unrestricted funds to nearpst £ Restricted fund5 to neast É Endowment funds to neare51 £ Detai15 B2 Other monetary assets Fund to which asset belon Currentvalue ion•1 Details Cr6t lopUan•TI Futtd to whi¢h sset belon Current value ional Oetails C(*t loptloth•ll B4 Assgts retained for the charity's own use Fund towhi relates Arnount due When due Details BS Liabilitiès Signed by one or h¥0 trustees behalf of all the trustee$ Signature Print Name Date of roval Zi CCKX R3 accounts ISSI 0710712021

INDEPENDENT EXAWNER? REpoKfTO THE TRUSTEES OF TY CARIAD AFRICA I report to the charity trustees on my eXam1rliOn of ts aCLUnts of the charity for Ihe year ended 31 March 2021 set out on pages one to tsvo and the trustees rep(xt as set out on pages one lo trwenty. RPOn61bHlueS and ba•1• of voport As the charity's trustees you are responsibb for Ihe prep¥ati of the acwjnts In accwdance with the requireffwnts ofthe Chartses Act 2011 {Ihe Ad). I report in respeci of ry examination of the charity's accounts carried out under se¢tion 145 of the Act and in Garying out my examination I Iwle follvwed the applicable DireciNts gr¥en by the Chanty Commission under seclion 145(5)(b) ofthe Indopondont oxwnlnerf• •latom I have completed ry exaffttnation. l nrM that no nwiwial tterS have come io ny attention In connection wilh the examinalion grving cause to belM¥e that in material respect 1. a)untIng r01$ were rM)t kept li resp&t of tr dwity as requir•J by sectron 130 ofthe Act or I have no concems and have come a(xoss no other fflatt$ in cA)Medion wilh the examinalion to whlch aiiention should be dr¥n In thls rewt in order to enth a Fyoper undetandi oflhe aoUnts to be J E Payne ACA Graham Paul Limited Court House Court Roa Bridgend CF31 1BE