EYAM SPORTS ASSOCIATION (ESA)
A CHARITABLE INCORPORATED ORGANISATION (CIO)
Charity Registration Number 1123735
Trustees’ Annual Report for Year Ending 2024
The Trustees present their annual report for the period 1 January 2024 to 31 December 2024.
Trustees as at 31 December 2024:
M Belivanis
R Eades
M Hadfield
M Killingley
J Moore
A Nicholls
D Ripton
Registered Office: Mechanics Institute, Church Street, Eyam, S32 5QH
Executive Officers; M Killingley, Chair
D. Ripton, Secretary
M Killingley, Treasurer
EYAM SPORTS ASSOCIATION (ESA)
A CHARITABLE INCORPORATED ORGANISATION (CIO)
Charity Registration Number 1123735 Trustees’ Annual Report for Year Ending 2024
Introduction
2024 has again been an exciting year for the Eyam Sports Association (ESA) as we have built on the work of previous years and seen new initiatives come to fruition.
Trustees
The Trustees were as shown on the previous page. Peter Silley left in November 2024 and Davina Ripton became Secretary.
An AGM was held on the 25th April 2024 @ 1945, The Mechanics Institute, Eyam, which was advertised by newsletter, distributed to the whole village.
At the AGM P Silley explained that the constitution requires 3 of the Trustees to stand down each year and this year, the three longest serving Trustees, P Silley, M Killingley and A Nichols will stand down. All are eligible for election for a further 3 year term and all are willing to stand again for election. Additionally, J Brook who was co-opted as a Trustee after the 2023 AGM is prepared to stand as an elected Trustee. Invitations for anyone interested in becoming an ESA Trustee were included in the Newsletter delivered to all houses in the village during March 2023. No expressions of interest were received. As there are no Trustee nominations other than the abovementioned Trustees it was proposed that all 4 nominations are elected on block. This was proposed by M Hadfield and seconded by A Parsons and agreed by all.
In addition it was agreed at the AGM that the Trustees had during 2023 agreed to confer membership of the ESA to all those living in Eyam, without any cost, the ESA Constitution makes provision for this without needing any changes. The rationale was to involve villagers more closely with the ESA.
Objectives and Activities (remain unchanged)
To promote for the benefit of the inhabitants of Eyam, Derbyshire and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
In essence this is the provision and maintenance of sport and recreation facilities for Eyam village and surrounding area. The village has a cricket field, pavilion, football pitch, a children's play area, a multi-use games area and a cycling pump track.
EYAM SPORTS ASSOCIATION (ESA)
A CHARITABLE INCORPORATED ORGANISATION (CIO)
Charity Registration Number 1123735
Trustees’ Annual Report for Year Ending 2024
Review of Achievements and Performance During the Year
-
Improved pitch drainage
-
Improvements to the Pump Track
-
Installation of a Zip Wire, dedicated to the memory of Diana Cameron
-
Tidy up the garage and clad the container
-
New seating area near the Pump Track
-
Mower upgrades
-
Installed a donation post
Structure, Management and Recruitment of Trustees
The ESA is made up of a Board of Trustees, nominally 9 Trustees that meet monthly to manage the charity. Currently there is a Chair, Secretary and Treasurer, additionally one Trustee has responsibility for maintenance of facilities, one for Governance, one for management of the Play Area and one for the Pump Track. Additional persons with required interests/skill sets can be co-opted to Trustees monthly meetings to provide management expertise to the Trustees. Recruitment of Trustees is an ongoing process through personal contact and a call for potential new Trustees through a village ESA newsletter, delivered to homes in the village, as well as a call through the ESA Facebook page.
Future management will focus on setting up of appropriate sub-groups, each with at least one Trustee, reporting back to the Board of Trustees. Currently there is a sub-group responsible for organising the Eyam Village Carnival, one that has responsibility for the Pump Track and the newly formed Village Football Club.
Short Term Forward Plans
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Complete the Pavilion improvements.
-
Improve the garage storage facility.
-
Complete the maintenance on fences and walls that form the ESA assets.
-
Replace the Signage Generally
Longer Term Plans
-
Improve the MUGA lighting and controls.
-
Help older residents to be actively involved as much as possible (NB landscaping of pump track area to provide seating).
|||||CC16a
1123735
Eyam Sports Association Limited
01/01/2024
31/12/2024
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1123735
Eyam Sports Association Limited
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31/12/2024
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Eyam Sports Association Limited
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Eyam Sports Association Limited
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Eyam Sports Association Limited
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||Section A Receipts and payments|||||||||||||||||
||||||Unrestricted
funds||Restricted
funds|||Endowment
funds||Endowment||Total funds|||Last year|
||||||to the nearest £|to the nearest £|to the nearest £|||to the nearest £||||to the nearest £|||to the nearest £|
||A1 Receipts|||||||||||||||||
||Donations and legaices||||3,562||-|-||-|-|-||3,562|3,562||4,648|
||Charitable activities||||879||1,782|||-|-|-||2,661|2,661||2,795|
||Other trading activities - fundraising|Other trading activities - fundraising|||22,336||3,134|||-|-|-||25,470|25,470||27,669|
||Interest||||-||-|-||-|-|-||-|-||-|
||Grants||||-||-|-||-|-|-||-|-||-|
||Sale of assets||||-||-|-||-|-|-||-|-||-|
||||||-||-|-||-|-|-||-|-||-|
||||||-||-|-||-|-|-||-|-||-|
||Sub total(Gross income for
AR)||||AR)
26,777||4,916|||-|-|-||31,693|31,693||35,112|
|A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
Sub total -
-
-
Total receipts
26,777
4,916
-
——————||||||||||||||-
-
-
31,693|-
-
-
31,693||-
-
35,112|
||A3 Payments|||||||||||||||||
||Raising funds||||9,776||-|-||-|-|-||9,776|9,776||18,633|
||Donations||||287||-|-||-|-|-||287|287||763|
||Grounds maintenance||||3,790||10,162|||-|-|-||13,952|13,952||4,606|
||Pay park inspection||||-||-|-||-|-|-||-|-||160|
||Light & heat||||597||-|-||-|-|-||597|597||421|
||Rent & water||||231||-|-||-|-|-||231|231||225|
||Advertising||||1,796||-|-||-|-|-||1,796|1,796||269|
||Printing, postage & stationery||||174||-|-||-|-|-||174|174||-|
||Repairs & renewals||||44|||||||||44|44||20|
||Insurance||||3,649|||||||||3,649|3,649||3,521|
||Accountancy||||820|||||||||820|820||900|
||Legal & professional fees||||20||163|||||||183|183|||
||Bank charges||||180|||||||||180|180||225|
|||||||||||||||-|-|||
||||||-||-|-||-|-|-||-|-||-|
||||Sub total ||21,364||10,326|||-|-|-||31,690|31,690||29,743|
| A4 Asset and investment purchases, (see table) Purchase of fixed assets 17,698 12,204 - 29,902 6,900 - - - - Sub total 17,698 12,204 - 29,902 6,900 Total payments 39,063 22,530 - 61,592 36,643 Net of receipts/(payments) - 12,285 - 17,614 - - 29,899 - 1,531 A5 Transfers between funds - 5,717 5,717 - - - A6 Cash funds last year end 75,543 - 14,895 - 60,648 62,179 Cash funds this year end 57,540 - 26,791 - 30,749 60,648 ————~~——~~ ===>> |
|---|
CCXX R1 accounts (SS)
12/05/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Accrued expenses Accrued expenses Plant & equipment Pump track Carnival /events Details Details Football field Play area Pavilion MUGA Sports equipment Bank Accounts Balance owed between funds Details Details Total cash funds (agree balances with receipts and payments account(s)) Debtors Prepayments Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 25,783 4,632 31,757 - 31,757 - - 57,540 - 27,125 OK Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - 400 1,200 - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 15,000 Restricted 105,020 Restricted 4,615 Restricted 101,758 Restricted 7,997 Unrestricted 8,347 Restricted 11,608 Unrestricted 12,550 - Fund to which liability relates Amount due (optional) Unrestricted 205 Restricted 615 - - - Print Name |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) 15,000 13,543 1,408 6,666 872 7,095 9,286 9,818 - When due (optional) Date of approval |
CCXX R2 accounts (SS)
12/05/2025
2
Unaudited Financial Statements for the Year Ended 31 December 2024
for Eyam Sports Association
Charity Number 1123735
Eyam Sports Association
Contents of the Financial Statements for the Year Ended 31 December 2024
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Chartered Certified Accountants' Report
-
Income and Expenses
-
Balance Sheet
Chartered Certified Accountants' Report to the Director on the Unaudited Financial Statements of Eyam Sports Association
In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the financial statements of Eyam Sports Association for the year ended 31 December 2024 which comprise the Income Statement, Balance Sheet and the related notes from the company's accounting records and from information and explanations you have given us.
As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at http://www.accaglobal.com/rulebook.
This report is made solely to the director of Eyam Sports Association in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Eyam Sports Association and state those matters that we have agreed to state to the director of Eyam Sports Association in this report in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at https://www.accaglobal.com/content/dam/ACCA_Global/Technical/fact/tf-163-jan-24.pdf.
To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and its director for our work or for this report.
It is your duty to ensure that Eyam Sports Association has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and loss of Eyam Sports Association. You consider that Eyam Sports Association is exempt from the statutory audit requirement for the year.
We have not been instructed to carry out an audit or a review of the financial statements of Eyam Sports Association. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
Hadfields Chartered Certified Accountants Commerce House 658B Chatsworth Road Chesterfield Derbyshire S40 3JZ
Date: 12[th ] May 2025
This page does not form part of the statutory financial statements
Page 1
Eyam Sports Association
Detailed Income and Expenditure Account for the Year Ended 31 December 2024
| Turnover Donations - unrestricted Field/Pav - Use of facilities MUGA - Use of facilities Memberships Fundraising - Carnival Pump Track Marathon Fundraising - Other activities Cost of sales Fundraising exp.-other events Donations GROSS SURPLUS Expenditure Rent MUGA costs Playing field & pavilion maintenance Rent, rates and water Play area inspection Light and heat Post and stationery Advertising Insurance Repairs and renewals Accountancy Legal fees Finance costs Bank charges Carried forward |
2024 £ 3,562 879 1,782 - 22,336 3,134 - 554 10,331 287 1,918 - 12,368 231 163 597 174 1,796 3,649 44 820 20 |
£ 32,247 10,618 21,629 21,780 (151) 180 (331) |
2023 £ 4,648 1,197 1,230 368 18,135 4,318 1,878 3,338 18,250 763 461 687 3,535 225 160 421 - 270 3,438 20 1,140 - |
£ 35,112 19,013 |
|---|---|---|---|---|
| 16,099 10,357 |
||||
| 5,742 225 |
||||
| 5,517 |
This page does not form part of the statutory financial statements
Page 2
Eyam Sports Association
Detailed Income and Expenditure Account for the Year Ended 31 December 2024
| Brought forward Depreciation Pavilion Play area MUGA Sports equipment Plant and equipment/mowers Pump Track Carnival / Events NET DEFICIT |
2024 £ 214 518 6,787 436 1,252 774 1,706 |
£ (331) 11,687 (12,018) |
2023 £ 214 111 6,787 436 - 774 1,026 |
£ 5,517 9,348 (3,831) |
|---|---|---|---|---|
This page does not form part of the statutory financial statements
Page 2 cont
Eyam Sports Association
| FIXED ASSETS Football Pitch Play Area Pavilion MUGA Sports equipment Plant and equipment/mowers Pump Track Carnival/Events CURRENT ASSETS Trade debtors Prepayments Bank account 602 Bank account-Pump track 818 CREDITORS Amounts falling due within one year Trade creditors Accrued expenses NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS RESERVES Restricted funds – Pump Track Unrestricted funds |
for the | Detailed Balance Sheet Year Ended 31 December 2024 2024 £ 15,000 13,543 1,408 6,666 872 7,095 9,286 9,818 63,688 - 1,600 25,783 4,632 32,015 - (821) (821) 31,194 94,882 94,882 4,883 89,999 94,882 |
2023 £ 15,000 1,553 1,926 13,453 1,308 - 10,060 4,104 47,404 495 1,717 49,618 11,030 62,860 (2,223) (1,140) (3,363) 59,497 106,901 106,901 11,912 94,989 106,901 |
|---|---|---|---|
This page does not form part of the statutory financial statements
Page 3