EYAM SPORTS ASSOCIATION (ESA)
A CHARITABLE INCORPORATED ORGANISATION (CIO)
Charity Registration Number 1123735
Trustees’ Annual Report for Year Ending 2024
The Trustees present their annual report for the period 1 January 2024 to 31 December 2024.
Trustees as at 31 December 2024:
M Belivanis
R Eades
M Hadfield
M Killingley
J Moore
A Nicholls
D Ripton
Registered Office: Mechanics Institute, Church Street, Eyam, S32 5QH
Executive Officers; M Killingley, Chair
D. Ripton, Secretary
M Killingley, Treasurer
EYAM SPORTS ASSOCIATION (ESA)
A CHARITABLE INCORPORATED ORGANISATION (CIO)
Charity Registration Number 1123735 Trustees’ Annual Report for Year Ending 2024
## Introduction
2024 has again been an exciting year for the Eyam Sports Association (ESA) as we have built on the work of previous years and seen new initiatives come to fruition.
## Trustees
The Trustees were as shown on the previous page. Peter Silley left in November 2024 and Davina Ripton became Secretary.
An AGM was held on the 25th April 2024 @ 1945, The Mechanics Institute, Eyam, which was advertised by newsletter, distributed to the whole village.
At the AGM P Silley explained that the constitution requires 3 of the Trustees to stand down each year and this year, the three longest serving Trustees, P Silley, M Killingley and A Nichols will stand down. All are eligible for election for a further 3 year term and all are willing to stand again for election. Additionally, J Brook who was co-opted as a Trustee after the 2023 AGM is prepared to stand as an elected Trustee. Invitations for anyone interested in becoming an ESA Trustee were included in the Newsletter delivered to all houses in the village during March 2023. No expressions of interest were received. As there are no Trustee nominations other than the abovementioned Trustees it was proposed that all 4 nominations are elected on block. This was proposed by M Hadfield and seconded by A Parsons and agreed by all.
In addition it was agreed at the AGM that the Trustees had during 2023 agreed to confer membership of the ESA to all those living in Eyam, without any cost, the ESA Constitution makes provision for this without needing any changes. The rationale was to involve villagers more closely with the ESA.
## Objectives and Activities (remain unchanged)
To promote for the benefit of the inhabitants of Eyam, Derbyshire and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
In essence this is the provision and maintenance of sport and recreation facilities for Eyam village and surrounding area. The village has a cricket field, pavilion, football pitch, a children's play area, a multi-use games area and a cycling pump track.
EYAM SPORTS ASSOCIATION (ESA)
A CHARITABLE INCORPORATED ORGANISATION (CIO)
Charity Registration Number 1123735
Trustees’ Annual Report for Year Ending 2024
## Review of Achievements and Performance During the Year
- Improved pitch drainage
- Improvements to the Pump Track
- Installation of a Zip Wire, dedicated to the memory of Diana Cameron
- Tidy up the garage and clad the container
- New seating area near the Pump Track
- Mower upgrades
- Installed a donation post
## Structure, Management and Recruitment of Trustees
The ESA is made up of a Board of Trustees, nominally 9 Trustees that meet monthly to manage the charity. Currently there is a Chair, Secretary and Treasurer, additionally one Trustee has responsibility for maintenance of facilities, one for Governance, one for management of the Play Area and one for the Pump Track. Additional persons with required interests/skill sets can be co-opted to Trustees monthly meetings to provide management expertise to the Trustees. Recruitment of Trustees is an ongoing process through personal contact and a call for potential new Trustees through a village ESA newsletter, delivered to homes in the village, as well as a call through the ESA Facebook page.
Future management will focus on setting up of appropriate sub-groups, each with at least one Trustee, reporting back to the Board of Trustees. Currently there is a sub-group responsible for organising the Eyam Village Carnival, one that has responsibility for the Pump Track and the newly formed Village Football Club.
## Short Term Forward Plans
- Complete the Pavilion improvements.
- Improve the garage storage facility.
- Complete the maintenance on fences and walls that form the ESA assets.
- Replace the Signage Generally
## Longer Term Plans
- Improve the MUGA lighting and controls.
- Help older residents to be actively involved as much as possible (NB landscaping of pump track area to provide seating).
|||||**CC16a**
**1123735**
**Eyam Sports Association Limited**
01/01/2024
31/12/2024
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**CC16a**
**1123735**
**Eyam Sports Association Limited**
01/01/2024
31/12/2024
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**Eyam Sports Association Limited**
01/01/2024
31/12/2024
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31/12/2024
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**Eyam Sports Association Limited**
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31/12/2024
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**Eyam Sports Association Limited**
01/01/2024
31/12/2024
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**Eyam Sports Association Limited**
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31/12/2024
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**Eyam Sports Association Limited**
01/01/2024
31/12/2024
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**1123735**
**Eyam Sports Association Limited**
01/01/2024
31/12/2024
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~~ee~~ ee ee||**CC16a**
**1123735**
**Eyam Sports Association Limited**
01/01/2024
31/12/2024
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**from**
~~ee~~ ee ee||**CC16a**
**1123735**
**Eyam Sports Association Limited**
01/01/2024
31/12/2024
**Receipts and payments accounts**
Period start date
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**To**
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**from**
~~ee~~ ee ee||**CC16a**
**1123735**
**Eyam Sports Association Limited**
01/01/2024
31/12/2024
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Period start date
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**from**
~~ee~~ ee ee||**CC16a**
**1123735**
**Eyam Sports Association Limited**
01/01/2024
31/12/2024
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**from**
~~ee~~ ee ee||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Section A Receipts and payments**|||||||||||||||||
||||||**Unrestricted**
**funds**||**Restricted**
**funds**|||**Endowment**
**funds**||**Endowment**||**Total funds**|||**Last year**|
||||||**to the nearest £**|**to the nearest £**|**to the nearest £**|||**to the nearest £**||||**to the nearest £**|||**to the nearest £**|
||**A1 Receipts**|||||||||||||||||
||Donations and legaices||||**3,562**||**-**|**-**||**-**|**-**|**-**||**3,562**|**3,562**||**4,648**|
||Charitable activities||||**879**||**1,782**|||**-**|**-**|**-**||**2,661**|**2,661**||**2,795**|
||Other trading activities - fundraising|Other trading activities - fundraising|||**22,336**||**3,134**|||**-**|**-**|**-**||**25,470**|**25,470**||**27,669**|
||Interest||||**-**||**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|
||Grants||||**-**||**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|
||Sale of assets||||**-**||**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|
||||||**-**||**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|
||||||**-**||**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|
||**_Sub total_**_(Gross income for_
_AR)_||||_AR)_
**26,777**||**4,916**|||**-**|**-**|**-**||**31,693**|**31,693**||**35,112**|
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**_Total receipts_**
**26,777**
**4,916**
**-**
——————||||||||||||||**-**
**-**
**-**
**31,693**|**-**
**-**
**-**
**31,693**||**-**
**-**
**35,112**|
||**A3 Payments**|||||||||||||||||
||Raising funds||||**9,776**||**-**|**-**||**-**|**-**|**-**||**9,776**|**9,776**||**18,633**|
||Donations||||**287**||**-**|**-**||**-**|**-**|**-**||**287**|**287**||**763**|
||Grounds maintenance||||**3,790**||**10,162**|||**-**|**-**|**-**||**13,952**|**13,952**||**4,606**|
||Pay park inspection||||**-**||**-**|**-**||**-**|**-**|**-**||**-**|**-**||**160**|
||Light & heat||||**597**||**-**|**-**||**-**|**-**|**-**||**597**|**597**||**421**|
||Rent & water||||**231**||**-**|**-**||**-**|**-**|**-**||**231**|**231**||**225**|
||Advertising||||**1,796**||**-**|**-**||**-**|**-**|**-**||**1,796**|**1,796**||**269**|
||Printing, postage & stationery||||**174**||**-**|**-**||**-**|**-**|**-**||**174**|**174**||**-**|
||Repairs & renewals||||**44**|||||||||**44**|**44**||**20**|
||Insurance||||**3,649**|||||||||**3,649**|**3,649**||**3,521**|
||Accountancy||||**820**|||||||||**820**|**820**||**900**|
||Legal & professional fees||||**20**||**163**|||||||**183**|**183**|||
||Bank charges||||**180**|||||||||**180**|**180**||**225**|
|||||||||||||||**-**|**-**|||
||||||**-**||**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|
||||**_Sub total_ **||**21,364**||**10,326**|||**-**|**-**|**-**||**31,690**|**31,690**||**29,743**|
|**A4 Asset and investment**
**purchases, (see table)**
**Purchase of fixed assets**
**17,698**
**12,204**
**-**
**29,902**
**6,900**
**-**
**-**
**-**
**-**
**_Sub total_ 17,698**
**12,204**
**-**
**29,902**
**6,900**
**_Total payments_**
**39,063**
**22,530**
**-**
**61,592**
**36,643**
**_Net of receipts/(payments)_**
**- 12,285**
**- 17,614**
**- - 29,899**
**- 1,531**
**A5 Transfers between funds**
**- 5,717**
**5,717**
**-**
**-**
**-**
**A6 Cash funds last year end**
**75,543**
**- 14,895**
**-**
**60,648**
**62,179**
**_Cash funds this year end_**
**57,540**
**- 26,791**
**- 30,749**
**60,648**
————~~——~~
===>>|
|---|
CCXX R1 accounts (SS)
12/05/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Accrued expenses
Accrued expenses
Plant & equipment
Pump track
Carnival /events
**Details**
**Details**
Football field
Play area
Pavilion
MUGA
Sports equipment
Bank Accounts
Balance owed between funds
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Debtors
Prepayments
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**25,783**
**4,632**
**31,757**
**- 31,757**
**-**
**-**
**57,540**
**- 27,125**
OK
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**400**
**1,200**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**15,000**
Restricted
**105,020**
Restricted
**4,615**
Restricted
**101,758**
Restricted
**7,997**
Unrestricted
**8,347**
Restricted
**11,608**
Unrestricted
**12,550**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**205**
Restricted
**615**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**15,000**
**13,543**
**1,408**
**6,666**
**872**
**7,095**
**9,286**
**9,818**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
12/05/2025
2
Unaudited Financial Statements for the Year Ended 31 December 2024
for Eyam Sports Association
Charity Number 1123735
Eyam Sports Association
Contents of the Financial Statements for the Year Ended 31 December 2024
1. Chartered Certified Accountants' Report
2. Income and Expenses
3. Balance Sheet
Chartered Certified Accountants' Report to the Director on the Unaudited Financial Statements of Eyam Sports Association
In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the financial statements of Eyam Sports Association for the year ended 31 December 2024 which comprise the Income Statement, Balance Sheet and the related notes from the company's accounting records and from information and explanations you have given us.
As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at http://www.accaglobal.com/rulebook.
This report is made solely to the director of Eyam Sports Association in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of Eyam Sports Association and state those matters that we have agreed to state to the director of Eyam Sports Association in this report in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at https://www.accaglobal.com/content/dam/ACCA_Global/Technical/fact/tf-163-jan-24.pdf.
To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and its director for our work or for this report.
It is your duty to ensure that Eyam Sports Association has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and loss of Eyam Sports Association. You consider that Eyam Sports Association is exempt from the statutory audit requirement for the year.
We have not been instructed to carry out an audit or a review of the financial statements of Eyam Sports Association. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
Hadfields Chartered Certified Accountants Commerce House 658B Chatsworth Road Chesterfield Derbyshire S40 3JZ
Date: 12[th ] May 2025
This page does not form part of the statutory financial statements
Page 1
## Eyam Sports Association
Detailed Income and Expenditure Account for the Year Ended 31 December 2024
|**Turnover**
Donations - unrestricted
Field/Pav - Use of facilities
MUGA - Use of facilities
Memberships
Fundraising - Carnival
Pump Track
Marathon
Fundraising - Other activities
**Cost of sales**
Fundraising exp.-other events
Donations
**GROSS SURPLUS**
**Expenditure**
Rent
MUGA costs
Playing field & pavilion maintenance
Rent, rates and water
Play area inspection
Light and heat
Post and stationery
Advertising
Insurance
Repairs and renewals
Accountancy
Legal fees
**Finance costs**
Bank charges
Carried forward|**2024**
**£**
**3,562**
**879**
**1,782**
**-**
**22,336**
**3,134**
**-**
**554**
**10,331**
**287**
**1,918**
**-**
**12,368**
**231**
**163**
**597**
**174**
**1,796**
**3,649**
**44**
**820**
**20**|**£**
**32,247**
**10,618**
**21,629**
**21,780**
**(151)**
**180**
**(331)**|2023
£
4,648
1,197
1,230
368
18,135
4,318
1,878
3,338
18,250
763
461
687
3,535
225
160
421
-
270
3,438
20
1,140
-|£
35,112
19,013|
|---|---|---|---|---|
|||||16,099
10,357|
|||||5,742
225|
|||||5,517|
This page does not form part of the statutory financial statements
Page 2
## Eyam Sports Association
## Detailed Income and Expenditure Account for the Year Ended 31 December 2024
|Brought forward
**Depreciation**
Pavilion
Play area
MUGA
Sports equipment
Plant and equipment/mowers
Pump Track
Carnival / Events
**NET DEFICIT**|**2024**
**£**
**214**
**518**
**6,787**
**436**
**1,252**
**774**
**1,706**|**£**
**(331)**
**11,687**
**(12,018)**|2023
£
214
111
6,787
436
-
774
1,026|£
5,517
9,348
(3,831)|
|---|---|---|---|---|
This page does not form part of the statutory financial statements
Page 2 cont
## Eyam Sports Association
|**FIXED ASSETS**
Football Pitch
Play Area
Pavilion
MUGA
Sports equipment
Plant and equipment/mowers
Pump Track
Carnival/Events
**CURRENT ASSETS**
Trade debtors
Prepayments
Bank account 602
Bank account-Pump track 818
**CREDITORS**
**Amounts falling due within one year**
Trade creditors
Accrued expenses
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**RESERVES**
Restricted funds – Pump Track
Unrestricted funds|for the|Detailed Balance Sheet
Year Ended 31 December 2024
**2024**
**£**
**15,000**
**13,543**
**1,408**
**6,666**
**872**
**7,095**
**9,286**
**9,818**
**63,688**
**-**
**1,600**
**25,783**
**4,632**
**32,015**
**-**
**(821)**
**(821)**
**31,194**
**94,882**
**94,882**
**4,883**
**89,999**
**94,882**|2023
£
15,000
1,553
1,926
13,453
1,308
-
10,060
4,104
47,404
495
1,717
49,618
11,030
62,860
(2,223)
(1,140)
(3,363)
59,497
106,901
106,901
11,912
94,989
106,901|
|---|---|---|---|
|||||
This page does not form part of the statutory financial statements
Page 3