THE FRIENDS OF THAMES DITTON JUNIOR SCHOOL CHARITY NO. 1123621
Trustees Annual Report Year Ending 31[st] August 2023
The Friends of Thames Ditton Junior School Trustees Annual Report Financial Year ended 31 August 2023
| Name | The Friends of Thames Diton Junior School(“the Friends”) |
|---|---|
| CharityRegistraton no. | 1123621 |
| Registered ofce | c/o Thames Diton Junior School Mercer Close Surrey KT7 0BS |
| Independent Examiner | Laura Kenyon & Associates 2A High Street Thames Diton KT7 0RY |
| Bank | HSBC Kingston Upon Thames |
| GoverningDocument | The charityisgoverned byits consttuton that was adopted on 27thFebruary2008. |
| Consttuton | Unincorporated charity |
| Objectves and actvites | The object of the Friends is to advance the educaton of pupils at Thames Diton Junior School (“TDJS”) by: ▪ Developing efectve relatonships between staf, parents and others associated with the school ▪ Engaging in actvites or providing facilites and equipment which support TDJS and advance the educaton of its pupils The Friends Commitee meet at least once a term to discuss and plan events, receive an update on the Charity’s fnances, agree on roles and responsibilites and TDJS’s annual wish list along with larger donaton requests for school projects. Additonal sub-commitees operate at various points throughout the year to organise each event. |
| Friends Commitee | The Friends’ afairs are managed and administered by a commitee consistng of nominated members and include the Head of TDJS, the Deputy Head, and a member of the Governing Body, together with members of the Friends from either the past or present parent body. All commitee members give their tme freely and receive no remuneraton. |
| Trustees | The Trustees are members of the Friends Commitee, who are appointed by electon of the members of the charity at the Annual General Meetng (“AGM”), or otherwise co-opted to the Commitee and subsequently elected by members at a subsequent AGM. All trustees are elected to serve for a period of twelve months. Under the rules of the governing document, the trustees must number at least three but no more than fve. A register of Trustees is maintained and fled with the Charites Commission. Each year a formal request for nominees is circulated to the parent communityvia ParentMail. |
| Class Representatves | Class representatves are a group of parent volunteers that liaise between TDJS class parents and the Friends. They facilitate the recruitment of volunteers for events held to beneft TDJS and canvas informal parental feedback. Class representatves are not required to sit on the Friends Commitee. |
| Votng Rights | All commitee members have equal votng rights at the AGM, other meetngs and with regards to the allocaton of unrestricted funds. |
| Management of the Charity | Commitee members have defned responsibilites and new incumbents receive handover notes and outgoing support from outgoing members. Every efort is made to ensure that the Commitee includes a broad range of members with relevant skills. Anyone from the parent community can volunteer as members at any point duringtheyear. |
| Risk Management | No formal risk register is kept. Event sub-commitees convene periodically and assess risks on an “event by event” basis as deemed appropriate. The charity in its fund-raising initatves will align itself to the COVID-19 pandemic guidelines as published bythe UK Government. |
| Unrestricted Funds | Donatons received in relaton to the ordinary fundraising actvites of the Friends Commitee. The dispersement of these funds are not party to covenants and are remited to TDJS byCommitee vote. Funds from thegeneralpool are also used to |
covÈr the administrativÈ expÈnsÈs of the charity.
The Friends of Thames Ditton Junior School Trustees Annual Report Financial Year ended 31 August 2022
| Restricted Funds | TDJS Governors Fund, established by an Extraordinary General Meetng on 20th April 2010 to collect monthly voluntary parental contributons, and claim gif aid thereon. Grants are made from this fund to TDJS and are used in line with the School’s Development Plan to pay for items that the budget delegated from Surrey County Council does not stretch to. Dispersement of funds to TDJS is purely at the discreton of the Head, Deputy Head and Governing body. The operaton and control of the fund including administraton of gif aid claims, payment authorisaton and remitance to TDJS is managed exclusively by the school ofce,Head,DeputyHead and Governors of the school. |
|---|---|
| Policyon reserves | There is no formalpolicyon the requirement to hold minimum reserves. |
| Public Beneft Statement | The Trustees have compiled with their duty to have due regard to the guidance onpublic beneftpublished bythe CharityCommission. |
Achievements and performance Unrestricted Funds:
During the year the Friends fulfilled its objects by organising several events and other fundraising activities. Net Fundraising income was markedly up to £23,078, which is in line from the prior year despite not having ran the Summer Fair event which historically has been the second most lucrative event after the Summer Ball. Significant drivers of net fundraising income remain the parties attended by the parents, school raffles and larger whole community events such as the Christmas shopping extravaganza “Elfridges”.
| 2023 | 2022 | 2021 | |
|---|---|---|---|
| £ | £ | £ | |
| Parent Partes | 15,175 | 14,135 | 835 |
| School Rafes | 6,920 | 2,368 | 3,502 |
| Elfridges | 983 | 1,134 | - |
| Summer Fair | 0 | 2,638 | - |
Other smaller events were held during the period with the view to enhance the sense of community rather than for profit making. Good feedback has been received and it has been acknowledged by the school that the children were happy when participating in Friends organised activities. Furthermore, data gathered from a questionnaire used to canvas parental feedback on the performance of the Friends indicated that activities were of the appropriate nature and frequency.
Fundraising is only possible due to sponsorship and donated prizes from local businesses based in Thames Ditton as well the continued efforts of the committee, class representatives, parent volunteers and the staff employed at the school. The Friends are very grateful to all for their continued generosity and support.
Use of Unrestricted Funds:
During the year, the Friends held five Trustee meetings, all attended by the Head, Chair, and representatives from the committee. During the year £11,377 of contribution were made to the school and almost entirely directed at the acquisition of new Chromebook.
Restricted Funds:
Voluntary monthly parental donations, including Gift Aid were £20,050 (2022: £42,387). This is materially down on the prior year due to classes reduction by one but also as less parents contribute and the ones contributing have reduced their contribution level highlighting the impact that is having the cost of living.
The Friends of Thames Ditton Junior School Trustees Annual Report Financial Year ended 31 August 2023
Trustees
The trustees who held office during the period, and up to the date of this report, are as follows:
| Chair | Pam Vennings |
|---|---|
| Parent Trustee | Sarah Hockley |
| School Trustee | Ms EmilyFanzo |
| Governor Trustee | Claire Marstn |
The Friends Committee
The Friends Committee for the year to 31 August 2023 has consisted of the following members:
| Co-Chair | Pam Vennings |
|---|---|
| Co-Chair | Ms EmilyFanzo |
| Secretary | Amina Akthar |
| Treasurer | Janet Peowire |
| Members | Francesca Conlon |
| Justne Hendry | |
| Sarah Holt | |
| Bronoch Hughes | |
| LyndseyLough | |
| Madeline Osikoya | |
| Kate Womersley | |
| Sarah Hockley |
Resignations
The following Trustees resigned after the financial year end: Pam Vennings resigned as Chair on 23rd July 2023 Bronoch Hughes resigned as a Trustee on 23rd July 2023 Janet Peowrie resigned as a Treasurer on 23rd July 2023
Appointments
The Following appointments were made after the financial year end. Rachel Purcell was appointed as Chair on 3rd September 2023 Florian Brousson was appointed as a Treasurer on 23rd September 2023
Pam Vennings
………………………………… Signed on behalf of the trustees on
17th November 2023………………………………
| Charity Name | 1123621 The Friends of TDJS |
1123621 The Friends of TDJS |
The Friends of TDJS | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 31/08/2023 Receipts and payments accounts For the period from 01/0922 To a |
Last year to the nearest £ CC16a |
||||||||||||
| Donations, Legacies and Grants | 365 | 20,050 | - | - | - | - | 20,415 | 20,415 | 27,924 | ||||
| Fundraising Events | 38,095 | - | - | - | - | - | 38,095 | 38,095 | 47,402 | ||||
| Interest and Dividends | 117 | - | - | - | - | - | 117 | 117 | 4 | ||||
| Gift Aid | 5,383 | - | - | - | - | - | 5,383 | 5,383 | 14,463 | ||||
| Other income | 46 | - | - | - | - | - | 46 | 46 | 150 | ||||
| - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
(Gross income for AR)44,006 |
20,050 | - | - | - | - | 64,056 | 64,056 | 89,943 | ||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 44,006 20,050 - 64,056 89,943 A3 Payments ———~~——~~ |
|||||||||||||
| Cost of Fundraising Events | 15,017 | - | - | - | - | - | 15,017 | 15,017 | 23,250 | ||||
| General Expenses | 342 | - | - | - | - | - | 342 | 342 | 518 | ||||
| Purchases for the School | 11,377 | - | - | - | - | - | 11,377 | 11,377 | 4,128 | ||||
| Donations ands Grants | - | - | - | - | - | - | - | - | - | ||||
| Accountancy Fees | 450 | - | - | - | - | - | 450 | 450 | 450 | ||||
| - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | |||||
| **Sub total ** | 27,186 | - | - | - | - | - | 27,186 | 27,186 | 28,346 | ||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 27,186 - - 27,186 28,346 Net of receipts/(payments) 16,820 20,050 - 36,870 61,597 A5 Transfers between funds - - - - - A6 Cash funds last year end 59,348 55,062 - 114,410 52,813 Cash funds this year end 76,168 75,112 - 151,280 114,410 ————~~——~~ =~~==~~ >==> |
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
Signature Other expenses Details Details Details Details Gift Aid Cash at Bank Cash in hand Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds to nearest £ 75,599 570 - |
Restricted funds to nearest £ 75,112 - - |
Endowment funds to nearest £ - - - |
|---|---|---|---|---|
| 76,168 | 75,112 | - | ||
| OK Unrestricted funds to nearest £ 5,383 - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Unrestricted |
OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - - Name |
OK | ||
| Endowment funds to nearest £ 3,500 - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) 450 Date of approval |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ The Friends of Thames Ditton Junior School members of
On accounts for the year 31[st] August 2023 Charity no 1123621 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Date: 30/10/2023
Signed:
Name: Mrs Laura Kenyon BA FCA
PC
Relevant professional ICAEW Chartered Accountant
qualification(s) or body
(if any):
Address: LK & Associates Limited,
2A High Street,
Thames Ditton, Surrey. KT7 0RY
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1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of None any items that the examiner wishes to disclose .
2
October 2018
IER