## THE FRIENDS OF THAMES DITTON JUNIOR SCHOOL CHARITY NO. 1123621 **Trustees Annual Report Year Ending 31[st] August 2023** ## **The Friends of Thames Ditton Junior School Trustees Annual Report Financial Year ended 31 August 2023** |Name|The Friends of Thames Diton Junior School(“the Friends”)| |---|---| |CharityRegistraton no.|1123621| |Registered ofce|c/o Thames Diton Junior School
Mercer Close
Surrey
KT7 0BS| |Independent Examiner|Laura Kenyon & Associates
2A High Street
Thames Diton
KT7 0RY| |Bank|HSBC
Kingston Upon Thames| |GoverningDocument|The charityisgoverned byits consttuton that was adopted on 27thFebruary2008.| |Consttuton|Unincorporated charity| |Objectves and actvites|The object of the Friends is to advance the educaton of pupils at Thames Diton
Junior School (“TDJS”) by:
▪
Developing efectve relatonships between staf, parents and others
associated with the school
▪
Engaging in actvites or providing facilites and equipment which support
TDJS and advance the educaton of its pupils
The Friends Commitee meet at least once a term to discuss and plan events,
receive an update on the Charity’s fnances, agree on roles and responsibilites and
TDJS’s annual wish list along with larger donaton requests for school projects.
Additonal sub-commitees operate at various points throughout the year to
organise each event.| |Friends Commitee|The Friends’ afairs are managed and administered by a commitee consistng of
nominated members and include the Head of TDJS, the Deputy Head, and a
member of the Governing Body, together with members of the Friends from either
the past or present parent body. All commitee members give their tme freely and
receive no remuneraton.| |Trustees|The Trustees are members of the Friends Commitee, who are appointed by
electon of the members of the charity at the Annual General Meetng (“AGM”), or
otherwise co-opted to the Commitee and subsequently elected by members at a
subsequent AGM. All trustees are elected to serve for a period of twelve months.
Under the rules of the governing document, the trustees must number at least
three but no more than fve. A register of Trustees is maintained and fled with the
Charites Commission. Each year a formal request for nominees is circulated to the
parent communityvia ParentMail.| |Class Representatves|Class representatves are a group of parent volunteers that liaise between TDJS
class parents and the Friends. They facilitate the recruitment of volunteers for
events held to beneft TDJS and canvas informal parental feedback. Class
representatves are not required to sit on the Friends Commitee.| |Votng Rights|All commitee members have equal votng rights at the AGM, other meetngs and
with regards to the allocaton of unrestricted funds.| |Management of the Charity|Commitee members have defned responsibilites and new incumbents receive
handover notes and outgoing support from outgoing members. Every efort is
made to ensure that the Commitee includes a broad range of members with
relevant skills. Anyone from the parent community can volunteer as members at
any point duringtheyear.| |Risk Management|No formal risk register is kept. Event sub-commitees convene periodically and
assess risks on an “event by event” basis as deemed appropriate. The charity in its
fund-raising initatves will align itself to the COVID-19 pandemic guidelines as
published bythe UK Government.| |Unrestricted Funds|Donatons received in relaton to the ordinary fundraising actvites of the Friends
Commitee. The dispersement of these funds are not party to covenants and are
remited to TDJS byCommitee vote. Funds from thegeneralpool are also used to| covÈr the administrativÈ expÈnsÈs of the charity. ## **The Friends of Thames Ditton Junior School Trustees Annual Report Financial Year ended 31 August 2022** |Restricted Funds|TDJS Governors Fund, established by an Extraordinary General Meetng on 20th
April 2010 to collect monthly voluntary parental contributons, and claim gif aid
thereon. Grants are made from this fund to TDJS and are used in line with the
School’s Development Plan to pay for items that the budget delegated from
Surrey County Council does not stretch to. Dispersement of funds to TDJS is
purely at the discreton of the Head, Deputy Head and Governing body. The
operaton and control of the fund including administraton of gif aid claims,
payment authorisaton and remitance to TDJS is managed exclusively by the
school ofce,Head,DeputyHead and Governors of the school.| |---|---| |Policyon reserves|There is no formalpolicyon the requirement to hold minimum reserves.| |Public Beneft Statement|The Trustees have compiled with their duty to have due regard to the guidance
onpublic beneftpublished bythe CharityCommission.| ## **Achievements and performance** Unrestricted Funds: During the year the Friends fulfilled its objects by organising several events and other fundraising activities. Net Fundraising income was markedly up to £23,078, which is in line from the prior year despite not having ran the Summer Fair event which historically has been the second most lucrative event after the Summer Ball. Significant drivers of net fundraising income remain the parties attended by the parents, school raffles and larger whole community events such as the Christmas shopping extravaganza “Elfridges”. ||2023|2022|2021| |---|---|---|---| ||£|£|£| |Parent Partes|15,175|14,135|835| |School Rafes|6,920|2,368|3,502| |Elfridges|983|1,134|-| |Summer Fair|0|2,638|-| Other smaller events were held during the period with the view to enhance the sense of community rather than for profit making. Good feedback has been received and it has been acknowledged by the school that the children were happy when participating in Friends organised activities. Furthermore, data gathered from a questionnaire used to canvas parental feedback on the performance of the Friends indicated that activities were of the appropriate nature and frequency. Fundraising is only possible due to sponsorship and donated prizes from local businesses based in Thames Ditton as well the continued efforts of the committee, class representatives, parent volunteers and the staff employed at the school. The Friends are very grateful to all for their continued generosity and support. ## Use of Unrestricted Funds: During the year, the Friends held five Trustee meetings, all attended by the Head, Chair, and representatives from the committee. During the year £11,377 of contribution were made to the school and almost entirely directed at the acquisition of new Chromebook. ## Restricted Funds: Voluntary monthly parental donations, including Gift Aid were £20,050 (2022: £42,387). This is materially down on the prior year due to classes reduction by one but also as less parents contribute and the ones contributing have reduced their contribution level highlighting the impact that is having the cost of living. ## **The Friends of Thames Ditton Junior School Trustees Annual Report Financial Year ended 31 August 2023** ## **Trustees** The trustees who held office during the period, and up to the date of this report, are as follows: |Chair|Pam Vennings| |---|---| |Parent Trustee|Sarah Hockley| |School Trustee|Ms EmilyFanzo| |Governor Trustee|Claire Marstn| ## **The Friends Committee** The Friends Committee for the year to 31 August 2023 has consisted of the following members: |Co-Chair|Pam Vennings| |---|---| |Co-Chair|Ms EmilyFanzo| |Secretary|Amina Akthar| |Treasurer|Janet Peowire| |Members|Francesca Conlon| ||Justne Hendry| ||Sarah Holt| ||Bronoch Hughes| ||LyndseyLough| ||Madeline Osikoya| ||Kate Womersley| ||Sarah Hockley| ## **Resignations** The following Trustees resigned after the financial year end: Pam Vennings resigned as Chair on 23rd July 2023 Bronoch Hughes resigned as a Trustee on 23rd July 2023 Janet Peowrie resigned as a Treasurer on 23rd July 2023 ## **Appointments** The Following appointments were made after the financial year end. Rachel Purcell was appointed as Chair on 3rd September 2023 Florian Brousson was appointed as a Treasurer on 23rd September 2023 Pam Vennings ………………………………… Signed on behalf of the trustees on 17th November 2023……………………………… ||**Charity Name**||||||||**1123621**
**The Friends of TDJS**|**1123621**
**The Friends of TDJS**|**The Friends of TDJS**||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
31/08/2023
**Receipts and payments accounts**
**For the period**
**from**
01/0922
**To**
a|||||||||||||**Last year**
**to the nearest £**
**CC16a**| |Donations, Legacies and Grants|**365**||**20,050**||**-**|**-**|**-**|**-**||**20,415**|**20,415**||**27,924**| |Fundraising Events|**38,095**||**-**||**-**|**-**|**-**|**-**||**38,095**|**38,095**||**47,402**| |Interest and Dividends|**117**||**-**||**-**|**-**|**-**|**-**||**117**|**117**||**4**| |Gift Aid|**5,383**||**-**||**-**|**-**|**-**|**-**||**5,383**|**5,383**||**14,463**| |Other income|**46**||**-**||**-**|**-**|**-**|**-**||**46**|**46**||**150**| ||**-**||**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**| ||**-**||**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**| ||**-**||**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_**44,006**||**20,050**||**-**|**-**|**-**|**-**||**64,056**|**64,056**||**89,943**| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**44,006**
**20,050**
**-**
**64,056**
**89,943**
**A3 Payments**
———~~——~~|||||||||||||| |Cost of Fundraising Events|**15,017**||**-**||**-**|**-**|**-**|**-**||**15,017**|**15,017**||**23,250**| |General Expenses|**342**||**-**||**-**|**-**|**-**|**-**||**342**|**342**||**518**| |Purchases for the School|**11,377**||**-**||**-**|**-**|**-**|**-**||**11,377**|**11,377**||**4,128**| |Donations ands Grants|**-**||**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**| |Accountancy Fees|**450**||**-**||**-**|**-**|**-**|**-**||**450**|**450**||**450**| ||**-**||**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**| ||**-**||**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**| ||**-**||**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**| ||**-**||**-**||**-**|**-**|**-**|**-**||**-**|**-**||**-**| |**_Sub total_ **|**27,186**||**-**||**-**|**-**|**-**|**-**||**27,186**|**27,186**||**28,346**| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**27,186**
**-**
**-**
**27,186**
**28,346**
**_Net of receipts/(payments)_**
**16,820**
**20,050**
**-**
**36,870**
**61,597**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**59,348**
**55,062**
**-**
**114,410**
**52,813**
**_Cash funds this year end_**
**76,168**
**75,112**
**- 151,280**
**114,410**
————~~——~~
=~~==~~
>==>|||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|
Signature
Other expenses
**Details**
**Details**
**Details**
**Details**
Gift Aid
Cash at Bank
Cash in hand
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**75,599**
**570**
**-**|**Restricted funds**
**to nearest £**
**75,112**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---|---| |||**76,168**|**75,112**|**-**| |||OK
**Unrestricted**
**funds**
**to nearest £**
**5,383**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
Unrestricted
Print|OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Name|OK| |||||**Endowment**
**funds**
**to nearest £**
**3,500**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
**450**
Date of
approval| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** ## **Report to the trustees/** The Friends of Thames Ditton Junior School **members of** **On accounts for the year** 31[st] August 2023 **Charity no 1123621 ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2023.** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
Date: 30/10/2023
Signed:
Name: Mrs Laura Kenyon BA FCA
PC
Relevant professional ICAEW Chartered Accountant
qualification(s) or body
(if any):
Address: LK & Associates Limited,
2A High Street,
Thames Ditton, Surrey. KT7 0RY
**----- End of picture text -----**
1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** None **any items that the examiner wishes to disclose** . 2 **October 2018** **IER**