2021-03-31-accounts

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IDCTA Annual Report 2019-21

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Annual Review 2020-2021 Serving our community for twenty-eight years 1993—2021

IDCTA Annual Report 2019-21

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Ivybridge & District Community Transport Association

CHAIRMANS REPORT

The aims of the charity are to provide transport services for the elderly, disabled or isolated people who have difficulty using public transport, either because they have none available or because they have a physical

or mental difficulty using conventional private or public transport.

STAFF AND TRUSTEES

CO-ORDINATORS REPORT

BUS SERVICES REPORT

RING AND RIDE FIGURES

VOLUNTARY CAR SERVICES

The service comprises a Ring & Ride Shopping Service and Voluntary Car Service for appointments to doctors, dentists, hospital or just to visit friends.

TREASURERS REPORT

INCOME AND EXPENDITURE ACKNOWLEDGEMENTS

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' - IDCTA Chairman s Report 2020 21

What a period we have had. It is two years since our last AGM, and we could not have foreseen the changes and problems that we the Community Transport and you our clients would have to face in that time.

Many of us have been virtually a prisoner in our own homes for long periods, not allowed to visit family and friends, some of my more mature fiends are saying it was worse than wartime, then at least you were able to get out and about. Some of us have also lost friends or family to the pandemic. Hopefully with care we are now on our way back.

So to the Community Transport report. We proudly took delivery of our new bus in February last year, with many thanks to our many funders, especially Garfield Weston & Green Hall Foundation. We were busy planning different routing and destinations for it when the lockdown hit. Rick initially kept a skeleton service going, including delivering Click and Collect food from local retailers and hot meals from a local hostelry. I trust alcohol was not included! Not at all what we were planning for the vehicle. Lauren also spent time on the phone keeping in touch with many of our more isolated clients.

Gradually other drivers helped out. Each rotating through the furlough scheme taking temporary leave during the pandemic, we are very grateful to them for their flexibility during this difficult time. Not forgetting that after each use the bus had to be cleaned and wiped down with antiseptic to maintain their safety. It is their flexibility and support that enabled us to keep a service running Those of our car drivers, who were able, also did a sterling service maintaining a voluntary service delivering clients to essential appointments and for Covid vaccinations.

But none of this could have happened without our core office staff, who kept working from home or office, the wonders of modern technology allowing the incoming phone calls to be rerouted over the district and through differing phones to find them. I also gather that at one point Lauren’s garage was full of PPE and cleaning solutions. Their efforts allowed us to access grants from Devon County and The Princes Trust amongst others to enable us to maintain the service with the loss of fare income.

The committee also lost some long standing members; Molly Pigdon, who felt, after many years service, that she was no longer able to make a useful contribution, Alan Sutton and James Mussen. James joined us from the West Dart Bus when we merged schemes several years ago, and was very supportive when trying to sort out challenges of the WDB transfer. He has been replaced by Claudia Benzies to whom we give a warm welcome.

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We also lost Bill Black, who died in June2020. Bill was a long term volunteer, starting with driving the bus in Dave Simpson’s day and latterly working with Lauren as a volunteer car driver. He was a very popular man with many of our passengers.

As I have been, along with many others, self isolating during this period, I would like to express my sincere thanks to fellow committee members, my vice chair Dave and Treasurer Alan for the help and support over the period, and of course the staff, Alex, Lauren & Dawn, who have worked through the pandemic with only occasional phone contact from us.

Thank you one and all.

Andrew Bawn

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Staff & Trustees

Ivybridge & District Community Transport Association

Unit 15, The Watermark

Erme Court, Leonards Rd, Ivybridge. Tel. 01752 690444 Devon. E-mail info@ringandride.net PL21 0SZ Web www.ringandride.net

Registered Charity Number 1123577 Registered Company Number 6519453

Honorary Officers & Trustees

Chairman Andrew Bawn Vice Chair David Simpson Treasurer Alan Hutson Committee

Mr Jack Aust Mrs Barbara Crook Mrs Christine Gunning Mr John Lassan Mr Clive Mahoney Mr James Mussen Mrs Mollie Pigdon (Retd) Mr Alan Sutton (Retd) Mr Peter Tasker Mrs Claudia Benzies (coopted)

Paid Staff

Co-ordinator Assistant Co-ordinator Outreach Officer Bus Driver Bus Driver Bus Driver Bus Driver Bus Driver West Dart Bus Driver West Dart Liaison Officer

Accountants Pawlyn & Co.

Alex Thom Lauren Whiting Christine Gunning William Anniss Geoffrey Doyle Rick Green Stephen Maslen Jane Gregory Anthony Hemmings Dave Blair

Costly Street Ivybridge

Volunteer Staff

Dawn Laver Volunteer Office Admin Judith Tasker Volunteer Office Admin Jack Aust Volunteer Bus Driver Andrew Bawn Volunteer Bus Driver David Bishop Volunteer Bus Driver

Company Secretary Alex Thom

Johnny Moulsdale Claudia Benzies Dave Blair

Volunteer Bus Driver (WDB) Volunteer Bus Driver (WDB) Volunteer Bus Driver (WDB)

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IDCTA Annual Report 2019-21 Colin Gillespie Volunteer Bus Driver Christine Gunning Volunteer Bus Driver John Owens Volunteer Bus Driver David Simpson Volunteer Bus Driver Chris Varker Volunteer Bus Driver

Mike Bennett (retd.) Volunteer Bus Driver (WDB) James Mussen (retd.) Volunteer Bus Driver (WDB) Julie Baily (Retd.) Volunteer Bus Driver (WDB) Jerry Neville (Retd.) Volunteer Bus Driver (WDB) Jill Treseder (Retd.) Volunteer Bus Driver (WDB)

Co-ordinators Report

At the end of an extremely turbulent couple of years we are tentatively confident that we are now relatively well placed to resume something close to our a traditional services.

2019-20 saw the continued uncertainty of the DfT reassessment of Section 19 and Section 22 permit exemptions from full operators licenses, under which we operate. This in turn lead to considerable uncertainty as to the likelihood of continued Devon County Council contracts & possibly the Devon County Council grant to Community Transport groups such as ours. Thankfully in the last six months there has been a considerable improvement in the clarification of how these permits are likely to continue & with this increased security regarding the awarding of Grants and contracts from county & District councils.

Our Passenger numbers though down slightly on the previous year were consistent for most of 2019-20 until March 2019 when everything changed.

We had been utilising our new Renault Minibus (from the previous year) well having given up leasing the aging Devon County Council Minibuses. We had just taken delivery of our new Peugeot Boxer MPV when the first pandemic lockdown was announced.

We rapidly switched our service to that of an extremely reduced Ring & Ride service for essential shopping only, and concentrated on delivering food to those in isolation, both groceries and hot meals. With the help of a grant from the Princes trust we delivered around 600 hot meals and arranged groceries collection and delivery for those who had no other means of getting groceries delivered. In the early days of lockdown supermarket deliveries were scarce & we filled an essential gap there. We installed screens to protect our drivers and we switched to operating our office administration remotely.

We found in those early months that we became an essential coordination service and advice line for many who did not know who else to turn to. We started an informal telephone befriending service and proactively called many of our regular members to check on their wellbeing and see if there was anything they needed. As a result of the obvious need for telephone befriending we have obtained a grant to buy some equipment and costs to put this on a more formal footing staffed by volunteers in the near future. This need for an information and befriending service has been found by many of our colleagues in other local Community Transport groups to have been an essential adjunct to their services over the last two years.

My thanks to Lauren who put in so much time & hard work, from home, and to Rick who worked through the first lockdown, delivering and organising hot meals.

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IDCTA Annual Report 2019-21

We took advantage of the Government job retention scheme to furlough our regular minibus drivers who were no- longer needed for the skeleton Ring & Ride service. The Social Service contracts to Douro Court Day centre was terminated by Devon County Council but both remaining school contracts continued running for children of key workers, or vulnerable children.

Many of our Volunteer Car drivers had to self isolate, but we were able to recruit a number of younger drivers combined with those few still able to continue during the lockdown we managed to carry on the Volunteer car service; there being only very few requests for journeys that we could not fulfil. Devon County Council arranged for those bus drivers and volunteer car drivers who could continue driving to receive early vaccinations when excess vaccinations (often at extremely short notice) became available. We could then with reasonable safety expand our services again to cover more shopping journeys and taking passengers to vaccination centres when their turn came. My particular thanks to those volunteer drivers who continued driving through the lockdown & those like Jack Aust who switched between driving Voluntary cars and our MPV’s to enable more vaccination appointments and hospital appointments to be kept.

When the first lockdown lifted we returned to manning the office on a limited basis so that only one person was in the office at a time, and we brought back our furloughed drivers to give Rick a break. Many thanks go to Dawn Laver who as well as volunteering as a car driver volunteers in the office for administration duties, and who since we could open the office again has worked tirelessly there two days a week on her own. Invaluable help to relieve the load on Lauren & myself, as always a cheerful helpful voice on the phone & efficiently organising both volunteer car journeys and Ring & Ride.

We have at last fully absorbed the West Dart Bus into Ivybridge & District Community Transport Association which along with the purchase of the new MPV and a grant to upgrade our IT system accounts for our substantial increase in assets this year.

The West Dart Bus services were all suspended during Lockdown and many of your volunteer bus drivers then retired. We have started a limited service again & many thanks go to Johnny Moulsdale & Claudia Benzies for keeping that going as our last remaining Volunteer Drivers. Dave Blair retired as liaison officer but very kindly came back on board to help out driving the School run for a protracted period (along with Claudia latterly) when the need arose. Good news there thanks to Johnny Moulsdale’s rallying having led to the recruitment of three new volunteer bus drivers with the promise of another two in the autumn, so we hope to resume our full service again by the autumn.

My thanks to James Mussen who not only drove the West Dart bus for years but joined our committee to enable a smooth transition & has handed the reins over to Claudia Benzies, who returned as a driver after some years absence and was co-opted onto the committee to allow James to retire.

Although it is a long time ago now, but as we were unable to hold an AGM last year I cast my mind back to the Christmas of 2019 before it all began (last Christmas at the Watermark having been cancelled) to thank all those drivers who volunteered to drive minibuses and MPVs for the community Christmas lunch: Geoff Doyle, Jack Aust, Colin Gillespie, Christine Gunning & Chris Varker.

Thanks to considerable grants from the government and Devon County Council, we are in a positive position to be able to continue our services for the coming financial year and look forward hopefully to welcoming members back to our AGM next year on a more familiar format.

Alex Thom

Coordinator

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Ring & Ride and Community Minibuses The Community Bus

This MPV is now nine years old and has covered some 110,000 miles. We have continued to use it to back up the Ring & Ride Buses, for lunch trips, other excursions, community groups.

We now have a new MPV with more space and better luggage racks. A pleasure to drive.

The Ring & Ride Buses

The DfT 14 seat minibus has been in full service for the two years described. We have retained the aging community bus as a support and spare vehicle whilst continuing to run one DCC vehicle under a driver only contract with two supporting contracts (now down to one). We no-longer use this vehicle for any Ring & Ride services. We are successfully campaigned for funds to purchase an additional 8 seat MPV to undertake the services previously undertaken by the DCC vehicle. The MPV was delivered in February 2020

Although 2019 operated with slightly lower than usual passenger numbers, passenger numbers have decreased dramatically over lockdown with many services suspended and social distancing limiting numbers to 7 on the minibus and 5 on the MPVs. Numbers picked up in the latter part of 2020 & first part of 2021 and have continued to rise slowly, although they are nowhere near pre-covid levels,. The total number of passenger journeys undertaken in 2019-20 was 3284, 861 below the previous year’s total and 2020-21 only 1358.

A few limited excursions were undertaken for mental health reasons between lockdowns but essentially they have been suspended. We have received £2,200 in grants, to undertake excursions again when we deem it safe to do so. We will start them once more using only volunteer drivers to keep costs to a minimum as those who have endured so many months of isolation sorely need the respite.

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Voluntary Car Services

Volunteer car services have been a challenge with so few drivers able to offer their services, the requirements to reduce the chance of transmission of Covid 19 including a 72 hour space between passengers. We have managed to continue offering a service & both thank and welcome the new drivers to our ranks. We welcome back many of our regular drivers who are returning after isolating.

Our services enabled many in the community to receive their vaccine injections. Such a vital step in re-joining society

Below is a table that shows the number of passengers carried from the parishes in our area.

Year	Ivybridge	Prior	Shaugh	Cornwood & Lutton	Sparkwell	South Brent	Ugborough	Yealmpton	Noss	Newton &	Wembury	Ermington	Diptford	Brixton	Total
2002-2003	10			8	0	12	0	2		0	5	0			37
2003-2004	81			36	10	60	12	13		30	24	4			270
2004-2005	267		92	126	82	16	36	167	130		372	45			1485
						8
2005-2006	524	129		145	156	15	26	39	190		365	40			1765
						1
2006-2007	803		85	309	85	13	65	121		13	327	12			1953
						3
2007-2008	715		53	333	111	12	139	88		14	437	0			2013
						3
2008-2009	764		38	224	115	54	72	89		9	341	2			1708
2009-2010	1012		58	199	241	31	58	90		4	256	14	11		1974
2010-2011	1092		82	197	251	57	49	153		98	363	35	38		2415
2011-2012	929		66	255	278	53	167	79		8	403	23	15		2276
2012-2013	994		51	189	163	39	167	167		1	358	18	22		2169
2013-2014	1029		91	24	165	34	75	89		0	289	22	20		1838
2014-2015	944		66	36	149	20	57	64		1	232	11	14		1592
2015-2016	737		20	21	190	15	72	47		1	317	6	8		1437
2016-2017	654		15	56	142	12	133	83		0	294	7	21		1417
2017-2018	427		5	40	65	9	102	54		0	243	2	15		962
2018-2019	548		9	57	32	10	64	66		0	188	6	15		995
2019-2020	749		4	58	52	8	50	52		3	178	9	3		1166
2020-2021	206		5	33	24	1	5	38		0	35	3	0	3	353

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Total passenger journeys undertaken	2180/708	Total health appointments (80%/93%)	1,752/656
20/2020-21
Journeys cancelled 2019-20/2020-21	235/95	Total social and domestic/wellbeing journeys	438/53
		(20%/7%))
Total miles driven in 2019-2020/2020-21	20,078/6,677	Total volunteer hours used to provide the service	2,042/508
		2019/20

			Av
	Vol Car		Miles	Ring &
	Passenger		per	Ride
	Journeys	Mileage	Journey	Journeys
2020-21	708	6677	9.43	1358
2019-20	2180	20078	9.21	3284
2018-19	1908	15773	8.27	4145
2017-18	1775	16833	9.48	4394
2016-17	2595	25813	9.95	3955
2015-16	2532	29265	11.56	4063
2014-15	2919	31739	10.87	4411
2013-14	2710	30805	11.37	3630
2012-13				3663

IDCTA Treasurers Report Financial Years 2019-2020 & 2020-2021

Because of the COVID situation this time last year the trustees agreed to postpone the AGM for 2019-2020 which is usually held in July. Initially we were simply postponing in until later in the year but because of the ongoing pandemic this is the first opportunity we have to review the two years which have elapsed since we last met.

Financial Year 2019-2020

The Covid situation only affected the last month or so of our operation for the year 2019-2020. Our total income for that year was £122,871 and our expenditure including a figure for depreciation was £132, 526. Showing a loss for the year of £9,655. The depreciation figure of £9,387 is mainly for the depreciation on our buses. The model we operate on for replacement is to fundraise for replacement vehicles rather than setting aside a replacement fund which the depreciation figure represents.

During this year we fundraised to purchase the new minibus.

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Because of this, once depreciation is taken out, we more or less broke even for this year, despite the drop in fare income towards the end of the year.

Financial year 2020-2021

This has been a very difficult year for all. Our passengers were the most vulnerable to COVID infection and our passenger numbers have fallen dramatically leading to a massive drop in fare income. Our staff have carried out befriending, delivering hot food and other items to those that needed it. We furloughed staff to minimise their cost to the scheme and applied for grants from central government and local authorities as well as other charities who were offering grants, to try to balance the books. Some of our costs were reduced, fuel for example but we had to maintain our fixed cost items in order that we would be in a position to resume operations once the COVID situation eased. We also applied for grants to improve the operation of the scheme including for replacement IT equipment

Our income for the year was £133,015 and our expenditure was £125,331, showing a £7,684 surplus for the year. Again, the expenditure figure includes a figure for depreciation of £15,515 however some of the income we received was for specific purposes including purchase of IT equipment, Outreach worker salary and a couple of smaller items and this amounts to £15,320 which was not spent in the 2020-2021 financial year but is committed.

This leaves us with a surplus of £7879 for the year which will be placed in reserves.

Reserves Policy

Up until this year we did not have a formalised reserves policy but as we were being asked for one by funding bodies, the Trustees have agreed one and Alex has provided you all with a copy. We felt that we should have sufficient reserves to enable us to continue for a period should a similar situation to COVID occur again. We also needed to provide funds for redundancy of our staff should the organisation cease to be able to continue in operation and lastly, we have an obligation to the West Dart Bus to purchase a replacement vehicle for them, as they provided the majority of our reserves fund.

At the end of 2020-2021 financial year our reserves stood at £136,477 of which £15,320 was restricted reserves £94,000 designated reserves and £27,157 general reserves.

Thanks go to Lauren for her tireless fundraising skills, to Alex for juggling our services to meet needs and to Dawn for volunteering in our office. Our drivers both paid and volunteers, have been wonderful during this difficult period and have kept our passengers safe. A big thank-you to all.

Alan Hutson (Hon Treasurer)

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Income & Expenditure Summary

Income

2019- 20

Expenditure

Grants - Devon CC Grants - Other Councils & HM Govt Grants & Donations Fundraising Devon County Council Contracts Fares & Private Hire Fuel Duty reclaimed Deposit Interest & Gain on Investment Other Income Total Income Balance Sheet Fixed Assets Current Assets Debtors & Prepayments Bank Deposit Account Bank Current Account& Cash in Hand Creditors, Accruals, Society Security & Other Taxes NetCurrent Assets Total Assets	£22,998 Scheme Costs £18,937 Wages, tax & Nat Insurance £17,574 Office rent & Services £618 Consultancy & Advertising Accountants & Payroll & Computer Services fees Telephones £36,926 Insurances £21,870 Stationary & Postage £1,171 Sundry expenses Travel expenses £1,572 Vol Car Driver expenses £1,205 Depreciation £122,871 Total Expenditure 2018/19 £36,879 £5,312 £13,643 £41,850 £60,805 £7,143 £53,662 £90,541	£30,516 £80,878 £2,858 £1,034 £2,730 £793 £858 £1,042 £519 £1,102 £809 £9,666 £132,805 2019/20 £29,343 £6,742 £13,656 £101,941 £122,339 £5,009 £117,330 £146,673

Please note that this is a summary of the years Income & Expenditure - A full set of authorised accounts are available upon request

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Income & Expenditure Summary

Income

2020- 21

Expenditure

Grants - Devon CC Grants - Other Councils & HM Govt Grants & Donations Fundraising Devon County Council Contracts Fares & Private Hire Fuel Duty reclaimed Deposit Interest & Gain on Investment Other Income Total Income Balance Sheet Fixed Assets Current Assets Debtors & Prepayments Bank Deposit Account Bank Current Account& Cash in Hand Creditors, Accruals, Society Security & Other Taxes Net Current Assets Total Assets	£26,989 Scheme Costs £32,618 Wages, tax & Nat Insurance £29,775 Office rent & Services £250 Consultancy & Advertising Accountants & Payroll & Computer Services fees Telephones £30,424 Insurances £7,657 Stationary & Postage £1,676 Sundry expenses Travel expenses £3,080 Vol Car Driver expenses £637 Depreciation £133,015 Total Expenditure 2019/20 £29,343 £6,742 £13,656 £101,941 £122,339 £5,009 £117,330 £146,673	£23,728 £77,293 £2,492 £418 £2,790 £760 £1006 £420 £644 £513 £28 £15,515 £125,607 2020/21 £78,027 £3,946 £13,670 £97,197 £114,813 £1,605 £113,208 £191,235

Please note that this is a summary of the years Income & Expenditure - A full set of authorised accounts are available upon request

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Acknowledgements

We would like to acknowledge the following for their support during the year

Voluntary Car and Bus Drivers 2019-2021

Sue Aust	Ivybridge	Alan Londesborough	Wembury
Jack Aust	Ivybridge	Frances MacGregor	Ivybridge
Andrew Bawn	Lutton	Fred McArthur	Ivybridge
Mike Bennett	Dittisham	Alison Moffatt	Ivybridge
Claudia Benzies	Blackawton	Teresa Morgan	Ivybridge
David Bishop	Penquit	Johnny Moulsdale	Dittisham
William Black	Plymouth	James Mussen	Blackawton
Dave Blair	Dartmouth	Jerry Neville	Blackawton
Juliet Boardman	Ivybridge	John Oven	Cornwood
John Bowser	Ivybridge	Sarah Owen	Cornwood
Martin Burfield	South Brent	Bill Purt	Yealmpton
Brian Carlyon	Wembury	John Owens	Plymstock
Mark Coaker	Plymouth	David Simpson	Ivybridge
Tony Cobley	Ivybridge	Peter Stradling	South Brent
Carolyn Cox	Yealmpton	Peter Sweeting	Plymstock
Lindsay Ellis	Ivybridge	Judith Tasker	Ivybridge
Judith Farmer	Cornwood	Lexina Taylor	Plymouth
Elizabeth Finnemore	South Brent	Christopher Varker	Ivybridge
Susan Franklin	Diptford	Andrew Vincent	Lee Moor
Sue Flower	Ivybridge	Chris Wathen	South Brent
Peter Gill	Plymouth	Iris Willis	Sparkwell
Colin Gillespie	Ivybridge	Chris Wood	Ermington
Geoffrey Gunning	Ivybridge
Christine Gunning	Ivybridge
Kevin Jefferys	Ivybridge
John Lassan	Ivybridge
Dawn Laver	Plymouth

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Contributions to Funding from

Grants 2019-2021

Garfield Weston Councillor Croad Councillor Hart Councillor Hoskin John & Lady Heathcoat David Gibbons Tesco Bags of Help Elise Pilkington Norman Family Trust Francis Winham Foundation Masons Pebbles(Rank Org) Cllr L Austin Cllr Dan Brown Cllr Chown Dr & Mrs Alfred Darlington Green hall foundation South Hams CVS Masonic Bowls Club Trefoil Guild Mrs R Cox Martin French Lyn Auburn

Southern Area Car Forum Lions Princes Countryside Trust DCC Covid 19 round 1 & 2 Vanessa DCC DCC Prompt action National Lottery Devon County Council South Hams District Council Ivybridge Town Council Diptford Parish Council Brixton Parish Council Cornwood Parish Council Ermington Parish Council Newton & Noss Parish Council Sparkwell Parish Council South Brent Parish Council Ugborough Parish Council Yealmpton Parish Council Wembury Parish Council Maudlyn Trust – Sparkwell Yonge Trust - Cornwood

A very special thanks to all the passengers who have made various donations throughout the year to the Association.

x[GE? CDW Pagelof7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2021 STATEMENT OF FINANCIAL ACTivfTIES INCORPORATING DETAILED STATEMENT OF FINANCIAL ACTIVITIES Restricted Unrestricted Incom Funds Fund Total Funtjs 2021 Last Year 2020 INCOMING RESOURCES Voluntary Income Grants - Devon County Council Grants- Other Councils and Govemment Grants and Donations - Charities and Others Other Income Fundraising 26,898 32,618 29,775 637 250 90,178 26,898 32,618 29.775 637 250 90,178 22,998 18,937 17,574 1,205 618 61.332 Activities for generating funds Schools and Other Contracts Fares and Private HI incl Misc Fuel Duty Refvnd 30.424 7.657 1,676 39,757 30,424 7.657 1.676 39.757 36,926 21,870 1,171 59,967 Investment and Other In¢ome Gain on Investment Depos(( Account Interest Received 1.863 1,217 3.080 1,863 1,217 3,080 1,572 1,572 Total Incoming resources 133.015 133,015 122,871 RESOURCES EXPENDED Wages and National Insurance Payments to Voluntary Drivers Scheme Costs Office Rental and Meeting Expenses Insurance Travel Expenses Telephone Computer SeNices Printing Stationery and Postage Xmas and Drivers Functions Hot Food Purchases Sundry Expenses Advertising and Website Consultancy Fees Accountancy Bookkeeping and Payroll Fees Depreciation this year Total resources expended 77,293 28 21.704 2,492 1.006 513 760 1,179 420 77,293 28 21,704 2,492 1.006 513 760 1.179 420 80.878 809 29,609 2,858 858 1,102 793 862 1,042 802 105 519 910 124 1,868 9,666 132,805 2,024 644 338 80 1.611 15.239 125,331 2,024 644 338 80 1,611 15,515 125,607 276 276 NET INCOMING RESOURCES BEFORE OTHER RECOGNISED GAINS ILOSS} 12761 7,684 7.408 19,9341 Notes OTHER RECOGNISED GAINS Investment. Vehicle and Bank Funds 37,154 37,154 66,066 NET MOVEMENT IN FUNDS IN YEAR ILOSSI 12761 44.838 44,562 56,132 TOTAL FUNDS BROUGHT FORWARD 830 145,843 146,673 90,541 TOTAL FUNDS CARRIED FORWARD 554 190,681 191,235 146,673

Page2of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2021 BALANCE SHEET AS AT 31 MARCH 2021 This Year Last Ye FIXED ASSETS Tangible Assets Note S 50.553 50,553 29,343 29,343 INVESTMENT M&G Investment 27.474 CURRENT ASSETS Debtors Sundry Debtor- HMRC Vat Prepayments Bank Deposit Account Bank Ac¢ounts Cash in Hand 1,684 447 1,815 13,670 97,176 21 114,813 462 1,579 4,701 13,656 101,937 122,339 CREDITORS Amounts falling due within one year Creditors Accruals Society Secunty and Other Taxes 605 1,000 3.224 goo 885 5,009 1,605 NEf CURRENT ASSETS (LIABILITIES) 113,208 117,330 TOTAL ASSETS LESS CURRENT LIABILITIES 191.235 146,673 CREDITORS Amounts falling due after more than one year NET ASSETS ILIABILITIESI 191.235 146,673 FUNDS OF THE CHARITY Reslricled income funds Unrestricted funds Note 6 Note 7 554 190,681 830 145,843 TOTAL FUNDS 191,235 146,673 Contlnued

Page3of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2021 NOTES TO THE FINANCIAL STATEMENTS 1. ACCOUNTING POLICIES A¢¢ounting convention The financial stslements have been prepared under the historul cost convention and in accordan¢e with the Financial Reporting Standard for Small Entities and the requirernenls of the Statement of Recommended Practice, Accounting and Reporting by Charities. Incomlng resources Al incoming resources are included on the Statement of Financial AclNilies when the charity is legally entrtled to the income and the amount can be quantsfied wtth reasonable accuracy. Resources expended Expenditure is accounted for on an accruals basis and has been classtfied under heading5 that aggregate all costs relating lo the category_ Where c051s cannot be direcuy attributed lo parti¢ular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets and doprg¢iation These are capitalised if they can t£ used for more than one year and cost at least £500. They are valued at cost or, if gifted al the value of the chanty on receipt. Tangible fixed assets are staled at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets. less their estimated residual value. over their expe¢ted usefvl INes on the following bases= Motor Vehicles- 25% on the reducing balance. Computer Equip etc_ 330A on the reducing balance. Website Design - 33°/ty on the reducing balance. Office Fumiture - 100h on the reducing balanee Taxatlon The charity is exempl from corForation tax on its charttable activities. Fund accounting Restricted fvnds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purposes. unstrICted funds can be used in accordance with the charitable objectives at the dis¢retion of the trustees. Cash flow statement Exemption has been taken from preparin9 a cash flow statement on the grounds that the charitable company qualifies as a small company. 2. TRUSTEES. REMUNERATION AND BENEFITS The were no trustees, remuneration or other benefits for the year. Trustees, Expenses No tnjstees, expenses were paid for the year apart from travelling costs. 3. LIMITED LIABILITY The charity is limited by guarantee with each memberfs liabilty restricted lo £1 should the charity be wound up.

Page4of7 IVYBRIDGE & DISTcT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2021 NOTES TO THE FINANCIAL STATEMENTS- continued 4. OTHER RECOGNISED GAINS The following assets were transferred from West Dart Bus during the year. Inv slmenl Asset M&G Charifund l A sets Bank Account- Nat West Bank Mercedes Sprinter Motor Vehicle Ivalue estimated) 25611 2543 9000 37154 5. TANGIBLE FIXED ASSETS 8-Sealer Boxer Molor Vehicle Other Motor Vehicles Computer Equipment Sothvare & Lieences Website Design Office Fum Bus Equip Total 0110412020 Additions Disposals 3110312021 31.7 44.227 36.725 11,624 87,647 36,725 31,796 80,952 11,624 124,372 A¢cumulated Depreciation 0110412020 Charge for Year Eliminated on Disposals 3110312021 29.857 485 21,423 13,727 7,024 1,303 58.304 15.515 30.342 35.150 8,327 73,819 Net Book Value 3110312021 1,454 45,802 3,297 50,553 0110412020 1,939 22,804 4,600 29,343 Memo r Boxer Motor Vehicle Depreciation is apportioned in the Statement of Financial Activities betmeen Restricted and Unrestricted Funds pro rate the contributions made towards the purchase of the asseL Rem r Vehicles Purchased in Year li} Re Peu eot Boxer #2 The cost of £27725 is after deduction of a contribution from Devon County Council of £5810. (ill Re M rin Vehicle is taken ovei from West Dart Bus at ests'mated value of £9000.

Page5of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2021 NOTES TO THE FINANCIAL STATEMENTS - contlnued 6. MOVEMENT IN FUNDS- RESTRICTED INCOME FUNDS At 0110412020 Net Movement Al 3110312021 Restricted income fund TOTAL FUNDS 830 830 276 276 554 554 Net movement in funds included in the above are as follows.. Incoming Other Resources Movement resources recognised expended in funds gains Restricted income fund TOTAL FUNDS 276 276 276 276 The fund was applied originally towards the purchase such of the 8-seater Boxer motor vehicle. The balance is reducing as the vehicle depreciates. The amounts received have been banked in the A5so¢iation's main bank account and nol in a specified restricted accounL 7. MOVEMENT IN FUNDS- UNRESTRICTED FUNDS At 01104r2020 Nel Movement At 3110312021 Unrestricted fvnd$ - General Fund TOTAL FUNDS 145,843 145,843 44,838 44.838 190,681 190,681 Net movement in fvnds included in the atove are as follows.. Incoming Olher Resources Movement resources recognised exper¢ded in funds gains Unrestricted funds - general funds TOTAL FUNDS 133,015 133,015 37.154 37,154 125,331 125,331 44.838 44,838 Unrestricted fund represents funds availab to the trustees for the general purposes.

Page6of7 IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCtATION FOR THE YEAR ENDED 31 MARCH 2021 Balance Sheet Continued For the year in question the charitable is ent¢ed lo exemption from audil under section 47712} of the Companies Act 201X relating lo the small cornpanies regime. The trustees have not required the charitable company to obtain an audit of its financial statements for the year in question in accordance with sects.on 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for. lal ensuring that the charitable company keeps accounting records that comply with section 386, and, Ibl preparing financial ststements which give a true and fair view of the stsle of affairs of the charitable Company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of seCtn 393, and which othemise comply with the requiremersls of The Act relating to the financial statements, so tar as applicable lo the ¢ompany. These financial statements have been prepared in accordance the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the Board of Tnjstees on .. were signed on its behalf by.. and Date:

Page 7of7 IWfBRIDGE & DISTRICT COMMUNITh TRANSPORT ASSOCIATION FOR THE YEAR ENDED 31 MARCH 2021 Independent Examiners Report to the Trustees of Ivybridge & District Community Transport Association ("the Company") I report lo the trustees on my examination of the accounts of the above charity for the year ended 31 March 2021. as set out on pages one to six. showing total funds per the balance sheet on page 2 of £1912351£146673 last year} Rgsponsibilities and basis of report As the charitys trustees Iwho are also the directors for the purposes of company lawl. you are responsible for the preparation of the account5 in accordance with the requirements of the Companies Act 2016 I the 2006 Acr'i. Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charitys accounts as carried out under section 145 of the Charities Act 2011 Ilhe 2011 Act'i. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515) Ibl of the 2011 Act Independent exarniners. statement I have completed my examination. I ccfifirn that no material matters have come to my attention which gives me cause to believe that.. (1) accounting records were not kept in respect of the Company as required by section 386 of the Companies 2006 Act." or (2) the accounts do not accord with those records.. or 131 the accounts do not compty with the accounting requirements of secty'on 396 of the Companies Act 2006 other than any requirement that the accounts give a'lrue and fairf, view which is not a matter considered as part of an independent examinab'on,. or (4) the accounts have not been prepared in accordance with the Charities SORP {FRS1021. I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the acco nts to be reached. Adrlan Pawlyn FCPA Fellow of Institute of Certified Public Accountants Pawlyn and Co. Accountants 6 Costly St Ivybridge Devon PL21 OOB Date: ¥ 2021

Ivybridge & District Community Transport Association

Contents

CHAIRMANS REPORT

' - IDCTA Chairman s Report 2020 21

Staff & Trustees

Ivybridge & District Community Transport Association

Honorary Officers & Trustees

Paid Staff

Volunteer Staff

Co-ordinators Report

Ring & Ride and Community Minibuses The Community Bus

The Ring & Ride Buses

Voluntary Car Services

IDCTA Treasurers Report Financial Years 2019-2020 & 2020-2021

Financial Year 2019-2020

Financial year 2020-2021

Reserves Policy

Alan Hutson (Hon Treasurer)

Income & Expenditure Summary

Income

2019- 20

Expenditure

Income & Expenditure Summary

Income

2020- 21

Expenditure

Acknowledgements

We would like to acknowledge the following for their support during the year

Voluntary Car and Bus Drivers 2019-2021

Contributions to Funding from

Grants 2019-2021