IDCTA Annual Report 2019-21
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Annual Review 2020-2021 Serving our community for twenty-eight years 1993—2021
IDCTA Annual Report 2019-21
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## **Ivybridge & District Community Transport Association**
## **Contents**
## CHAIRMANS REPORT
The aims of the charity are to provide transport services for the elderly, disabled or isolated people who have difficulty using public transport, either because they have none available or because they have a physical
or mental difficulty using conventional private or public transport.
STAFF AND TRUSTEES
CO-ORDINATORS REPORT
BUS SERVICES REPORT
RING AND RIDE FIGURES
VOLUNTARY CAR SERVICES
The service comprises a Ring & Ride Shopping Service and Voluntary Car Service for appointments to doctors, dentists, hospital or just to visit friends.
TREASURERS REPORT
INCOME AND EXPENDITURE ACKNOWLEDGEMENTS
IDCTA Annual Report 2019-21
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## ' - IDCTA Chairman s Report 2020 21
What a period we have had. It is two years since our last AGM, and we could not have foreseen the changes and problems that we the Community Transport and you our clients would have to face in that time.
Many of us have been virtually a prisoner in our own homes for long periods, not allowed to visit family and friends, some of my more mature fiends are saying it was worse than wartime, then at least you were able to get out and about. Some of us have also lost friends or family to the pandemic. Hopefully with care we are now on our way back.
So to the Community Transport report. We proudly took delivery of our new bus in February last year, with many thanks to our many funders, especially Garfield Weston & Green Hall Foundation. We were busy planning different routing and destinations for it when the lockdown hit. Rick initially kept a skeleton service going, including delivering Click and Collect food from local retailers and hot meals from a local hostelry. I trust alcohol was not included! Not at all what we were planning for the vehicle. Lauren also spent time on the phone keeping in touch with many of our more isolated clients.
Gradually other drivers helped out. Each rotating through the furlough scheme taking temporary leave during the pandemic, we are very grateful to them for their flexibility during this difficult time. Not forgetting that after each use the bus had to be cleaned and wiped down with antiseptic to maintain their safety. It is their flexibility and support that enabled us to keep a service running Those of our car drivers, who were able, also did a sterling service maintaining a voluntary service delivering clients to essential appointments and for Covid vaccinations.
But none of this could have happened without our core office staff, who kept working from home or office, the wonders of modern technology allowing the incoming phone calls to be rerouted over the district and through differing phones to find them. I also gather that at one point Lauren’s garage was full of PPE and cleaning solutions. Their efforts allowed us to access grants from Devon County and The Princes Trust amongst others to enable us to maintain the service with the loss of fare income.
The committee also lost some long standing members; Molly Pigdon, who felt, after many years service, that she was no longer able to make a useful contribution, Alan Sutton and James Mussen. James joined us from the West Dart Bus when we merged schemes several years ago, and was very supportive when trying to sort out challenges of the WDB transfer. He has been replaced by Claudia Benzies to whom we give a warm welcome.
IDCTA Annual Report 2019-21
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We also lost Bill Black, who died in June2020. Bill was a long term volunteer, starting with driving the bus in Dave Simpson’s day and latterly working with Lauren as a volunteer car driver. He was a very popular man with many of our passengers.
As I have been, along with many others, self isolating during this period, I would like to express my sincere thanks to fellow committee members, my vice chair Dave and Treasurer Alan for the help and support over the period, and of course the staff, Alex, Lauren & Dawn, who have worked through the pandemic with only occasional phone contact from us.
Thank you one and all.
Andrew Bawn
IDCTA Annual Report 2019-21
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## _**Staff & Trustees**_
## **Ivybridge & District Community Transport Association**
Unit 15, The Watermark
Erme Court, Leonards Rd, Ivybridge. Tel. 01752 690444 Devon. E-mail info@ringandride.net PL21 0SZ Web www.ringandride.net
Registered Charity Number 1123577 Registered Company Number 6519453
## **Honorary Officers & Trustees**
Chairman Andrew Bawn Vice Chair David Simpson Treasurer Alan Hutson **Committee**
Mr Jack Aust Mrs Barbara Crook Mrs Christine Gunning Mr John Lassan Mr Clive Mahoney Mr James Mussen Mrs Mollie Pigdon (Retd) Mr Alan Sutton (Retd) Mr Peter Tasker Mrs Claudia Benzies (coopted)
## **Paid Staff**
Co-ordinator Assistant Co-ordinator Outreach Officer Bus Driver Bus Driver Bus Driver Bus Driver Bus Driver West Dart Bus Driver West Dart Liaison Officer
**Accountants** Pawlyn & Co.
Alex Thom Lauren Whiting Christine Gunning William Anniss Geoffrey Doyle Rick Green Stephen Maslen Jane Gregory Anthony Hemmings Dave Blair
Costly Street Ivybridge
## **Volunteer Staff**
Dawn Laver Volunteer Office Admin Judith Tasker Volunteer Office Admin Jack Aust Volunteer Bus Driver Andrew Bawn Volunteer Bus Driver David Bishop Volunteer Bus Driver
**Company Secretary** Alex Thom
Johnny Moulsdale Claudia Benzies Dave Blair
Volunteer Bus Driver (WDB) Volunteer Bus Driver (WDB) Volunteer Bus Driver (WDB)
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IDCTA Annual Report 2019-21 Colin Gillespie Volunteer Bus Driver Christine Gunning Volunteer Bus Driver John Owens Volunteer Bus Driver David Simpson Volunteer Bus Driver Chris Varker Volunteer Bus Driver
Mike Bennett (retd.) Volunteer Bus Driver (WDB) James Mussen (retd.) Volunteer Bus Driver (WDB) Julie Baily (Retd.) Volunteer Bus Driver (WDB) Jerry Neville (Retd.) Volunteer Bus Driver (WDB) Jill Treseder (Retd.) Volunteer Bus Driver (WDB)
## _**Co-ordinators Report**_
At the end of an extremely turbulent couple of years we are tentatively confident that we are now relatively well placed to resume something close to our a traditional services.
2019-20 saw the continued uncertainty of the DfT reassessment of Section 19 and Section 22 permit exemptions from full operators licenses, under which we operate. This in turn lead to considerable uncertainty as to the likelihood of continued Devon County Council contracts & possibly the Devon County Council grant to Community Transport groups such as ours. Thankfully in the last six months there has been a considerable improvement in the clarification of how these permits are likely to continue & with this increased security regarding the awarding of Grants and contracts from county & District councils.
Our Passenger numbers though down slightly on the previous year were consistent for most of 2019-20 until March 2019 when everything changed.
We had been utilising our new Renault Minibus (from the previous year) well having given up leasing the aging Devon County Council Minibuses. We had just taken delivery of our new Peugeot Boxer MPV when the first pandemic lockdown was announced.
We rapidly switched our service to that of an extremely reduced Ring & Ride service for essential shopping only, and concentrated on delivering food to those in isolation, both groceries and hot meals. With the help of a grant from the Princes trust we delivered around 600 hot meals and arranged groceries collection and delivery for those who had no other means of getting groceries delivered. In the early days of lockdown supermarket deliveries were scarce & we filled an essential gap there. We installed screens to protect our drivers and we switched to operating our office administration remotely.
We found in those early months that we became an essential coordination service and advice line for many who did not know who else to turn to. We started an informal telephone befriending service and proactively called many of our regular members to check on their wellbeing and see if there was anything they needed. As a result of the obvious need for telephone befriending we have obtained a grant to buy some equipment and costs to put this on a more formal footing staffed by volunteers in the near future. This need for an information and befriending service has been found by many of our colleagues in other local Community Transport groups to have been an essential adjunct to their services over the last two years.
My thanks to Lauren who put in so much time & hard work, from home, and to Rick who worked through the first lockdown, delivering and organising hot meals.
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IDCTA Annual Report 2019-21
We took advantage of the Government job retention scheme to furlough our regular minibus drivers who were no- longer needed for the skeleton Ring & Ride service. The Social Service contracts to Douro Court Day centre was terminated by Devon County Council but both remaining school contracts continued running for children of key workers, or vulnerable children.
Many of our Volunteer Car drivers had to self isolate, but we were able to recruit a number of younger drivers combined with those few still able to continue during the lockdown we managed to carry on the Volunteer car service; there being only very few requests for journeys that we could not fulfil. Devon County Council arranged for those bus drivers and volunteer car drivers who could continue driving to receive early vaccinations when excess vaccinations (often at extremely short notice) became available. We could then with reasonable safety expand our services again to cover more shopping journeys and taking passengers to vaccination centres when their turn came. My particular thanks to those volunteer drivers who continued driving through the lockdown & those like Jack Aust who switched between driving Voluntary cars and our MPV’s to enable more vaccination appointments and hospital appointments to be kept.
When the first lockdown lifted we returned to manning the office on a limited basis so that only one person was in the office at a time, and we brought back our furloughed drivers to give Rick a break. Many thanks go to Dawn Laver who as well as volunteering as a car driver volunteers in the office for administration duties, and who since we could open the office again has worked tirelessly there two days a week on her own. Invaluable help to relieve the load on Lauren & myself, as always a cheerful helpful voice on the phone & efficiently organising both volunteer car journeys and Ring & Ride.
We have at last fully absorbed the West Dart Bus into Ivybridge & District Community Transport Association which along with the purchase of the new MPV and a grant to upgrade our IT system accounts for our substantial increase in assets this year.
The West Dart Bus services were all suspended during Lockdown and many of your volunteer bus drivers then retired. We have started a limited service again & many thanks go to Johnny Moulsdale & Claudia Benzies for keeping that going as our last remaining Volunteer Drivers. Dave Blair retired as liaison officer but very kindly came back on board to help out driving the School run for a protracted period (along with Claudia latterly) when the need arose. Good news there thanks to Johnny Moulsdale’s rallying having led to the recruitment of three new volunteer bus drivers with the promise of another two in the autumn, so we hope to resume our full service again by the autumn.
My thanks to James Mussen who not only drove the West Dart bus for years but joined our committee to enable a smooth transition & has handed the reins over to Claudia Benzies, who returned as a driver after some years absence and was co-opted onto the committee to allow James to retire.
Although it is a long time ago now, but as we were unable to hold an AGM last year I cast my mind back to the Christmas of 2019 before it all began (last Christmas at the Watermark having been cancelled) to thank all those drivers who volunteered to drive minibuses and MPVs for the community Christmas lunch: Geoff Doyle, Jack Aust, Colin Gillespie, Christine Gunning & Chris Varker.
Thanks to considerable grants from the government and Devon County Council, we are in a positive position to be able to continue our services for the coming financial year and look forward hopefully to welcoming members back to our AGM next year on a more familiar format.
Alex Thom
Coordinator
IDCTA Annual Report 2019-21
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## Ring & Ride and Community Minibuses The Community Bus
This MPV is now nine years old and has covered some 110,000 miles. We have continued to use it to back up the Ring & Ride Buses, for lunch trips, other excursions, community groups.
We now have a new MPV with more space and better luggage racks. A pleasure to drive.
## The Ring & Ride Buses
The DfT 14 seat minibus has been in full service for the two years described. We have retained the aging community bus as a support and spare vehicle whilst continuing to run one DCC vehicle under a driver only contract with two supporting contracts (now down to one). We no-longer use this vehicle for any Ring & Ride services. We are successfully campaigned for funds to purchase an additional 8 seat MPV to undertake the services previously undertaken by the DCC vehicle. The MPV was delivered in February 2020
Although 2019 operated with slightly lower than usual passenger numbers, passenger numbers have decreased dramatically over lockdown with many services suspended and social distancing limiting numbers to 7 on the minibus and 5 on the MPVs. Numbers picked up in the latter part of 2020 & first part of 2021 and have continued to rise slowly, although they are nowhere near pre-covid levels,. The total number of passenger journeys undertaken in 2019-20 was 3284, 861 below the previous year’s total and 2020-21 only 1358.
A few limited excursions were undertaken for mental health reasons between lockdowns but essentially they have been suspended. We have received £2,200 in grants, to undertake excursions again when we deem it safe to do so. We will start them once more using only volunteer drivers to keep costs to a minimum as those who have endured so many months of isolation sorely need the respite.
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## Voluntary Car Services
Volunteer car services have been a challenge with so few drivers able to offer their services, the requirements to reduce the chance of transmission of Covid 19 including a 72 hour space between passengers. We have managed to continue offering a service & both thank and welcome the new drivers to our ranks. We welcome back many of our regular drivers who are returning after isolating.
Our services enabled many in the community to receive their vaccine injections. Such a vital step in re-joining society
Below is a table that shows the number of passengers carried from the parishes in our area.
|**Year**|**Ivybridge**|**Prior**|**Shaugh**|**Cornwood &**
**Lutton**|**Sparkwell**|**South Brent**|**Ugborough**|**Yealmpton**|**Noss**|**Newton &**|**Wembury**|**Ermington**|**Diptford**|**Brixton**|**Total**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|2002-2003|10|||8|0|12|0|2||0|5|0|||37|
|2003-2004|81|||36|10|60|12|13||30|24|4|||270|
|2004-2005|267||92|126|82|16|36|167|
130||372|45|||1485|
|||||||8||||||||||
|2005-2006|524|129||145|156|15|26|39|
190||365|40|||1765|
|||||||1||||||||||
|2006-2007|803||85|309|85|13|65|121||13|327|12|||1953|
|||||||3||||||||||
|2007-2008|715||53|333|111|12|139|88||14|437|0|||2013|
|||||||3||||||||||
|2008-2009|764||38|224|115|54|72|89||9|341|2|||1708|
|2009-2010|1012||58|199|241|31|58|90||4|256|14|11||1974|
|2010-2011|1092||82|197|251|57|49|153||98|363|35|38||2415|
|2011-2012|929||66|255|278|53|167|79||8|403|23|15||2276|
|2012-2013|994||51|189|163|39|167|167||1|358|18|22||2169|
|2013-2014|1029||91|24|165|34|75|89||0|289|22|20||1838|
|2014-2015|944||66|36|149|20|57|64||1|232|11|14||1592|
|2015-2016|737||20|21|190|15|72|47||1|317|6|8||1437|
|2016-2017|654||15|56|142|12|133|83||0|294|7|21||1417|
|2017-2018|427||5|40|65|9|102|54||0|243|2|15||962|
|2018-2019|548||9|57|32|10|64|66||0|188|6|15||995|
|2019-2020|749||4|58|52|8|50|52||3|178|9|3||1166|
|2020-2021|206||5|33|24|1|5|38||0|35|3|0|3|
353|
IDCTA Annual Report 2019-21
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|Total passenger journeys undertaken|2019-|**2180/708**|Total health appointments (80%/93%)|Total health appointments (80%/93%)|**1,752/656**|
|---|---|---|---|---|---|
|20/2020-21||||||
|Journeys cancelled 2019-20/2020-21||**235/95**|Total social and domestic/wellbeing journeys||**438/53**|
||||(20%/7%))|||
|Total miles driven in 2019-2020/2020-21||**20,078/6,677**|Total volunteer hours used to provide the service||
**2,042/508**|
||||2019/20|||
||||Av|||
|---|---|---|---|---|---|
||Vol Car||Miles||Ring &|
||Passenger||per||Ride|
||Journeys|Mileage|Journey||Journeys|
|2020-21|708|6677|9.43||1358|
|2019-20|2180|20078|9.21||3284|
|2018-19|1908|15773|8.27||4145|
|2017-18|1775|16833|9.48||4394|
|2016-17|2595|25813|9.95||3955|
|2015-16|2532|29265|11.56||4063|
|2014-15|2919|31739|10.87||4411|
|2013-14|2710|30805|11.37||3630|
|2012-13|||||3663|
|||||||
## **IDCTA Treasurers Report Financial Years 2019-2020 & 2020-2021**
Because of the COVID situation this time last year the trustees agreed to postpone the AGM for 2019-2020 which is usually held in July. Initially we were simply postponing in until later in the year but because of the ongoing pandemic this is the first opportunity we have to review the two years which have elapsed since we last met.
## **Financial Year 2019-2020**
The Covid situation only affected the last month or so of our operation for the year 2019-2020. Our total income for that year was £122,871 and our expenditure including a figure for depreciation was £132, 526. Showing a loss for the year of £9,655. The depreciation figure of £9,387 is mainly for the depreciation on our buses. The model we operate on for replacement is to fundraise for replacement vehicles rather than setting aside a replacement fund which the depreciation figure represents.
During this year we fundraised to purchase the new minibus.
IDCTA Annual Report 2019-21
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Because of this, once depreciation is taken out, we more or less broke even for this year, despite the drop in fare income towards the end of the year.
## **Financial year 2020-2021**
This has been a very difficult year for all. Our passengers were the most vulnerable to COVID infection and our passenger numbers have fallen dramatically leading to a massive drop in fare income. Our staff have carried out befriending, delivering hot food and other items to those that needed it. We furloughed staff to minimise their cost to the scheme and applied for grants from central government and local authorities as well as other charities who were offering grants, to try to balance the books. Some of our costs were reduced, fuel for example but we had to maintain our fixed cost items in order that we would be in a position to resume operations once the COVID situation eased. We also applied for grants to improve the operation of the scheme including for replacement IT equipment
Our income for the year was £133,015 and our expenditure was £125,331, showing a £7,684 surplus for the year. Again, the expenditure figure includes a figure for depreciation of £15,515 however some of the income we received was for specific purposes including purchase of IT equipment, Outreach worker salary and a couple of smaller items and this amounts to £15,320 which was not spent in the 2020-2021 financial year but is committed.
This leaves us with a surplus of £7879 for the year which will be placed in reserves.
## **Reserves Policy**
Up until this year we did not have a formalised reserves policy but as we were being asked for one by funding bodies, the Trustees have agreed one and Alex has provided you all with a copy. We felt that we should have sufficient reserves to enable us to continue for a period should a similar situation to COVID occur again. We also needed to provide funds for redundancy of our staff should the organisation cease to be able to continue in operation and lastly, we have an obligation to the West Dart Bus to purchase a replacement vehicle for them, as they provided the majority of our reserves fund.
At the end of 2020-2021 financial year our reserves stood at £136,477 of which £15,320 was restricted reserves £94,000 designated reserves and £27,157 general reserves.
Thanks go to Lauren for her tireless fundraising skills, to Alex for juggling our services to meet needs and to Dawn for volunteering in our office. Our drivers both paid and volunteers, have been wonderful during this difficult period and have kept our passengers safe. A big thank-you to all.
## **Alan Hutson (Hon Treasurer)**
IDCTA Annual Report 2019-21
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## Income & Expenditure Summary
## Income
## 2019- 20
## Expenditure
|Grants - Devon CC
Grants - Other Councils & HM Govt
Grants & Donations
Fundraising
Devon County Council Contracts
Fares & Private Hire
Fuel Duty reclaimed
Deposit Interest & Gain on Investment
Other Income
Total Income
Balance Sheet
Fixed Assets
Current Assets
Debtors & Prepayments
Bank Deposit Account
Bank Current Account& Cash in Hand
Creditors, Accruals, Society Security & Other
Taxes
NetCurrent Assets
Total Assets|£22,998
Scheme Costs
£18,937
Wages, tax & Nat Insurance
£17,574
Office rent & Services
£618
Consultancy & Advertising
Accountants & Payroll & Computer Services fees
Telephones
£36,926
Insurances
£21,870
Stationary & Postage
£1,171
Sundry expenses
Travel expenses
£1,572
Vol Car Driver expenses
£1,205
Depreciation
£122,871
Total Expenditure
2018/19
£36,879
£5,312
£13,643
£41,850
£60,805
£7,143
£53,662
£90,541|£30,516
£80,878
£2,858
£1,034
£2,730
£793
£858
£1,042
£519
£1,102
£809
£9,666
£132,805
2019/20
£29,343
£6,742
£13,656
£101,941
£122,339
£5,009
£117,330
£146,673|
|---|---|---|
Please note that this is a summary of the years Income & Expenditure - A full set of authorised accounts are available upon request
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## Income & Expenditure Summary
## Income
## 2020- 21
## Expenditure
|Grants - Devon CC
Grants - Other Councils & HM Govt
Grants & Donations
Fundraising
Devon County Council Contracts
Fares & Private Hire
Fuel Duty reclaimed
Deposit Interest & Gain on Investment
Other Income
Total Income
Balance Sheet
Fixed Assets
Current Assets
Debtors & Prepayments
Bank Deposit Account
Bank Current Account& Cash in Hand
Creditors, Accruals, Society Security & Other
Taxes
Net Current Assets
Total Assets|£26,989
Scheme Costs
£32,618
Wages, tax & Nat Insurance
£29,775
Office rent & Services
£250
Consultancy & Advertising
Accountants & Payroll & Computer Services fees
Telephones
£30,424
Insurances
£7,657
Stationary & Postage
£1,676
Sundry expenses
Travel expenses
£3,080
Vol Car Driver expenses
£637
Depreciation
£133,015
Total Expenditure
2019/20
£29,343
£6,742
£13,656
£101,941
£122,339
£5,009
£117,330
£146,673|£23,728
£77,293
£2,492
£418
£2,790
£760
£1006
£420
£644
£513
£28
£15,515
£125,607
2020/21
£78,027
£3,946
£13,670
£97,197
£114,813
£1,605
£113,208
£191,235|
|---|---|---|
Please note that this is a summary of the years Income & Expenditure - A full set of authorised accounts are available upon request
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## _**Acknowledgements**_
## **We would like to acknowledge the following for their support during the year**
## **Voluntary Car and Bus Drivers 2019-2021**
|Sue Aust|Ivybridge|Alan Londesborough|Wembury|
|---|---|---|---|
|Jack Aust|Ivybridge|Frances MacGregor|Ivybridge|
|Andrew Bawn|Lutton|Fred McArthur|Ivybridge|
|Mike Bennett|Dittisham|Alison Moffatt|Ivybridge|
|Claudia Benzies|Blackawton|Teresa Morgan|Ivybridge|
|David Bishop|Penquit|Johnny Moulsdale|Dittisham|
|William Black|Plymouth|James Mussen|Blackawton|
|Dave Blair|Dartmouth|Jerry Neville|Blackawton|
|Juliet Boardman|Ivybridge|John Oven|Cornwood|
|John Bowser|Ivybridge|Sarah Owen|Cornwood|
|Martin Burfield|South Brent|Bill Purt|Yealmpton|
|Brian Carlyon|Wembury|John Owens|Plymstock|
|Mark Coaker|Plymouth|David Simpson|Ivybridge|
|Tony Cobley|Ivybridge|Peter Stradling|South Brent|
|Carolyn Cox|Yealmpton|Peter Sweeting|Plymstock|
|Lindsay Ellis|Ivybridge|Judith Tasker|Ivybridge|
|Judith Farmer|Cornwood|Lexina Taylor|Plymouth|
|Elizabeth Finnemore|South Brent|Christopher Varker|Ivybridge|
|Susan Franklin|Diptford|Andrew Vincent|Lee Moor|
|Sue Flower|Ivybridge|Chris Wathen|South Brent|
|Peter Gill|Plymouth|Iris Willis|Sparkwell|
|Colin Gillespie|Ivybridge|Chris Wood|Ermington|
|Geoffrey Gunning|Ivybridge|||
|Christine Gunning|Ivybridge|||
|Kevin Jefferys|Ivybridge|||
|John Lassan|Ivybridge|||
|Dawn Laver|Plymouth|||
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## **Contributions to Funding from**
## **Grants 2019-2021**
Garfield Weston Councillor Croad Councillor Hart Councillor Hoskin John & Lady Heathcoat David Gibbons Tesco Bags of Help Elise Pilkington Norman Family Trust Francis Winham Foundation Masons Pebbles(Rank Org) Cllr L Austin Cllr Dan Brown Cllr Chown Dr & Mrs Alfred Darlington Green hall foundation South Hams CVS Masonic Bowls Club Trefoil Guild Mrs R Cox Martin French Lyn Auburn
Southern Area Car Forum Lions Princes Countryside Trust DCC Covid 19 round 1 & 2 Vanessa DCC DCC Prompt action National Lottery Devon County Council South Hams District Council Ivybridge Town Council Diptford Parish Council Brixton Parish Council Cornwood Parish Council Ermington Parish Council Newton & Noss Parish Council Sparkwell Parish Council South Brent Parish Council Ugborough Parish Council Yealmpton Parish Council Wembury Parish Council Maudlyn Trust – Sparkwell Yonge Trust - Cornwood
A very special thanks to all the passengers who have made various donations throughout the year to the Association.
x[GE? CDW
Pagelof7
IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
STATEMENT OF FINANCIAL ACTivfTIES
INCORPORATING DETAILED STATEMENT OF FINANCIAL ACTIVITIES
Restricted Unrestricted
Incom
Funds
Fund
Total
Funtjs 2021
Last Year
2020
INCOMING RESOURCES
Voluntary Income
Grants - Devon County Council
Grants- Other Councils and Govemment
Grants and Donations - Charities and Others
Other Income
Fundraising
26,898
32,618
29,775
637
250
90,178
26,898
32,618
29.775
637
250
90,178
22,998
18,937
17,574
1,205
618
61.332
Activities for generating funds
Schools and Other Contracts
Fares and Private HI incl Misc
Fuel Duty Refvnd
30.424
7.657
1,676
39,757
30,424
7.657
1.676
39.757
36,926
21,870
1,171
59,967
Investment and Other In¢ome
Gain on Investment
Depos(( Account Interest Received
1.863
1,217
3.080
1,863
1,217
3,080
1,572
1,572
Total Incoming resources
133.015
133,015
122,871
RESOURCES EXPENDED
Wages and National Insurance
Payments to Voluntary Drivers
Scheme Costs
Office Rental and Meeting Expenses
Insurance
Travel Expenses
Telephone
Computer SeNices
Printing Stationery and Postage
Xmas and Drivers Functions
Hot Food Purchases
Sundry Expenses
Advertising and Website
Consultancy Fees
Accountancy Bookkeeping and Payroll Fees
Depreciation this year
Total resources expended
77,293
28
21.704
2,492
1.006
513
760
1,179
420
77,293
28
21,704
2,492
1.006
513
760
1.179
420
80.878
809
29,609
2,858
858
1,102
793
862
1,042
802
105
519
910
124
1,868
9,666
132,805
2,024
644
338
80
1.611
15.239
125,331
2,024
644
338
80
1,611
15,515
125,607
276
276
NET INCOMING RESOURCES BEFORE OTHER RECOGNISED GAINS
ILOSS}
12761
7,684
7.408
19,9341
Notes
OTHER RECOGNISED GAINS
Investment. Vehicle and Bank Funds
37,154
37,154
66,066
NET MOVEMENT IN FUNDS IN YEAR ILOSSI
12761
44.838
44,562
56,132
TOTAL FUNDS BROUGHT FORWARD
830
145,843
146,673
90,541
TOTAL FUNDS CARRIED FORWARD
554
190,681
191,235
146,673
Page2of7
IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
BALANCE SHEET AS AT 31 MARCH 2021
This Year
Last Ye
FIXED ASSETS
Tangible Assets
Note S
50.553
50,553
29,343
29,343
INVESTMENT
M&G Investment
27.474
CURRENT ASSETS
Debtors
Sundry Debtor- HMRC Vat
Prepayments
Bank Deposit Account
Bank Ac¢ounts
Cash in Hand
1,684
447
1,815
13,670
97,176
21
114,813
462
1,579
4,701
13,656
101,937
122,339
CREDITORS
Amounts falling due within one year
Creditors
Accruals
Society Secunty and Other Taxes
605
1,000
3.224
goo
885
5,009
1,605
NEf CURRENT ASSETS (LIABILITIES)
113,208
117,330
TOTAL ASSETS LESS CURRENT LIABILITIES
191.235
146,673
CREDITORS
Amounts falling due after more than one year
NET ASSETS ILIABILITIESI
191.235
146,673
FUNDS OF THE CHARITY
Reslricled income funds
Unrestricted funds
Note 6
Note 7
554
190,681
830
145,843
TOTAL FUNDS
191,235
146,673
Contlnued
Page3of7
IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
NOTES TO THE FINANCIAL STATEMENTS
1. ACCOUNTING POLICIES
A¢¢ounting convention
The financial stslements have been prepared under the historul cost convention and in
accordan¢e with the Financial Reporting Standard for Small Entities and the requirernenls
of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incomlng resources
Al incoming resources are included on the Statement of Financial AclNilies when the charity is
legally entrtled to the income and the amount can be quantsfied wtth reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classtfied under heading5 that
aggregate all costs relating lo the category_ Where c051s cannot be direcuy attributed lo parti¢ular
headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets and doprg¢iation
These are capitalised if they can t£ used for more than one year and cost at least £500. They
are valued at cost or, if gifted al the value of the chanty on receipt.
Tangible fixed assets are staled at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets. less their
estimated residual value. over their expe¢ted usefvl INes on the following bases=
Motor Vehicles- 25% on the reducing balance.
Computer Equip etc_ 330A on the reducing balance.
Website Design - 33°/ty on the reducing balance.
Office Fumiture - 100h on the reducing balanee
Taxatlon
The charity is exempl from corForation tax on its charttable activities.
Fund accounting
Restricted fvnds can only be used for particular restricted purposes within the objects of the
charity. Restrictions arise when specified by the donor or when funds are raised for particular
purposes.
unstrICted funds can be used in accordance with the charitable objectives at the dis¢retion of
the trustees.
Cash flow statement
Exemption has been taken from preparin9 a cash flow statement on the grounds that the
charitable company qualifies as a small company.
2. TRUSTEES. REMUNERATION AND BENEFITS
The were no trustees, remuneration or other benefits for the year.
Trustees, Expenses
No tnjstees, expenses were paid for the year apart from travelling costs.
3. LIMITED LIABILITY
The charity is limited by guarantee with each memberfs liabilty restricted lo £1 should the
charity be wound up.
Page4of7
IVYBRIDGE & DISTcT COMMUNITY TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
NOTES TO THE FINANCIAL STATEMENTS- continued
4. OTHER RECOGNISED GAINS
The following assets were transferred from West Dart Bus during the year.
Inv
slmenl Asset
M&G Charifund
l A sets
Bank Account- Nat West Bank
Mercedes Sprinter Motor Vehicle Ivalue estimated)
25611
2543
9000
37154
5. TANGIBLE FIXED ASSETS
8-Sealer
Boxer
Molor
Vehicle
Other
Motor
Vehicles
Computer
Equipment
Sothvare
& Lieences
Website
Design
Office Fum
Bus Equip
Total
0110412020
Additions
Disposals
3110312021
31.7
44.227
36.725
11,624
87,647
36,725
31,796
80,952
11,624
124,372
A¢cumulated Depreciation
0110412020
Charge for Year
Eliminated on Disposals
3110312021
29.857
485
21,423
13,727
7,024
1,303
58.304
15.515
30.342
35.150
8,327
73,819
Net Book Value
3110312021
1,454
45,802
3,297
50,553
0110412020
1,939
22,804
4,600
29,343
Memo
r Boxer Motor Vehicle
Depreciation is apportioned in the Statement of Financial Activities betmeen Restricted and
Unrestricted Funds pro rate the contributions made towards the purchase of the asseL
Rem
r Vehicles Purchased in Year
li} Re Peu
eot Boxer #2
The cost of £27725 is after deduction of a contribution from Devon County Council of £5810.
(ill Re M
rin
Vehicle is taken ovei from West Dart Bus at ests'mated value of £9000.
Page5of7
IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
NOTES TO THE FINANCIAL STATEMENTS - contlnued
6. MOVEMENT IN FUNDS- RESTRICTED INCOME FUNDS
At
0110412020
Net
Movement
Al
3110312021
Restricted income fund
TOTAL FUNDS
830
830
276
276
554
554
Net movement in funds included in the above are as follows..
Incoming
Other Resources Movement
resources recognised expended
in funds
gains
Restricted income fund
TOTAL FUNDS
276
276
276
276
The fund was applied originally towards the purchase such of the 8-seater Boxer motor vehicle. The
balance is reducing as the vehicle depreciates.
The amounts received have been banked in the A5so¢iation's main bank account and nol in a
specified restricted accounL
7. MOVEMENT IN FUNDS- UNRESTRICTED FUNDS
At
01104r2020
Nel
Movement
At
3110312021
Unrestricted fvnd$ - General Fund
TOTAL FUNDS
145,843
145,843
44,838
44.838
190,681
190,681
Net movement in fvnds included in the atove are as follows..
Incoming
Olher Resources Movement
resources recognised exper¢ded
in funds
gains
Unrestricted funds - general funds
TOTAL FUNDS
133,015
133,015
37.154
37,154
125,331
125,331
44.838
44,838
Unrestricted fund represents funds availab to the trustees for the general purposes.
Page6of7
IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCtATION
FOR THE YEAR ENDED 31 MARCH 2021
Balance Sheet Continued
For the year in question the charitable is ent¢ed lo exemption from audil under section 47712} of the
Companies Act 201X relating lo the small cornpanies regime.
The trustees have not required the charitable company to obtain an audit of its financial statements for
the year in question in accordance with sects.on 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for.
lal ensuring that the charitable company keeps accounting records that comply with
section 386, and,
Ibl preparing financial ststements which give a true and fair view of the stsle of affairs of the
charitable Company as at the end of each financial year and of its surplus or deficit for each
financial year in accordance with the requirements of seCtn 393, and which othemise comply
with the requiremersls of The Act relating to the financial statements, so tar as applicable lo
the ¢ompany.
These financial statements have been prepared in accordance the provisions applicable
to companies subject to the small companies regime.
The financial statements were approved by the Board of Tnjstees on ..
were signed on its behalf by..
and
Date:
Page 7of7
IWfBRIDGE & DISTRICT COMMUNITh TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
Independent Examiners Report to the Trustees of Ivybridge & District Community
Transport Association ("the Company")
I report lo the trustees on my examination of the accounts of the above charity for the year
ended 31 March 2021. as set out on pages one to six. showing total funds per the
balance sheet on page 2 of £1912351£146673 last year}
Rgsponsibilities and basis of report
As the charitys trustees Iwho are also the directors for the purposes of company lawl. you are responsible
for the preparation of the account5 in accordance with the requirements of the Companies Act 2016
I the 2006 Acr'i.
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16
of the 2006 Act and are eligible for independent examination. I report in respect of my examination of
your charitys accounts as carried out under section 145 of the Charities Act 2011 Ilhe 2011 Act'i.
In carrying out my examination I have followed the Directions given by the Charity Commission under
section 14515) Ibl of the 2011 Act
Independent exarniners. statement
I have completed my examination. I ccfifirn that no material matters have come to my attention which
gives me cause to believe that..
(1) accounting records were not kept in respect of the Company as required by section 386
of the Companies 2006 Act." or
(2) the accounts do not accord with those records.. or
131 the accounts do not compty with the accounting requirements of secty'on 396 of the Companies
Act 2006 other than any requirement that the accounts give a'lrue and fairf, view which is not a
matter considered as part of an independent examinab'on,. or
(4) the accounts have not been prepared in accordance with the Charities SORP {FRS1021.
I have no concems and have come across no other matters in connection with the examination lo
which attention should be drawn in this report in order to enable a proper understanding of the
acco
nts to be reached.
Adrlan Pawlyn FCPA
Fellow of Institute of Certified Public Accountants
Pawlyn and Co. Accountants 6 Costly St Ivybridge Devon PL21 OOB
Date:
¥ 2021
x[GE? CDW
Pagelof7
IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
STATEMENT OF FINANCIAL ACTivfTIES
INCORPORATING DETAILED STATEMENT OF FINANCIAL ACTIVITIES
Restricted Unrestricted
Incom
Funds
Fund
Total
Funtjs 2021
Last Year
2020
INCOMING RESOURCES
Voluntary Income
Grants - Devon County Council
Grants- Other Councils and Govemment
Grants and Donations - Charities and Others
Other Income
Fundraising
26,898
32,618
29,775
637
250
90,178
26,898
32,618
29.775
637
250
90,178
22,998
18,937
17,574
1,205
618
61.332
Activities for generating funds
Schools and Other Contracts
Fares and Private HI incl Misc
Fuel Duty Refvnd
30.424
7.657
1,676
39,757
30,424
7.657
1.676
39.757
36,926
21,870
1,171
59,967
Investment and Other In¢ome
Gain on Investment
Depos(( Account Interest Received
1.863
1,217
3.080
1,863
1,217
3,080
1,572
1,572
Total Incoming resources
133.015
133,015
122,871
RESOURCES EXPENDED
Wages and National Insurance
Payments to Voluntary Drivers
Scheme Costs
Office Rental and Meeting Expenses
Insurance
Travel Expenses
Telephone
Computer SeNices
Printing Stationery and Postage
Xmas and Drivers Functions
Hot Food Purchases
Sundry Expenses
Advertising and Website
Consultancy Fees
Accountancy Bookkeeping and Payroll Fees
Depreciation this year
Total resources expended
77,293
28
21.704
2,492
1.006
513
760
1,179
420
77,293
28
21,704
2,492
1.006
513
760
1.179
420
80.878
809
29,609
2,858
858
1,102
793
862
1,042
802
105
519
910
124
1,868
9,666
132,805
2,024
644
338
80
1.611
15.239
125,331
2,024
644
338
80
1,611
15,515
125,607
276
276
NET INCOMING RESOURCES BEFORE OTHER RECOGNISED GAINS
ILOSS}
12761
7,684
7.408
19,9341
Notes
OTHER RECOGNISED GAINS
Investment. Vehicle and Bank Funds
37,154
37,154
66,066
NET MOVEMENT IN FUNDS IN YEAR ILOSSI
12761
44.838
44,562
56,132
TOTAL FUNDS BROUGHT FORWARD
830
145,843
146,673
90,541
TOTAL FUNDS CARRIED FORWARD
554
190,681
191,235
146,673
Page2of7
IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
BALANCE SHEET AS AT 31 MARCH 2021
This Year
Last Ye
FIXED ASSETS
Tangible Assets
Note S
50.553
50,553
29,343
29,343
INVESTMENT
M&G Investment
27.474
CURRENT ASSETS
Debtors
Sundry Debtor- HMRC Vat
Prepayments
Bank Deposit Account
Bank Ac¢ounts
Cash in Hand
1,684
447
1,815
13,670
97,176
21
114,813
462
1,579
4,701
13,656
101,937
122,339
CREDITORS
Amounts falling due within one year
Creditors
Accruals
Society Secunty and Other Taxes
605
1,000
3.224
goo
885
5,009
1,605
NEf CURRENT ASSETS (LIABILITIES)
113,208
117,330
TOTAL ASSETS LESS CURRENT LIABILITIES
191.235
146,673
CREDITORS
Amounts falling due after more than one year
NET ASSETS ILIABILITIESI
191.235
146,673
FUNDS OF THE CHARITY
Reslricled income funds
Unrestricted funds
Note 6
Note 7
554
190,681
830
145,843
TOTAL FUNDS
191,235
146,673
Contlnued
Page3of7
IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
NOTES TO THE FINANCIAL STATEMENTS
1. ACCOUNTING POLICIES
A¢¢ounting convention
The financial stslements have been prepared under the historul cost convention and in
accordan¢e with the Financial Reporting Standard for Small Entities and the requirernenls
of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incomlng resources
Al incoming resources are included on the Statement of Financial AclNilies when the charity is
legally entrtled to the income and the amount can be quantsfied wtth reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classtfied under heading5 that
aggregate all costs relating lo the category_ Where c051s cannot be direcuy attributed lo parti¢ular
headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets and doprg¢iation
These are capitalised if they can t£ used for more than one year and cost at least £500. They
are valued at cost or, if gifted al the value of the chanty on receipt.
Tangible fixed assets are staled at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets. less their
estimated residual value. over their expe¢ted usefvl INes on the following bases=
Motor Vehicles- 25% on the reducing balance.
Computer Equip etc_ 330A on the reducing balance.
Website Design - 33°/ty on the reducing balance.
Office Fumiture - 100h on the reducing balanee
Taxatlon
The charity is exempl from corForation tax on its charttable activities.
Fund accounting
Restricted fvnds can only be used for particular restricted purposes within the objects of the
charity. Restrictions arise when specified by the donor or when funds are raised for particular
purposes.
unstrICted funds can be used in accordance with the charitable objectives at the dis¢retion of
the trustees.
Cash flow statement
Exemption has been taken from preparin9 a cash flow statement on the grounds that the
charitable company qualifies as a small company.
2. TRUSTEES. REMUNERATION AND BENEFITS
The were no trustees, remuneration or other benefits for the year.
Trustees, Expenses
No tnjstees, expenses were paid for the year apart from travelling costs.
3. LIMITED LIABILITY
The charity is limited by guarantee with each memberfs liabilty restricted lo £1 should the
charity be wound up.
Page4of7
IVYBRIDGE & DISTcT COMMUNITY TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
NOTES TO THE FINANCIAL STATEMENTS- continued
4. OTHER RECOGNISED GAINS
The following assets were transferred from West Dart Bus during the year.
Inv
slmenl Asset
M&G Charifund
l A sets
Bank Account- Nat West Bank
Mercedes Sprinter Motor Vehicle Ivalue estimated)
25611
2543
9000
37154
5. TANGIBLE FIXED ASSETS
8-Sealer
Boxer
Molor
Vehicle
Other
Motor
Vehicles
Computer
Equipment
Sothvare
& Lieences
Website
Design
Office Fum
Bus Equip
Total
0110412020
Additions
Disposals
3110312021
31.7
44.227
36.725
11,624
87,647
36,725
31,796
80,952
11,624
124,372
A¢cumulated Depreciation
0110412020
Charge for Year
Eliminated on Disposals
3110312021
29.857
485
21,423
13,727
7,024
1,303
58.304
15.515
30.342
35.150
8,327
73,819
Net Book Value
3110312021
1,454
45,802
3,297
50,553
0110412020
1,939
22,804
4,600
29,343
Memo
r Boxer Motor Vehicle
Depreciation is apportioned in the Statement of Financial Activities betmeen Restricted and
Unrestricted Funds pro rate the contributions made towards the purchase of the asseL
Rem
r Vehicles Purchased in Year
li} Re Peu
eot Boxer #2
The cost of £27725 is after deduction of a contribution from Devon County Council of £5810.
(ill Re M
rin
Vehicle is taken ovei from West Dart Bus at ests'mated value of £9000.
Page5of7
IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
NOTES TO THE FINANCIAL STATEMENTS - contlnued
6. MOVEMENT IN FUNDS- RESTRICTED INCOME FUNDS
At
0110412020
Net
Movement
Al
3110312021
Restricted income fund
TOTAL FUNDS
830
830
276
276
554
554
Net movement in funds included in the above are as follows..
Incoming
Other Resources Movement
resources recognised expended
in funds
gains
Restricted income fund
TOTAL FUNDS
276
276
276
276
The fund was applied originally towards the purchase such of the 8-seater Boxer motor vehicle. The
balance is reducing as the vehicle depreciates.
The amounts received have been banked in the A5so¢iation's main bank account and nol in a
specified restricted accounL
7. MOVEMENT IN FUNDS- UNRESTRICTED FUNDS
At
01104r2020
Nel
Movement
At
3110312021
Unrestricted fvnd$ - General Fund
TOTAL FUNDS
145,843
145,843
44,838
44.838
190,681
190,681
Net movement in fvnds included in the atove are as follows..
Incoming
Olher Resources Movement
resources recognised exper¢ded
in funds
gains
Unrestricted funds - general funds
TOTAL FUNDS
133,015
133,015
37.154
37,154
125,331
125,331
44.838
44,838
Unrestricted fund represents funds availab to the trustees for the general purposes.
Page6of7
IVYBRIDGE & DISTRICT COMMUNITY TRANSPORT ASSOCtATION
FOR THE YEAR ENDED 31 MARCH 2021
Balance Sheet Continued
For the year in question the charitable is ent¢ed lo exemption from audil under section 47712} of the
Companies Act 201X relating lo the small cornpanies regime.
The trustees have not required the charitable company to obtain an audit of its financial statements for
the year in question in accordance with sects.on 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for.
lal ensuring that the charitable company keeps accounting records that comply with
section 386, and,
Ibl preparing financial ststements which give a true and fair view of the stsle of affairs of the
charitable Company as at the end of each financial year and of its surplus or deficit for each
financial year in accordance with the requirements of seCtn 393, and which othemise comply
with the requiremersls of The Act relating to the financial statements, so tar as applicable lo
the ¢ompany.
These financial statements have been prepared in accordance the provisions applicable
to companies subject to the small companies regime.
The financial statements were approved by the Board of Tnjstees on ..
were signed on its behalf by..
and
Date:
Page 7of7
IWfBRIDGE & DISTRICT COMMUNITh TRANSPORT ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2021
Independent Examiners Report to the Trustees of Ivybridge & District Community
Transport Association ("the Company")
I report lo the trustees on my examination of the accounts of the above charity for the year
ended 31 March 2021. as set out on pages one to six. showing total funds per the
balance sheet on page 2 of £1912351£146673 last year}
Rgsponsibilities and basis of report
As the charitys trustees Iwho are also the directors for the purposes of company lawl. you are responsible
for the preparation of the account5 in accordance with the requirements of the Companies Act 2016
I the 2006 Acr'i.
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16
of the 2006 Act and are eligible for independent examination. I report in respect of my examination of
your charitys accounts as carried out under section 145 of the Charities Act 2011 Ilhe 2011 Act'i.
In carrying out my examination I have followed the Directions given by the Charity Commission under
section 14515) Ibl of the 2011 Act
Independent exarniners. statement
I have completed my examination. I ccfifirn that no material matters have come to my attention which
gives me cause to believe that..
(1) accounting records were not kept in respect of the Company as required by section 386
of the Companies 2006 Act." or
(2) the accounts do not accord with those records.. or
131 the accounts do not compty with the accounting requirements of secty'on 396 of the Companies
Act 2006 other than any requirement that the accounts give a'lrue and fairf, view which is not a
matter considered as part of an independent examinab'on,. or
(4) the accounts have not been prepared in accordance with the Charities SORP {FRS1021.
I have no concems and have come across no other matters in connection with the examination lo
which attention should be drawn in this report in order to enable a proper understanding of the
acco
nts to be reached.
Adrlan Pawlyn FCPA
Fellow of Institute of Certified Public Accountants
Pawlyn and Co. Accountants 6 Costly St Ivybridge Devon PL21 OOB
Date:
¥ 2021