TRUSTEES' ANNUAL REPORT FOR THE PERIOD FROM 1ST APRIL 2023 TO 31ST MARCH 2024
SECTION A REFERENCE AND ADMINISTRATION DETAILS.
Charity Name
Paxcroft Mead Community Centre
Registered Charity Number 1123423
Charity's Principal Address 17, Hackett Place, Hilperton, Trowbridge, Wiltshire. BA14 7GW
Names of the charity trustees who managed the charity.
| Jonathan Hawkes | Chairman/Bookings | Whole Year | Elected |
|---|---|---|---|
| Rosemary Hawkes | Secretary | Whole Year | Elected |
| Karen Pugh | Treasurer | Whole Year | Elected |
| Alan Jales | Vice Chair/Maintenance | Whole Year | Elected |
| Paddy Reeves | Maintenance | Whole Year | Elected |
| Michael Pugh | Maintenance | Whole Year | Elected |
| Letitia McCall | Part Year | Elected |
Names of Custodian Trustees.
Hilperton Parish Council Whole Year
SECTION B STRUCTURE, GOVERNANCE AND MANAGEMENT
Description of Charity's Trusts.
Type of governing document: Deed of Trust dated 22nd January 2008 (revised 6[th] July 2021)
How the charity is constituted: Trust
Trustee selection methods: Election, Appointment, and Co-option
Additional Governance.
Training of Trustees: Induction Pack
Paxcroft Mead Community Centre Trustees report for April 2023 to March 2024
SECTION C OBJECTIVES AND ACTIVITIES.
Summary of the objects of the charity set out in its governing document.
The Property and the trust fund and its income shall be applied for the purposes of a community centre for the use of the inhabitants of the area of Paxcroft Mead without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities undertaken in relation to the above objects.
We have: -
-
Managed and maintained the Community Centre for the benefit of the residents of Paxcroft Mead, and the wider community of Hilperton and Trowbridge.
-
Facilitated the use of the Centre by and for the local community.
-
Generated income to manage and maintain the Centre, through publicising and promoting the use of the Centre by residents, community, and commercial organisations.
-
Promoted the use of the Centre for events, such as family fun days, multi-cultural events, and performance arts projects, for the special benefit to the community.
-
Promoted the community of Paxcroft Mead and its links with the wider local community through the Centre's website (www.paxcroftmead.org.uk).
-
Ensured adherence, within the Centre, to health and safety guidelines.
-
Liaised with representatives of external organisations, and other key partners, to ensure that the local area of the Centre (i.e. Hackett Place), and indeed the estate itself, continues to be a safe and pleasant environment.
The Mead Social Club also uses our premises and is an anchor tenant of the. We also act as an evacuation point for the Busy Bees Nursery which is located next to the Centre.
Paxcroft Mead Community Centre Trustees report for April 2023 to March 2024
SECTION D ACHIEVEMENTS AND PERFORMANCES.
These were covered by the Chairman's annual report, which is reproduced below: -
CHAIRMAN'S ANNUAL REPORT - APRIL 2023 to MARCH 2024.
We have had another good year at the Community Centre, maintaining a variety of regular users, party, and commercial bookings. Our occupancy rate remains at good levels with several new regular hirers having started in recent months.
We have continued to attract hirers from all over Trowbridge as well as from the surrounding towns in part due to the recommendation of the various activity providers such as About-a-Bounce, Bouncearoo and Active Trowbridge etc.
The Community Centre continues to operate on a very sound economic footing.
We continue to keep our hire rates low. We managed to keep our rates at the same level throughout the year. Where we can, we have negotiated deals for our gas and electricity supplies which have helped to get through this period of inflation. Our energy deal expires later this year so we may have to increase hire charges in April 2025 if another deal cannot be struck. We are also grateful to Wiltshire Council for continuing to give us maximum relief on the business rates.
Work continues to keep the building condition in good order. The Committee manages many of the small maintenance items, but professional tradesmen are employed when needed.
One sad piece of news was the death of Alan Thirlwell in August 2023. He was one of the original members of the PMCC Management Committee having served for over 20 years. He was quite a character, with a passion for flying. He is much missed. A suitable memorial will be installed at the Centre in due course.
I would like to record a big thank you to the members of the committee who have assisted with running the building and managing the booking meet and greets.
I would particularly like to thank all the officers for their time and effort over the past year.
We are fortunate to have such a strong team of volunteers willing to put in the time and effort to run the Centre so smoothly. We are grateful to Tish McCall who joined us as a new committee member, but we are still under strength and would welcome some more volunteers.
Jonathan Hawkes. Monday 1[st] July 2024
Paxcroft Mead Community Centre Trustees report for April 2023 to March 2024
SECTION E FINANCIAL REVIEW.
As expected with the Community Centre now over 20 years old, most extra spending has covered building maintenance. Two major items have been repairs to the roof and the replacement of the lighting in the small hall. These expenses have resulted in a deficit for the year of £455.
SECTION G
DECLARATION.
The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees. Signature 1 cos Full name Jonathan Hawkes Position Chairman
Signature 2
Full name Rosemary Anne Hawkes Position Secretary Date 30/12/2024
.
Paxcroft Mead Community Centre Trustees report for April 2023 to March 2024
Mike Denning A ccountancy
A Accountancy ccountancy and and Bookkeeping Bookkeeping Services[Services] 26, 26, Orchard Orchard Way, Way, North North Bradley, Bradley, Trowbridge, Trowbridge, Wiitshire, Wiltshire, BA BA14 14 OSU OSU Tel' Tel’ and and fax[fax] (01225)[(01225)] 774371 774371 Email[Email][:] : mikedenning61@gmail.com mikedenning61@gmail.com
PAXCROFT PAXCROFT MEAD MEAD COMMUNITY CENTRE COMMUNITY CENTRE REGISTERED REGISTERED CHARITY CHARITY No.[No.] 1123423[1123423]
ACCOUNTS ACCOUNTS AND AND FINANCIAL FINANCIAL STATEMENTS[STATEMENTS] FOR FOR THE THE YEAR YEAR ENDED ENDED
31st 31st MARCH MARCH 2024 2024
Paxcroft Paxcroft Mead Mead Community Community Centre Centre
Charity Charity No. No. 1123423 1123423
PAXCROFT PAXCROFT MEAD[MEAD] COMMUNITY[COMMUNITY] CENTRE CENTRE
REPORT REPORT OF OF THE ACCOUNTANT THE ACCOUNTANT
In In accordance accordance with with instructions instructions given, given, I | have have carried carried out out an an independent independent examination examination of of the the accounting accounting records records shown shown[to] to me me and and can can confirm confirm that that an an accurate accurate record record of of the the financial financial activity activity of the of the Association Association has has been been kept. kept. From From these these records, records, and and other other information information supplied, supplied,[I] | have have prepared prepared accounts accounts on on a a receipts[receipts] and and payments payments basis basis[for] for the the year year ended[ended][31st] 31st March[March] 2024.[2024.]
The The Association Association has has two two bank bank accounts, accounts, both both with with CAF CAF Bank Bank[(Charities] (Charities Aid Aid Foundation). Foundation). The The two two accounts accounts have have combined combined funds funds[of E47873.30.] of £47873.30.
The The Association Association has has assets assets in[in] the the form form of[of] equipment equipment and and furnishings[furnishings] with[with] a a cost cost value value of of £25,205.82. E25,205.82. This This value value comprises comprises of of both both actual actual and and estimated estimated cost.[cost.] The The assets assets are are a a mixture mixture of of purchased purchased and and donated donated items. items.
The The Association Association has has known known[liabilities] liabilities of[of] £1445.00[ E1445.OO] made made up up of[of] £1305.00[ E1305.OO] customer customer deposits deposits
held held and and £140.00 E140.OO accountancy accountancy fees fees
Date ( Signed JIG Date fel zor Signed Werous, 26, 26, Orchard Orchard Way Way MICHAEL MICHAEL F F DENNING DENNING North North Bradley Bradley Trowbridge Trowbridge Wiltshire Wiltshire BA14 BA14 0SU OSU
These These accounts accounts were were approved approved by by the[the] committee committee and and signed signed on on their[their] behalf[behalf] by by the[the] Chairman, Chairman, Mr Mr Jonathan Jonathan Hawkes Hawkes
Date . 24 Signed .... (Chairman) Date ALT ROM Signed WALL... (Chairman)
Paxcroft Paxcroft Mead Mead Community Community Centre Centre
Charity Charity No. No. 1123423 1123423
PAXCROFT PAXCROFT MEAD[MEAD COMMUNITY] COMMUNITY CENTRE[CENTRE]
RECEIPTS RECEIPTS AND AND PAYMENTS PAYMENTS ACCOUNT ACCOUNT FOR FOR THE THE YEAR[YEAR] ENDED ENDED 31st[31st] MARCH MARCH[2024] 2024
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|||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Notes|Notes|2024|2024|2023|2023|
|£|£|
|RECEIPTS|RECEIPTS|
|Lettings|Lettings|22836|22836|22033|22033|
|Deposits|Deposits|taken|taken|(refunded|(refunded|or|or|still|still|held)|held)|3051|3051|4615|4615|
|Deposits|Deposits|taken|taken|(retained|(retained|for|for|damage)|damage)|0|0|
|The|The|Mead|Mead|Club|Club|0|2400|2400|
|Donations/Grants|Donations/Grants|received|received|with|with|restricted|[restricted]|use|use|0|0|
|Gifts/donations|Gifts/donations|(unrestricted|(unrestricted|use)|use)|2228|2228|39|39|
|Grants|Grants|(unrestricted|(unrestricted|[use)]|use)|0|0|
|Fundraising|Fundraising and|and|misc’|[misc']|[income]|income|0|0|0|
|Sale|Sale|of|of assets|assets|0|0|
|Bank|Bank|interest|[interest]|1013|1013|313|313|
|29128|29128|29399|29399|
|PAYMENTS|PAYMENTS|
|Deposit|Deposit|refunds|[refunds]|3403|3403|4295|4295|
|Administration|Administration|1|1|1570|1570|1819|1819|
|Equipment|Equipment|2|2|863|863|3983|3983|
|Building|Building|expenses|expenses|3|3|7446|7446|6633|6633|
|Cleaning|Cleaning|and|and|hygiene|hygiene|4|4|9150|9150|8348|8348|
|Utilities|Utilities|5|5|6824|6824|6559|6559|
|Advertising,website|Advertising,|website and|and|fundraising|fundraising|6|126|126|0|
|Accountancy|Accountancy|140|140|140|140|
|Bank|Bank|charges|charges|61|61|72|72|
|Other|Other|7|7|0|0|228|228|
|29583|29583|32077|32077|
|SURPLUS|SURPLUS|/|[1]|DEFICIT|DEFICIT FOR|FOR|THE|THE|YEAR|YEAR|£|-455|455|-2677|-2677|
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Paxcroft Paxcroft Mead Mead Community Community Centre Centre
Charity Charity No. No. 1123423 1123423
PAXCROFT PAXCROFT MEAD[MEAD] COMMUNITY[COMMUNITY] CENTRE[CENTRE]
NOTES TO THE ACCOUNTS NOTES TO THE ACCOUNTS
FOR FOR THE THE[YEAR] YEAR ENDED ENDED 31st[31st] MARCH MARCH 2024[2024]
| 2024 2024 |
2023 2023 |
|||
|---|---|---|---|---|
| £ | £ | |||
| PAYMENTS PAYMENTS |
||||
| 1 1 |
Administration Administration |
|||
| Mileage allowance Mileage allowance |
29 29 |
212 212 |
||
| Use of home allowance Use ofhome allowance |
20 20 |
20 20 |
||
| Postage, stationery and computer expenses Postage, stationery and computerexpenses |
197 197 |
385 385 |
||
| Subscriptions Subscriptions |
0 | 0 | ||
| Licenses Licenses |
314 314 |
302 302 |
||
| Telephone Telephone |
1009 1009 |
900 900 |
||
| £ | 1570 1570 |
1819 1819 |
||
| 2 2 |
Equipment Equipment |
|||
| Ladders Ladders |
65 65 |
0 | ||
| Teapots Teapots |
48 48 |
0 | ||
| Defibrillator (50% of cost) Defibrillator (50% ofcost) |
750 750 |
0 | ||
| Laptop Laptop |
0 | 442 | ||
| Karcher floor cleaner Karcher floor cleaner |
0 | 3252 3252 |
||
| Trolley Trolley |
0 | 96 96 |
||
| Shredder Shredder |
0 | 25 25 |
||
| Burco boiler Burco boiler |
0 | 132 132 |
||
| Pitcherjugs (4) Pitcherjugs (4) |
0 | 36 36 |
||
| Power supply for CCTV Power supply forCCTV |
0 | 0 | ||
| £ | 863 863 |
3983 3983 |
||
| 3 3 |
Building Expenses Building Expenses |
|||
| Insurance Insurance |
1784 1784 |
1520 1520 |
||
| Repairs, renewals and maintenance Repairs, renewals and maintenance |
3616 3616 |
3862 3862 |
||
| Safety compliance (Fire/H & S) Safety compliance (Fire/H & S) |
1109 1109 |
383 383 |
||
| Security Security |
938 938 |
869 869 |
||
| £ | 7446 7446 |
6633 6633 |
Paxcroft Paxcroft Mead Mead Community Community Centre Centre
Charity Charity No. No. 1123423 1123423
PAXCROFT PAXCROFT MEAD[MEAD] COMMUNITY[COMMUNITY CENTRE] CENTRE
NOTES NOTES[TO] TO THE THE ACCOUNTS ACCOUNTS
FOR FOR THE THE[YEAR] YEAR ENDED ENDED 31st[31st] MARCH MARCH 2024[2024]
| 2024 2024 |
2023 2023 |
|||
|---|---|---|---|---|
| £ | £ | |||
| 4 4 |
Cleaning Cleaning |
|||
| Contractors and materials Contractors and materials |
7540 7540 |
4254 4254 |
||
| Labour Labour |
410 410 |
2753 2753 |
||
| Waste disposal Waste disposal |
1201 1201 |
1342 1342 |
||
| £ | 9150 9150 |
8348 8348 |
||
| 5 5 |
Utilities Utilities |
|||
| Electricity Electricity |
3069 3069 |
2909 2909 |
||
| Gas Gas |
2917 2917 |
2956 2956 |
||
| Water Water |
837 837 |
694 694 |
||
| E £ |
6824 6824 |
6559 6559 |
||
| 6 6 |
Advertising, website and fundraising Advertising, website and fundraising |
|||
| Website Website |
126 126 |
0 | ||
| E £ |
126 126 |
0 | ||
| 7 7 |
Other Other |
|||
| Shred - it Shred - it |
0 | 126 126 |
||
| Land Registry documents Land Registrydocuments |
0 | 102 102 |
||
| £ | 0 | 228 228 |
Charity Charity[No.] No. 1123423 1123423
Paxcroft Paxcroft Mead Mead Community Community Centre Centre
PAXCROFf hlEAD COMMUNrrf CEKfRE REPORT OF THE ACCOUNTANT In accordarKe with instructions given. I have carried out an independent examination of the accounting records shown to and can c¢)nfirni that an a¢curate record of the financial activity of the Association ha8 been kept From these records, and othei inforniation Supplied, I have prepared accounts on a receipts and payments basis for the year ended 31st Alarch 2024. The Association has two bank accounts. both with CAF Bank {Charities Aid Foundation). The two accounts have combined fund8 of £47873.30. The Association has asets in the forni of equipment and fumishings with a cost value of £25,205.82. This value Compri of both actual and estimated cost The assots are a mixture of purchased and donated itéms. The As80ciation ha8 known liabilits"¢s of £1445.00 made up of £1305.00 customer deposits h•ld and £140.00 accountancy fees 26, Orchard Way North Bradley Trowbridge Wiltshire BA14 OSU IICHAEL F DENNING These accounts werp approve(I by the commitlee and slgned on their behalf by tho Chairman, Mr Jonathan Hawkes ID14 Signed.... . .... ....................... (Chaimian) Paxcroft M@1 COmmurty Centre Charity No. l 123423