Trustees’ Annual Report for the period
From 01/09/2021 Period start date To 31/08/2022 Period end date
Charity name: Cardiff Model Engineering Society
Charity registration number: 1123252
Objectives and Activities
----- Start of picture text -----
SORP reference
Summary of the purposes of Para 1.17 The advancement of Public education in
the charity as set out in its engineering and constructional skills, tradition
governing document and heritage in particular, but not exclusively,
through the acquisition, construction,
maintenance and exhibition of engineering
models and the holding of talks, demonstrations
workshops and other forms of communication.
Summary of the main Para 1.17 and Due to Covid-19 we could start our public open
1.19
activities in relation to those days until May 2021, we were able to do
purposes for the public thirteen of these days.
benefit, in particular, the
activities, projects or services The program of weekly evening meetings was
identified in the accounts.
cancelled as covid restrictions made it
impossible. We started this up again in the
Autumn of 2022
Even though Covid-19 stopped normal planned
events at the beginning of 2022 work continued
where possible with maintenance of the site
building and infrastructure. Covid safe practices
and social distancing being adhered to.
Fund raising was much easier than in 2020/21.
Statement confirming Para 1.18 N/A
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
----- End of picture text -----
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making
N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other
Achievements and Performance
----- Start of picture text -----
SORP reference
----- End of picture text -----
| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Open days this year have again seen a reasonable number of visitors; Coivi-19 does not seem to have put the public off turning up. Maintenance around the site over the year has been steady where funds would allow. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | N/A |
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
Investment performance Para 1.41 against objectives N/A Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | N/A |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Due to covid-19 and the lockdowns it was decided that we would hold a full two years’ worth of funds in case it happens again. |
| Amount of reserves held | Para 1.22 | £48,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties |
| reserves Details of fund materially in deficit Para 1.24 Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 |
reserves Details of fund materially in deficit Para 1.24 Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 |
None No uncertainties |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | N/A |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution and rules |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected annually at the AGM held in October each year. |
association, CIO) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 |
association, CIO) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 |
Trustees are elected annually at the AGM held in October each year. |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | N/A |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
Reference and Administrative details
----- Start of picture text -----
Charity name Cardiff Model Engineering Socirety
Other name the charity uses
Registered charity number 1123252
Charity’s principal address King George V Drive East
Heath
Cardiff
CF14 4AW
----- End of picture text -----
Names of the charity trustees who manage the charity
----- Start of picture text -----
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Michael Williams Honorary Chairman
2 Robert Matthews Honorary Secretary
3 John Styles Honorary Treasurer
4 Victor Polhill Vice Chairman
5 Roger Sully
6 Nigel Kibby Stood down 29/06/2022
7 Kenneth House
8 Andrew Fairfax
9 Terry Newhouse
10 Kenneth Stoat
11 Tom Hughes Appointed 21/10/2021
12
13
14
15
16
17
18
19
20
----- End of picture text -----
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Cardiff Model Engineering Society No (if any) Receipts and payments accounts CC16a For the period 01/09/2021 31/08/2022 To from
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| A1 Receipts | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Donations | 2,848 | - | - | 2,848 | 5,297 | ||||||||
| Bank Interest | 8 | - | - | 8 | 5 | ||||||||
| Members Subscriptions | 2,840 | - | - | 2,840 | 3,146 | ||||||||
| Income from Public Events | 83706 | - | - | 83,706 | 39,690 | ||||||||
| Income from Other Events | 2215 | - | - | 2,215 | 47 | ||||||||
| Misc Receipts | 609 | - | - | 609 | 269 | ||||||||
| Gift Aid | 3,903 | - | - | 3,903 | 200 | ||||||||
| Grants | - | - | - | - | 14,000 | ||||||||
| Sub total(Gross income for AR) |
96,129 | - | - | 96,129 | 62,654 | ||||||||
| A2 Asset and investment sales, | |||||||||||||
| (see table). | |||||||||||||
| - | 82 | - | - | - | 82 | 1,259 | |||||||
| - | - | - | - | - |
| A1 Receipts | |||||||
|---|---|---|---|---|---|---|---|
| Donations | 2,848 | 5,297 | |||||
| Bank Interest | 8 | 5 | |||||
| Members Subscriptions | 2,840 | 3,146 | |||||
| Income from Public Events | 83706 | 39,690 | |||||
| Income from Other Events | 2215 | 47 | |||||
| Misc Receipts | 609 | 269 | |||||
| Gift Aid | 3,903 | 200 | |||||
| Grants | - | 14,000 | |||||
| Sub total(Gross income for AR) |
96,129 |
62,654 | |||||
| A2 Asset and investment sales, (see table). |
- - |
- - |
- 82 - |
||||
| - 82 | - | - | - 82 | 1,259 | |||
| - | - | - | - | - | |||
| Sub total | - 82 | - | - | - 82 | 1,259 | ||
| Total receipts A3 Payments |
|||||||
| 63,913 | |||||||
| 6002 9452 378 4935 901 9576 3475 |
|||||||
| Public Events Cost | 16,773 | 16,773 | |||||
| Maintenance of Public facilities | 20,023 | 20,023 | |||||
| Bank charges | - | - | |||||
| Health & Safety | 2,069 | 2,069 | |||||
| Electricity& Gas | 5,942 | 5,942 | |||||
| Telephone, stationery, Publicity | 1,655 | 1,655 | |||||
| Insurance | 9,334 | 9,334 | |||||
| Accountancy, Subscritpions, Licences | 5,858 | 5,858 | |||||
| - | - | - | |||||
| **Sub total ** | 61,654 | 61,654 | 34,719 |
| A4 Asset and investment | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| purchases,(see table) | |||||||||
| 17,425 | - | - | 17,425 | 17,338 | |||||
| - | - | - | - | ||||||
| **Sub total ** | 17,425 | - | - | 17,425 | 17,389 | ||||
| Total payments | 79,079 | - | - | 79,079 | 52,108 | ||||
| Net of receipts/(payments) | 16,968 | - | - | 16,968 | 9,338 |
| A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
- | - | - | - | - | ||||
|---|---|---|---|---|---|---|---|---|---|
| 22,239 | - | - | 22,239 | 22,239 | |||||
| 39,207 | - | - | 39,207 | 31,577 |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
(agree balances with receipts and payments account(s)) Details Total cash funds Details Details Details Details |
Unrestricted funds to nearest £ 39,207 - - 39,207 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - - |
Endowment funds to nearest £ |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Name | Date of approval |
|
|---|---|---|---|
Independent Examiner's Report to the Trustees of Cardiff Model Engineering Society
Independent examiner's report to the trustees of Cardiff Model Engineering Society
I report to the charity trustees on my examination of the accounts of Cardiff Model Engineering Society (the Trust) for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lewis Van Emden ICAEW O'Brien and Partners Chartered Accountants Highdale House 7 Centre Court Treforest Industrial Estate Pontypridd Rhondda Cynon Taff CF37 5YR
Date: .............................................
Page 3