Reepham Pre-School
Reepham Pre-school Committee Meeting
Minutes from Wednesday 14[th] December – 7.30pm – Reepham Methodist Chapel
Present: Keith Atkins, Hannah Bosworth, Sian Mellor, Debbie Land, Lindsey Myers, Katie Newton, Darren Cutler, Richard Wills & Jill Singleton(Chapel link)
Apologies: Amanda Stoker, Sally Bates, Sarah Young, Shelly Lambert,
| Point on Agenda |
Minutes | Action | Date |
|---|---|---|---|
| Welcome, present and apologies |
KA opened the meeting at 7.30pm, welcomed everyone including the new members Katie and Darren and checked on attendance to meeting |
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| Matters arising from previous AGM minutes 09-22 |
Minutes from meeting have been reviewed HB read and proposed all happy with the minutes |
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| School update |
DL started with a timeline of the achievements of the school; Pre school continued to stay open post covid following all guidelines PlatinumJubilee celebrationswereheldinviting |
| parents & members 1stsports day post lockdown on the school feld, with parents being invited and key stage 1 came out to watch. Another successful transition to primary school was completed, including all primary schools the children went to, Reepham and other schools. September saw us open on a Friday with numbers growing, They now have a regular volunteer Gail who comes into the setting doing baking & crafts also bringing her dog along. Alexa Parry, a student from BGU has completed a 2-week placement which again was very successful. Fundraising activities this year included – Children in Need, Easter Trail, Autumn half term challenge, Christmas fundraising and world book day Parent chats continue including supporting parents with speech & language, behaviourial and other strategies. Parents have been supported where the child has struggled to settle which have included fexible drop ofs. Outside garden area is being accessed daily Miss Evans has brought in preschool pets – stick insects. Practitioners have completed all training needed DL closed by thanking all of the staf during some difcult and challenging times and a big thank you to the committee for their unwavering support. |
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|---|---|---|---|
| Treasurer s Report |
Accounts were shared Positiveinformation withanopening balance of |
| £30661 and a closing balance of £41624 Therefore, surplus of £11,000 approx. so positive for the preschool. |
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|---|---|---|---|
| Chairmans report |
KA opened with explaining how it had been a good year for the Pre-school, numbers of children remain high despite a large number leaving last year Vicky is now in her fnal stages of the apprenticeship and Alison is still supporting the team covering staf training & absences. Changes coming to the committee with resignations from Hannah, Amanda, Sally & Sian – all the committee would like to thank them for all their considerable efort. You will all be missed. Interest has come from 3 parents so hoping to get them signed up – welcome Katie and Darren as 2 of the committee Other changes – continued work in the sensory garden, thank you to Andrew & Jackie. Chapel have also been busy decorating the school area over the summer. KA added personal thanks to Debbie, Amanda and the team they have tackled every challenge head on and have initiated & supported all the changes in a calm professional controlled way always with a positive attitude and the best interest of the children, including now opening the pre-school on a Friday. KA also thanked the committee for their determination to keep things moving forward. He also thanked the chapel for their ongoing support&interest. |
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| Nominatio **ns for ** |
Darren – nominated for treasurer; Keith proposed and Sianseconded. |
LM to send all details to Darren for getting the |
Jan 2023 |
| ofce | LM to stay as secretary KA to stay as Chairman. |
EY2 all set up. | |
|---|---|---|---|
| Website | LM showed the basic outline of the website and what it would look like All happy with the outline and agreed additional questions been sent to DL and team to fnalise details Once complete LM, DL, Staf and Lindsey Husband Paul will hold a zoom meeting to check they arehappy beforeitgoeslive. |
LM to send questions to DL Once returned fnal changes to be made with expenses paid Website can then go live |
14th Dec 2022 Jan 2023 |
| Any other business |
Chapel talked about during January they will open on a Wednesday afternoon for parents to get out of the cold Hannah to hand over social media to someone – needs to be decided Sian to handover fundraising – again person TBC Constitution to be reviewed next meeting due to it saying about needing parents on the committee. LM to send details over to new members about gettingEY2 registered. |
Job roles to be split between other committee members due to resignations Constitution to be reviewed. LM to send over the EY2 information |
Apr 2023 Jan 2023 |
| Date of next meeting |
Meeting closed at 8.30pm Next meeting 7:00pm 1stMarch 2023 |
Dates for 2023 Full Committee Meetings – 1st Mar, 7thJun, 6thSep, AGM 6thDec – All 7:00pm start @the Chapel. |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees QEEPKAk4 PtaE ScrtttL On accounts for the year ended 3 I S-I ALA6UST 20 22 Charlty no Ilf any) 112Thr3 Set out on pages I report to the trusl6és on my examination of the accounts of th@ abov8 charlty ("Ihe Trust I for the y8ar ended Responslbllltles and basls of report As the charity's Iruslees, you are responsible for the preparallon of the accounts in accordanc6 with the r6quir8ments of the Charill8s Act 2011 I'lhe Act"). I ret In respect of my examinatlon of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission undor section 145151(bl of the Act. Independent examlnerfs stslement isted bod Delete I havè completed my examlnallon. I conflm that no material matters have come to my attentKJn in connection with the examination (thert th3e10s which gives me cause lo believè that in, any material re5pecl'. the accounting records wer8 nol kept In aceord8nce with section 130 of the Charities Act., or the accounts did not accord with the accounting records: or the accounts dkl not comply wrth the applicable requirements concerning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requiremenl that the accounts give a 'true and fair. view which is not a matter considered as part of an independant 8xamln8tion. I have no concerns and have come across no olher mallers in connection with the examination to which attention should be drawn in this report in order to enable a proper understandlng ol the accoLtnts to b8 reachéd. ' Please delete the words in the brackets if¢hey do not apply. Signed: 202.7 Name: Relevant professional qualiflcatlonls) or body IER Oct 2018
Ilf any): Addrass: e SEèfgoNS C£ LrtrJCOoJ Ja &&T Section B Disclosure Only complete il the examiner needs to highlight material mallers of concern (see CC32, Independent examination of charity accounts: directions and guidance for eXamIr$). Glve hero brlef detall8 of any Items that the examlner wlshes to disclose. IER Oct 2018
Reepham Pre-school Statement of Flnanclal Actlvlties for the year ended 315t August 2022 Unrestrlcted Restricted Total Funds funds Total 2022 2021 Incomlng resources Note Voluntary income Activities for 8eneratin8 funds Investment income Charitable activities 1108 1108 1659 1382 1479 45 65906 1659 74589 74589 Total Incoming resources 76249 1108 77357 68812 Resources expended Costs of generating funds Charltable expendlture Governance costs 202 66353 202 66881 402 63473 528 Total resources expended 66555 528 67083 63875 Net movement In funds 9694 580 10274 2267 Total funds blfvjd I September 2021 39933 3183 43116 38179 Totsl fund5 c/fwd 31 August 2022 49627 3763 53390 38179
Reepham Pre-school BALANCE SHEET AS AT 31 AUGUST2022 2022 2021 Note Current Assots Cash at bank Cash In hand 51973 2123 54096 41009 2711 43720 Llabllltles {amounts fallln¢ due wlthln one year) 706 604 Net current assets 53390 43116 Total assets less Ilabllltl¢s 53390 43116 Approved Date
Reepham Pre-school NOTES l Accountlng pollcles These accounts have been prepared under the hlstorlcal cost convention with Items recognlsed at cost or transaction value unless otherwlse stated. The accounts hove been prepared In accordance wlth the Statement of Recommended Practice -Accounting and Reportlng by Charities preparin8 their accounts in accordance with the Finoncial ReportinB Standard applicable in the UK and Republic of Ireland IFRS1021 and with the Charitles Act 2011. Voluntary income is recelved by way of donations,gifts and grants and Is Included in full in the Statement of Financial Activltles when recelvèble. The value of servlces provlded by volunteers ha5 not been Included Grants, in¢luding grants for the purchase of flxed assets are recognised In full in the Statement of Financial Activitie5 in the year in which they are receivable. dl Resources expended are recognised in the perlod in which they are Incurred. Resources expended include attrlbutable Vat which can not be (Overed, Un¥estricted funds are donation5 and other incoming resources recelvable or generated for the oblects of the charlty without speclfled purpose and are avallable as general fund5. fl Restricted funds are to be used for specific purposes as laid down bv the donor. Expenditure which meet these criteria is char8ed to the fund, however where expenditure eXed5 the availablity of funds the balance is charges to unrestricted funds. 2 Voluntsry Income Unrestrittt Restrlcted Total Total 2022 2021 Snack Monev 1108 1108 1382 1108 1108 1382
Reepham Pre-school NOTES 3 Activlties for Generating Funds Unrestrictf Restricted Total Total 2022 2021 School PhotOslDVDs Christmas jumpers/wreath5 and baubles Red nose day Sebastians funds Autumn challenge Collln8ham council trust- Gusto Easter raffle etc Sports day Donations Other Christmas raffle 20 20 150 95 18 18 709 323 500 497 145 500 497 145 72 16 io 469 io 469 114 1659 1659 1479 4 Charitable Activities Unrestrlcts Restricted Total Total 2022 2021 Early years Fundln8 Fees other grants Breakfast Club Donations 57433 15780 1237 129 io 57433 15780 1237 129 io 49498 14941 1467 74589 74589 65906 Costs of Generating Funds UnrestrlctÉ Restricted Total Total 2022 2021 Sports day Sundries Christma5 raffle Easter raffle etc Photographs Sen50ry garden 48 15 48 15 44 139 139 iio 248 202 202 402
Reepham Prfrschool NOTES 6 Charltable Expendlture UnrestrlctE Restricted Total Total 2022 2021 Net W88es and pension costs Rent Equlpment, Toys and resources Activities Reglstration & Insuran Coop food and household vouchers Snacks Postage & Statlonery Internet Training, Uniforms and mileage Accountancy Sundries Pupil premlum 53581 5520 1668 368 811 825 53581 5520 1668 368 811 825 410 454 531 361 650 1584 118 50304 7986 162 776 410 330 144 645 860 465 1666 135 454 531 361 650 1584 118 66353 528 66881 63473 The average weekly number of employees durlng the year, calculated on the basls of full time equivalents was 4, carrying out octivities in the furtherance of the charities objectives. No employee received emoluments of more than £5C(JOO No costs were relmbursed to charlty trustees durlng the year. 7 Llabllltle5 (due wlthln one year) Total Total 2022 2021 Other creditors Wage and penslon costs 550 156 450 154 706 604 8 Fees for examinatlon of the accounts 2022 2021 Independent examiner's fees 200 loo
Reepham Pre-school Summary Accounts for the year ended 31 August 2022 2022 2021 EYFS Fees Other grants Snack money Fundraising Iprofltl Breakfast Club Interest Other 57433 15780 1237 1108 1457 129 49498 14941 1467 1382 1077 45 io 77155 68410 Wages and natlonal Snsurance Staff pension Staff trainingluniforms Reglstratlon/insurance Rent Pupil premlum Coop food and household vouchers Snacks Postage and stationery Toys and equipment Activities Accountancy Internet SundrSes 51613 1968 361 811 49490 814 860 776 7986 135 5520 118 825 410 454 1668 368 650 531 1584 330 144 162 465 645 1666 66881 63473 Surplus for the year 10274 4937 Balance Sheet Cash at b8nk Cash In hand 51973 2123 54096 41009 2711 43720 Liabilities 706 604 Net current assets 53390 43116 Reserves Surplu5 blfwd Surplus for year 43116 10274 38179 4937 Surplus ¢lfwd 53390 43116
CHARITY COMMISSION FOR AMD wE5 Independent examiner's report on the accounts tion A Independent Examinef's Report Report to the tNste On accotsnts for the ar 31 sr AJ6LIr ZC22 Chartty no 111 any 112Thr3. S•t oul on p•g I report to the trustees cn my exarninattDn (rf thè of It aiyJv8 ¢harty ITh TNsi"} for yegr wxled R•sponssbilitle5 •nd ba818 of r•port As the ¢harity'5 trustves, you are re¥vdble kyeparatpn of tr counts wi a¢¢ordanco wrth requirgnents of lh& Charitl&s Act 2011 {Ih? Act-}. I report In reSPt cl my examirwtkn d tsxj Tnt'S corrknj undw Sect 145 01 2011 A¢t ar¥J in cwrylry wl my exwnin8tw, I have fonowed all the applIcae DnctioA8 Gkven by thtr Chanty Commi# Itnder sectw 145(5)Ib) of Ihe Act. kndependent •xamlnetrs statsment . Dal&t I h8v• cLYnkl•iod my oxwnhialkn. I wifirm thgt r#) matodal m8ttw8 trv• coffle to my attenlicjn in conrtctym with the exam¥ wth wes me bolbwe Ihal in, matwKg1 reGWI. Iho acCnI ¢orts ww• k4FI In cord¢8 with 60¢llon I of the Charitlas ACL or tho ¥c¢Junts d40 accord wilh acc(thlrKJ or the x¢wnts th'd rxx ¢omk wtth the 8gpli¢8tle re(weth$ coning forni and coptwi of accountg $01 Iho CrIll IAccoLmts and ReFortsl Regulation5 2008 other th arr¥ roquiremenl tliai the accounts glve a 'tr and fak. Ve6T whth ¢0 not a matt C4)nSi( as part of an Ir)dlnI •xamlnaiknn. I have rK) concerns tsve CLxne acr038 no other mallern In cotion wilh thè 8xaminailDft to attwiion SIk8 b& drdwn m this rèr¢Nt In or(f lo ble a FYc¥)er under5taTrS¢w of the accoLmts lo be reached. ' Ploasa th• w(& in tho tArack&ts rflhty (b r[ 8MJIy. Slgr•ed: D•t¢: Nam•: Relwant profgsslon&l quallfi¢*ion(sl Qr body IER O¢t 2018
(rf Y1. Addr•8•.' Lttrjcoid Lbla 2&r Scction B Dixlosure Q,'Ily CDI.. i ¥le.I Ihg ex<ifTiirJki .ved3 tr.,0'1stril .T,ale,"~. Ma[5 af conGL.l*1 . (see CC32, lTrdapon(knt èxPAnfft8l of ch8rity direxlxxs and guidance for examirwsl, Glv• h•rn brw d•talh ol •ny it¢ffré that the •xamlnèr wlsh4• to disclow. IER Oct 2018