## Reepham Pre-School ## **Reepham Pre-school Committee Meeting** ## **Minutes from Wednesday 14[th] December – 7.30pm – Reepham Methodist Chapel** **Present:** Keith Atkins, Hannah Bosworth, Sian Mellor, Debbie Land, Lindsey Myers, Katie Newton, Darren Cutler, Richard Wills & Jill Singleton(Chapel link) **Apologies:** Amanda Stoker, Sally Bates, Sarah Young, Shelly Lambert, |**Point on**
**Agenda**|**Minutes**|**Action**|**Date**| |---|---|---|---| |**Welcome,**
**present**
**and**
**apologies**|KA opened the meeting at 7.30pm, welcomed everyone
including the new members Katie and Darren and
checked on attendance to meeting||| |**Matters**
**arising**
**from**
**previous**
**AGM**
**minutes**
**09-22**|
Minutes from meeting have been reviewed

HB read and proposed all happy with the
minutes||| |**School**
**update**|
DL started with a timeline of the achievements of
the school;

Pre school continued to stay open post covid
following all guidelines

PlatinumJubilee celebrationswereheldinviting||| ||parents & members

1stsports day post lockdown on the school feld,
with parents being invited and key stage 1 came
out to watch.

Another successful transition to primary school
was completed, including all primary schools the
children went to, Reepham and other schools.

September saw us open on a Friday with
numbers growing,

They now have a regular volunteer Gail who
comes into the setting doing baking & crafts also
bringing her dog along.

Alexa Parry, a student from BGU has completed
a 2-week placement which again was very
successful.

Fundraising activities this year included –
Children in Need, Easter Trail, Autumn half term
challenge, Christmas fundraising and world book
day

Parent chats continue including supporting
parents with speech & language, behaviourial
and other strategies.

Parents have been supported where the child
has struggled to settle which have included
fexible drop ofs.

Outside garden area is being accessed daily

Miss Evans has brought in preschool pets – stick
insects.

Practitioners have completed all training needed

DL closed by thanking all of the staf during
some difcult and challenging times and a big
thank you to the committee for their unwavering
support.||| |---|---|---|---| |**Treasurer**
**s Report**|
Accounts were shared

Positiveinformation withanopening balance of||| ||£30661 and a closing balance of £41624

Therefore, surplus of £11,000 approx. so positive
for the preschool.||| |---|---|---|---| |**Chairmans**
**report**|
KA opened with explaining how it had been a
good year for the Pre-school, numbers of
children remain high despite a large number
leaving last year

Vicky is now in her fnal stages of the
apprenticeship and Alison is still supporting the
team covering staf training & absences.

Changes coming to the committee with
resignations from Hannah, Amanda, Sally & Sian
– all the committee would like to thank them for
all their considerable efort. You will all be
missed.

Interest has come from 3 parents so hoping to
get them signed up – welcome Katie and Darren
as 2 of the committee

Other changes – continued work in the sensory
garden, thank you to Andrew & Jackie. Chapel
have also been busy decorating the school area
over the summer.

KA added personal thanks to Debbie, Amanda
and the team they have tackled every challenge
head on and have initiated & supported all the
changes in a calm professional controlled way
always with a positive attitude and the best
interest of the children, including now opening
the pre-school on a Friday.

KA also thanked the committee for their
determination to keep things moving forward. He
also thanked the chapel for their ongoing
support&interest.||| |**Nominatio**
**ns for **|
Darren – nominated for treasurer; Keith proposed
and Sianseconded.|
**LM to send all details to**
**Darren for getting the**|
**Jan**
**2023**| |**ofce**|
LM to stay as secretary

KA to stay as Chairman.|**EY2 all set up.**|| |---|---|---|---| |**Website**|
LM showed the basic outline of the website and
what it would look like

All happy with the outline and agreed additional
questions been sent to DL and team to fnalise
details

Once complete LM, DL, Staf and Lindsey
Husband Paul will hold a zoom meeting to check
they arehappy beforeitgoeslive.|
**LM to send questions to**
**DL**

**Once returned fnal**
**changes to be made**
**with expenses paid**

**Website can then go**
**live**|
**14th**
**Dec**
**2022**

**Jan**
**2023**| |**Any other**
**business**|
Chapel talked about during January they will open
on a Wednesday afternoon for parents to get out
of the cold

Hannah to hand over social media to someone –
needs to be decided

Sian to handover fundraising – again person TBC

Constitution to be reviewed next meeting due to
it saying about needing parents on the
committee.

LM to send details over to new members about
gettingEY2 registered.|
**Job roles to be split**
**between other**
**committee members**
**due to resignations**

**Constitution to be**
**reviewed.**

**LM to send over the**
**EY2 information**|
**Apr**
**2023**

**Jan**
**2023**| |**Date of**
**next**
**meeting**|
Meeting closed at 8.30pm

Next meeting 7:00pm 1stMarch 2023|
Dates for 2023 Full
Committee Meetings – 1st
Mar, 7thJun, 6thSep, AGM
6thDec – All 7:00pm start
@the Chapel.|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees QEEPKAk4 PtaE ScrtttL On accounts for the year ended 3 I S-I ALA6UST 20 22 Charlty no Ilf any) 112Thr3 Set out on pages I report to the trusl6és on my examination of the accounts of th@ abov8 charlty ("Ihe Trust I for the y8ar ended Responslbllltles and basls of report As the charity's Iruslees, you are responsible for the preparallon of the accounts in accordanc6 with the r6quir8ments of the Charill8s Act 2011 I'lhe Act"). I re￿t In respect of my examinatlon of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission undor section 145151(bl of the Act. Independent examlnerfs stslement isted bod Delete I havè completed my examlnallon. I conflm that no material matters have come to my attentKJn in connection with the examination (thert th3e10s￿ which gives me cause lo believè that in, any material re5pecl'. the accounting records wer8 nol kept In aceord8nce with section 130 of the Charities Act., or the accounts did not accord with the accounting records: or the accounts dkl not comply wrth the applicable requirements concerning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requiremenl that the accounts give a 'true and fair. view which is not a matter considered as part of an independant 8xamln8tion. I have no concerns and have come across no olher mallers in connection with the examination to which attention should be drawn in this report in order to enable a proper understandlng ol the accoLtnts to b8 reachéd. ' Please delete the words in the brackets if¢hey do not apply. Signed: 202.7 Name: Relevant professional qualiflcatlonls) or body IER Oct 2018 Ilf any): Addrass: e SEèfgoNS C￿£ LrtrJCOoJ ￿Ja &&T Section B Disclosure Only complete il the examiner needs to highlight material mallers of concern (see CC32, Independent examination of charity accounts: directions and guidance for eXamI￿r$). Glve hero brlef detall8 of any Items that the examlner wlshes to disclose. IER Oct 2018 Reepham Pre-school Statement of Flnanclal Actlvlties for the year ended 315t August 2022 Unrestrlcted Restricted Total Funds funds Total 2022 2021 Incomlng resources Note Voluntary income Activities for 8eneratin8 funds Investment income Charitable activities 1108 1108 1659 1382 1479 45 65906 1659 74589 74589 Total Incoming resources 76249 1108 77357 68812 Resources expended Costs of generating funds Charltable expendlture Governance costs 202 66353 202 66881 402 63473 528 Total resources expended 66555 528 67083 63875 Net movement In funds 9694 580 10274 2267 Total funds blfvjd I September 2021 39933 3183 43116 38179 Totsl fund5 c/fwd 31 August 2022 49627 3763 53390 38179 Reepham Pre-school BALANCE SHEET AS AT 31 AUGUST2022 2022 2021 Note Current Assots Cash at bank Cash In hand 51973 2123 54096 41009 2711 43720 Llabllltles {amounts fallln¢ due wlthln one year) 706 604 Net current assets 53390 43116 Total assets less Ilabllltl¢s 53390 43116 Approved Date Reepham Pre-school NOTES l Accountlng pollcles These accounts have been prepared under the hlstorlcal cost convention with Items recognlsed at cost or transaction value unless otherwlse stated. The accounts hove been prepared In accordance wlth the Statement of Recommended Practice -Accounting and Reportlng by Charities preparin8 their accounts in accordance with the Finoncial ReportinB Standard applicable in the UK and Republic of Ireland IFRS1021 and with the Charitles Act 2011. Voluntary income is recelved by way of donations,gifts and grants and Is Included in full in the Statement of Financial Activltles when recelvèble. The value of servlces provlded by volunteers ha5 not been Included Grants, in¢luding grants for the purchase of flxed assets are recognised In full in the Statement of Financial Activitie5 in the year in which they are receivable. dl Resources expended are recognised in the perlod in which they are Incurred. Resources expended include attrlbutable Vat which can not be ￿(Overed, Un¥estricted funds are donation5 and other incoming resources recelvable or generated for the oblects of the charlty without speclfled purpose and are avallable as general fund5. fl Restricted funds are to be used for specific purposes as laid down bv the donor. Expenditure which meet these criteria is char8ed to the fund, however where expenditure eX￿ed5 the availablity of funds the balance is charges to unrestricted funds. 2 Voluntsry Income Unrestrittt Restrlcted Total Total 2022 2021 Snack Monev 1108 1108 1382 1108 1108 1382 Reepham Pre-school NOTES 3 Activlties for Generating Funds Unrestrictf Restricted Total Total 2022 2021 School PhotOslDVDs Christmas jumpers/wreath5 and baubles Red nose day Sebastians funds Autumn challenge Collln8ham council trust- Gusto Easter raffle etc Sports day Donations Other Christmas raffle 20 20 150 95 18 18 709 323 500 497 145 500 497 145 72 16 io 469 io 469 114 1659 1659 1479 4 Charitable Activities Unrestrlcts Restricted Total Total 2022 2021 Early years Fundln8 Fees other grants Breakfast Club Donations 57433 15780 1237 129 io 57433 15780 1237 129 io 49498 14941 1467 74589 74589 65906 Costs of Generating Funds UnrestrlctÉ Restricted Total Total 2022 2021 Sports day Sundries Christma5 raffle Easter raffle etc Photographs Sen50ry garden 48 15 48 15 44 139 139 iio 248 202 202 402 Reepham Prfrschool NOTES 6 Charltable Expendlture UnrestrlctE Restricted Total Total 2022 2021 Net W88es and pension costs Rent Equlpment, Toys and resources Activities Reglstration & Insuran Coop food and household vouchers Snacks Postage & Statlonery Internet Training, Uniforms and mileage Accountancy Sundries Pupil premlum 53581 5520 1668 368 811 825 53581 5520 1668 368 811 825 410 454 531 361 650 1584 118 50304 7986 162 776 410 330 144 645 860 465 1666 135 454 531 361 650 1584 118 66353 528 66881 63473 The average weekly number of employees durlng the year, calculated on the basls of full time equivalents was 4, carrying out octivities in the furtherance of the charities objectives. No employee received emoluments of more than £5C(JOO No costs were relmbursed to charlty trustees durlng the year. 7 Llabllltle5 (due wlthln one year) Total Total 2022 2021 Other creditors Wage and penslon costs 550 156 450 154 706 604 8 Fees for examinatlon of the accounts 2022 2021 Independent examiner's fees 200 loo Reepham Pre-school Summary Accounts for the year ended 31 August 2022 2022 2021 EYFS Fees Other grants Snack money Fundraising Iprofltl Breakfast Club Interest Other 57433 15780 1237 1108 1457 129 49498 14941 1467 1382 1077 45 io 77155 68410 Wages and natlonal Snsurance Staff pension Staff trainingluniforms Reglstratlon/insurance Rent Pupil premlum Coop food and household vouchers Snacks Postage and stationery Toys and equipment Activities Accountancy Internet SundrSes 51613 1968 361 811 49490 814 860 776 7986 135 5520 118 825 410 454 1668 368 650 531 1584 330 144 162 465 645 1666 66881 63473 Surplus for the year 10274 4937 Balance Sheet Cash at b8nk Cash In hand 51973 2123 54096 41009 2711 43720 Liabilities 706 604 Net current assets 53390 43116 Reserves Surplu5 blfwd Surplus for year 43116 10274 38179 4937 Surplus ¢lfwd 53390 43116 CHARITY COMMISSION FOR AMD w￿E5 Independent examiner's report on the accounts tion A Independent Examinef's Report Report to the tNste On accotsnts for the ￿ar 31 sr AJ6LI￿r ZC22 Chartty no 111 any 112Thr3. S•t oul on p•g I report to the trustees cn my exarninattDn (rf thè of It￿ aiyJv8 ¢harty ITh TNsi"} for yegr wxled R•sponssbilitle5 •nd ba818 of r•port As the ¢harity'5 trustves, you are re¥vdble kyeparatpn of tr counts wi a¢¢ordanco wrth requirgnents of lh& Charitl&s Act 2011 {Ih? Act-}. I report In reSP￿t cl my examirwtkn d tsxj Tn￿t'S corrknj undw Sect￿ 145 01 2011 A¢t ar¥J in cwrylry wl my exwnin8tw, I have fonowed all the applIca￿e DnctioA8 Gkven by thtr Chanty Commi# Itnder sectw 145(5)Ib) of Ihe Act. kndependent •xamlnetrs statsment . Dal&t I h8v• cLYnkl•iod my oxwnhialkn. I wifirm thgt r#) matodal m8ttw8 tr￿v• coffle to my attenlicjn in conrtctym with the exam¥￿ wt*h wes me bolbwe Ihal in, matwKg1 reGWI. Iho acC￿nI￿ ￿¢orts ww• k4FI In ￿cord￿¢8 with 60¢llon I of the Charitlas ACL or tho ¥c¢Junts d40 accord wilh ￿ acc(thlrKJ or the x¢wnts th'd rxx ¢omk* wtth the 8gpli¢8tle re(w￿￿eth$ co￿￿ning forni and coptwi of accountg $01 Iho C￿rIll IAccoLmts and ReFortsl Regulation5 2008 other th￿ arr¥ roquiremenl tliai the accounts glve a 'tr￿ and fak. Ve6T whth ¢0 not a matt C4)nSi(￿ as part of an Ir)d￿l*nI •xamlnaiknn. I have rK) concerns tsve CLxne acr038 no other mallern In co￿￿tion wilh thè 8xaminailDft to attwiion SI￿k8 b& drdwn m this rèr¢Nt In or(*f lo ￿ble a FYc¥)er under5taTrS¢w of the accoLmts lo be reached. ' Ploasa th• w(￿& in tho tArack&ts rflhty (b r￿[ 8MJIy. Slgr•ed: D•t¢: Nam•: Relwant profgsslon&l quallfi¢*ion(sl Qr body IER O¢t 2018 (rf ￿Y1. Addr•8•.' Lttrjcoid Lbla 2&r Scction B Dixlosure Q,'Ily CDI.. i ¥le.I Ihg ex