2021-12-31-accounts - East Surrey Performing Arts

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Trustees' Annual Report for the period

	Period start date			Period end date	Period end date
	Day Month	Year		Day	Month	Year
From	01 January	2021	To	31	December	2021

Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1122724 Charity's principal address 17 Russells Cresc. Horley Surrey Postcode RH6 7DJ

East Surrey Performing Arts

ESPA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Chris Wait	Vice-Chair
	SallyDurrant	Secretary
	Julian Bond	Treasurer
	Kevin Hogg	Chair

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
None

ESOSOC report

May 2018

Names and addresses of advisers (Optional information)

Type of advisor Name Address

Name of chief executive or names of senior staff members (Optional information)

Structure, governance and management

Description of the charity’s trusts

Revised constitution dated 13 February 2019. Type of governing document (eg. trust deed, constitution) A charitable association How the charity is constituted (eg. trust, association, company) All re-elected annually by the current membership at the AGM in March Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

None – A small charity run by the trustees.

Policies and procedures adopted for the induction and training of trustees.
The charity’s organisational structure and any wider network with which the charity works.
Relationship with any related parties.
Trustees’ consideration of major risks and the system and procedures to manage them.

Objectives and activities

Educate the public in the dramatic and operatic arts. Further the development of public appreciation and taste in the said arts. To work to ensure that the Borough of Reigate & Redhill continues to Summary of the objects of the have a theatre available for use by all residents. charity set out in its To promote Musical, Dramatic and Operatic works. governing document .

ESOSOC report

May 2018

To give Amateur performances of: Musicals, Operas, Dramas, Concerts and the like, as well as organising specific Fund Raising events. To purchase, acquire and obtain interests in the copyright of or the right to perform or show any such dramatic or operatic works. To purchase or otherwise acquire plant, machinery, furniture, fixtures, fittings, scenery and all other necessary effects. To raise funds and invite and receive contributions from any person or persons whatsoever by way of subscription, donation and otherwise, Summary of the main provided that in raising funds the Charity shall not undertake any activities in relation to these substantial permanent trading activities. objects Subject to any consents required by law, to sell, lease or dispose of all or any part of the property of the Charity. To co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or similar charitable purposes and to exchange information and advice with them. To assist and further such charitable institutions and charitable purposes as the Trustees shall from time to time determine.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Policy on grantmaking
Policy programme related investment
Contribution made by Volunteers

Achievements and performance

2021 was a transition year for the society as the country moved out of the Summary of the main Covid lockdown cycle. It was not possible to perform for the first four achievements of the charity months of the year because of theatre restrictions in place. during the year In May we put on a concert. This format enabled performers to practice individually before coming together at the theatre. There was restricted seating for the performances – greater than had been legally mandated, but nonetheless we were proud to be the first post Covid production hosted at the Harlequin theatre in Redhill. For most of our audience we provided the first opportunity for over a year that they had to experience live music. In August we put on a performance of Fiddler on The Roof from our youth section (YESPA). This was a highly acclaimed production and won awads from NODA – the industry body for amateur performing arts. Again our audience was limited by Covid restrictions, but we managed to sell most of the seats that we were allowed to advertise.

The final performance of the year was 9 to 5 with the adult group. Like the other two, this was held in the Harlequin theatre. Once again the performance was of a very high standard and was also awarded by NODA. Unfortunately the audience numbers were disappointing – partly due to continued restrictions on seating, but also because with our membership having an older demographic, many of our regular audience did not feel able to mix with others in a large theatre environment.

ESOSOC report

May 2018

ormance Achievements and perf

Financial review

As mentioned in the previous section, while we were proud of putting on Brief statement of the three shows in the Harlequin under very difficult circumstances, the charity’s policy on reserves combination of considerably reduced capacity and nervousness about attending meant that audiences were lower than has historically been the case.

That said, the financial situation is better than is shown by the accounts. Because of efficiency problems at the Harlequin theatre, we did not receive our sales income for the final performance until 2022. The figures therefore do not show this additional income. This will be compensated for next year when these monies will show up and so we would expect to see a commensurate uptick in the reserves available.

Details of any funds materially in deficit

None.

Further financial review details (Optional information)

The charity is funded mainly by income from the shows it puts on. Given
You may choose to include these generally run at a loss the shortfall is made up from:
additional information, where - Individual subscriptions and donations.
relevant about: - Small scale sponsored events (e.g. sponsored walks)
• The charity’s principal - Fund raising social events (e.g. quiz nights.) sources of funds (including - Sponsorship from companies and other organisations any fundraising).
• How expenditure has Clearly though these are difficult times and it is not possible at this stage supported the key objectives to say with certainty what the effect of the current catastrophic increase in of the charity. the cost of living will have on their willingness to attend ‘optional’ activities
• Investment policy and such as musical theatre. At the same time, local government shortages have meant that our main theatre, the Harlequin in Redhill, has increased
objectives including any its prices to us by removing the level of discount that it has historically
ethical investment policy offered.
adopted.

As well as trimming our costs and holding fund raising social events, we are working hard to try and increase sponsorship from local companies in order to provide a buffer to the risks of the shows themselves.

Other optional information

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

ESOSOC report

May 2018

Signature(s) Full name(s) Julian Richard Paul Bond Position (eg secretary, chair, etc)[Treasurer ] Date 02/09/2022

ESOSOC report

May 2018

Charity Name No (if any) The Opera Club of Reigate & Redhill 1122724 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2021 31/12/2021

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 17,955 856 3,000 801 1,398 9,235 3,167 - 421 117 36,951	~~Restricted~~ ~~funds~~ ~~to the nearest £~~ - - - - - - - - - - -	~~Restricted~~ ~~funds~~ ~~to the nearest £~~ - - - - - - - - - - -	~~Endowment~~ ~~funds~~ ~~to the nearest £~~ - - - - - - - - - - -	~~Endowment~~ ~~funds~~ ~~to the nearest £~~ - - - - - - - - - - -	Total funds to the nearest £ 17,955 856 3,000 801 1,398 9,235 3,167 - 421 117 36,951 - 36,951 2,693 8,285 8,650 9,169 2,171 7,155 4,033 12,101 858 2,119 13 95 - 335 559 - 57,565 - 57,565 - 20,614 - 52,329 31,715	Last year to the nearest £

		~~to~~		~~to~~


Performances - ticket sales	17,955		-		-		1,971
Performances - programme sales	856		-		-		90
Performances - advertising	3,000		-		-		750
Performance - music & rehearse tape sales	801		-		-		200
Performances - donations & sponsorship	1,398		-		-		2,440
Membership subscriptions	9,235		-		-		1,160
General donations, sponsorship & gift aid	3,167		-		-		375
Social events	-		-		-		1,000
Bank interest	421		-		-		165
Fund raising events	117		-		-		418
*Sub total*	36,951		-		-		8,569
A2 Asset and investment sales, etc. *Total receipts* A3 Payments
	-		-		-	-	-
	36,951 2,693 8,285 8,650 9,169 2,171 7,155 4,033 12,101 858 2,119 13 95 - 335 559 - 57,565		- - - - - - - - - - - - - - - - -		- - - - - - - - - - - - - - - - -
			-		-		8,569


Performances - rehearsal room hire	2,693		-		-		1,072
Performances - theatre hire	8,285		-		-		900
Performances - production staff costs	8,650		-		-		-
Performances - band, accompanist & music	9,169		-		-		65
Performances - costume, props & make-up	2,171		-		-		50
Performances - scenery, sound & lighting	7,155		-		-		661
Performances - printing & publicity	4,033		-		-		797
Performances - royalties	12,101		-		-		-
Performances - insurance	858		-		-		1,000
Performances - misc	2,119		-		-		985
Printing, stationery, postage & web site	13		-		-		31
Grants, subs and donations	95		-		-		398
Social event expenses	- 335		-		-		334
Fund raising expenses	559		-		-		600
Corporation tax	-		-		-		-
**Sub total **	57,565		-		-		6,893
A4 Asset and investment purchases, etc. *Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	-		-		-	-	-
	57,565 - 20,614 - 52,329 31,715		- - - - -		- - - - -
			-		-		6,893

	- 20,614		-		-	- 20,614	1,676
	-		-		-	-	-
	52,329		-		-	52,329	50,653
	31,715		-		-	31,715	52,329

CCXX R1 accounts (SS)

02/09/2022

Section B Statement of assets and liabilities at the	Section B Statement of assets and liabilities at the	end of the period	end of the period	end of the period	end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Details Details Details Details (agree balances with receipts and payments account(s)) Current account Details *Total cash funds* Notice account	Unrestricted funds ~~Restricted~~ ~~funds~~ to nearest £ ~~to nearest £~~ 31,715 - - - - 31,715 - OK OK Unrestricted funds ~~Restricted~~ ~~funds~~ to nearest £ ~~to nearest £~~ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Julian Richard Paul Bond Print Name					~~Endowment~~ ~~funds~~

				~~t~~				~~t~~	~~nearest £~~

					-				-
					-				-
					-				-
					-				-
			OK			OK
							~~Endowment~~ ~~funds~~

				~~t~~				~~t~~	~~nearest £~~

					-				-
					-				-
					-				-
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			Cost (optional)				Current value (optional)
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			Cost (optional)				Current value (optional)
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			Amount due (optional)				When due (optional)
			-
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							Date of approval
		Julian Richard Paul Bond					02/09/2022

CCXX R2 accounts (SS)

02/09/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of East Surrey Performing Arts
On accounts for the year 31/12/2021 Charity no 1122724 ended (if any)
Set out on pages 1 (remember to include the page numbers of additional sheets)
Respective The charity's trustees consider that an audit is not required for this year
responsibilities of (under section 43(2) of the Charities Act 1993 (the Act), as amended by s.28
trustees and examiner of the Charities Act 2006) and that an independent examination is needed. It is my responsibility to: • examine the accounts (under section 43 of the Act, as amended),
• to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and
• to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with General Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent In the course of my examination, no matter has come to my attention:
examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 41 of the Act); and
• accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 28/08/2022
Signed: Name: DAVID POND
Relevant professional
qualif(s) or body (if any): Address: 5 Claremont Road Redhill Surrey, RH1 2JT

IER

July 2018