## **Trustees' Annual Report for the period** ||Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---| ||Day
Month|Year||Day|Month|Year| |**From **|**01**
**January**|**2021**|**To**|**31**|**December**|**2021**| ## Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1122724 **Charity's principal address** 17 Russells Cresc. Horley Surrey **Postcode** RH6 7DJ East Surrey Performing Arts ESPA ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Chris Wait|Vice-Chair||| ||SallyDurrant|Secretary||| ||Julian Bond|Treasurer||| ||Kevin Hogg|Chair||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |None|| ||| ||| **ESOSOC report** **May 2018** 1 ## **Names and addresses of advisers (Optional information)** **Type of advisor Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Structure, governance and management** ## **Description of the charity’s trusts** Revised constitution dated 13 February 2019. Type of governing document (eg. trust deed, constitution) A charitable association How the charity is constituted (eg. trust, association, company) All re-elected annually by the current membership at the AGM in March Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: None – A small charity run by the trustees. - Policies and procedures adopted for the induction and training of trustees. - The charity’s organisational structure and any wider network with which the charity works. - Relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. ## **Objectives and activities** Educate the public in the dramatic and operatic arts. Further the development of public appreciation and taste in the said arts. To work to ensure that the Borough of Reigate & Redhill continues to **Summary of the objects of the** have a theatre available for use by all residents. **charity set out in its** To promote Musical, Dramatic and Operatic works. **governing document** . **ESOSOC report** **May 2018** 2 To give Amateur performances of: Musicals, Operas, Dramas, Concerts and the like, as well as organising specific Fund Raising events. To purchase, acquire and obtain interests in the copyright of or the right to perform or show any such dramatic or operatic works. To purchase or otherwise acquire plant, machinery, furniture, fixtures, fittings, scenery and all other necessary effects. To raise funds and invite and receive contributions from any person or persons whatsoever by way of subscription, donation and otherwise, **Summary of the main** provided that in raising funds the Charity shall not undertake any **activities in relation to these** substantial permanent trading activities. **objects** Subject to any consents required by law, to sell, lease or dispose of all or any part of the property of the Charity. To co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or similar charitable purposes and to exchange information and advice with them. To assist and further such charitable institutions and charitable purposes as the Trustees shall from time to time determine. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - Policy on grantmaking - Policy programme related investment - Contribution made by Volunteers ## Achievements and performance 2021 was a transition year for the society as the country moved out of the **Summary of the main** Covid lockdown cycle. It was not possible to perform for the first four **achievements of the charity** months of the year because of theatre restrictions in place. **during the year** In May we put on a concert. This format enabled performers to practice individually before coming together at the theatre. There was restricted seating for the performances – greater than had been legally mandated, but nonetheless we were proud to be the first post Covid production hosted at the Harlequin theatre in Redhill. For most of our audience we provided the first opportunity for over a year that they had to experience live music. In August we put on a performance of Fiddler on The Roof from our youth section (YESPA). This was a highly acclaimed production and won awads from NODA – the industry body for amateur performing arts. Again our audience was limited by Covid restrictions, but we managed to sell most of the seats that we were allowed to advertise. The final performance of the year was 9 to 5 with the adult group. Like the other two, this was held in the Harlequin theatre. Once again the performance was of a very high standard and was also awarded by NODA. Unfortunately the audience numbers were disappointing – partly due to continued restrictions on seating, but also because with our membership having an older demographic, many of our regular audience did not feel able to mix with others in a large theatre environment. **ESOSOC report** **May 2018** 3 ormance Achievements and perf ## **Financial review** As mentioned in the previous section, while we were proud of putting on **Brief statement of the** three shows in the Harlequin under very difficult circumstances, the **charity’s policy on reserves** combination of considerably reduced capacity and nervousness about attending meant that audiences were lower than has historically been the case. That said, the financial situation is better than is shown by the accounts. Because of efficiency problems at the Harlequin theatre, we did not receive our sales income for the final performance until 2022. The figures therefore do not show this additional income. This will be compensated for next year when these monies will show up and so we would expect to see a commensurate uptick in the reserves available. **Details of any funds materially in deficit** None. ## **Further financial review details (Optional information)** - The charity is funded mainly by income from the shows it puts on. Given - You **may choose** to include these generally run at a loss the shortfall is made up from: - additional information, where - Individual subscriptions and donations. - relevant about: - Small scale sponsored events (e.g. sponsored walks) - • The charity’s principal - Fund raising social events (e.g. quiz nights.) sources of funds (including - Sponsorship from companies and other organisations any fundraising). - • How expenditure has Clearly though these are difficult times and it is not possible at this stage supported the key objectives to say with certainty what the effect of the current catastrophic increase in of the charity. the cost of living will have on their willingness to attend ‘optional’ activities - • Investment policy and such as musical theatre. At the same time, local government shortages have meant that our main theatre, the Harlequin in Redhill, has increased - objectives including any its prices to us by removing the level of discount that it has historically - ethical investment policy offered. - adopted. As well as trimming our costs and holding fund raising social events, we are working hard to try and increase sponsorship from local companies in order to provide a buffer to the risks of the shows themselves. ## **Other optional information** ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **ESOSOC report** **May 2018** 4 **Signature(s) Full name(s)** Julian Richard Paul Bond **Position (eg secretary, chair, etc)**[Treasurer ] **Date** 02/09/2022 **ESOSOC report** **May 2018** 5 **Charity Name No (if any) The Opera Club of Reigate & Redhill 1122724 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from 01/01/2021 31/12/2021** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**17,955**
**856**
**3,000**
**801**
**1,398**
**9,235**
**3,167**
**-**
**421**
**117**
**36,951**|**Unrestricted**
**funds**
**to the nearest £**
**17,955**
**856**
**3,000**
**801**
**1,398**
**9,235**
**3,167**
**-**
**421**
**117**
**36,951**||~~**Restricted**~~
~~**funds**~~
~~**to the nearest £**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|~~**Restricted**~~
~~**funds**~~
~~**to the nearest £**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|~~**Restricted**~~
~~**funds**~~
~~**to the nearest £**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||~~**Endowment**~~
~~**funds**~~
~~**to the nearest £**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|~~**Endowment**~~
~~**funds**~~
~~**to the nearest £**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|~~**Endowment**~~
~~**funds**~~
~~**to the nearest £**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**17,955**
**856**
**3,000**
**801**
**1,398**
**9,235**
**3,167**
**-**
**421**
**117**
**36,951**

**-**
**36,951**
**2,693**
**8,285**
**8,650**
**9,169**
**2,171**
**7,155**
**4,033**
**12,101**
**858**
**2,119**
**13**
**95**
**- 335**
**559**
**-**
**57,565**
**-**
**57,565**
**- 20,614**
**-**
**52,329**
**31,715**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |||||~~**to**~~||||~~**to**~~||||| |||||||||||||| |||||||||||||| |Performances - ticket sales|**17,955**||||**-**||||**-**|||**1,971**| |Performances - programme sales|**856**||||**-**||||**-**|||**90**| |Performances - advertising|**3,000**||||**-**||||**-**|||**750**| |Performance - music & rehearse tape sales|**801**||||**-**||||**-**|||**200**| |Performances - donations & sponsorship|**1,398**||||**-**||||**-**|||**2,440**| |Membership subscriptions|**9,235**||||**-**||||**-**|||**1,160**| |General donations, sponsorship & gift aid|**3,167**||||**-**||||**-**|||**375**| |Social events|**-**||||**-**||||**-**|||**1,000**| |Bank interest|**421**||||**-**||||**-**|||**165**| |Fund raising events|**117**||||**-**||||**-**|||**418**| |**_Sub total_**|**36,951**||||**-**||||**-**|||**8,569**| |**A2 Asset and investment sales, etc.**
**_Total receipts_**
**A3 Payments**||||||||||||| ||**-**||||**-**||||**-**||
**-**|**-**| ||**36,951**
**2,693**
**8,285**
**8,650**
**9,169**
**2,171**
**7,155**
**4,033**
**12,101**
**858**
**2,119**
**13**
**95**
**- 335**
**559**
**-**
**57,565**||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|||| ||||||**-**||||**-**|||**8,569**| |||||||||||||| |||||||||||||| |Performances - rehearsal room hire|**2,693**||||**-**||||**-**|||**1,072**| |Performances - theatre hire|**8,285**||||**-**||||**-**|||**900**| |Performances - production staff costs|**8,650**||||**-**||||**-**|||**-**| |Performances - band, accompanist & music|**9,169**||||**-**||||**-**|||**65**| |Performances - costume, props & make-up|**2,171**||||**-**||||**-**|||**50**| |Performances - scenery, sound & lighting|**7,155**||||**-**||||**-**|||**661**| |Performances - printing & publicity|**4,033**||||**-**||||**-**|||**797**| |Performances - royalties|**12,101**||||**-**||||**-**|||**-**| |Performances - insurance|**858**||||**-**||||**-**|||**1,000**| |Performances - misc|**2,119**||||**-**||||**-**|||**985**| |Printing, stationery, postage & web site|**13**||||**-**||||**-**|||**31**| |Grants, subs and donations|**95**||||**-**||||**-**|||**398**| |Social event expenses|**- 335**||||**-**||||**-**|||**334**| |Fund raising expenses|**559**||||**-**||||**-**|||**600**| |Corporation tax|**-**||||**-**||||**-**|||**-**| |**_Sub total_ **|**57,565**||||**-**||||**-**|||**6,893**| |**A4 Asset and investment purchases,**
**etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||||| ||**-**||||**-**||||**-**||**-**|**-**| ||**57,565**
**- 20,614**
**-**
**52,329**
**31,715**||||**-**
**-**
**-**
**-**
**-**||||**-**
**-**
**-**
**-**
**-**|||| ||||||**-**||||**-**|||**6,893**| |||||||||||||| ||**- 20,614**||||**-**||||**-**||**- 20,614**|**1,676**| ||**-**||||**-**||||**-**||**-**|**-**| ||**52,329**||||**-**||||**-**||**52,329**|**50,653**| ||**31,715**||||**-**||||**-**||**31,715**|**52,329**| CCXX R1 accounts (SS) 02/09/2022 1 |**Section B Statement of assets and liabilities at the**|**Section B Statement of assets and liabilities at the**|**end of the period**|**end of the period**|**end of the period**|**end of the period**|**end of the period**||||| |---|---|---|---|---|---|---|---|---|---|---| |**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
(agree balances with receipts and payments
account(s))
Current account
**Details**
**_Total cash funds_**
Notice account|**Unrestricted**
**funds**
~~**Restricted**~~
~~**funds**~~
**to nearest £**
~~**to nearest £**~~
**31,715**
**-**
**-**
**-**
**-**
**31,715**
**-**
OK
OK
**Unrestricted**
**funds**
~~**Restricted**~~
~~**funds**~~
**to nearest £**
~~**to nearest £**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Julian Richard Paul Bond
Print Name||||||~~**Endowment**~~
~~**funds**~~||| |||||||||||| |||||~~**t**~~|||||~~**t**~~|~~**nearest £**~~| |||||||||||| ||||||**-**|||||**-**| ||||||**-**|||||**-**| ||||||**-**|||||**-**| ||||||**-**|||||**-**| ||||OK||||OK|||| |||||||||~~**Endowment**~~
~~**funds**~~||| |||||||||||| |||||~~**t**~~|||||~~**t**~~|~~**nearest £**~~| |||||||||||| ||||||**-**|||||**-**| ||||||**-**|||||**-**| ||||||**-**|||||**-**| ||||||**-**|||||**-**| ||||||**-**|||||**-**| ||||||**-**|||||**-**| |||||||||||| ||||**Cost (optional)**|||||**Current value**
**(optional)**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| |||||||||||| ||||**Cost (optional)**|||||**Current value**
**(optional)**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| ||||**-**|||||**-**||| |||||||||||| ||||**Amount due**
**(optional)**|||||**When due**
**(optional)**||| ||||**-**|||||||| ||||**-**|||||||| ||||**-**|||||||| ||||**-**|||||||| ||||**-**|||||||| |||||||||||| |||||||||Date of
approval||| |||Julian Richard Paul Bond||||||02/09/2022||| |||||||||||| CCXX R2 accounts (SS) 02/09/2022 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** - **Report to the trustees/** Charity Name **members of** East Surrey Performing Arts - **On accounts for the year** 31/12/2021 **Charity no** 1122724 **ended (if any)** - **Set out on pages** 1 (remember to include the page numbers of additional sheets) - **Respective** The charity's trustees consider that an audit is not required for this year - **responsibilities of** (under section 43(2) of the Charities Act 1993 (the Act), as amended by s.28 - **trustees and examiner** of the Charities Act 2006) and that an independent examination is needed. It is my responsibility to: • examine the accounts (under section 43 of the Act, as amended), - • to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and - • to state whether particular matters have come to my attention. - **Basis of independent** My examination was carried out in accordance with General Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. - **Independent** In the course of my examination, no matter has come to my attention: - **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 41 of the Act); and - • accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or - 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 28/08/2022 - **Signed: Name:** DAVID POND - **Relevant professional** - **qualif(s) or body (if any): Address:** 5 Claremont Road Redhill Surrey, RH1 2JT 1 **IER** **July 2018**