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2022-03-31-accounts

THE A.C.Y.P CENTRE LIMITED

Charity number 1122187

A Company limited by guarantee number 06300278

Annual Report and Financial Statements

for the year ended 31 March 2022

THE A.C.Y.P CENTRE LIMITED

Annual Report and Financial Statements

for the year ended 31 March 2022

Contents Page
Trustees' Annual Report 2 to 3
Independent Examiner's Report 4
Statement of financial activities 5
Balance sheet 6
Statement of Cash Flows 7
Notes to the accounts 8 to 16

Prepared by the Greater Merseyside Community Accountancy Service

1

THE A.C.Y.P CENTRE LIMITED

Trustees' report continued

Review of progress and achievements

This year saw the introductory year of an adopted 5 Year Business Plan for 2021-26. The initial year having to incorporate the targets of a previous plan delayed by the effects of Covid.

With the easing of restrictions imposed by the Covid epidemic, our centre saw an almost new beginning. Our existing user group activities came back to life only to be enhanced by new activities for mothers and babies, for pre-school toddlers and for older people in the form of social and exercise groups. The post epidemic enthusiasm shone throughout the centre.

Increased usage of the centre’s facilities meant an increase in income through room hire. This enabled the charity to move ever closer to establishing strong reserves, and an approach to our target of becoming self-sufficient for running costs of the centre. The increased income also allowed for continuity of our programme of improvements within and around the building, thus providing a more welcoming environment for all our user groups and staff alike.

Gaps remain in provision for certain age and gender groups alongside our aim to attract more activities for ethnic and disabled persons. This highlights our intention to reach all areas of our local population.

With so much still to achieve, we are extremely fortunate to have and be appreciative of our loyal, hard-working and versatile staff and volunteers. They have enabled us to be positive about the future and strive to achieve our goals.

Our 5 Year Business Plan will continue in earnest.

2

THE A.C.Y.P CENTRE LIMITED

Reserves Policy

The trustees are currently reviewing the adequacy of the charity’s reserves. The trustees are confident that reserves are sufficient to enable the charity to continue meeting its stated aims and objectives. The aim of the charity is to hold a minimum of six months running costs while moving towards holding a reserve of 12 months costs. The trustees consider that a reserve of this size would allow for any eventuality occurring, which could cause funding sources to become exhausted. A six month period would allow for alternative funding to be sought to maintain sustainability of the company.

Risk Management

The trustees have assessed the major risks to which the charity is or may be exposed, and in particular those related to the operations and financing of the charity. It is satisfied that by reviewing its policies, procedures and systems regularly it is mitigating its exposure to major risks.

Statement of Directors' responsibilities

Company law requires the directors to prepare financial accounts for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charity for that period. In preparing those financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.

prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in business;

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by the Board on 10th August 2022 and signed on behalf of the directors by:

David James Bishop

David James Bishop Director / Trustee

3

Reference and Administrative Details

THE A.C.Y.P CENTRE LIMITED

Charity number 1122187

A Company limited by guarantee number 06300278

The trustees,who are the directors of the company for the purposes of company law, are pleased to present their report and financial statements together with the independent examiner's report for the year ended 31 March 2022.

Name Position Dates
David James Bishop
Peter Bold
Lorraine Brunt till October 2021
John Fulham till December 2021
Patricia Long
Nicola Anders
Tracy Dickinson appointed October 2021

Method of appointment

Members of the board of trustees, who are the directors for the purpose of company law and trustees for the purpose of charity law who served during the year are set out above. The trustees meet monthly and receive reports from management to manage their charity's affairs.

Registered address 54 Kentmere Avenue St Helens Merseyside WA11 7PG

Bankers Natwest 5 Ormskirk Street St Helens WA10 1DR

Governing document

Memorandum and Articles of Association Incorporated 3 July 2007 as amended by certificate of incorporation upon change of name dated 3rd June 2008. Registered as a Charity on 7th January 2008 number 1122187

Objects of the organisation

To promote the benefit of the local community in the Moss Bank and surrounding areas of St Helens borough, without distinction or predjudice, and promote the health and development of children and young people through activities which offers safe, supervised, constructive social opportunities.

Independent Examiner Jane Williams Greater Merseyside Community Accountancy Service Beacon Building College Street St Helens WA10 1TF

Approval

This report, which has been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies, was approved by the trustees on 10th August 2022 and signed on their behalf by:

4

Independent Examiner's report to the trustees of The A.C.Y.P Centre Limited

I report on the accounts of the charity for the year ended 31st March 2022 set out on pages 6 to 12

Respective responsibilities of the Trustees and examiner

The charity's trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

q examine the accounts under section 145 of the 2011 Act;

q to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

q state whether particular matters have come to my attention.

Basis of Independent examiner's statement

My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that in any material respect the requirements:

q to keep accounting records in accordance with section 386 of the Companies Act 2006; and

q to prepare accounts which accord with the accounting records and to comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Jane Williams

Jane Williams MAAT Greater Merseyside Community Accountancy Service Beacon Building College Street St Helens WA10 1TF

10th August 2022

5

THE A.C.Y.P CENTRE LIMITED

Statement of Financial Activities (Including Income & Expenditure Account) for the year ended 31 March 2022

Notes
2022
Unrestricted
funds
Income from:
£
Income from donations
(4)
100
Income from charitable activities
(5)
-
Other incoming resources
(6)
23,025
Bank interest
2
Total incoming resources
23,127
Resources expended
Charitable activities
(7)
17,205
Net incoming / (outgoing) resources
5,922
Transfers between funds
(1)
Net movement in funds
5,921
Reconciliation of funds
Total funds as at 01 April 2021
30,929
Total funds as at 31 March 2022
(7a)
36,850
2022
Restricted
funds
£
-
103,989
-
-
103,989
106,284
(2,295)
1
(2,294)
28,470
26,176
2022
Total
funds
£
100
103,989
23,025
2
127,116
123,489
3,627
-
3,627
59,399
63,026
2021
Total
funds
£
-
108,292
19,425
8
127,725
112,586
15,139
-
15,139
44,260
59,399

The above statement includes all gains and loses recognised during the year. All activities are regarded as continuing.

The Notes on pages 9 to 15 form an integral part of these accounts.

6

THE A.C.Y.P CENTRE LIMITED

Charity number 1122187

A Company limited by guarantee number 06300278 Balance sheet

as at 31 March 2022

2022
Unrestricted
Fixed Assets
£
Tangible Assets
(10)
8,409
Total fixed assets
8,409
Current Assets
Debtors and prepayments
(11)
1,542
Cash at bank and in hand
(12)
32,182
Total current assets
33,724
Current liabilities:
amounts falling due within one year
Creditors (due within one year)
(13)
5,282
Total current liabilities
5,282
Net Assets
36,850
Funds of the charity
Restricted Funds
-
Unrestricted funds
36,850
Total Funds
(15)
36,850
2022
Restricted
£
-
-
-
26,176
26,176
-
-
26,176
26,176
-
26,176
2022
Total
£
8,409
8,409
1,542
58,358
59,900
5,282
5,282
63,026
26,176
36,850
63,026
2021
Total
£
10,511
10,511
-
58,261
58,261
9,373
9,373
59,399
28,470
30,929
59,399

The trustees (who are also the directors of the company for the purposes of company law) confirm that for the year ended 31 March 2022

the company was entitled to exemption from audit under section 477 of the Companies Act 2006, and

the members have not required the company to obtain an audit of its accounts for the year in question in . accordance with section 476 of the Act

the trustees acknowledge their responsiblities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts

The notes on pages 9 to 15 form an integral part of these accounts.

These accounts, which have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies, were approved by the trustees on 10th August 2022 and signed on their behalf by:

Peter Bold

Peter Bold Director / Trustee

7

THE A.C.Y.P CENTRE LIMITED

STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED 31 March 2022

Cash flows from operating activities:
Net income/(expenditure) per SOFA
Investment income
Depreciation
(Increase)/decrease in debtors
(5)
Increase/(decrease) in creditors
Cash flows from investing activities
Investment income
(6)
Net increase/(decrease in cash:
Total cash as at 01 April 2021
Total cash as at 31 March 2022
2022
Total
£
3,627
(2)
2,102
(1,542)
(4,090)
95
2
97
58,261
58,358
2021
Total
£
15,139
(8)
2,102
1,542
(3,608)
15,167
8
15,175
43,086
58,261

The notes on pages 9 to 15 form an integral part of these accounts.

8

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts

for the year ended 31 March 2022

1 Basis of preparation

These accounts (financial statements) have been prepared under the historical cost convention,

2 Accounting Policies

2.1 Fund accounting

(a) Unrestricted funds are those that can be expended at the discretion of the trustees in the furtherance of the objects of the charity.

(b) Restricted funds are those that may only be used for specific purposes. Restrictions arise when specified by the donor, or when funds are raised for specific purposes.

(c) The purposes of the funds are shown in Note 7a.

2.2 Income

(b) Where income has related expenditure (e.g. creche), the income and related expenditure are reported gross in the SOFA.

(c) Bank interest is recognised when credited to the account.

(d) Gift Aid, where appropriate, is recognised in the same accounting period as the donation to which it relates.

2.3 Expenditure and liabilities

(b) The charity is not registered for VAT, thus all costs are shown inclusive of VAT charged.

(c) Liabilities are recognised as soon as there is a legal or constructive obligation to pay out resources.

(d) Governance costs include the costs of preparation and examination of the statutory accounts, the cost of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.

9

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts

for the year ended 31 March 2022

2.4 Tangible Fixed Assets

(a) Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £250. They are valued at cost or, if gifted, at their value on receipt.

Rates of depreciation

Building Improvements: 10% straight line basis to nil Fixtures and fittings: 15% straight line basis to nil Equipment: 33% straight line basis to nil

2.5 Debtors

(a) Debtors are recognised at the settlement amount due.

(b) Prepayments are valued at the amount prepaid.

2.6 Cash

(a) Cash comprises bank deposits repayable on demand and any short-term highly liquid investments with a maturity date of three months or less from the date of acquisition or opening of the deposit or similar account.

2.7 Creditors

(a) Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount, usually the invoice amount.

(b) Accrued charges are normally valued at their settlement amount.

2.8 Taxation

The charity is not liable to income tax or capital gains tax on its charitable activities.

3 Transactions with trustees and related parties

During the accounting period one trustee L Brunt received £2,376 for providing cleaning and adminstration services at the centre (2021: £4,422)

Owing to the nature of the charity's activities and the composition of the board of trustees (being drawn from local statutory and voluntary organisation), it is inevitable that transactions will take place with organisations in which a trustee may have an interest. All transactions in which a trustee may have an interest are conducted at arm's length and in accordance with the charity's financial regulations and expenditure procedures. No transactions were indentified which should be disclosed under FRS 102.

10

THE A.C.Y.P CENTRE LIMITED

Notes to accounts

for the year ended 31 March 2022

4
Income from donations
Donations
5
Income from charitable activities
BBC Children in Need
BiG Lottery Reaching Communities
Warburtons Family Matters
LCR Cares
The Steve Morgan Foundation
BBC CiN COVID 19 Booster
BBC CiN COVID 19 Next Steps
Amazon
The Foyle Foundation
ASDA Community Champions
St Helens Council: COVID 19 Support grant
The Skelton Charity
PH Holt
Youth Diversion Fund (CFM)
NL Awards For All
6
Other Incoming resources from
charitable activities
Room Hires
Fundraising
Unrestricted
funds
£
100
100
2022
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Unrestricted
funds
£
23,025
-
23,025
Restricted
funds
£
-
-
2022
Restricted
funds
£
9,726
57,584
-
-
-
-
13,500
-
-
497
-
1,476
10,000
1,206
10,000
103,989
Restricted
funds
£
-
-
-
Total
funds
£
100
100
2022
Total
funds
£
9,726
57,584
-
-
-
-
13,500
-
-
497
-
1,476
10,000
1,206
10,000
103,989
Total
funds
£
23,025
-
23,025
Total
funds
£
-
-
2021
Total
funds
£
9,726
58,698
400
5,000
3,920
1,500
6,748
5,000
7,000
300
10,000
-
-
-
-
108,292
Total
funds
£
19,275
150
19,425

11

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts

for the year ended 31 March 2022

7 Expenditure of charitable activities

2022
Unrestricted
funds
Direct Costs
£
Salaries and NICs
(3)
2,640
Payroll costs
424
Events and activities
282
Building & Premises Costs
3,455
Rent
617
Travel and transport
-
Insurance
-
Equipment
1,701
Consultancy
-
Volunteer costs
1,039
Training
-
Depreciation
2,102
Bank Charges
183
Utilities
1,175
Cleaning
1,353
Telephone, IT and postage
1,394
Stationery and printing
179
Refreshments
206
Subscriptions and memberships
129
Publicity & marketing
36
Governance Costs
(8)
290
Total resources expended
17,205
2022
Unrestricted
funds
Direct Costs
£
Salaries and NICs
(3)
2,640
Payroll costs
424
Events and activities
282
Building & Premises Costs
3,455
Rent
617
Travel and transport
-
Insurance
-
Equipment
1,701
Consultancy
-
Volunteer costs
1,039
Training
-
Depreciation
2,102
Bank Charges
183
Utilities
1,175
Cleaning
1,353
Telephone, IT and postage
1,394
Stationery and printing
179
Refreshments
206
Subscriptions and memberships
129
Publicity & marketing
36
Governance Costs
(8)
290
Total resources expended
17,205
2022
Restricted
funds
2022
Total
funds
2021
Total
funds
£
2,640
424
282
3,455
617
-
-
1,701
-
1,039
-
2,102
183
1,175
1,353
1,394
179
206
129
36
290
17,205
£
73,300
144
8,896
7,076
115
1,254
1,542
3,012
-
1,368
-
-
-
5,076
1,476
667
437
1,017
171
710
23
106,284
£
75,940
568
9,178
10,531
732
1,254
1,542
4,713
-
2,407
-
2,102
183
6,251
2,829
2,061
616
1,223
300
746
313
123,489
£
66,345
560
6,415
12,070
300
192
1,542
1,324
3,072
1,169
615
2,102
159
7,151
4,898
1,902
316
67
876
-
1,511
112,586

12

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts for the year ended 31 March 2022

7a Restricted funds summary
BiG Lottery RC
Postcode Community Trust
Warburtons Family Matters
Cash for Kids
LCVS Community Impact
Elizabeth Rathbone Fdtn
BBC CiN COVID 19 Next Steps
The Foyle Foundation
ASDA Community Champions
BBC CIN
The Skelton Charity
PH Holt
ASDA Bringing Communities
Youth Diversion Fund (CFM)
NL Awards For All
Balance b/f
£
11,733
192
133
511
2,000
3,000
3,601
7,000
300
-
-
-
-
-
-
28,470
Incoming
£
57,584
-
-
-
-
-
13,500
-
-
9,726
1,476
10,000
497
1,206
10,000
103,989
Outgoing
£
62,687
192
133
511
-
993
17,102
7,000
300
9,437
1,476
4,919
328
1,206
-
106,284
Transfers
£
-
-
-
-
-
-
1
-
-
-
-
-
-
-
-
1
Balance c/f
£
6,630
-
-
-
2,000
2,007
-
-
-
289
-
5,081
169
-
10,000
26,176

Purpose of restricted funds

BiG Lottery Reaching Communities provided a grant of £303,676 in August 2018. This funding is for 2 posts, community celebration events and volunteer expenses. At 31 March 2021 the balance of that fund was £146,426.

The Postcode Community Trust have provided funding for our Craft Project

The Foyle Foundation have provided funding for our Centre Support Worker.

Funding transfers represent contributions towards room hire costs

8
Governance Costs
Independent Examiners' fee
Annual Return Fee
Legal Fees
9
Staff costs and numbers
Gross salaries
Other wages
Social security costs
Pension
2022
£
300
13
-
313
2022
£
75,492
-
144
305
75,940
2021
£
450
13
1,048
1,511
2021
£
65,208
862
-
274
66,345

No employee earned £60,000 per annum or more in the current accounting period The average number of employees during the year was 3 FTE (2020:3)

13

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts

for the year ended 31 March 2022

10
11
12
**13 **
Tangible assets
Cost
At 1 April 2021
Additions
At 31 March 2022
Depreciation
At 1 April 2021
Charge for year
At 31 March 2022
Net book value
At 31 March 2022
At 31 March 2021
Debtors and prepayments
Debtors
Prepayments
Cash at bank and in hand
Current Account
Business Account
Cash in hand
Creditors and accruals
Creditors
Accruals
Fixtures
Building
Computers &
& Fittings Improvements
Equipment
£
£
20,750
21,021
4,050
-
-
-
20,750
21,021
4,050
20,750
10,510
4,050
-
2,102
-
20,750
12,612
4,050
-
8,409
-
-
10,511
-
2022
£
-
1,542
1,542
2022
£
28,136
30,107
115
58,358
2022
£
3,836
1,446
5,282
2021
Total
£
45,821
-
45,821
35,310
2,102
37,412
8,409
10,511
2021
£
-
-
-
2021
£
38,133
20,105
23
58,261
2021
£
8,409
964
9,373

14

THE A.C.Y.P CENTRE LIMITED

Notes to the accounts

for the year ended 31 March 2022

14 Analaysis of Charitable Activities

Analaysis of Charitable Activities
Notes
Salaries and NICs
(4a)
Payroll costs
Events and activities
Building & Premises Costs
Rent
Travel and transport
Insurance
Equipment
Consultancy
Volunteer costs
Training
Depreciation
Bank Charges
Utilities
Cleaning
Telephone, IT and postage
Stationery and printing
Refreshments
Subscriptions and memberships
Publicity & Marketing
Governance Costs
Centre
Costs
2,640
424
282
3,455
617
-
-
1,701
-
1,039
-
2,102
183
1,175
1,350
1,394
179
206
129
36
295
17,207
BiG
Lottery RC
£
45,990
144
292
7,007
115
-
1,542
229
-
320
-
-
-
5,076
1,479
-
238
27
26
201
-
62,686
BBC
CIN
£
9,140
-
148
-
-
-
-
-
-
97
-
-
-
-
-
8
44
-
-
-
-
9,437
Warb
urton
s
-
-
-
-
-
-
-
8
-
-
-
-
-
-
-
33
1
35
56
-
-
133
Postcod
e Com
Trust
£
-
-
192
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
192
PH Holt
Fdtn
£
4,855
-
-
-
-
-
-
-
-
64
-
-
-
-
-
-
-
-
-
-
-
4,919
Cash for
Kids
£
-
-
-
17
-
-
-
125
-
-
-
-
-
-
-
151
12
86
89
13
18
511
Foyle
Fndtn
£
7,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
7,000
Elizabeth
Rathbon
e
£
-
-
993
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
993
ASDA
Com
Champio
ns
£
-
-
325
-
-
-
-
-
-
-
-
-
-
-
-
-
-
303
-
-
-
628
Skelton
Charity
£
-
-
-
-
-
-
-
1,476
-
-
-
-
-
-
-
-
-
-
-
-
-
1,476
Youth
Diversion
£
-
-
979
-
-
-
-
118
-
-
-
-
-
-
-
-
-
109
-
-
-
1,206
BBC CiN
COVID 19
Next
Steps
£
6,315
-
5,967
52
-
1,254
-
1,056
-
887
-
-
-
-
-
475
142
457
-
496
-
17,101
Total
2022
£
75,940
568
9,178
10,531
732
1,254
1,542
4,713
-
2,407
-
2,102
183
6,251
2,829
2,061
616
1,223
300
746
313
123,489

15

THE A.C.Y.P CENTRE LIMITED

Statement of Financial Activities

(Including Income & Expenditure Account) for the year ended 31 March 2022

15 Comparative income and expenditure by fund type

Income from:
Income from donations
Income from charitable activities
Other incoming resources
Bank interest
Total incoming resources
Expenditure on:
Charitable activities
Net incoming / (outgoing) resources
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds as at 01 April 2021
Total funds as at 31 March 2022
2022
£
100
-
23,025
2
23,127
17,205
5,922
-
5,922
30,932
36,854
Unrestricted
2021
£
-
15,000
19,425
8
34,433
18,452
15,981
(289)
15,692
15,240
30,932
Funds
2022
2021
£
£
-
-
103,989
93,292
-
-
-
-
103,989
93,292
106,284
94,134
(2,295)
(842)
-
289
(2,295)
(553)
28,470
29,023
26,175
28,470
Restricted Funds
2022
2021
£
£
-
-
103,989
93,292
-
-
-
-
103,989
93,292
106,284
94,134
(2,295)
(842)
-
289
(2,295)
(553)
28,470
29,023
26,175
28,470
Restricted Funds
93,292
94,134
(842)
289
(553)
29,023
28,470

16