2024-08-31-accounts - St Michael's Pool Minehead

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St Michaels Pool Minehead MINUTES AGM Tuesday 11[th] February 2025

Attending

Benet Allen (Chair) Nicola Hewlett (Treasurer) Wendy Ellis (Secretary) Ann Gilbert (Trustee)

Sue Bowmer, Cath Brown (MSL), Lyn Dean, Geoff Dibble, Chris Halasa

1. Apologies for Absence

Sarah Buterworth Kim Clark Hannah Short

Jo Walker-Blair

Approval of last AGM minutes

Minutes from 03/10/23 were approved and signed

Chair Report

Chair of Trustees: Benet Allen

I joined the Trustees in August 2024, and it’s been a busy few months! The new name is an obvious change, with the benefit of explaining what we are (a pool) and where (Minehead). I’m happy to report that, since then, the Trustees have worked well together and we share sense of common purpose - a good team.

When I joined, I was alarmed to discover that the cost of heating the pool is £100 per day - day in, day out, 365 days a year. Something had to be done, urgently, to keep our finances afloat.

I’ve been working to reduce the cost of running the pool. Our contractor Damian Vittles at H2O installed a heat pump for us just before Christmas, and it is already helping to reduce our electricity bill - the benefits will be felt more when the weather warms up and the old heater can take a well-earned rest. At the time of writing, our January bill is down to May levels, and this will improve further - it may pay for the installation in its first year!

We can save more on our electric bill if we can change supplier - for example, Octopus Energy supplies my house with power for 7p per unit during the night. If we could get a rate like this, we could run the old heater at night and save a fortune (daytime units cost us 22p, so three times cheaper).

Doing this, and applying for grants, requires us to have an address of our own, and preferably a long lease on the land we occupy. The ultimate landlord is now the Church of England, and I have been trying to persuade this slow-moving organisation to renew our lease. Things are looking promising, but don’t hold your breath!

Another way to balance the books is to increase our bookings - by allowing public access during the school day. Our plan to install a new pedestrian gate is coming to fruition - this saves the need for public swimmers to cross the school playground.

In January, we met with Gemma Jackson, a teacher at St Michael’s School, who is looking to help with fundraising for us. She proposes to charge a small fee for after-school clubs, some of which are free and abused by parents, and the monies raised could help heat the pool. She says parents understand the expense of heating a swimming pool, and value the importance of teaching children to swim. Nic may be able to elaborate further, having attended this meeting.

As the year continues, my efforts will continue too - I hope you would like me to continue as your Chair of Trustees.

Benet Allen January 2025

Benet added that the committee is working towards a new address (14 Hayman Road) to work along side the new lease.

He clarified that the new gate will only be in use during school hours and therefore offering as little disruption as possible to local residents. Day time booking are more popular and the new times will be added after the half term break. Benet also confirmed when asked that schools do now pay for pool usage.

Thanks were given to Nic Hewlett for all the work that has been put in with particular regard to fund raising.

4. Management Report

Management Report for Meeting 11.02.25

We have now moved completely away from the school and all funds raised will go directly to the pool.

During the past year, many members of the Community have raised us raise money to make improvements.

There has been a sponsored silence by a pupil from the school, sponsored swim by the pupils having lessons, a sponsored Aquafit, a Quiz night from Rotary and some big and small donations. We have also managed to get a grants from the Lions, Somerset Council and Ninesquare.

All this has enabled us to put in a Heat Pump for £10,000 which is already saving us money on our Electricity.

Ann, Wendy and Jo attended a training session run by H2O, so we can hopefully resolve some of the simpler issues ourselves. This cost £345.00, but will be worth it as callout is £150.00 a time.

We had a leak in the chlorine tank and there was an issue with the Foot filter these were replaced at a cost of £525.00.

A back gate has been fitted, so we will be looking at renting our the pool during the term time when the schools are not using the pool.

We need a new floor for the pool surround. This will cost £25,000 and this is the next project we need to do, so will be fundraising this year for this.

We have also purchased 6 new solar lights as the ones around the pool have become old.

We have just had the dehumidifiers serviced and this has helped with the air temperature in the pool.

One for the pumps has broken, the bearings have given up, we have had this replaced at the cost of £1000 +. The bill is still to come in.

As well as these costs, there is the general maintenance and consumables which all cost money, so we do need to keep fundraising.

We have 4 grant applications in at the moment, but all these take time

5. Treasurer Report

Finance Report for Meeting 11.02.25

The accounts balances are;Current Account: £477.03 Electricity Account: £5,000.00 Fundraising Account: £10147.75 PayPal: £4599.87 Total: £20224.65

I have not yet received the bills for the Chlorine we have had delivered, the service for the dehumidifiers and the new Pump.

During the past year, many members of the Community have raised us raise money to make improvements.

All this has enabled us to put in a Heat Pump for £10,000 which is already saving us money on our Electricity.

The accounts for the year 2023-24 have been scrutinised and signed off. Below is a copy of the accounts.

ST MICHAELS POOL MINEHEAD

RECEIPTS AND PAYMENTS ACCOUNTS

Charity No: 1121725

Income Fundraising Christmas Fayre Sponsored Aquafit Sponsored Swim Summer Fayre Disco GoFundMe Donations Total Fundraising Income Swimming Pool Bookings Donations Aquafit Aqua Zumba Swimming lessons Paypal Total Swimming Pool Income	2023/24 2022/23 *Notes* £ £ 582.11 400.00 2715.50 566.33 324.51 2259.15 5956.76 890.84 38020.36 35746.00 43.71 40.00 3309.05 3492.29 4325.00 1926.68 9800.00 7 1.05 6 55498.12 41206.02

Other Income Sweets & Lollies Uniform Loan repayment Cancelled Cheques 2019-2020 Bank Interest Total Other Income Total Income Expenditure Fundraising Costs Christmas Fayre PTA Costs/Events Salvation Army Boxes Class Xmas Parties Movie Night Easter Egg Hunt Summer Fayre Disco School Mural Staff Gifts Sweatshirts Theatre Coach Repayment of loan	42.00 5.00 357.89 334.94 188.75 58.20
	546.64 440.14

	62001.52 42537.00
	101.10
	101.10 0.00
	50.00 75.00 66.98 162.27 217.92 125.06 250.00 100.00 756.00 825.00 357.86

Parent Kind
Total PTA Costs/Events Expenditure
Swimming Pool
Maintenance
Somerset Council - Testing
West Somerset - Electricity
West Somerset - Water
Consumables
Equipment
Cleaner
Paypal Charges
Wifi
Harry & Beki running the pool
Total Swimming Pool Expenditure
Other Pool Expenditure
Local Giving
Advertising
Insurance
Total Other Expediture
Total Expenditure
Total Profit/Loss
Opening Bank Balance
Nat West

153.00
140.00
635.86
2643.23
4
3611.42
1831.99
3702.27
31450.61
22029.67
822.34
789.13
2314.34
3337.95
318.27
3603.00
2854.65
648.90
373.83
179.25
1088.01
1600.00
400.00
3
48250.40
32705.23
180.00
180.00
38.50
3595.55
3380.05
3814.05
3560.05
52801.41
38908.51
9200.11
3628.49
7387.87
1850.13

Paypal Bonus Saver Total Accounts Closing Bank Account Nat West Paypal Nat West utilities Bonus Saver Total Accounts Total Accounts Ringfenced: Electricity due not Invoiced Available Funds	4757.68 2564.24 5416.21 9518.90
	17561.76 13933.27
	2553.65 7387.87 5315.86 4757.68 9765.42 5416.21 9126.94
	26761.87 17561.76

	9200.11 3628.49
	0.00 0.00 9753.94 17007.93

Notes

a. No Invoices are outstanding to be paid and nothing is due to the pool at the end of 2023/24 with exception to note 2

b. £9753.94 is due to the Electricity Company as we were in dispute about the rate being charged - this was resolved in 2024-25

c. Harry & Beki were paid to train the new Trustees and Committee on how to run the pool, this was agreed for 5 Months.

d. In 2022-23 there was quite a lot spent on the PTA side, now we have split away from the PTA completely and have a new set of Trustees,

We only paid for the 2 items we had already committed to.

e. From 2024-25 all the Income and costs will be Pool related.

f. The figures for paypal in the 2023-24 are now split out, but in previous years this was not the case.

g. The swimming lessons are also now split out, again this was not done in previous years.

We have also changed the name of the Charity to St Michaels Pool Minehead and this has now been changed on the Bank Accounts as well. This better reflects who we are and has taken the connection with the school off. This should help us with Grants going forward.

In the next year we need to raise the money for the new pool and continue to get the monies in to enable to keep improving the pool.

Mrs Carla Partridge is happy to be nominated to scrutinise the accounts next year.

This was agreed and flowers sent as thanks.

Nic stated that four grants were in the process of being applied for at present. Some donators only want to fund a whole project which makes getting the funding for a new floor difficult, but when the lease extension is complete funding may be granted for this. Defib grants are also being applied for. A free one is not possible as there has to be a minimum distance between available machines.

6. Accounts to be adopted

Agreed and adopted

Nomination of scrutiniser

It was agrees that Carla Partridge will scrutinise accounts next year.

Nomination of Officers / Trustees

All existing trustees were nominated and seconded. Sarah Butterworth has requested not to carry on with her responsibility for Social Media which leaves a vacancy.

Election of Officers / Trustees

All existing trustees were re-elected

10.A.O.B

None

Date of next AGM meeting

Wednesday 4[th] February 2026 7pm Kildare Lodge.

STMICHAELS POOLMINEHEAD RECEIPTS AND PAYMENTS ACCOUNTS Charity No: 1121725 2023124 2022123 Noles Income Chrbstmas Fayre Sponsored Aquallt Sponsored Swim Summer Fayre Dlsco 582.11 400.00 2715.50 566.33 324.51 GoFundMe Donatlons 2259.15 Total Fundra151ng Income 5956.78 890.84 8ooklngs Donallons Aquaflt Aqua Zumba Swlmmlng lessons Paypal 38020.36 35746.00 43.71 40.00 3309.05 3492.29 4325.00 1926.68 9800.00 1.05 Total Swlmmlng Pool Income 55498.12 41208.02 IXhetJJ)Lome Sweets & Lollles Unllorm Loan repayment Cancelled Cheques 2019.2020 Bank Interest 42.00 5.00 357.89 334.94 58.20 188.75 Total Other Income $46.84 440.14 Total In¢ome 62001.52 42537.00 Expendlture Fun1[ntCosts Chrlstmas Fayre ioi.io ioi.io 0.00 PTA CostslEvents Salvatlon Army Boxes Class Xmas Partle5 Movle Nlghl Easter Egg Hunt Summer Fayre Dlsco School Mural Staff Gifts Sweatshirts Thealre Coach Repayment ofloan Paienl Klnd 50.00 75.00 66.98 162.27 217.92 125.06 250.00 loo.00 756.00 825.00 357.88 153.00 140.00 Total PTACostslEvents Expendlture 635.86 2843.23

Mabnlenance Somerset Councll- Testlng West Somerset- Electrlcity West Somerset. Water Consumables 3611.42 1831.99 3702.27 31450.61 22029.67 822.34 789.13 2314.34 3337.95 318.27 3603.00 2854.65 648.90 373.83 179.25 1088.01 1600.00 400.00 Equipment Cleaner Paypal Charges Wifi Harry & Beki runningthe pool Total Swlmmlng Pool Expendlture 48250.40 32705.23 Local Giving Adverrislng Insurance 180.00 38.50 3595.55 3380.05 180.00 Totalother Expedlture 3814.05 3560.05 Total Expendlture 52801.41 38908.51 Total ProtlllLos$ 9200.11 3628.49 Openlng Bank Balance Natwest Paypal Bonus Saver TolalA¢counts 7387.87 1850 13 4757.68 2564.24 5416.21 9518.90 17561.78 13933.27 Closlng Bank A¢count Natwest Paypal Natwest utllllles Bonus Saver TotalAccounts 2553.65 7387.87 5315.86 4757.68 9765.42 5416,21 9126.94 28761.87 17561.76 TotalAc¢ounts 9200.11 3828.49 0.00 0.00 Rlngfenced: Electricity due not Involced 9753.94 Avallable Funds 17007.93 Notes l. No Involces are outstandlngto be paSd and nothlng Is dueto the pool al the end o12023124wlth excepllon to note 2 2. £9753.94 is due to the Electrtcity Compapyas we were In dlspule about the rate belng charged - this was resolved in 2024-25 3. Harry & Bekl were paid to traln the new Trustees and Committee on howto run the pool, thls was agreed for 5 Months. 4. sn 2022-231here was qulte a lot spent on the PTAslde. nowwe have split awayfrom the PTA completely and have a new set ofTrustees, We only pald for the 2 itemswe had already commltted to. S. From 2024-25 allthe Income and costswill be Pool related. 6. The ligures lor paypal in the2023-24 are now split out. but in previous ye3rs thiswas nol the case. 7. The swimming lessons are also now splil 0, agaln thls wa5 not done In previous years.

PARTRIDGE Independent Examiner's Report Report to the trusteesl members of ST MICHAELS CHURCH OF ENGLAND FIRST SCHOOL On accounts for the year ended 3110812024 Charity no (if any) 1121725 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110812024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent examiner's statement Signed: Date: 0310212025 Name: Carla Partridge Relevant professional qualification(s) or body (if any): Licence Number: 1006140 Membership number: 10146300 Partridge Accountancy Services- Company n010264631- 26, Yèlls W8y- GL7 4GD - 01285 239 102 07932 196 078 Address: