## **St Michaels Pool Minehead MINUTES AGM Tuesday 11[th] February 2025** ## **Attending** Benet Allen (Chair) Nicola Hewlett (Treasurer) Wendy Ellis (Secretary) Ann Gilbert (Trustee) Sue Bowmer, Cath Brown (MSL), Lyn Dean, Geoff Dibble, Chris Halasa ## 1. Apologies for Absence Sarah Buterworth Kim Clark Hannah Short Jo Walker-Blair 2. Approval of last AGM minutes Minutes from 03/10/23 were approved and signed 3. Chair Report Chair of Trustees: Benet Allen I joined the Trustees in August 2024, and it’s been a busy few months! The new name is an obvious change, with the benefit of explaining what we are (a pool) and where (Minehead). I’m happy to report that, since then, the Trustees have worked well together and we share sense of common purpose - a good team. When I joined, I was alarmed to discover that the cost of heating the pool is £100 per day - day in, day out, 365 days a year. Something had to be done, urgently, to keep our finances afloat. I’ve been working to reduce the cost of running the pool. Our contractor Damian Vittles at H2O installed a heat pump for us just before Christmas, and it is already helping to reduce our electricity bill - the benefits will be felt more when the weather warms up and the old heater can take a well-earned rest. At the time of writing, our January bill is down to May levels, and this will improve further - it may pay for the installation in its first year! We can save more on our electric bill if we can change supplier - for example, Octopus Energy supplies my house with power for 7p per unit during the night. If we could get a rate like this, we could run the old heater at night and save a fortune (daytime units cost us 22p, so three times cheaper). Doing this, and applying for grants, requires us to have an address of our own, and preferably a long lease on the land we occupy. The ultimate landlord is now the Church of England, and I have been trying to persuade this slow-moving organisation to renew our lease. Things are looking promising, but don’t hold your breath! Another way to balance the books is to increase our bookings - by allowing public access during the school day. Our plan to install a new pedestrian gate is coming to fruition - this saves the need for public swimmers to cross the school playground. In January, we met with Gemma Jackson, a teacher at St Michael’s School, who is looking to help with fundraising for us. She proposes to charge a small fee for after-school clubs, some of which are free and abused by parents, and the monies raised could help heat the pool. She says parents understand the expense of heating a swimming pool, and value the importance of teaching children to swim. Nic may be able to elaborate further, having attended this meeting. As the year continues, my efforts will continue too - I hope you would like me to continue as your Chair of Trustees. Benet Allen January 2025 Benet added that the committee is working towards a new address (14 Hayman Road) to work along side the new lease. He clarified that the new gate will only be in use during school hours and therefore offering as little disruption as possible to local residents. Day time booking are more popular and the new times will be added after the half term break. Benet also confirmed when asked that schools do now pay for pool usage. Thanks were given to Nic Hewlett for all the work that has been put in with particular regard to fund raising. ## 4. Management Report ## **Management Report for Meeting 11.02.25** _We have now moved completely away from the school and all funds raised will go directly to the pool._ _During the past year, many members of the Community have raised us raise money to make improvements._ _There has been a sponsored silence by a pupil from the school, sponsored swim by the pupils having lessons, a sponsored Aquafit, a Quiz night from Rotary and some big and small donations. We have also managed to get a grants from the Lions, Somerset Council and Ninesquare._ _All this has enabled us to put in a Heat Pump for £10,000 which is already saving us money on our Electricity._ _Ann, Wendy and Jo attended a training session run by H2O, so we can hopefully resolve some of the simpler issues ourselves. This cost £345.00, but will be worth it as callout is £150.00 a time._ _We had a leak in the chlorine tank and there was an issue with the Foot filter these were replaced at a cost of £525.00._ _A back gate has been fitted, so we will be looking at renting our the pool during the term time when the schools are not using the pool._ _We need a new floor for the pool surround. This will cost £25,000 and this is the next project we need to do, so will be fundraising this year for this._ _We have also purchased 6 new solar lights as the ones around the pool have become old._ _We have just had the dehumidifiers serviced and this has helped with the air temperature in the pool._ _One for the pumps has broken, the bearings have given up, we have had this replaced at the cost of £1000 +. The bill is still to come in._ _As well as these costs, there is the general maintenance and consumables which all cost money, so we do need to keep fundraising._ _We have 4 grant applications in at the moment, but all these take time_ ## 5. Treasurer Report ## **Finance Report for Meeting 11.02.25** _The accounts balances are;Current Account: £477.03 Electricity Account: £5,000.00 Fundraising Account: £10147.75 PayPal: £4599.87 Total:_ _**£20224.65**_ _I have not yet received the bills for the Chlorine we have had delivered, the service for the dehumidifiers and the new Pump._ _During the past year, many members of the Community have raised us raise money to make improvements._ _There has been a sponsored silence by a pupil from the school, sponsored swim by the pupils having lessons, a sponsored Aquafit, a Quiz night from Rotary and some big and small donations. We have also managed to get a grants from the Lions, Somerset Council and Ninesquare._ _All this has enabled us to put in a Heat Pump for £10,000 which is already saving us money on our Electricity._ _The accounts for the year 2023-24 have been scrutinised and signed off. Below is a copy of the accounts._ ## _ST MICHAELS POOL MINEHEAD_ ## _RECEIPTS AND PAYMENTS ACCOUNTS_ ## _Charity No: 1121725_ |_Income_
_Fundraising_
_Christmas Fayre_
_Sponsored Aquafit_
_Sponsored Swim_
_Summer Fayre_
_Disco_
_GoFundMe Donations_
_Total Fundraising Income_
_Swimming Pool_
_Bookings_
_Donations_
_Aquafit_
_Aqua Zumba_
_Swimming lessons_
_Paypal_
_Total Swimming Pool Income_|_2023/24_
_2022/23_
**_Notes_**
_£_
_£_
_582.11_
_400.00_
_2715.50_
_566.33_
_324.51_
_2259.15_
_5956.76_
_890.84_
_38020.36_
_35746.00_
_43.71_
_40.00_
_3309.05_
_3492.29_
_4325.00_
_1926.68_
_9800.00_
_7_
_1.05_
_6_
_55498.12_
_41206.02_| |---|---| |_Other Income_
_Sweets & Lollies_
_Uniform_
_Loan repayment_
_Cancelled Cheques 2019-2020_
_Bank Interest_
_Total Other Income_
_Total Income_
_Expenditure_
_Fundraising Costs_
_Christmas Fayre_
_PTA Costs/Events_
_Salvation Army Boxes_
_Class Xmas Parties_
_Movie Night_
_Easter Egg Hunt_
_Summer Fayre_
_Disco_
_School Mural_
_Staff Gifts_
_Sweatshirts_
_Theatre Coach_
_Repayment of loan_|_42.00_
_5.00_
_357.89_
_334.94_
_188.75_
_58.20_| |---|---| ||_546.64_
_440.14_| ||| ||_62001.52_
_42537.00_| ||_101.10_| ||_101.10_
_0.00_| ||_50.00_
_75.00_
_66.98_
_162.27_
_217.92_
_125.06_
_250.00_
_100.00_
_756.00_
_825.00_
_357.86_| |_Parent Kind_
_Total PTA Costs/Events Expenditure_
_Swimming Pool_
_Maintenance_
_Somerset Council - Testing_
_West Somerset - Electricity_
_West Somerset - Water_
_Consumables_
_Equipment_
_Cleaner_
_Paypal Charges_
_Wifi_
_Harry & Beki running the pool_
_Total Swimming Pool Expenditure_
_Other Pool Expenditure_
_Local Giving_
_Advertising_
_Insurance_
_Total Other Expediture_
_Total Expenditure_
_Total Profit/Loss_
_Opening Bank Balance_
_Nat West_|_153.00_
_140.00_
_635.86_
_2643.23_
_4_
_3611.42_
_1831.99_
_3702.27_
_31450.61_
_22029.67_
_822.34_
_789.13_
_2314.34_
_3337.95_
_318.27_
_3603.00_
_2854.65_
_648.90_
_373.83_
_179.25_
_1088.01_
_1600.00_
_400.00_
_3_
_48250.40_
_32705.23_
_180.00_
_180.00_
_38.50_
_3595.55_
_3380.05_
_3814.05_
_3560.05_
_52801.41_
_38908.51_
_9200.11_
_3628.49_
_7387.87_
_1850.13_| |---|---| |_Paypal_
_Bonus Saver_
_Total Accounts_
_Closing Bank Account_
_Nat West_
_Paypal_
_Nat West utilities_
_Bonus Saver_
_Total Accounts_
_Total Accounts_
_Ringfenced:_
_Electricity due not Invoiced_
_Available Funds_|_4757.68_
_2564.24_
_5416.21_
_9518.90_| |---|---| ||_17561.76_
_13933.27_| ||_2553.65_
_7387.87_
_5315.86_
_4757.68_
_9765.42_
_5416.21_
_9126.94_| ||_26761.87_
_17561.76_| ||| ||_9200.11_
_3628.49_| ||_0.00_
_0.00_
_9753.94_
_17007.93_| _Notes_ _a. No Invoices are outstanding to be paid and nothing is due to the pool at the end of 2023/24 with exception to note 2_ _b. £9753.94 is due to the Electricity Company as we were in dispute about the rate being charged - this was resolved in 2024-25_ _c. Harry & Beki were paid to train the new Trustees and Committee on how to run the pool, this was agreed for 5 Months._ _d. In 2022-23 there was quite a lot spent on the PTA side, now we have split away from the PTA completely and have a new set of Trustees,_ _We only paid for the 2 items we had already committed to._ _e. From 2024-25 all the Income and costs will be Pool related._ _f. The figures for paypal in the 2023-24 are now split out, but in previous years this was not the case._ _g. The swimming lessons are also now split out, again this was not done in previous years._ _We have also changed the name of the Charity to St Michaels Pool Minehead and this has now been changed on the Bank Accounts as well. This better reflects who we are and has taken the connection with the school off. This should help us with Grants going forward._ _In the next year we need to raise the money for the new pool and continue to get the monies in to enable to keep improving the pool._ _Mrs Carla Partridge is happy to be nominated to scrutinise the accounts next year._ This was agreed and flowers sent as thanks. Nic stated that four grants were in the process of being applied for at present. Some donators only want to fund a whole project which makes getting the funding for a new floor difficult, but when the lease extension is complete funding may be granted for this. Defib grants are also being applied for. A free one is not possible as there has to be a minimum distance between available machines. ## 6. Accounts to be adopted Agreed and adopted 7. Nomination of scrutiniser It was agrees that Carla Partridge will scrutinise accounts next year. 8. Nomination of Officers / Trustees All existing trustees were nominated and seconded. Sarah Butterworth has requested not to carry on with her responsibility for Social Media which leaves a vacancy. 9. Election of Officers / Trustees All existing trustees were re-elected ## 10.A.O.B None 11. Date of next AGM meeting Wednesday 4[th] February 2026 7pm Kildare Lodge. STMICHAELS POOLMINEHEAD RECEIPTS AND PAYMENTS ACCOUNTS Charity No: 1121725 2023124 2022123 Noles Income Chrbstmas Fayre Sponsored Aquallt Sponsored Swim Summer Fayre Dlsco 582.11 400.00 2715.50 566.33 324.51 GoFundMe Donatlons 2259.15 Total Fundra151ng Income 5956.78 890.84 8ooklngs Donallons Aquaflt Aqua Zumba Swlmmlng lessons Paypal 38020.36 35746.00 43.71 40.00 3309.05 3492.29 4325.00 1926.68 9800.00 1.05 Total Swlmmlng Pool Income 55498.12 41208.02 IXhetJJ)Lome Sweets & Lollles Unllorm Loan repayment Cancelled Cheques 2019.2020 Bank Interest 42.00 5.00 357.89 334.94 58.20 188.75 Total Other Income $46.84 440.14 Total In¢ome 62001.52 42537.00 Expendlture Fun￿1￿[ntCosts Chrlstmas Fayre ioi.io ioi.io 0.00 PTA CostslEvents Salvatlon Army Boxes Class Xmas Partle5 Movle Nlghl Easter Egg Hunt Summer Fayre Dlsco School Mural Staff Gifts Sweatshirts Thealre Coach Repayment ofloan Paienl Klnd 50.00 75.00 66.98 162.27 217.92 125.06 250.00 loo.00 756.00 825.00 357.88 153.00 140.00 Total PTACostslEvents Expendlture 635.86 2843.23 Mabnlenance Somerset Councll- Testlng West Somerset- Electrlcity West Somerset. Water Consumables 3611.42 1831.99 3702.27 31450.61 22029.67 822.34 789.13 2314.34 3337.95 318.27 3603.00 2854.65 648.90 373.83 179.25 1088.01 1600.00 400.00 Equipment Cleaner Paypal Charges Wifi Harry & Beki runningthe pool Total Swlmmlng Pool Expendlture 48250.40 32705.23 Local Giving Adverrislng Insurance 180.00 38.50 3595.55 3380.05 180.00 Totalother Expedlture 3814.05 3560.05 Total Expendlture 52801.41 38908.51 Total ProtlllLos$ 9200.11 3628.49 Openlng Bank Balance Natwest Paypal Bonus Saver TolalA¢counts 7387.87 1850 13 4757.68 2564.24 5416.21 9518.90 17561.78 13933.27 Closlng Bank A¢count Natwest Paypal Natwest utllllles Bonus Saver TotalAccounts 2553.65 7387.87 5315.86 4757.68 9765.42 5416,21 9126.94 28761.87 17561.76 TotalAc¢ounts 9200.11 3828.49 0.00 0.00 Rlngfenced: Electricity due not Involced 9753.94 Avallable Funds 17007.93 Notes l. No Involces are outstandlngto be paSd and nothlng Is dueto the pool al the end o12023124wlth excepllon to note 2 2. £9753.94 is due to the Electrtcity Compapyas we were In dlspule about the rate belng charged - this was resolved in 2024-25 3. Harry & Bekl were paid to traln the new Trustees and Committee on howto run the pool, thls was agreed for 5 Months. 4. sn 2022-231here was qulte a lot spent on the PTAslde. nowwe have split awayfrom the PTA completely and have a new set ofTrustees, We only pald for the 2 itemswe had already commltted to. S. From 2024-25 allthe Income and costswill be Pool related. 6. The ligures lor paypal in the2023-24 are now split out. but in previous ye3rs thiswas nol the case. 7. The swimming lessons are also now splil 0￿, agaln thls wa5 not done In previous years. PARTRIDGE Independent Examiner's Report Report to the trusteesl members of ST MICHAELS CHURCH OF ENGLAND FIRST SCHOOL On accounts for the year ended 3110812024 Charity no (if any) 1121725 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110812024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent examiner's statement Signed: Date: 0310212025 Name: Carla Partridge Relevant professional qualification(s) or body (if any): Licence Number: 1006140 Membership number: 10146300 Partridge Accountancy Services- Company n010264631- 26, Yèlls W8y- GL7 4GD - 01285 239 102 07932 196 078 Address: STMICHAELS POOLMINEHEAD RECEIPTS AND PAYMENTS ACCOUNTS Charity No: 1121725 2023124 2022123 Noles Income Chrbstmas Fayre Sponsored Aquallt Sponsored Swim Summer Fayre Dlsco 582.11 400.00 2715.50 566.33 324.51 GoFundMe Donatlons 2259.15 Total Fundra151ng Income 5956.78 890.84 8ooklngs Donallons Aquaflt Aqua Zumba Swlmmlng lessons Paypal 38020.36 35746.00 43.71 40.00 3309.05 3492.29 4325.00 1926.68 9800.00 1.05 Total Swlmmlng Pool Income 55498.12 41208.02 IXhetJJ)Lome Sweets & Lollles Unllorm Loan repayment Cancelled Cheques 2019.2020 Bank Interest 42.00 5.00 357.89 334.94 58.20 188.75 Total Other Income $46.84 440.14 Total In¢ome 62001.52 42537.00 Expendlture Fun￿1￿[ntCosts Chrlstmas Fayre ioi.io ioi.io 0.00 PTA CostslEvents Salvatlon Army Boxes Class Xmas Partle5 Movle Nlghl Easter Egg Hunt Summer Fayre Dlsco School Mural Staff Gifts Sweatshirts Thealre Coach Repayment ofloan Paienl Klnd 50.00 75.00 66.98 162.27 217.92 125.06 250.00 loo.00 756.00 825.00 357.88 153.00 140.00 Total PTACostslEvents Expendlture 635.86 2843.23 Mabnlenance Somerset Councll- Testlng West Somerset- Electrlcity West Somerset. Water Consumables 3611.42 1831.99 3702.27 31450.61 22029.67 822.34 789.13 2314.34 3337.95 318.27 3603.00 2854.65 648.90 373.83 179.25 1088.01 1600.00 400.00 Equipment Cleaner Paypal Charges Wifi Harry & Beki runningthe pool Total Swlmmlng Pool Expendlture 48250.40 32705.23 Local Giving Adverrislng Insurance 180.00 38.50 3595.55 3380.05 180.00 Totalother Expedlture 3814.05 3560.05 Total Expendlture 52801.41 38908.51 Total ProtlllLos$ 9200.11 3628.49 Openlng Bank Balance Natwest Paypal Bonus Saver TolalA¢counts 7387.87 1850 13 4757.68 2564.24 5416.21 9518.90 17561.78 13933.27 Closlng Bank A¢count Natwest Paypal Natwest utllllles Bonus Saver TotalAccounts 2553.65 7387.87 5315.86 4757.68 9765.42 5416,21 9126.94 28761.87 17561.76 TotalAc¢ounts 9200.11 3828.49 0.00 0.00 Rlngfenced: Electricity due not Involced 9753.94 Avallable Funds 17007.93 Notes l. No Involces are outstandlngto be paSd and nothlng Is dueto the pool al the end o12023124wlth excepllon to note 2 2. £9753.94 is due to the Electrtcity Compapyas we were In dlspule about the rate belng charged - this was resolved in 2024-25 3. Harry & Bekl were paid to traln the new Trustees and Committee on howto run the pool, thls was agreed for 5 Months. 4. sn 2022-231here was qulte a lot spent on the PTAslde. nowwe have split awayfrom the PTA completely and have a new set ofTrustees, We only pald for the 2 itemswe had already commltted to. S. From 2024-25 allthe Income and costswill be Pool related. 6. The ligures lor paypal in the2023-24 are now split out. but in previous ye3rs thiswas nol the case. 7. The swimming lessons are also now splil 0￿, agaln thls wa5 not done In previous years. PARTRIDGE Independent Examiner's Report Report to the trusteesl members of ST MICHAELS CHURCH OF ENGLAND FIRST SCHOOL On accounts for the year ended 3110812024 Charity no (if any) 1121725 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110812024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent examiner's statement Signed: Date: 0310212025 Name: Carla Partridge Relevant professional qualification(s) or body (if any): Licence Number: 1006140 Membership number: 10146300 Partridge Accountancy Services- Company n010264631- 26, Yèlls W8y- GL7 4GD - 01285 239 102 07932 196 078 Address: