Trustees’ Annual Report for the period
From 01/01/2021 Period start date To 31/12/2021 Period end date
Charity name: Dorset Search and Rescue
Charity registration number: 1121658
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To preserve and protect the health of people who are missing or overdue by assisting the police and other agencies in the search |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Search and rescue operations for missing and vulnerable people in Dorset |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have complied with their duty to have due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
SORP reference 49 call outs where personnel were deployed to search for vulnerable missing persons over the year. Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Sufficient reserves to maintain expenditure |
| Amount of reserves held | Para 1.22 | £5000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Nil |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by the membership voting at the AGM or appointed via a meeting of the other trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Dorset Search and Rescue |
|---|---|
| Other name the charity uses | DorSAR |
| Registered charity number | 1121658 |
| Charity’s principal address | PO Box 5988 Dorchester Dorset DT1 9AF |
Names of the charity trustees who manage the charity
16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Charlotte Paul From 17/3/2021 |
Unit Leader | |||
| Caroline Sutton From 16/03/2022 |
Treasurer | |||
| Paul Shelton From 17/03/2021 |
Secretary | |||
| Edward Kirlew From 17/03/2021 |
Membership Secretary |
|||
| David Rider From 16/03/2022 |
Operations Lead | |||
| Robert Mace From 20/03/2022 |
Trustee | |||
| Tom Bryant | Stood down 16/03/2021 |
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| Matt Wright | Stood down 16/03/2021 |
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| Ian McGowan | 16/03/2022 | |||
| Dave Wraight | Stood down 16/03/2021 |
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| Chris Ramsey | Stood down 16/03/2021 |
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| Paul Turle | Stood down 16/03/2022 |
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Caroline Guinevere Sutton | ||
Treasurer |
||
| 03/11/2022 | ||
| 03/11/2022 |
| 1 Dorset Search and Rescue |
1 Dorset Search and Rescue |
1 Dorset Search and Rescue |
1 Dorset Search and Rescue |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
01/01/2021 | To | |||
| Section A Receipts and payments | |||||
| Unrestricted funds A1 Receipts to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|
| Donations, legacies and charity activities | 22,662 | - | - | 22,662 | 19,192 |
| Subscriptions | 2,360 | - | - | 2,360 | 2,045 |
| A E Cooper Dean Charitable Foundation Grant | - | 3,000 | - | 3,000 | - |
| Dorset CommunityFund | - | 2,300 | - | 2,300 | - |
| Dorset Council Grant | - | 2,000 | - | 2,000 | 2,400 |
| Co-op Local CommunityFund | 3,596 | 3,596 | - | ||
| DPC Covid Grant | - | - | - | - | 3,000 |
| Dorset CommunityFoundation Charities Trust Grant | - | - | - | - | 2,000 |
| Covid National LotteryGrant | - | - | - | - | 8,501 |
| DFT Water Rescue Grant | - | - | - | - | 28,275 |
| Miscellaneous income | 10,455 | - | - | 10,455 | - |
| Sub total(Gross income for AR) | 35,477 | 10,896 | - | 46,373 | 65,413 |
| A2 Asset and investment sales, (see table). Sale of control vehicle - |
- | ||||
| **A2 Asset and investment sales, (see table). ** | |||||
| Sale of control vehicle | - | - | 1,325 | ||
| Sub total | - |
- | - | - | 1,325 |
| Total receipts A3 Payments 35,477 |
|||||
| 10,896 | - | 46,373 | 66,738 | ||
| Vehicle expenses | 9,219 | 4,251 | - | 13,470 | 3,820 |
| Insurance | 4,281 | - | - | 4,281 | 2,620 |
| SMS Responder and communications | 1,796 | - | - | 1,796 | 2,731 |
| Equipment | 1,311 | - | - | 1,311 | 5,170 |
| Trainingcourses | 2,821 | 4,300 | - | 7,121 | 390 |
| Rent | 2,625 | - | - | 2,625 | 2,625 |
| Other expenditure | 4,966 | 94 | - | 5,060 | 2,094 |
| - | - | - | - | - | |
| Sub total | 27,019 |
8,645 | - | 35,664 | 19,450 |
| A4 Asset and investment purchases, (see table) |
2,000 - - - 2,000 |
||||
|---|---|---|---|---|---|
| Drone | - | 2,000 | - | - | |
| Generator | - | - | - | 1,233 | |
| New control vehicle incl fit out and equipment | - | - | - | 15,891 | |
| Water vehicle crew cab incl fit out and equipment | - | - | - | 35,314 | |
- 27,019 8,458 |
2,000 | - | |||
| Sub total | 52,438 | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| 10,645 | - | 37,664 | 71,888 | ||
| 251 | - | 8,709 - 24,530 |
|||
| - 5,150 |
|||||
| - | - | - | - | ||
| 23,279 | 1,251 | - | 29,680 | ||
| 31,737 | 1,502 | - | 33,239 | 24,530 |
CCXX R1 accounts (SS)
26/10/2022
1
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Details Bank Accounts |
Details Bank Accounts |
Unrestricted funds to nearest £ 31,712 |
Unrestricted funds to nearest £ 31,712 |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|
| Bank Accounts | 31,712 | 1,502 | - | |||
| Cash | 25 | - | - | |||
| - | - | - | ||||
| 31,737 | 1,502 | - | ||||
| OK | OK | OK | ||||
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| - | Cost (optional) - |
- | ||||
| Current value (optional) Current value (optional) - - - - - |
||||||
| - - - - - |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| When due (optional) |
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| 27/10/2022 | ||||||
| Date of approval |
CCXX R2 accounts (SS)
26/10/2022
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinef s Report Report to the trusteesl members of DORSET SEARCH AND RESCUE On accounts for the year ended 31 DECEMBER 2021 Charity no (if any) 1121658 Set oul on pages CC16a Receipts and Payments Accounts I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 December 2021. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of Ihe accounts in accordance with the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried oul under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. I have completed my examination. I confirm that no material matters have ome to my attention in connection with the examination which gives me ause to believe that in, any material respect.. accounting records were not kept in acGordanGe with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the 6xamination to which attention should be drawn in order lo enable a proper understanding ofthe accounts to be reached. Signed: Date: }/-IL Zi£Z Name: Howard E Jones BA {HONS) FCCA Relevant professional qualification{s} or body {if any): Association of Chartered Certified Accountants Address: Edwards & Keeping Unity Chambers, 34 High East street, Dorchester, Dorset, DT1 1 HA IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief delails of any items that the examiner wishes to disclose. None IER October 2018