2024-09-30-accounts

Trustees’ Annual Report for the period

From 01/10/2023- Period start date To 30/09/2024-Period end date

Charity name: Coltishall Village Hall and Recreation Ground

Charity registration number: 1121384

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Provide facilities for the local community, covering both sport and other amenities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Hire and Maintenance of the Village Hall, Football Pavilion, and Bowls Pavilion
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees have had regard to the guidance as to the SORP 2026

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
	Para 1.38
Policy on grant making
	Para 1.38
Policy on social investment,
including program-related
investment
		None
	Para 1.38
Contribution made by
volunteers
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The village hall is regularly hired by the local pre school, rainbows, brownies as well as fitness groups and community celebrations. There are 3 pavilions. One pavilion and recreation ground is regularly hired for youth football and a running club. The second pavilion is used by two cricket clubs and youth football. The third pavilion is used for an adults bowls club. These are important assets in Coltishall, all based on one road. Whilst hirers and members live in Coltishall is also serves wider villages.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	There has been a weak financial position. Some 20K was frozen in a Barclays account and the parish council have had to financially assist the charity. However, we have reviewed prices of regular hirers, increased rates and introduced Occupational Licences to safeguard the charity and the hirer. This should strengthen the financial position of the charity for the next financial year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We need to adopt a policy and build up the reserves. This is because there is not enough held if something went wrong i.e. the boiler failing in the Village Hall. The pre-school would not be able to operate without heating and we would lose our“best” hirer.
Amount of reserves held	Para 1.22	0
Reasons for holding zero reserves	Para 1.22	As explained above, the financial position has been weak. We hope to allocate reserves in the next financial year.
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	We need to build up the reserves. This is because there is not enough held if something went wrong i.e. the boiler failing in the Village Hall. The pre- school would not be able to operate without heating and we would lose our “best” hirer. We need to rely less on the parish council’s finances and ensure hirers are covering the expenses occurred.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Coltishall Parish Council is the Sole Managing Trustee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Coltishall Village Hall and Recreation Ground
Other name the charity uses
Registered charitynumber	1121384
Charity’s principal address

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Rebecca Furr	Coltishall Parish Council	From 20thDecember 2023	Rebecca Furr

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Coltishall Parish Council

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Rebecca Furr Full name(s) Rebecca Furr

Position (eg Secretary, Parish Clerk Chair, etc)

Date

19.01.26

COLTISHALL VILLAGE HALL AND RECREATION GROUND - CHARITY No. 1121384 Statement of Profit or Loss Year Ended 30/09/24

Incoming Resources Incoming Resources from Charitable Activities Letting Fees - Regular Letting Fees - Casual Pre School BVYFC Cricket Bowls Colt Jags Grants Events Other Other Income Resources Resources Expanded Cost of Generating Funds Insurance and Licences Cleaning BDC Rates Utilities and Annual Inspections VH VH & Car Park Maintenance Utilities and Annual Inspections Football Pavilion Football Maintenance Utilities and annual inspections Cricket pavilion Cricket Maintenance Utilities and annual inspections bowls Bowls Maintenance Other

2024 4556.33 1326 9975 2857.5 1820 375 1004 0 0 18074.31 39988.14 39988.14 6195.34 1767.16 374.07 7286.09 2711.78 3918.87 3618.34 0 8355.94 345.78 2368.06 555.72 37497.15

Governence Costs

Total Resources Expended Net Incoming Resources General Funds brought forward General Funds Carried Forward	37497.15
	2490.99 2749.87
	5240.86

19/01/2026, 09:32

Webmail :: Accounts

Accounts

==> picture [42 x 42] intentionally omitted <==

From Rob shaw [e-mail] To [e-mail] Date 2026-01-16 15:30

[invoice.pdf][(~188 KB)] [TAR-DOC.docx][(~102 KB)] [Coltishall Accounts- Profit & Loss.pdf][(~48 KB)]

[Coltishall Accounts - Assets & Liabilities.pdf][(~42 KB)] [Charity cashbook 2023-24 - rectified.xlsx][(~629 KB)]

Good Afternoon Becky,

I have reviewed the accounts cash book and have had to make a few minor adjustments.

As I put together the accounts for you, they did not balance. As I looked further, I noticed that your cash book had problems with the yearly totals at the bottom of the receipts pages for Qtr 2 and 4. If you look at the formula on the original, you will notice that the formula did not add all the figures to the bottom of the page. Which took a few minutes to spot.

Once this had been rectified, the accounts balanced.

I have enclosed the rectified cashbook for your information and also the accounts.

The TAR is a little different, as this information is mainly coming from the trustees, and I feel this will need to be filled in as such.

You can download a copy of the 2026 SORP guidance as a PDF to assist you with this

charities-sorp-2026-1

I understand that I did say I wouldn't progress until instructed, but I have completed it for you, as I was under the impression you would like to get this out of the way. I have attached an invoice for the work done.

I trust this meets with your requirements

Thank you in advance, and if you have any questions, please just ask.

Kind Regards

Rob Shaw

https://www.stackmail.com/?_task=mail&_safe=0&_uid=2891&_mbox=INBOX&_action=print&_extwin=1

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