## **Trustees’ Annual Report for the period** **From 01/10/2023- Period start date To 30/09/2024-Period end date** ## **Charity name: Coltishall Village Hall and Recreation Ground** ## **Charity registration number: 1121384** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provide facilities for the local**
**community, covering both sport and**
**other amenities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Hire and Maintenance of the Village Hall,**
**Football Pavilion, and Bowls Pavilion**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees have had regard to the**
**guidance as to the SORP 2026**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| ||Para 1.38|| |Policy on grant making||| ||Para 1.38|| |Policy on social investment,||| |including program-related||| |investment||| |||**None**| ||Para 1.38|| |Contribution made by||| |volunteers||| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The village hall is regularly hired by the**
**local pre school, rainbows, brownies as**
**well as fitness groups and community**
**celebrations.**
**There are 3 pavilions. One pavilion and**
**recreation ground is regularly hired for**
**youth football and a running club.**
**The second pavilion is used by two**
**cricket clubs and youth football. The**
**third pavilion is used for an adults**
**bowls club.**
**These are important assets in Coltishall,**
**all based on one road. Whilst hirers and**
**members live in Coltishall is also serves**
**wider villages.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**There has been a weak financial**
**position. Some 20K was frozen in a**
**Barclays account and the parish council**
**have had to financially assist the**
**charity.**
**However, we have reviewed prices of**
**regular hirers, increased rates and**
**introduced Occupational Licences to**
**safeguard the charity and the hirer. This**
**should strengthen the financial position**
**of the charity for the next financial year.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We need to adopt a policy and build up**
**the reserves. This is because there is**
**not enough held if something went**
**wrong i.e. the boiler failing in the Village**
**Hall. The pre-school would not be able**
**to operate without heating and we would**
**lose our“best” hirer.**| |Amount of reserves held|Para 1.22|**0**| |Reasons for holding zero
reserves|Para 1.22|**As explained above, the financial**
**position has been weak. We hope to**
**allocate reserves in the next financial**
**year.**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**We need to build up the reserves. This**
**is because there is not enough held if**
**something went wrong i.e. the boiler**
**failing in the Village Hall. The pre-**
**school would not be able to operate**
**without heating and we would lose our**
**“best” hirer.**
**We need to rely less on the parish**
**council’s finances and ensure hirers are**
**covering the expenses occurred.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Coltishall Parish Council is the Sole**
**Managing Trustee.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**Coltishall Village Hall and Recreation Ground**| |---|---| |Other name the charity uses|| |Registered charitynumber|**1121384**| |Charity’s principal address|| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rebecca Furr|Coltishall Parish
Council|From 20thDecember
2023|Rebecca Furr| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Coltishall Parish Council**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Rebecca Furr **Full name(s)** Rebecca Furr **Position (eg Secretary,** Parish Clerk **Chair, etc)** **Date** 19.01.26 ## **COLTISHALL VILLAGE HALL AND RECREATION GROUND - CHARITY No. 1121384 Statement of Profit or Loss Year Ended 30/09/24** |**Incoming Resources**
**Incoming Resources from Charitable Activities**
Letting Fees - Regular
Letting Fees - Casual
Pre School
BVYFC
Cricket
Bowls
**Colt Jags**
Grants
Events
Other
Other Income Resources
**Resources Expanded**
**Cost of Generating Funds**
Insurance and Licences
Cleaning
BDC Rates
Utilities and Annual Inspections VH
VH & Car Park Maintenance
Utilities and Annual Inspections Football Pavilion
Football Maintenance
Utilities and annual inspections Cricket pavilion
Cricket Maintenance
Utilities and annual inspections bowls
Bowls Maintenance
Other|**2024**
4556.33
1326
9975
2857.5
1820
375
1004
0
0
18074.31
**39988.14**
**39988.14**
6195.34
1767.16
374.07
7286.09
2711.78
3918.87
3618.34
0
8355.94
345.78
2368.06
555.72
37497.15| |---|---| Governence Costs |**Total Resources Expended**
**Net Incoming Resources**
**General Funds brought forward**
**General Funds Carried Forward**|37497.15| |---|---| ||2490.99
2749.87| ||**5240.86**| 19/01/2026, 09:32 Webmail :: Accounts ## **Accounts** **From** Rob shaw **To** **Date** 2026-01-16 15:30 [invoice.pdf][(~188 KB)] [TAR-DOC.docx][(~102 KB)] [Coltishall Accounts- Profit & Loss.pdf][(~48 KB)] [Coltishall Accounts - Assets & Liabilities.pdf][(~42 KB)] [Charity cashbook 2023-24 - rectified.xlsx][(~629 KB)] Good Afternoon Becky, I have reviewed the accounts cash book and have had to make a few minor adjustments. As I put together the accounts for you, they did not balance. As I looked further, I noticed that your cash book had problems with the yearly totals at the bottom of the receipts pages for Qtr 2 and 4. If you look at the formula on the original, you will notice that the formula did not add all the figures to the bottom of the page. Which took a few minutes to spot. Once this had been rectified, the accounts balanced. I have enclosed the rectified cashbook for your information and also the accounts. The TAR is a little different, as this information is mainly coming from the trustees, and I feel this will need to be filled in as such. You can download a copy of the 2026 SORP guidance as a PDF to assist you with this charities-sorp-2026-1 I understand that I did say I wouldn't progress until instructed, but I have completed it for you, as I was under the impression you would like to get this out of the way. I have attached an invoice for the work done. I trust this meets with your requirements Thank you in advance, and if you have any questions, please just ask. Kind Regards Rob Shaw https://www.stackmail.com/?_task=mail&_safe=0&_uid=2891&_mbox=INBOX&_action=print&_extwin=1 1/1