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2020-08-31-accounts

Thames Youth Orchestra

Annual Report and Financial Statements for the year ended 31 August 2020

Thames Youth Orchestra

Contents

Reference and administrative details ........................................................................ 2 Report of the trustees for the year ended 31 August 2020 ..................................... 3

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Thames Youth Orchestra

Reference and administrative details

Charity name Thames Youth Orchestra Registered charity number 1121177 Address Visconti Studio Kingston University Kingston Hill Campus Kingston Hill Kingston KT2 7HT Web site www.thamesyouthorchestra.co.uk Trustees Simon Ferris – Musical Director Rebecca Bevan Imogen Hancock Andrew Lenon Matthew O’Malley Ben Porter Philip Viveash Independent Examiner Devarajen Singah FCCA 26 Hampton Court Ave East Molesey KT8 0BQ Bankers Lloyds Bank 83 High Street Walton-on-Thames Surrey KT12 1DU

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Thames Youth Orchestra

Report of the trustees for the year ended 31 August 2020

Objectives and Activities

The purpose of Thames Youth Orchestra (“the Charity”) continues to be to advance the musical education of young persons by providing a unique musical experience, particularly those resident in the Royal Borough of Kingston upon Thames or the surrounding areas, by the provision of training in orchestral playing and the presentation of public concerts. The orchestra has a sister ensemble, the Thames Youth Jazz Orchestra, which also join them on their annual tour.

The Orchestra rehearses each week during school term time and generally performs one concert at the end of each term. Each summer the Orchestra organises a tour abroad lasting around one week. The Orchestra owns a small number of instruments which are used in rehearsals and performances, and for providing training to young musicians on instruments which are difficult to access or less popular.

Achievements and performance

During the year the Orchestra had around 60 playing members from more than 20 different schools. Concerts included the following:

7[th] September 2019 at St. Matthias Church, Richmond Post-tour concert

11[th] January 2020 at St. Matthias Church, Richmond

Arnold Symphony No. 2 Bliss March from ‘Things to Come’ Bush Yorick Overture Bax Tintagel

COVID-19

Due to the global COVID-19 pandemic, the charities activities were paused for a short time, and many plans had to be cancelled. However, the orchestra continued after the initial break in activity, undertaking the following:

Financial review

Receipts for year almost halved, to £36,803 (2019: £68,799), primarily due to the effect of COVID-19, and the subsequent cancelled tour. The effects of COVID-19 were mitigated due to donations from parents, and refunds from venues, music hire companies and transport companies.

Similarly, payments during the year were lower than in previous years, totalling £40,234 (2019: £65,960), primarily due to the cancelled tour.

Set against this there were a total of £1,593 of delayed income, mainly from concert ticket sales and busking (which weren’t banked during the financial year because of COVID-19). In addition, there were a total of £1,338 of delayed payments due to late invoice submissions and/or refund requests from parents. This leaves the orchestra’s reserves decreased at the end of the year, at a total of £7,880 (2019: £10,324), all of which represent unrestricted funds. There is not currently any policy regarding reserves.

Structure, governance and management

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Thames Youth Orchestra

Thames Youth Orchestra is an unincorporated association governed by a constitution adopted 9 September 2007 and modified 23 February 2014.

The Trustees generally meet once a term to set strategy and oversee the day-to-day operations of the Charity which are managed by the Musical Director (who is a Trustee) supported by a part-time Executive Director.

The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties.

Approved by the Trustees on 12[th] November 2020 and signed on their behalf by

S Ferris

…………………………………

Trustee

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Thames Youth Orchestra

Independent Examiner's report to the trustees of Thames Youth Orchestra

I report on the accounts of the Trust for the year ended 31 August 2020, which are set out on pages 6 and 7.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

Devarajen Singah FCCA

26 Hampton Court Avenue East Molesey KT8 0BQ

16/02/2021

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Thames Youth Orchestra

Receipts and payments for the year ended 31 August 2020

2020 2019 2018
Income
Subscriptions - Thames Youth Orchestra 13,836 20,229 20785
Subscriptions - Thames Youth Sinfonia - - 200
Subscriptions - TYJO 1804 1762 1690
Subscriptions - Friends 1750 995 450
Donations - collections - 6,389 1,872
Donations - general & sponsorship 858 2,738 4,787
Gift aid from Inland Revenue - - -
Concert tickets and refreshments sales 1,647 4,905 4,010
Concert tickets sales - for previous year - - 1,330
Tour payments from players 16,260 31,475 34,700
Tour payments - for previous year - - 750
Instrument hire & sale - 50 250
Merchandise - 14 -
Other income 649 242 195
Total receipts 36,803 68,799 71,018
Expenditure
Coaching/staff - Thames Youth Orchestra 12,900 12,310 14690
Coaching/staff - Thames Youth Sinfonia - 0 900
Coaching from previous year - TYO - 1,200 500
Thames Youth Jazz Orchestra (TYJO) 1,193 1,100 1,503
Music hire/purchase 2,372 4,365 2,906
Music hire - for following year - 219 -
Concert costs 856 3,985 2,987
Concert costs - from concerts in previous year - - 252
Concert costs - Deposits for concerts in following year - 371 -
Orchestra tour 15,959 37,148 36,058
Orchestra tour - from previous year 201 190 4,412
Instrument maintenance and insurance 4,696 1,484 1,138
Instrument purchase - 1,089 1,097
Administration 2,057 2,232 1,051
Marketing - 72 -
Other - 195 -
Total payments 40,234 65,960 67,494
Cash balance at 1 September 2018 10,696 7,857 4,333
Cash balance at 31 August 2019 7,265 10,696 7,857

All amounts relate to unrestricted funds

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Thames Youth Orchestra

Statement of assets and liabilities at 31 August 2019

Current assets 2020 2019 2018
Prepayments 0 0 0
Cash at bank 7,265 10,696 7,857
Total 7,265 10,696 7,857
Current liabilities
Deferred income 1,953 0 0
Accruals -1,338 -373 0
Total 615 -373 0
Total assets less current liabilities 7,880 10,324 7,857
Net assets 7,880 10,324 7,857
Funds
Unrestricted funds 7,880 10,324 7,857
Total funds 7,880 10,324 7,857

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