## **Thames Youth Orchestra** 

Annual Report and Financial Statements for the year ended 31 August 2020 



Thames Youth Orchestra 

## **Contents** 

**Reference and administrative details ........................................................................ 2 Report of the trustees for the year ended 31 August 2020 ..................................... 3** 

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Thames Youth Orchestra 

## **Reference and administrative details** 

Charity name Thames Youth Orchestra Registered charity number 1121177 Address Visconti Studio Kingston University Kingston Hill Campus Kingston Hill Kingston KT2 7HT Web site www.thamesyouthorchestra.co.uk Trustees Simon Ferris – Musical Director Rebecca Bevan Imogen Hancock Andrew Lenon Matthew O’Malley Ben Porter Philip Viveash Independent Examiner Devarajen Singah FCCA 26 Hampton Court Ave East Molesey KT8 0BQ Bankers Lloyds Bank 83 High Street Walton-on-Thames Surrey KT12 1DU 

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Thames Youth Orchestra 

## **Report of the trustees for the year ended 31 August 2020** 

## **Objectives and Activities** 

The purpose of Thames Youth Orchestra (“the Charity”) continues to be to advance the musical education of young persons by providing a unique musical experience, particularly those resident in the Royal Borough of Kingston upon Thames or the surrounding areas, by the provision of training in orchestral playing and the presentation of public concerts. The orchestra has a sister ensemble, the Thames Youth Jazz Orchestra, which also join them on their annual tour. 

The Orchestra rehearses each week during school term time and generally performs one concert at the end of each term. Each summer the Orchestra organises a tour abroad lasting around one week. The Orchestra owns a small number of instruments which are used in rehearsals and performances, and for providing training to young musicians on instruments which are difficult to access or less popular. 

## **Achievements and performance** 

During the year the Orchestra had around 60 playing members from more than 20 different schools. Concerts included the following: 

7[th] September 2019 at St. Matthias Church, Richmond Post-tour concert 

11[th] January 2020 at St. Matthias Church, Richmond 

Arnold Symphony No. 2 Bliss March from ‘Things to Come’ Bush Yorick Overture Bax Tintagel 

## **COVID-19** 

Due to the global COVID-19 pandemic, the charities activities were paused for a short time, and many plans had to be cancelled. However, the orchestra continued after the initial break in activity, undertaking the following: 

- Weekly rehearsals/playalongs on Zoom 

- A virtual orchestra video performance of Elmer Bernstein’s ‘Magnificent Seven’: https://youtu.be/vk53qF7zQuM 

- An end-of-year virtual concert on Zoom 

## **Financial review** 

Receipts for year almost halved, to £36,803 (2019: £68,799), primarily due to the effect of COVID-19, and the subsequent cancelled tour. The effects of COVID-19 were mitigated due to donations from parents, and refunds from venues, music hire companies and transport companies. 

Similarly, payments during the year were lower than in previous years, totalling £40,234 (2019: £65,960), primarily due to the cancelled tour. 

Set against this there were a total of £1,593 of delayed income, mainly from concert ticket sales and busking (which weren’t banked during the financial year because of COVID-19). In addition, there were a total of £1,338 of delayed payments due to late invoice submissions and/or refund requests from parents. This leaves the orchestra’s reserves decreased at the end of the year, at a total of £7,880 (2019: £10,324), all of which represent unrestricted funds. There is not currently any policy regarding reserves. 

## **Structure, governance and management** 

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Thames Youth Orchestra 

Thames Youth Orchestra is an unincorporated association governed by a constitution adopted 9 September 2007 and modified 23 February 2014. 

The Trustees generally meet once a term to set strategy and oversee the day-to-day operations of the Charity which are managed by the Musical Director (who is a Trustee) supported by a part-time Executive Director. 

The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties. 

Approved by the Trustees on 12[th] November 2020 and signed on their behalf by 

## **S Ferris** 

………………………………… 

Trustee 


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Thames Youth Orchestra 

## **Independent Examiner's report to the trustees of Thames Youth Orchestra** 

I report on the accounts of the Trust for the year ended 31 August 2020, which are set out on pages 6 and 7. 

## **Respective responsibilities of trustees and examiner** 

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and 

- state whether particular matters have come to my attention. 

## **Basis of independent examiner's report** 

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

- (1) which gives me reasonable cause to believe that in any material respect the requirements: 

      - to keep accounting records in accordance with section 130 of the 2011 Act; and 

   - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act 

   - have not been met; or 

- (2)  to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

## **Devarajen Singah FCCA** 


26 Hampton Court Avenue East Molesey KT8 0BQ 

16/02/2021 

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Thames Youth Orchestra 

## **Receipts and payments for the year ended 31 August 2020** 

|||**2020**||**2019**||**2018**|
|---|---|---|---|---|---|---|
|**Income**|||||||
|Subscriptions - Thames Youth Orchestra||13,836||20,229||20785|
|Subscriptions - Thames Youth Sinfonia||-||-||200|
|Subscriptions - TYJO||1804||1762||1690|
|Subscriptions - Friends||1750||995||450|
|Donations - collections||-||6,389||1,872|
|Donations - general & sponsorship||858||2,738||4,787|
|Gift aid from Inland Revenue|-||-||-||
|Concert tickets and refreshments sales||1,647||4,905||4,010|
|Concert tickets sales - for previous year||-||-||1,330|
|Tour payments from players||16,260||31,475||34,700|
|Tour payments - for previous year||-||-||750|
|Instrument hire & sale||-||50||250|
|Merchandise||-||14||-|
|Other income||649||242||195|
|**Total receipts**||36,803||68,799||71,018|
|**Expenditure**|||||||
|Coaching/staff - Thames Youth Orchestra||12,900||12,310||14690|
|Coaching/staff - Thames Youth Sinfonia||-||0||900|
|Coaching from previous year - TYO||-||1,200||500|
|Thames Youth Jazz Orchestra (TYJO)||1,193||1,100||1,503|
|Music hire/purchase||2,372||4,365||2,906|
|Music hire - for following year||-||219||-|
|Concert costs||856||3,985||2,987|
|Concert costs - from concerts in previous year||-||-||252|
|Concert costs - Deposits for concerts in following year||-||371||-|
|Orchestra tour||15,959||37,148||36,058|
|Orchestra tour - from previous year||201||190||4,412|
|Instrument maintenance and insurance||4,696||1,484||1,138|
|Instrument purchase||-||1,089||1,097|
|Administration||2,057||2,232||1,051|
|Marketing||-||72||-|
|Other||-||195||-|
|**Total payments**||40,234||65,960||67,494|
|**Cash balance at 1 September 2018**||10,696||7,857||4,333|
|**Cash balance at 31 August 2019**||7,265||10,696||7,857|



All amounts relate to unrestricted funds 

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Thames Youth Orchestra 

## **Statement of assets and liabilities at 31 August 2019** 

|**Current assets**|**2020**|**2019**|**2018**|
|---|---|---|---|
|Prepayments|0|0|0|
|Cash at bank|7,265|10,696|7,857|
|**Total**|**7,265**|**10,696**|**7,857**|
|**Current liabilities**||||
|Deferred income|1,953|0|0|
|Accruals|-1,338|-373|0|
|**Total**|**615**|**-373**|**0**|
|**Total assets less current liabilities**|**7,880**|**10,324**|**7,857**|
|**Net assets**|**7,880**|**10,324**|**7,857**|
|**Funds**||||
|Unrestricted funds|7,880|10,324|7,857|
|**Total funds**|**7,880**|**10,324**|**7,857**|



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