Docuslgn Envelope ID: B701176B-FB5E-4ABB-BE21-A2FF2EAFFD6A Company registration number.. 06163173 Charity reglstration number: 1120163 The Maypole Project IA company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 May 2024 Field Sullivan Limited 9 Hare & Billet Road Blackheath SE3 ORB
Docusign Envelope IO.. B701176B-FB5E-4A8B.BE21-A2FF2EAFFD6A The Maypole Project Contents Reference and Administrative Details Trustees, Report 2tolO Independent Examiner's Report Ilto12 Statement of Financial Activities 13 Balance Sheet 14to15 Notes to the Financial Statements 16to32
Docusign Envelope ID.. B701176B-FBSE-4AB8-BE21-A2FF2EAFFD6A The Maypole Project Reference and Administrative Details Chalr Bundna Jaswal Trustees Alan EldrSdge Sally J Flatteau Taylor Bundna Jaswal Jack May Debra Parker Fay Storie 1120163 Charlty Registratiop Number Company Reglstratlon Number 06163173 The charity is incorporated in England and Wales. 51 High Street Green Street Green Orpington Kent BR6 6BQ Reglstered Office Independent Examiner Field Sullivan Limited 9 Hare & Billet Road Blackheath SE3 ORB Solicitors: Erica Crumpft Partner Bates Wells Braithwaite Thames Exchange 10 Queen Street Place LONDON EC4R IBE Page I
Docusign Envelope ID.. B701176B-FB5E-4A8B-BE21-A2FF2EAFFD6A The Maypole Project Trustees, Report The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 May 2024. INTRODUCTION FROM CHAIR: It is with great pleasure that I reflect on my first year as Chair of The Maypole Project. Over the past year, our charity has tackled various challenges and achieved significant milestones. Despite recovery from the tough Covid times, we have remained resilient and committed to our mission of providing services of therapies, counselling, couples and family support, children and young people's therapies, and inclusive activities to those with children with complex medical needs. First and foremost, I would like to express my deep gratitude to our donors and sponsors. Your generosity and belief in our cause have enabled us to carry out vital services. With your support, we have been able to provide essential resources and support to the children, young people and famllles who rely on our servlces. I must also acknowledge the efforts of our volunteers and staff, whose dedication and selflessness contlnue to nspire us all. Their unwavering commitment has allowed us to reach more families who are in dire need of assistance. Their contributions have been instrumental in our charitable endeavours and their tlreless work remains the backbone of our organisation. In the previous year, we have witnessed the power of collaborations through partnerships and contracts. By joining other like-minded organisations, we have maximised our impact and created a stronger network to address the needs of families, children and young people in need of our services. Through these contracts, we have been able to leverage resources, share knowledge and expertise, and expand our reach. This annual report aims to provide a detailed OveieW of the objectives and approach of this charity, the services we have provided, financial statements, and we aim to uphold the highest standards of transparency and accountability, to malntain the trust you have placed wlth us. I would also like to give a special thank you to Sally Flatteau as founder and CEO for all her contributions to The Maypole over the last twenty-one years. I was sad to hear that Sally Flatteau has decided to stand down as CEO at the end of the year as she has been an integral part of the Maypole project's success story, providing exemplary leadership, vision and guidance throughout her tenure. Sally's dedication, innovation and unwavering commitment to the Maypole's core value have been truly remarkable. While we will greatly miss her leadership, we are confident that Sally has laid an excellent foundation for the future growth of our organisation. We have been reviewing applications to the role of CEO, looking for the right fit to not only grow The Maypole Project but to maintain the quality of critical services and support it provides to families and children with complex medical needs. We aim to have 3 new CEO in post by December 2024. It will be imperative for all of us to remain focussed and committed to our objectives for the charlty. Finally, as Chair, I would like to express my heartfelt thanks to each and every supporter for thelr dedication and commitment to our cause. Sincerely, $19ned by.. Bundna Jaswal D2E5703fiDoA490... Page 2
Docuslgn Envelope ID.. B7011768-F85E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Trustees, Report INTRODUCTION from Sally Flatteau Taylor our Founder and Chlef Executive This is my final introductory note to Maypole Report and Accounts as Chief Executive as I plan to stand down from this role at the end of this calendar year, As such this is a shorter report than usual as we put together some more data and stories to create a broader report to December 2024- please ask for a copy In the New Year. It has been a truly amazing and rewarding experience to have taken this project from the seed of an idea through to the organisation it is today and some wonderful events and memories along the way. Not least is the creation of the Maypole Model of psychological and social support for children with complex medical needs and their families, drawn from family experiences gathered into research l instigated in 2003. This continues to be the unique service that is The Maypole Project. Although as seems to be the "norm. for small and developing charities there has been a rollercoaster of experience of funding along the way, but it is reassuring to see that the project Is on a high note, This is not only financially, but also another really successful year on in the provision of The Maypole Project's unique model of psychosocial support Imaypole Model @ 20031. The Maypole Model becomlng more renoun for excellence, a great team developed and funding in the best place it could be. We will be recruiting to the CEO role in the coming financial year. My wish for Maypole for the years to come? We know that the lives of families where a child or young person has been diagnosed with complex medical needs are deeply enriched by accessing our service. We know that the work of allied professionals is developed through accessing our professionals, services.. My wish is that Maypole will continue to work to ensure that it reaches every individual who needs It watch this spacel Last year The Maypole Project learnt fast that we needed to: "adapt sails" to the "Change in winds" This could not have tested our adaptability more than the pandemic. This was a learning for the whole world about the "inslde and often hidden worlds of the majority of Maypole" families who are frequently housebound and isolated with services faillng them, and increasingly so when essential respite of hospices and other providers also dSsappeared for stretches of time at least in this period. This is why they want and need a service like The Maypole Project who are in constant contact with them and In their local Community. All of the above sald, the challenges that Covld brought have lessened but not yet disappeared and we continue to ensure that we are adapting to this overspill partlcularly in terms of the rise in uptake of our ongoing offer of support. The challenge here has been to constantly address our ability to provide our usual quality of support resourcing to match the Increasing demands on the service. As an organisation we continue to pride ourselves in flexibllity and adaptablllty supporting Increasing numbers of families. This is reflected in our.. Charitable Activities.. the number of individuals needlng support has continued to grow, 200A in this year. For another year we see the length of time we find that families need support has increased. The variety of inclusive activities we provide. has also seen an increase. Page 3
Oocuslgn Envelope ID.. B701176B-FB5E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Trustees, Report Quality: The impact and proven quality of the support we provide continues at a very high level,. our reputation for excellence in the provision of psychological, social and activities support to families is shown to have increased reflected through the contacts and enquiries we receive about our seNices, enquiring about accessing our training Financial resourcing as a response to increased demand.. We Continue to be $0 grateful to receive increasing income from increasing numbers of supporters. We continue to see over 90% of our funds going directly into our support schemes., the remaining 10/0 provides the indirect overheads that are still essential to the maintenance of the organisatSon and the support it offers. At Maypole EVERY SINGLE PENNY DONATED, COUNTSI Key events and workstreams have been.. Revisited our overarching Strategy In this financial year providing guidance for our work until 2028 with built-in monitoring and review periods. The headlines are: Reach out to support increasing numbers of families and providing more of our invaluable service to protect their wellbeing. Malntaining our quality of provision to the Sncreased quantity provided. Continue to strengthen and grow The Maypole Projeet as an organisation. Our vision is maintained: To provide access to our seNices to EVERYONE who needs it. Key pathways to this have been: Reviewlng the strategy and providing detail and new reporting formats, in¢ludinB the installatlon of a new database, to ensure our usual level of transparency of Information to be relayed to all stakeholders. Reviewing our evaluation programme to ensure that it continues to be fit for purpose and galns the information needed. We have been overwhelmed by families who wish to support us during their period of support from the project and sometimes once this has finished. The stories of these families, access to our SeiceS and how it has impacted their lives, alongside our increased capacity to relay these through our communications, can be seen to have helped The Maypole Project's servlces to SHINE OUT; bringing in both more families to access our support as well as new Maypole Supporters. The report that follows is abbreviated as we work to a full report on our work to date in production. ACKNOWLEDGEMENTS: OUR HEARTFELT THANKS go to The FAMILIES we support: The Maypole Project was started WITH families, inputting into our foundational research programme, membership of a steering committee. Families continue to lead and design the prolect through their input. Families increasingly wlsh to 'give back" to the project and to other families through telling their stories of support and the huge impact of their access to Maypole Support The SUPPORTERS: Ambassadors, Trustees, Volunteers and the many Fundraisers and Corporate sponsors whose continued dedication and commitment to helping us in multiple ways including fundraising, raising awareness of our work, helping us provide to our aims and objectives. Page 4
Docltslgn Envelope ID.. 8701176B-FB5E-4ABB.BE21-A2FF2EAFFD6A The Maypole Project Trustees, Report Supporters continue helping us keep our organisation going. The TEAM.. Our staff and freelance team demonstrate their excellence in their area of work at The Maypole Project. Team Maypole keeps our or8anisatSon going,. increasing in reputation of excellence. Objectlves and actlvitles Objects and uim5 To alleviate the chronic stresses and sadness experienced by families where a child is diagnosed Ibetween birth and 18 years) with a life shortening or life-threatening condition, now defined as a complex medical need. To support professionals who work alongside such families in their day-to-day role a5 recommended by our paper for the Department of Health 2011. Provision of seNices including Clinical Supervlsion, Training, Counselling and Consultancy to develop and enhance services. To increase public awareness of the needs of the familles supported. as well as the work of The Maypole Project. Public beneflt The objectives and activlties, achievement and performance in this report clearly set out the activities the charity undertakes which is all for publlc benefit. The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. OUR ACHIEVEMENTS: We have run an efflclent chari whose unl uesu ort attern tontlnues to a¢hleve a level of excellence whlle reachin above its overall alms and ob'ectlves for strate ic develo ment Now for 21 YEARSI A real cause for CELEBRATION The following demonstrates the basls/principals of THE MAYPOLE MODEL of support for children with complex medical needs and their famllies. Making Maypole synonymous with excellence of this support has been created through the input of the lived experience of our service users both at the instigating research and as an iteratlve process through integrating findings of our comprehensive evaluation programme. The insight of our CEO Sallv Flatteau Taylor and the work of team of theraplsts, counsellors, activlties facilitators atross 21 years we have brought together the following pattern of working: Page 5
Docusign Envelope ID.. 8701176B-FBSE-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Trustees, Report Overarching alm Is that the famlly both colle¢tlvely and individually wlll uncover and enhance their reslllence, bulldlng their ability to flnd their own way through the "nlghtmare rollercoaster" of experiences that accompany them from the dlagnosis of a child. We achleve this through the MAYPOLE MODEL OF SUPPORT and we promise to: Work TOGETHER with famllles. We wlll Start wlth in the present, sometlmes exploring the past or look to the future Engaglng our research based KNOWLEDGE we demonstrate our understandlng of whatthey MAY face And provlde our HOLISTIC response to address the multi-layered Impacts of a child's disabilitylillne5S Our support aims to empower every famlly member to help themselves, and ENRICH FAMILIES, LIVES, EVERY STEP OF THE WAY Our services promise to be: Founded in positive relationship establishment and a seNice which is.. Confidential, sensitive, accessible, professional, holistic, ongoing, independent of other roles with the family MEETING OUR STRATEGIC AIMS AND OBJECTIVES: During this financial year we have proven our ability to achieve to all our strategic goals noted here in brief. Overarching message this year is that we have managed a 20% uplift in key provisions across the project,. and built our resources to enable us to respond appropriately and with our usual hlgh quality to this additional support provision. This is provided in outllne detail as we prepare a fully detailed report for the end of 2024. STRATEGIC AIM I: DEVELOP OUR SERVICE PROVISION KEY POINTS AND DEVELOPMENTS Acros5 this year we have tracked the uplift In our provision of seNices of Therapies and Activities across the project. This growth is demonstrated through 20% additional families supported, the review and increase of types of services provided, additional hours of sessions provided. Indirectly we continue to enhance families, lives through our services to allied professionals, providing them wlth support Icounsellingl, enhancing skills (training and clinlcal Supeis1On1, and helping them review safeguardlng issues and processes. STRATEGIC AIM 2: ENSURE ANO ENHANCE THE QUALITY OF OUR SERVICE PROVISION The qualitative evaluation demonstrates the importance of the positive impact that the charity makes.. This continues with 95% OUTSTANDING AND GOOD in all aspects of our work from.. Accessibillty, Relationship with counsellor/Support worker, Addressing issues raised by client, Understanding and enhancing coping mechanisms. STRATEGIC AIM 3: DEVELOP OUR OUTREACH BY ONLINE SUPPORT, FACE TO FACE Onllne platforms continue to help us to reach further areas across the UK (using technology to extend our reach) throughout England, Wales, Scotland and Northern Ireland. In this year The Maypole Project therapies and activities haves become known as providers of Core Services/family support experts through partnership and collaboration with or8anisatlons which are UK wide. We have engaged with a 20°A growth In our partnership work across the year. Page 6
Docuslgn Envelope ID.. B701176B-FB5E-4ABB-BE21-A2FF2EAFF06A The Maypole Project Trustees, Report STRATEGIC AIM 4: RAISE AWARENESS AND INFLUENCE ISSUES AROUND CHILDREN'S DISABILITY AND ILLNESS TRAINING Our training packages have reflected the same level of activities as the previous year and dlsseminated TO OVER 20 sEING5 UK wide, in.. Education, socSal care, health care, charities and the general public. Supervlsion is available to more than 20 professionals across different specialities. Both seNices galn evaluation CONSISTENTLY ABOVE 90% SATISTACTION. COMMUNICATIONS AND MARKETING: Our communications and marketing strategy which is online, on paper, and through significant members of the team such as Ambassadors and Trustees, ralse the profile of children's illness and dlsability, alongside raising the profile of The Maypole Project's uniqve model of support. We plan in the coming year to increase this output through artScles and presentatlons. CONSULTANCY Whilst we provide ad hoc consultancy sessions across the year, we are retained as consultants to many organisations, but ongoing provision to 3 organisations to develop their support of the psychological and social support servlces for their beneficiaries, and/or support of their teams. Included in thls is external expertise for Abigall's Footsteps to review the of the impact of thelr Lottery Funded Training and Counselling seNices ITNL Funded) for Abigail's Footsteps. STRATEGIC AIM 5: MANAGING THE PROJECT AS AN EFFICIENT AND SUSTAINABLE ORGANISATION The staff team has gone from strength to strength across the year. Our Board team has truly established itself in this year,. we revlew our Board sklllset and look to them to support the Maypole workstream best suited to their expertise, Alongside this our Incredible team of volunteers continue to be at the heart of the project. The key areas for volunteerlng and our developing, renown for excellence, brings people organically into our recruitment protess and we are shown to bring volunteers in who we maintain in our services. Internship: We are extremely thankful to the support of the Jack Petchey Foundation for part funding an internship to support our team with administrative skills. A positive year of finances is reflected in the accounts. MAYPOLE SUPPORTERS: We have so many funders many of whom are mentioned In the notes to the accounts. THANK YOU ALL However there are some we would also like to mention individuolly for their ongoing support.. Jock Petchey Foundation for volunteer awards ond their wholehearted support in the internship programme which has overoll seen a great enhoncement to our team. We ore proud to have completed another year in portnership with 4 key chorities and aim for these to continue os we are approoched by many others. There are others, too many to mention individually, but who are vital to our work nonetheless. We would like to THAN K YOU ALL for supporting us so wholeheartedly, helping to provide us with the essential funds to facilitate the maintenance and development of our work, Page 7
Docuslgn Envelope ID.. B701176B-FB5E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Trustees, Report TRUSTEE BOARD AND GOVERNANCE: The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three vears after which they must be re-elected at the next Annual General Meeting. During this year attentlon has been paid to the skills provided by the Board of Trustees. We continue to bring in skills through advisors to the Board provided by.. Erica Crump Iconsultant.. charity legal advice - Partner, Bates Wells Braithwaitel Nikki Taylor Price (Consultant., Developments and Income Generation) Trustees and officers The trustees and officers serving during the year and since the year end were as follows: Trustees: Alan Eldrldge Sally J Flatteau Taylor Bundna Jaswal Jack May Debra Parker Fay Storie Laura Pellatt Iresigned 4 September 20231 Leila Seeney (resigned 25 September 20231 Chair.. Bundna Jaswal RISK MANAGEMENT: The Maypole Project's Board of Trustees have overall responsibility for ensuring that there are appropriate control systems, financial governance to ensure that the charity is assured of effective and efficient operation, protection against unauthorised use or disposition of assets, maintenance of proper records, compliance with relevant legislation. The Board review risk register and conflicts of interest at every meeting. Covid's impacts continue to be felt through our fundraising pattern and this has been adjusted as community fundraising has not yet fully returned to previous levels; our grant prograrnme has covered thls gap. Repercussions for the famllies also continue and the risk associated is the uplSft in demand for services as reflected above. Rlsks continue to be mitigated overall by ensuring that there is a broad spread of income streams, maintaining appropriate insurance for staff, clients, buildings. Holding, Integrating and revlewing policies and associated training to cover all aspects of our work including.. safeguarding, confidentiality, employment, health and safety and equallty. Page 8
Oo¢usign Envelope ID.. 8701176B-FB5E-4ABB-BE21-A2FF2EAFF06A The Maypole Project Trustees, Report Finances.. We are now establishing a new pattern for our Incoming financlal resourcing, and this appears to be positive. Service.. We work to The Maypole Project's written standards for psychosocial care for children with complex medical needs as their families las written for DOH 20121, as no other such standards exist. We also work to specific standards and measures such as BACP, Chlld Bereavement Network, Bereavement Standards. FINANCIAL MANAGEMENT AND REPORTING The Maypole Project as a charity has overreached its financial projections in this financial year and created a sufficient reserve level. However the dip in fundraising, particularly in community, has lead us to continue our strategy to focus on the broadest range of income generation. The attached financial statements Show the current finance of the charity which the trustees consider to be sound, For the year ended 31 May 2024 The Company is entitled to exemptlon from audit under section 477 of the Companies Act 2006. No members have required the company to obtain an audit of its financial Statements for the year ended 31 May 2023, in accordance wlth section 476 of the Companles Act 2006. At the end of the perlod the charity's reserve level was £179,62712023.' £88,715). Of this £156,87712023'. £79,040) are unrestricted funds and £22,75012023.. £9,675) restricted funds. The Trustees, policy on financial reserves is to aim to hold a contingency equal to a minimum of up to one year to reflect our promise to families of our ongoing commitment to provide them with psychologital/social care turnover of the charity. Statement of trustees, responslbllities The trustees Iwho are also the directors of The Maypole Project for the purposes of company lawl are responsible for preparing the trustees, report and the financial Statements in accordance with applicable law and United Kingdom Accounting Standards Iunlted Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reportlng Standard applicable in the UK and Republic of Ireland" The report and accounts have been prepared in accordance with the provlsions in the Companies Act 2006 relating to small companies. Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfled that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and apply them conslstentlv; obSee the methods and principles in the Charities SORP,. make judgements and estlm3tes that are reasonable and prudent; state whether applicable accounting standards, comprising FRS 102 have been followed, subject to anv material departures disclosed and explained in the financial statements; and prepare the financial statements on the going concern basis unless it is inapproprlate to presume that the charitable company will continue in business. Page 9
Docusign Envelope ID.. B701176B-FB5E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Trustees, Report The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dlssemination of financial statements may differ from legislation in other jurisdictions. Small companies provislon statement This report has been prepared in accordance with the small companies regime under the Companies Act 2006. The annual report was approved by the trustees of the charity on 11 October 2024 and signed on its behalf bv.. Slgned by.. Sally l Flatteav Taylor Trustee Sned by-. 02657¢37.IDOA49............. Bijndna Jaswal Chair and trustee Pa8e 10
Docusign Envelope ID.. B701176B-FB5E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Independent Examiner's Report to the trustees of The Maypole Project ('the Company,) I report to the charity trustees Iwho are also Directors for the purpose of company lawl on my examination of the accounts of the The Maypole Project I'the charitable company'l for the year ended 31 May 2024 which comprlse the Statement of Financlal Activities, the Balance Sheet and related notes. This report is made solely to the charity's trustees, as a body, in accordance wlth section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibllity to anyone other than the charity and the charity's trustees as a body, for my work, for this report, or for the opinions I have formed. Responsibilitles and basis of report As the charity's trustees of The Maypole Project you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act'l. Having satisfied myself that the accounts of The Maypole Project are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 I'the 2011 Act'l. In carrying out mv examinatSon I have followed the Directions given by the Charity Commission under section 14515llbl of the 2011 Act. An independent examination does not involve gathering all the evidence that would be required In an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the flnancial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently l express no opinion as to whether the financial statements present a 'true and fairf view and my report is limited to those specSfic matters set out in the independent examinerfs statement. Independent examlner's statement Since The Maypole Project's gross income exceeded £250,000 your examiner must be a member of a body Ilsted in sertion 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of ICAEW , which is one of the listed bodles. I have completed my examination. I confirm that no matters have come to my attention in connectSon with the examination giving me cause to believe: accounting records were not kept in respect of The Maypole Project as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Art other than any requlrement that the accounts give a 'true and fair view, which Is not a matter considered as part of an independent examination; or Page 11
Docusign Envelope ID.. B701176B-F85E-4A8B.BE21-A2FF2EAFFD6A The Maypole Project Independent Examiner's Report to the trustees of The Maypole Project {'the Company,) 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charlties applicable to charities preparlng their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republlc of Ireland IFRS 1021. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Tim Sullivan FCA Field Sullivan Limited 9 Hare & Billet Road Blackheath SE30RB Date.. Page 12
DL¥yJslgn En¥olopg ID.. 8701176B-F85E4ABB-BE21-A2FF2EAFFD6A The Maypole Project statement of Flnanclal Activitles for the Year Ended 31 May 2024 Ilncluding Income and Expendlture Account and Statement of Total Recognised Gains and Losses) Total 2024 Total 2023 Uthrestrlcted Reiirlcted Unrestrl¢ted Restrlcted Note Income and Endowments Irom: Donations and legacles 77.678 98,279 58,437 1,689 1,920 204.301 281,979 98,279 58.437 1,689 1,920 75,339 65,954 50.851 338 85,099 160,438 65,954 50,851 338 Other tr3ding actlvltles Inve51ment income Other Income Total Income 238,003 204.301 442.304 192,482 85,099 277,581 Expendlture on: Ralslng funds 124.2581 1148.0381 124.2581 1327,1341 127,0721 1226.9181 127,0721 1310,67SI 1179,0961 183,7571 Total expendirure 1172,2961 1179,0961 1351,3921 1253,9901 183,7571 1337,7471 Net Incomellexpendlturel Transfers between funds 65,707 12.130 25.205 112,1301 90,912 161,5081 1.342 160,1661 Net movement In funds 77.837 13,075 90,912 161,5081 1,342 160,1661 Reconclllatlon of funds Total fund5 brought forward 79.040 9.675 88,715 140,548 8,333 148,881 Total lund5 corrled forward 20 IS6,877 22,750 179,627 79,040 9,675 88,715 All of the charlws artfvitle5 derlve from contlnulng operatlons durlng rhe above two periods. The notes on page$ 16 ro 32 lorrn Integral part ol these flnanc131 stateTnentS. Page 13
Docuslgn Envelope ID.. 8701176B-FB5E4ABB-BE21-A2FF2EAFFD6A The Maypole Project (Registration number: 06163173) Balance Sheet as at 31 May 2024 2024 2023 Note Fixed assets Tangible assets Investments 15 9,046 374 16 9,046 375 Current assets Debtors Cash at bank and in hand 17 12,235 166,230 18.839 105,005 18 178,465 123,844 Creditors: Amount5 falllng due wlthln one year 19 17,8841 135,5041 Net current assets 170,581 88,340 Net assets 179,627 88,715 Funds of the charltv.. Restricted Income funds Restricted funds 22,750 9,675 Unrestricted Income fund5 Unrestricted funds 156,877 79,040 Total funds 20 179,627 88,715 For the flnancial year ending 31 May 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Dlrectors, responsibilities.. The members have not required the charity to obtain an audit of its atcounts for the year in question in accordance with section 476; and The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006. The notes on pages 16 to 32 form an integral part of these financial statements. Page 14
Docuslgn Envelope ID.. B7011768-FB5E-4A8B-BE21-A2FF2EAFFD6A The Maypole Project (Reglstration number: 06163173) Balance Sheet as at 31 May 2024 The financial statements on pages 13 to 32 were approved by the trustees, and authorised for issue on 11 October 2024 and signed on their behalf by: 8lgned by.. Sally J Flatteau Taylor Trustee The notes on pages 16 to 32 form an integral part of these financial statements. Page IS
Oocusign Envelope ID.. B701176B-FB5E-4A8B-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 I Charlty status The charity is limited by guarantee, incorporated in England and Wales, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The address of its registered office is.. 51 Hi8h Street Green Street Green Orpington Kent BR6 6BQ These financial statements were authorised for Issue by the trustees on 11 October 2024. 2 Accountlng policles Summary of slgnif icant accountlng pollcies and key accountlng estlmates The prlncipal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unles5 Otherwise Stated. Statement of compllance The financial statements have been prepared in accordance with Accounting and Reporting by Charities,. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191 Icharities SORP IFRS 1021- Second edition October 20191, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. They also comply with the Companies Act 2006 and Charities Act 2011. Basis of preparatlon The Maypole Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. Going concern The trustees consider that there are no material uncertainties about the charity's ability to continue as a golng concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. Exemptlon from preparlng a cash flow statement The charity opted to early adopt Bulletin I published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements. Page 16
Docusign Envelope ID.. B701176B-F85E-4AB8-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 Judgements and key sources of estlmatlon uncertalnty In the application of the charity's accounting policies, the directos are required to make judgements, estimates and assumptions about the carrying amount of assets and Ilabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are consldered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the periods In which the estimate is revised where revisions affects only that period, or in the period of the revision and future periods where the revisions affects both current and future periods. Income and endowment5 All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably. Donutions ond legacles Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity 15 entitled to the funds, the income is deferred and not recognlsed until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it Is probable that these conditions will be fulfilled in the reporting period. Grants receivable Grants are recognised when the charity has an elltltlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income Is recognised as a liability and Included on the balance sheet as deferred income to be released. Deferred income Deferred income represents amounts received for future periods and Is released to incoming resources in the period for which, It has been received. Such income is only deferred when: - The donor speeifies that the grant or donation must only be used in future accounting periods,. or The donor has imposed conditions which must be met before the charity has unconditional entitlement. Donated seNices andsacilltles Where services or facilities are provided to the charity as a donation that would normally be purchased from our suppliers, this benefit is included in the financi31 statements at it's fair value unless it's fair value cannot be rellably measured, then at the cost to the donor or the resale value of goods that are to be sold. Investment income Dlvidends are recognised once the dividend has been declared and notiflcation has been received of the dividend due. Page 17
Docusign Envelope ID.. B701176B-FB5E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 Expendlture All expenditure Is recognised once there Is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis conslstent with the use of resources, with central staff costs allocated on the basis of time spent, and deprecSation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. R0i5ingfunds These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds. Charltable uctivltles Charitable expenditure comprlses those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect natLtre necessary to support them. Support costs Support costs include central functions and have been allocated to activity cost categories on a basis con5i5tent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usa8e. Taxation The charity is considered to pass the tests set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered bv Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charltable purposes, Tanglble fixed assets Individual fixed assets costing £500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impalrment losses. Page 18
Docuslgn Envelope IO.. B701176B.FB5E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 Depreciatlon and amortlsation Depreciation is provided on tangible fixed assets so as to write off the c05t or valuation, less any estimated residual value, over their expected useful economic life as follows.. Asset class Leasehold improvements Fixture, fittings and equipment Depreclation method and rate strai8ht line at 200A straight line at 33% 8usSness combinatlons Business combinations are accounted for under the purchase method. Where necessary, adjustments are made to the financial statements of subsidiaries to bring the accounting policies used into line with those used by the charity. All intra-group transactions, balances, income and expenses are eliminated on consolidation. In accordance with Section 35 of FRS 102, Section 19 of FRS 102 has not been applied in these financial statements in respect of business combinations effected prior to the date of transltion. Flxed asset Investments Fixed asset investment5, Other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the dlfference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credSted to the Statement of FinancSal Activities Sn the period of disposal. Unreali5ed gains and losses represent the movement in market values durlng the year and are credited or charged to the Statement of Financial Activitles based on the market value at the year end. Trade debtors Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of buslness. Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortlsed cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity wlll not be able to collect all amounts due according to the original terms of the receivables. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid Investments that are readlly convertible to a known amount of cash and are subject to an insignificant risk of change in value. Page 19
Do¢uslgn Envelope ID.. 8701176B-FB5E-4AB8-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 Trade ¢redltors Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an nconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reportlng date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities. Trade credltors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method. Fund structure Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity. Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose. Penslons and other post retirement obligatlons The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive oblSgation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods. Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment. Page 20
Docusign Envelope ID.. B7011768-FB5E-4A88-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Flnancial Statements for the Year Ended 31 May 2024 3 Income from donatlons and legacles Unrestricted funds General Restrlcted funds Total 2024 Total 2023 Donations and legacies,. Donations and legacies Gift aid reclaimed Grants, including capital grants,. Community Links Bromley Fred Goldfinch Dec Charitable Will Trust Garfield Weston Foundation Jack Petchey Foundatlon Playing Card Charity Other small grants Axis Foundation BBC Children in Need Groundwork UK 51,582 3,102 51,582 3,102 65,939 4,700 9,500 15,000 15,000 20,000 24,187 3,000 994 20,000 24,187 3,000 16,869 3,000 500 994 6,750 15,000 s.000 10,000 6,750 15,000 5,000 10,000 6,866 Maximus UK St James's Place Charltable Foundation The True Colours Trust National Lottery Donated services and facilities 10,000 10,000 105,364 10,000 10,000 105,364 2,000 48,864 4,200 2,000 77,678 204,301 281,979 160,438 Page 21
Docusign Envelope ID.. B701176B-FBSE-4ABB-BE21-A2FF2EAFF06A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 4 Income from charitable activities Unrestricted funds General Total 2024 Total 2023 Contractual income Sundry income 51,600 46,679 51,600 46,679 48.479 17,475 98,279 98,279 65,954 5 Income from other tradlng activltles Unrestrlcted funds General Total funds Total 2023 Fundaising 58,437 58,437 50,851 58,437 58,437 50,851 6 Investment income Unrestrlcted funds General Total 2024 Total 2023 Interest receivable and similar income; Interest receivable on bank deposit5 1,689 1,689 338 7 Other income Unrestrl¢ted funds General Total 2024 Rental income 1,920 1,920 Page 22
Docusign Envelope ID.. 8701176B-FB5E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 8 Expendlture on ralslng funds al Costs of generatlng donatlons and legacles Total 2024 Total 2023 Note Fundraising costs Marketing and advertising Staff Costs 14,258 15,206 1,866 10,000 13 10,000 24,258 27,072 9 Expendlture on charltable activltles Total 2024 Total 2023 Note Activity Materlals Project costs Casual wages Volunteer expenses Staff costs 2,281 1,425 11,862 1,310 236,978 73,278 2.470 3,380 556 13 233,791 70,478 Support costs io 327,134 310,675 In addition to the expenditure analysed above, there are also support costs of £73,278 12023 £70,478) which relate directly to charitable activities. See note 10 for further details. Page 23
Docuslgn Envelope ID.. B701176B-FB5E-4AB&8E21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 10 Analysls of support Costs Support costs Total 2024 Total 2023 Depreciation, amortisation and other similar costs Training Miscellaneous staff cost Travelling Rent 3,458 3,529 146 364 2,312 456 1,103 26,386 3,571 3,352 8,019 1,322 2,482 797 2,944 26,080 3,193 3,051 341 Light. heat and power Insurance Repairs and maintenance Cleaning Telephone and fax Office expenses Computer.software and maintenance Printing, postage and stationery Subscrlptions Sundries 1,415 2,295 1,310 8,792 412 7,457 678 268 6,049 1,921 1,473 3,012 4,237 589 1,761 602 Motor expenses Independent examination Legal and professional Bad debts written off Bank charges IGainl/loss on programme related investments 3,350 4,816 180 232 73,278 70,478 Page 24
Docusign Envelope ID.. B701176B-FB5E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 11 Net Incomlng/outgolng resources Net incoming/loutgoingl resources for the year include.. 2024 2023 Depreciation of fixed assets 3,458 364 12 Trustees remuneratlon and expenses During the year the charity made the following transactions with trustees.. Sally J Flatteau Taylor Sally J Flatteau Taylor received remuneration of £39,54312023.' £38,134) during the year. The trustees above were employed during the year under the authority of the memorandum of association. They were employed due to their specific expertise, and in accordance with the Charity Commisison's guidance on conflicts of interest. 13 Staff costs The aggregate payroll costs were as follows: 2024 2023 Staff costs durlng the year were: Wages and salaries Social security costs Pension costs 228,523 13,883 4,572 225,471 14,132 4,188 246,978 243,791 The monthly average number of persons (including senior management I leadership team) employed by the charity during the year expressed as full time equivalents was as follows: 2024 No 2023 No Direct charitable and fundraising activities No employee received emoluments of more than £60,000 during the year, Page 25
Docusign Envelope ID.. 87011768-F85E-4ABB-BE21-A2FF2EAFF06A The Maypole Project Notes to the Financlal Statements for the Year Ended 31 May 2024 14 Taxation The charity is a registered charity and is therefore exempt from taxatlon. 15 Tangible flxed assets Furnlture and equipment Improvement5 to leasehold Motor vehlcles Total Cost At l June 2023 Additions Disp05als 9,229 5,144 13,0001 46,372 44,235 6,986 99,836 12,130 13,0001 At 31 May 2024 11,373 46,372 51,221 108,966 Depreclatlon At l June 2023 8.855 2,061 13,0001 46,372 44,235 1.397 99,462 3,458 13,0001 Charge for the year Eliminated on disposals At 31 May 2024 7,916 46,372 45,632 99,920 Net book value At 31 May 2024 3,457 5,589 9,046 At 31 May 2023 374 374 Page 26
Doeusign Envelope ID.. B7011768-FB5E-4AB8-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 16 Fixed asset investments 2024 2023 Shares in group undertakings and participating interests Shares In group undertakings and partlclpating Interests Subsldlary undertaklngs Total Cost At I lune 2023 Disposals iii iii At 31 May 2024 Net book value At 31 May 2024 At 31 May 2023 17 Debtors 2024 2023 Trade debtors 1,170 7,188 3,043 834 2,311 5,994 9,700 834 Prepayments Accrued income Other debtors 12,235 18,839 Page 27
Docusign Envelope ID.. B701176B-FB5E-4A88-BE21-A2FF2EAFF06A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 18 Cash and cash equlvalents 2024 2023 Cash at bank 166,230 105,005 19 Credltors: amounts falllng due wlthin one year 2024 2023 Trade creditors Other taxation and social security Accruals Deferred income 1,979 2,771 3,134 4,492 2.216 2,790 26,006 7,884 35,504 2024 2023 Deferred income at l June 2023 Resources deferred in the period Amounts released from previous periods 26,006 3,940 26,006 13,9401 126,0061 Deferred income at year end 26,006 Page 28
Docuslgn Envelope ID.. B701176B-FB5E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Flnancial Statements for the Year Ended 31 May 2024 20 Funds Current period Balance at I June 2023 Incomlng resources Resources expended Balance at 31 May 2024 Transfers Unrestrlcted funds General General Funds 79,040 238,003 1172,2961 12,130 156,877 Restrlcted funds Fred Goldfinch Dec Charitable Will Trust 15.000 3,000 41,964 24,187 6,750 17,5001 12,5001 141,9641 126.6621 111,8211 7,500 500 Playing Card CharSty Natlonal Lottery- siblings Jack Petchey Foundation Axis Foundation National Lottery - cost of living crisis 4.604 5.071 2,129 63,400 15,000 5,000 10,000 151,2701 112,5001 17121 iio,0001 {12,1301 BBC Children in Need Groundworks UK 2,500 4,288 Maximus UK st James's Place Charitable Foundation 10,000 10,000 15,0001 19,1671 5.000 833 The True Colours Trust 9,675 204,301 1179,0961 112,1301 22,750 Total funds 88,715 442,304 1351,3921 179,627 Page 29
Docuslgn Envelope ID.. B701176B-FB5E-4A8B-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 Prevlous perlod Balance at I June 2022 Incomlng resources Resources expended Balance at 31 May 2023 Unrestricted funds General General Funds 140,548 192,482 1253,9901 79,040 Restricted funds Community Links Bromley Merchant Taylors Playing Card Charity National Lottery siblings National Lottery- making connections Jack Petchey Foundation Axis Foundation 9.500 19,5001 18,3331 13,0001 138,8641 8,333 3,000 38,864 10,000 16,869 6,866 iio,0001 112,2651 11,7951 4,604 5,071 8,333 85,099 183,7571 9,675 Total funds 148,881 277,581 1337,7471 88,715 Page 30
Oo¢uslgn Envelope ID.. B701176B-FB5E-4ABB-BE21-A2FF2EAFFD6A The Maypole Project Notes to the Flnancial Statements for the Year Ended 31 May 2024 The specific purposes for which the funds are to be applied are as follows.. Fred Goldfinch Deceased CharStable Will Trust - funds towards the development of a Whitstable and area team. Playing card funds for play therapy sessions. National Lottery- funds for 'Maypole for siblings, project. Jack Petchey Foundation funds to support full time interns through the 'lnternship Programme, and awards to be used on support groups and sessional staff. Axis Foundation - funds for office refurbishment. National Lottery - funds through 'Community Organisation Cost of Living Fund, for 'Maypole Welfare, project to help with cost of living crisis. BBC Children in Need - funds to help dellver long-term responsive support to children and young people with complex disabilities and conditions in order to build their confidence in everyday life. Groundworks UK- funds to deliver "Miles and Connections @ Maypole" project. Maximus UK funds to provide a minimtjm of 3 x per week day sessions for up to 20 young people to attend at 3 months of sessions each160 young people supported in totall. St James's Place Charitable Foundation funds for the transformation of the minibus into a mobile sensory service for families who are house or hospital bound due to their child's complex medical need or disability. The fundlng will contribute to the sensory equipment, therapist and other staffing for the project The True Colours Trust funds to help with therapies salaries. children's activities salaries and premises, equipment, supervislon and training. Details of transfers between funds.. Part of the Nationall Lottery gant was for the purchase of new laptops and to cover part of the office refurbishment. These assets can be used on an unrestrlcted basis and as the terms of the grant were fulfilled by the purchase of the assets, a transfer for their value was done from the restricted income to unrestricted funds on their purchase. Page 31
Docuslgn Envelope ID: B701176B-F85E-4ABB-8E21-A2FF2EAFFD6A The Maypole Project Notes to the Financial Statements for the Year Ended 31 May 2024 21 Analysls of net assets between f unds Current perlod Unrestricted funds General Total funds at 31 Mav 2024 Restricted funds Tangible fixed assets Current assets 9,046 155,715 17,8841 9,046 178,465 17,8841 22,750 Current Ilabilities Total net assets 156,877 22,750 179,627 Previous perlod Unrestrlcted funds General Total funds at 31 May 2023 Restrlcted funds Tangible fixed assets Fixed asset investments 374 374 Current assets 114,169 135,5041 9,675 123,844 135,5041 Current liabilities Total net assets 79,040 9,675 88,715 22 Related party transactions There were no related party transactions In the year. Page 32