Street Pastors (Portsmouth)
Annual Report & Financial Statements for the Year ended 31[st] December 2022
Company No: 06196054
Charity No: 1120012
Contents
Street Pastors (Portsmouth) ............................................................................................ 2 Report of Board of Trustees ............................................................................................ 3 Governance .................................................................................................................... 3 Objects ............................................................................................................................ 3 Main Activities ................................................................................................................. 3 Review of achievements during the year ......................................................................... 3 Street Patrols and Street Pastor Volunteers .................................................................... 3 School Pastors ................................................................................................................ 5 Training ........................................................................................................................... 6 Prayer Support ................................................................................................................ 6 Trustees .......................................................................................................................... 6 One Body Group ............................................................................................................. 6 Public benefit................................................................................................................... 7 Trustee’s Responsibilities in relation to the financial statements ..................................... 7 Financial Review & Reserves Policy ............................................................................... 7 Accounts ......................................................................................................................... 7 Independent Examiner’s Report ...................................................................................... 8 Detailed Statement of Financial Activities ...................................................................... 10 Balance Sheet ............................................................................................................... 11 Notes to the Financial Statements ................................................................................. 12
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REPORT OF THE TRUSTEE FOR THE YEAR ENDED 31[st] DECEMBER 2022
Street Pastors (Portsmouth)
Board of Trustees:
Geoff Hawkins (Chair) Charles Burns (Deceased 24[th] April 2023) Rev Samantha Duddles Rev Anne McCabe Tessa Most (Appointed 1[st] July 2022) Tom Thorpe (Appointed 1[st] July 2022)
Registered Address:
St Luke’s Church, Greetham Street, Portsmouth, PO5 4LH
Independent Examiner:
Alan Kidby, AA Accountancy Ltd, 22 Meadow Drive, Bembridge, Isle of Wight, PO35 5YA
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Report of Board of Trustees
The Board of Trustees presents its report and the accounts for the year ended 31[st] December 2022.
Governance
Street Pastors (Portsmouth) is governed by its Memorandum and Articles of Association. The trustees, who are also the directors of the company, meet regularly, usually 6 times a year. The purpose of these meetings is to set the main priorities for the charity and to oversee the operation of the charity by receiving reports on its activities and finances.
Objects
The objects for which Street Pastors (Portsmouth) is established are:
To promote the benefit of the inhabitants of Portsmouth and the surrounding area and such other local communities in the United Kingdom and the world as the Trustees may from time to time determine in accordance with the Christian principles contained in the Statement of Beliefs in the Schedule hereto by associating with the statutory authorities and voluntary organisations with the object of improving their conditions of life.
Main Activities
The aim of Street Pastors (Portsmouth) is to contribute towards making Portsmouth a 'kinder, safer city' by providing a service of practical care, friendship and a prayerful presence. We deploy teams of volunteers drawn from local churches on the city centre streets every Friday and Saturday night. We also provide teams of School Pastors during the daytime to one school.
Review of achievements during the year
2022 was a positive year, we put patrols out every weekend and extra patrols for one off events. We also welcomed Steve
Macfarlane onto the team, Steve is the Volunteer Development Manager and has been visiting churches to raise the profile of Street and School Pastors with a view to recruiting more volunteers. Steve has also started the recognition scheme, again in churches that our Street and
"All was normal, this week we were speaking to a young man, after some conversation, we found out he was just a young teenager out on his own! We communicated with the police concerning him and found out he had been reported missing! We were able to keep watch over him and make sure he was safe until the police arrived.”
School Pastors go to, the scheme will not only get our volunteers commitment recognised by their church community but also keep our initiative on the agenda at local churches.
Street Patrols and Street Pastor Volunteers
Throughout the year we have continued to be a trusted, reliable, uniformed presence on the streets of Portsmouth. In partnership with the City Council and the Police we have provided patrols every Friday and Saturday night patrolling from approximately 10.30 p.m. – 3 a.m. We also put additional teams out on Halloween and New Year’s Eve.
Our volunteers are organised into 8 teams with each Street Pastor going out at least once every four weeks. This continues to work well and it is a credit to our volunteers and their willingness to swap and cover when necessary to make up viable teams each week. In 2022 we had 105 patrols and 20 people joined us as observers.
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At the end of 2022 we had 38 active Street Pastors. As we were able to go back to delivering church talks, recruitment in the second part of 2022 was more fruitful. We recruited and trained 5 new Street Pastors in 2022.
Training of new Street Pastors continues twice a year and is carried out regionally, this is proving to be an efficient way of offering our new Street Pastors excellent training. The training is provided by the police, emergency services, mental health
“Our teams attended Victorious on Friday and Saturday night to work alongside our partners in what was a very calm and organised event! We patrolled inside before helping people get taxis home, helping reunite lost friends and handing flip flops for some danced-out festival goers! We thank God for using our teams as we listen, help and care across Portsmouth!”
practitioners, church leaders and youth workers to name a few. It ensures that our Street Pastors are well equipped to deal with the various scenarios they encounter on the streets.
Contacts on the Streets and Referrals
As a part of our partnership with Portsmouth City Council we continue to provide statistical records of “meaningful contacts” and referrals.
The tables below show the level of activity for the past 5 years.
| Category | 2022 | 2021 | 2020 | 2019 | 2018 |
|---|---|---|---|---|---|
| Alcohol/Substance | 145 | 152 | 70 | 307 | 404 |
| Vulnerability | 84 | 73 | 125 | 382 | 601 |
| Vulnerable – self inflicted | 64 | 29 | 14 | ||
| Active Calming | 65 | 46 | 17 | 60 | 35 |
| Passive Calming | 36 | 23 | 16 | 56 | 83 |
| Total | 394 | 323 | 242 | 805 | 1,123 |
Each of the above categories show the main reason for an incident being recorded as a contact. Each contact is only categorised once even though in some cases there are multiple reasons, consequently the totals reflect the total number of incidents but not the
complexity, duration or number of individuals of each incident.
“As we walk through Guildhall Square, we saw a man sat on the steps. We begin to talk to him and he told us his name, and explained that he is an alcoholic who has been in and out of prison. We sit and chat with him for over 30 minutes and he explains that he is a Christian and we have a long faith conversation including prayer, and the man prayed for us.”
Street Pastor patrols continue to identify predatory behaviour around the NTE. This includes monitoring vehicles used by potentially predatory occupiers. Our teams also engage with women who are being spoken to by
predatory males outside clubs and alert CCTV and the Police to those individuals who gather outside clubs to prey on the vulnerable.
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Referrals
| Referrals | |||||
|---|---|---|---|---|---|
| Referrals | 2022 | 2021 | 2020 | 2019 | 2018 |
| Door Safe Staff | 43 | 10 | 2 | 15 | 25 |
| CCTV | 13 | 7 | 6 | 25 | 24 |
| Police | 25 | 21 | 5 | 9 | 22 |
| Safe Space | 51 | 26 | 8 | 15 | 31 |
| Other Agencies | 14 | 14 | 2 | 6 | 4 |
| Total | 146 | 78 | 23 | 70 | 106 |
Contacts made
The total contacts made for 2022 was 4,203 compared with 2,495 in 2021. This included 1,674 conversations and 67 faith conversations.
Bottles and Broken Glass
Sweeping up broken glass and picking up bottles is a small but significant action that keeps the pavements and roads clear of that type of hazard or potential weapon. During 2022 we picked up 4,358 bottles and broken glass. In 2021 we picked up 2,630 bottles and broken glass.
“Along Guildhall Walk we were approached by two police officers, they asked for assistance with an intoxicated woman lying on the ground hidden by parked cars. She had been left by her friends who thought she had gone to Gosport ferry. We managed to contact her friends and after some time reunite them who then made sure she was safe returning home.”
Flip flops, Water and Blankets
Again, a small part of what we do, but the contacts we make when handing out supplies such as flip flops are very rewarding. We did not hand out flip flops or water from the start of the pandemic in line with our risk assessments. However, during 2021 we handed out 163 pairs of flip flops, all of which made a difference to the safety of someone’s feet. We gave out 242 bottles of water, again a wonderful way to make contact. The emergency blankets we give out are primarily for the street homeless and help to retain body heat but are also useful as a ‘modesty’ blanket for covering up vulnerable people; we gave out 21 of these.
Presentations and talks
We gave 8 church talks in the second half of 2022 and 3 other talks at various clubs and groups. As churches and groups opened back up we arranged future talks.
School Pastors
2022 saw a return to a regular presence for School Pastors in the city, with the operation begin to return to pre-COVID levels. Between January and July 2022 two schools; Charter Academy and Miltoncross Academy, were being visited on a Monday and Tuesday, respectively, with both schools normally receiving a team of 3 school pastors on average.
From September for the remainder of the year service continued but only at Miltoncross Academy whilst there was difficulty in maintaining a team of at least 2 qualified school pastors per week at Charter Academy. However, by the end of 2022, the Miltoncross Academy team were showing increasing strength in numbers and leadership with 3 regular school pastors being joined by 3 observers who were completing their training in order to become qualified. Visits continued once a week on Tuesdays.
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The table below confirms the level of service in terms of statistics including a comparison before and after the COVID/lockdown period.
| 2022 | 2019 | **Change ** | 2022 cf 2019 | |
|---|---|---|---|---|
| Schools | 2 | 2 | 0 | 0% |
| Volunteers | 6 | 11 | -5 | 55% |
| Teams | 2 | 3 | -1 | 67% |
| Visits | 48 | 135 | -87 | 36% |
| Total Interactions | 2,133 | 6,063 | -4,470 | 35% |
| Greetings with staff and students | 1,173 | 3,645 | -2,472 | 32% |
| Students Conversations | 436 | 2,418 | -1,982 | 18% |
Training
Training was able to recommence in 2022 with a now established online programme providing opportunities for the new recruits to complete the majority of training modules remotely on Saturday mornings. The return to schools in 2022 benefitted from the in-person refresher training received in December 2021 in the Isle of
One girl we spoke to was feeling stressed out in first break, but we encouraged her to focus on her work. In second break we saw her again and she was thrilled to have completed 4 pieces of work! At the end of 2nd break she was listening quietly consoling another girl. This was an amazing response to encouragement, not just doing well in class but encouraging another student!
Wight. Meanwhile 2 School Pastors recruits attended a Roles & Responsibilities training day on the Isle of Wight and 1 School Pastor recruit completed 3 online training sessions in 2022, with 2 more signing up to complete the online training modules for early 2023.
Prayer Support
The support offered by Prayer Pastors cannot be emphasised enough. Our Prayer Pastors support the work of Street and School Pastors whilst the teams are out on the streets, they are either at the patrol base or at home, praying for the teams and sometimes being asked to pray for a specific situation. We currently have over 20 active Prayer Pastors.
One of our Prayer Pastors, Sharon Pearce took on writing the weekly prayer email, we are very grateful for her prayers and the direction she gives to help with praying from home on Monday evenings ‘Praying together’.
Trustees
Our board of Trustees have a responsibility for effective governance of the Charity and to ensure that we operate in a way that holds true to our stated aims and objectives. Street Pastors Portsmouth is in a strong position with a highly skilled group of Trustees who bring a diverse mix of skills and experience. Three of our Trustees have first-hand experience of being Street Pastors.
We continue to ensure our Trustees are interdenominational, throughout 2019 they were drawn from various denominations: Roman Catholic, Anglican and the Salvation Army.
One Body Group
The original vision for a Christian response to the night-time pub and club environment was born out of the “One Body” group of city-wide church leaders and continue to have spiritual oversight for Street Pastors Portsmouth. Throughout the year we are regularly represented at monthly meetings of One Body and continues to receive support and
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encouragement from the wider church leadership. These meetings have resumed monthly in person.
Public benefit
The Trustees confirm they referred to the public benefit guidance published by the Commission when reviewing the aims and objectives of Street Pastors (Portsmouth) and in planning future activities. All the trustees give their time voluntarily and receive no private benefit from this.
Trustee’s Responsibilities in relation to the financial statements
Law applicable to charities in England and Wales requires the trustee to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustee is required to:
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
Financial Review & Reserves Policy
During the year total income received was £26,007 with expenditure of £33,781 giving an operational deficit of £7,774. This is largely due to a grant of £7,500 from the National Lottery received in 2021 part of which was carried forward in 2021 and which had to be used by June 2022. The contract with Portsmouth City Council changed from a single annual payment to quarterly payments in arrears. It runs from April to March and therefore the final payment for the year will be received in 2023. This explains the apparent reduction in income from that source of £3,750. Expenditure was broadly in line with previous years.
The Trustees aim to have a minimum of 6 months operating costs in reserve at any time which it is currently achieving.
Accounts
The trustees confirm that the accounts comply with:
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statutory requirements
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the governing document
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the statement of recommended practice “Accounting and Reporting by Charities” issued in 2005.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable it to ensure that the financial statements comply with the Charities Act 2011. It is also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Board of Trustees
Signed Date May 2023 Geoff Hawkins, Chair of Street Pastors (Portsmouth)
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trUst0dIreCtOrSl members of Street Pastors (Portsmouth) On accounts for th• year endod 31 December 2022 Charlty no.: 1120012 Company no.: 06196054 Set out on pages I report to the charity tru8tee8 on my examination of the account8 of the Company for the year ended 31. December 2022 R•8ponslbllltlo8 and ba•18 of rnport AS the ¢harity'8 tru8tee8 of the Company (who a a180 the diredor8 of the company for the purposes of company law), you are re8ponsible for the preparation of the apxounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's account8 as carried out under sedion 145 of the Charities Act 2011 ('the 2011 Act.). In carrying out my examination, I have followed the Directions given by the Charity Commi88ion (under section 145(51{b) of the 2011 Act. Indapondent examinerfs statement I have completed my examination. I confimi that no material matter8 have come to my attention ¥*thich give8 me cause to believe that.. . accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with 8uch record8', or . the accountg do not comply with levant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the account8 give a 'twe and falr, vlew which is not a matter considered as part of an independent examination., or •the account8 have not been prepared in accordance with the Charities statement of Recommended Practice for accounting and reporting by charitie8 in accordance with FRS102. I have no ¢oncems and have come across no other matters in connection with the examination to which attention should be drawn in this report in o enable a proper understandlng of the accounts to be reached. Signod: 11 June 2023 Nam•: IER October 2018
Relevant professional quallllcatlon{s) or body {if any): Fellow of the Association of Intemational Accountants Addr•88: 22 Meadow Drive Bembridgè Isle of Wight P035 5YA Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of Charty accounts: directions and guidance for examiners). Glv• horn brl•f d•tail• of any Items that the examlner wl•hes to dlsclo8Q. IER October 2018
Street Pastors Portsmouth Detailed ststement of financial activities for the ar ended 31 December 20ZZ Sch(x Pa5tor5 Schod & Street Pastor5 TOTAL FUNDS Pa5tor5 ReStrd ds Rertffjed fvts Uniestricted fvr#ts In¢omlnK Resour¢es Grant National Lottery Grant Port5rn0Uth City Council Grartfrom Pollce & Trime Commission Donations Churche5 & Dther organisathjns Indlviduals- not gttt aided IndNiduals- grft aided Irrtere5t e1ve HMRC Tax recoverable eiFt aid 7,500 15.Cl)) IL250 IL250 3.934 710 710 1.535 450 2.097 io 524 35.027 19.294 150 663 26,7 Income from InveStrnts Bank interest receNable Totsl Intomio8 resr¢¢$ 19.294 150 6,563 26,(K)7 35.027 Street PastOfS Sch(Kbl Pastors School & Street Pastors TOTAL FUND5 Restricted nds unrestste 1021 Sèlary adrninlstrators CJRS recovery from HMRC Employer's Nl oncosts Nl recovery Employer's penslon OTKOSIS Stsff wekFare Retrurtment and atfv@SlNK Printing and stationery Office equlprnent. topier ase Telephone P05taEe and intemet costs General off]ce expenses Trvstees, rneetir¥g expenses Renl- Oasis Centre 24925 24,645 11.9701 281 12811 205 399 399 13991 241 454 241 454 220 138 619 619 362 1.161 iio 1,161 iio 466 927 923 135 1,117 150 236 1.071 238 353 Depreciatio Travel costs and faS Ascension Trust support Trainin& caterin& unrforms streÈt giveaways Donations to othercharit$ Consukancy seices- CCPAS Accountancy- AAkctsuntar B(K)k-keeping ¥Thd payroll 927 923 135 613 520 2.135 613 520 2.135 166 Total resourw expended 22.926 150 10.705 33,781 29,210 Surpl¥sl IDelktl fty the year P.6321 14.1421 17,7741
Company number Clty number 6196054 1120012 treet Pastors Portsmouth lance Shee l Decernber 2 31.12.2022 31.12.2021 OIIKe eouiprw OrlebNI co# 1544 12,0541 12.2041 Cash at bank C•sh In h•nd HMAC. KNt 140 lax tkn Jn drydEbtor5 23.513 3L409 16 524 24,437 31.94 Tr•de crethtors Mmiic. lax •nd Nl NE5f wfisk)n li4bly crued ewefft¥ As(enn TNst IL•bUIty 535 329 723 23.562 3L226 13.9)2 31,676 Proflf and LOSS account L•SS twkll f¢orn unrestrirted fun Add surplLt5 Ifom restrirted Iwds Add surplustrom r•strkt•d lurnts 3l676 25 S¢hxl & Str••t P•itwi 5tRet Pastors 13.0971 4914 13,6321 (7.7741 5J17 3L For the year ended on 31 lJecemLr 2022 ihe ¢onyny w•sentirkdty •wmptknffom awlt ¥£¥on 476121 of the Companies ttt 21N)6 rtlatin¢to the im•ll comp•ns rt8im•. Tho Mem15 have not reqylred tt coMNy10 otrjln •naudrt In•ccord•ru wlth sert4?6 ofthe Act I16. Thè dlrodor5ackrnwledue thelr resp)thiity for. l. ensurlni the comnY keepsaccount1 whkh Comply wlth strtn 386 2. weparln8 ounts whKh Se • true and tl•fvltw ol staieol •ff•lrs olth•ctyrwrry •t th••nd otth• lknarKl•l year. In Kcord•nce wththe requirementsol 5ectlon$ 391 and 395. ènd whKh cornpty wlthtt requliementsof the Corynlos Art rtlatln8 10 xcounts 50 lar as kappkable to thec¢Nryèrty. 3. Those •ccounts h•¥e tetfi preparEd In accorthrte with th• prov151on5 Ot Part IS ol thè c0fftp•n5A¢t2G •ppk•to tothe smil componles re8iff. ay 2023 •hd slwKd beh•ll Geolf Mèwkins, Chair of Tn4te
Company number Charity number 6196054 1120012 Street Pastors Portsmouth Notesto the ac¢ountslor tl 31 ended 31 DecembET 2022 l Accwnthr wlldes accounts have been prepared underthe historKal cottconvention aThl in accorrfèn with the Fithintkil Reporting Standard and the Companie5 Act 21)06. Street Pastors IPort5mouthl is a charrtabk company lirnrted byBuaTantee and is beb)w the aud6t threshold for the Compan$ and ChatieS Unrestrkted funds are general fund5 whKh Carb l used for Street Pastor501dinary pu¥poses. Rertricted funds a funds raised IOT specthcatti¥itle50r in cofinectiDn wsth erénts or colltra. The contract wr(h Portsmouth Clty Cou#cil chon8ed érom a sillwe annual paymentto quarterty payments In arwrs. runs from April to March and therefoTethe final paymentforthe year wlll be receNed In 2023. Planned givin& fund raislng and donafitins arè wognised when rl¥ed. Tax refvnds are recognised when the inmmlnRSOUfie to whKh tty late? due. Grants are accounted for when the charity ts lerolty entttd tLJ the amounts due. All other irome is reto&ntseil when it is reter¥able. All incoming resources a accourted forKr055. Depreciatlon Fixed a55et are depreclated on the bè5$ of 25% of reducing balarte. ran¥Sble Flxed assets As at 31 Decemtrr 2021 Addttlons D15posals As * 31 December 2022 As at 31 DecernbEr 2021 Addition5 Disposals As at 31 December 2022 1,944 150 Net b¢Jokvalue Asat 31 December 2021 Asat 31 December 2022 450 Street Pastors Is a national owdnlsation Set up tyAsctn5ionTru5t ID Lonthjn. Street pasto IPortsrfv)uthl affiliated to the knn5hryn Twst and has been jrted the Ascenwft Tft in its inthl setup and ongoing runnlng. The Paynt to Axension TnJstitsrs this ow1n8Suprl to fiat)nal website andthe e¥pan5iDn of Street Pasiors natIonal. Trainln8 and unrfonn5 Costs shown are rt of the paynrrt5 rnade lry IrlVal [eet Pa5torsfortheir u10rM
Company number tharrty number 61960S4 112C(112 Street Pastors Portsmouth Surplus [arrdforWd Owin8 to the uncertalN nature of fuTrdi theTrusteesaim to lo¥e caryledfoTh4ard 9JrpJuses eqvI¥ant to six Months running costs. 31.12.2022 31.12.2021 Debtors.. falllng duewlthin oneyear HMRC- tsx recoveTrb 524 Sundry debtor 524 31.12.2022 31.12.2021 Qedltorn: fall[ due In one y•ar Trade and sundry creditor5 723 723 Trans•ctlon$tlth Dlr•rtm and relètEd p• dtsd05UM5 None Ultlmats umtrollw¥ 5ntere5t The company is Lsnderthe control of its rymber& No one mEmi*r trkis YJEPKierrtNIn% riRhts to c101 thls tharltrbie company.