2022-12-31-accounts - Austrey Old School Hall Trust

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Trustees’ Annual Report for the period

From 1 Jan 2022 Period start date To 31 Dec 2022 Period end date

Charity name: Austrey Old School Hall Trust

Charity registration number: 1119410

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 The Objects are to provide a
of the charity as set out Village Hall for the use of the
in its governing inhabitants of the Parish of
document Austrey without distinction
of sex, sexual orientation,
age, disability, nationality,
race or political, religious or
other opinions, including the
use of the property for
meetings, lectures and
classes or other forms of
education, recreation and
leisure time occupation in
the interests of social
welfare and with the object
of improving the conditions
of life of the said
inhabitants.
Summary of the main Para 1.17 and Maintenance of the building and
1.19
activities in relation to provision of utilities so as to allow
those purposes for the its use by the community. In
public benefit, in addition a number of structural
particular, the activities, alterations were made to improve
projects or services the property. They were:
identified in the Installation of a fire detection and
accounts. alarm system incorporating an
automated fire/smoke shutter in
the kitchen. Conversion of a
derelict and overgrown
playground into a courtyard
entertainment space and a
community garden. The removal of
asbestos roofing and the purchase
of a cooker for the kitchen.
Statement confirming Para 1.18 During the year in question the
whether the trustees trustees have had regard to the
have had regard to the guidance issued by the Charity
guidance issued by the Commission on public benefit .
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Charity Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about: SORP reference

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SORP reference
Para 1.38 We do not make grants of any kind
Policy on grant making
We have no investments
Para 1.38
Policy on social
investment including
program related
investment
All of the trusts trustees and
Para 1.38 committee members are
Contribution made by volunteers.
volunteers
We have also been fortunate
enough to recruit new committee
members who have relevant
professional and business
experience and are benefiting
from their commercial experience.
Other
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Achievements and Performance

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SORP reference
The trust has maintained and
improved the village hall, a
number of additional facilities
Summary of the main have been provided, which has
Para 1.20
achievements of the made the Hall more accessible to
charity, identifying the the general community and have
difference the charity’s allowed users a wider choice in the
work has made to the way they engage with the hall and
circumstances of its with other members of the village
beneficiaries and any community. In particular during
wider benefits to society 2022 we effectively doubled the
as a whole. area available to the community
by creating an outdoor
entertainment space that is
attractive and has considerable
utility during the summer months.
This has been a very popular move
and has seen a corresponding
increase in hall usage by village
residents. Linked to this initiative
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we have reinforced our targeting of younger residents aiming to provide the sort of venue they and their children would value whilst still maintaining the level of service to our established user groups.

Additional information (optional)

You may choose to include further statements where relevant about:

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We aimed to introduce the new
facilities within a year and have in
Achievements against Para 1.41 fact done so within 4 months
objectives set
A more proactive marketing
strategy utilising the skills and
Performance of experience of new committee
fundraising activities Para 1.41 members has seen us take a more
against objectives set commercial approach introducing
a number of new fund raising
activities alongside our
traditional, entertainment based,
model. This has led to an increase
in self generated funds and a
more secure financial base.
N/A
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 The Charity has significantly
financial position at the greater financial assets than in the
end of the period pre-COVID period. In part this is
due to Government grants during
2020 that “primed the pump”
giving a level of financial security
which allowed us to contemplate
an expansion strategy not
previously possible. The
availability of in-house cost-share
funding allowed us to approach
Grant-giving organisation with a
greater degree of confidence and
credibility. The resulting
expansion of our facilities makes
our assets more attractive to
potential hall users and has
enhanced the stability of our
financial position. We are now able
to set aside a cash reserve
appropriate to the age of the
building and the challenges that
poses.
Statement explaining the Para 1.22 Our building is 170 years old and
policy for holding much of the structure is original. A
reserves stating why they recent woodworm infestation drew
are held our attention to this issue and has
lead to our earmarking a £15,000
contingency against unforeseen
structural problems
Amount of reserves held Para 1.22 £15000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 The charity is now more highly
uncertainties about the regarded within the community.
charity continuing as a Our targeting of younger family
going concern users has served to future-proof
our user community and should
ensure that we remain relevant
and attractive across the entire
community demographic.
Additional information (optional)
You may choose to include further statements where relevant about:
Our operating costs are
underwritten by rents from hall
The charity’s principal users.
sources of funds Para 1.47 Any capital projects only proceed
(including any when underwritten by grant
fundraising) funding and /or affordable (minor)
levels of self funding
N/A
Investment policy and
objectives including any Para 1.46
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social investment policy
adopted
Our building is 170 years old.
Structural, infestation and damp
A description of the Para 1.46 problems are our greatest risk.
principal risks facing the Building standards employed by
charity the original owners (Church of
England) mean that any major
structural problem would require
us to replace items to a modern
standard rather than simply
repairing existing structures.
Para 19.1 For a short period in FY 2022 the
Other trust held £1197.58 as an agent
for the Austrey Lunch Club and
Coffee Morning whilst they
arranged a banking facility of their
own. None of the moneys lodged
with us were spent and that sum
has now been transferred back to
the Lunch Club’s new account.
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 unincorporated
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed by the
methods including details management committee and are
of any constitutional volunteers.
provisions e.g. election to
post or name of any No external body is able to
person or body entitled appoint trustees.
to appoint one or more
trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Austrey Old School Hall Trust
Other name the charity Austrey Village Hall
uses
Registered charity 1119410
number
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	Charity’s principal address	135 Main Rd, Austrey, Atherstone, North Warks, CV9 3EB. Correspondence address 15 Bishops cleeve , Austrey, Atherstone , North Warks CV9 3EU

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date

Austrey Village Hall Year End Accounts January 1° - December 31" 2022

Austre Villa e Hall- Old Sehool Hall Trust Bank Reconciliation 31.1222 OPENING BALANCES Current Account 26753.87 COME CuTrent Acxount 28834.62 55588.49 Current Account -29320.75 26267.74 Current A¢cowrt during yw. Bank @ 24.12.2022 Cks not y¢t submitte41 000815 000816 26579.74 2. 22.(X) -312.1x1 26267.74 Held for Augtrey aub -1197.58 Totsl tKlonging to Village Hall £251170.16 The sum of £1197.58 remai in V* Hall AccouDt belonging to the Club Invoices rais&l that rnnain outaTr from 2022- £115.

Vill Hall Old Sch(K>l Hall Tr$1 Y¢ar p.nd - Jan 1st 2022- Ikc 31st 2022 .'ash ai i)ank. West Acc£tt (1}8 Bpl 26.753.87 Hall RentslHire Rent of Hall- Regular grow Jan- Ik¢ 21722 Casual Hire of Hall J- Dec 2022 Donations Janet M(Kriwn- Se of Crlcul1ery etc. Sn Orton- Funernl Dance Pradice Generdl tknwtion Residents A&80ciation Ixxmiion 51YA to Luh Club 3.438. 1,125.IXI 4,563.60 20.(K) i(K).(M) 15.(K) 20.(K) 395.16 550.16 Grants l.F¢b.Gov¢rnmeth Omicron Grant 2.Loltery Grani 3.WarwickshireCoimty CowKil 4. L¢icester Cornm1ty Fund 5 W.C.C. Grant Held for the Lunch Club 2.ffi7.(Kl 10.(KK). 1.5(X).(J) 5.(KK>.(K) I,(KM). 20.167.CK) Refunds EDF Ew refuThJ Gas aThl Eledricity Pennon Water repay ND RAISINC. F.vF.[S Caledonian Ni t OYOY22 Totsl irwrne for this event-Profii & IA>SS attached 298.58 72.58 1.492.50 Skittle P 08107r22 Total Income for this ¢vcnt- Profit & txss attach 434.50 Skittle Part 02109r22 Total Income for this event- Profil& Loss attsched 388.10 Halloween P 2811012 Total Inwme for this event- Profit & lths att 358. Villa Bonfire 0511 Ir22 Provision of Te4 Coffee & Hot Clm)late 132.(M) Christm&s Fa 03112r21 Table Top Sa}- Profit & Lw *ithd 376.70 Total In¢ome All pmfii from the 'Spring Fayre. sent kn the Ukraine

H•ll Old Sch(1 H1 Trut Year End A¢axrnL% Jan 1st- DEC 31st 2022 KXPbNDITIIRF N.W.B.C.. Non Domestic 114tts. May 2022- Awil 2023 1.515.IX) 243.14 493.25 676.73 50.IXI 83. Water Ras-NoV 2021 Nov 2022 Hall Clear]iT Insurances- IlJbli¢ Liability InSUT (kt 2022- Sem 21YII Audit -of 2021 A¢counts Refund- To Bridge clu excus ra SeThites Annual Servi¢e to Heatin8 Boilcr I1 Syston ld Mortbiy W £I5.j Raised in May 2022 £16.50 192.(X) Ground Maintenance March September Froth iAwn a1 Hed8¢ + Swing Weed Killer Buildi MinteAllce 21)22 Cb bir¢ Alarni Svsta Feb- Firc Rollcr Shutter Kitthen Feb- W(KMlen Post fv Nrti¢¢ B(wd Mwrh Green Bin CAille(aion Fee mAh Tools and Equipment March PAT Testing for 2021 MaYLh New FI(¥)rIK 4nd Ftller Mh N¢w Firt Extinguisher +FirE Bknket April W0wLyM FI Tre4tment April N¢w LIKk +Key June Removal of Asb05 Rix)r June Re•pointin8 adjoÈnin8 wal Junc Rcplackn8 Rotten Beams in IAIft S June Purchw of Prrrtedive Clothing MI Twlin June Re Roof Hot June 500/• totsl cost New Render July IA)ft Insulation July w(WOrM Tre4tnKrt- Small Oct P.A.T.TLtill8 202Y23 RepAirs to Kit(*n R(x)f 2gJ.(Kl l J80. 1.740.LKI 15.95 58.1 41.40 59.52 1.024.80 12.00 S72.IKJ 59.08 161. 3(Kl.00 117. 1,418.40 74. 936.IX) 8.731.88 NEW PROJEC75 FOR 2022 New Rear Palio Garden 112(K). 16.50 Outdjor Pl&4i¢ Bin Od- 0dOOr Li8htin8 System IlL11 (kt- 8 x Garden Tab]es Pwd O¢t- New W(M)den ATtKwr Oct- New W(M)den Bench. Holly Bwsh and C(mtsiner - P Holly BUSK Planter +GTavel Oct- Metal Brncktts FurnTIu (kt .. Extra (htside Light- CAble FAMI (kt- Child Safdy Fen IA¢811 Oct- Bark Mulch (via Gardening &Kidy) Oct- W1 Paint Teslers. Cre<Ko. Glos5 ]nt Nov-New CArden Planters Nov- Serving Hatch Window- tkp Nov- (hjtdwr Fairy Li8hts Purc 699.1 318.35 85.98 28.47 130.1 430.iNJ 88. 48.00 327.30 255.(

152.99 Nov- corn fNeW Plart Dec- Exterior Wall PaiA¢ Dec- Bulbs for Planters Kitchen Pro e Cooker It41110n New MILTowave + Meat Pr Cost of FuNd Ri5iD Eveyts 30.66 15.64121 110.99 Caltdonian Fea5t- Feb 2022 Tots] Cost of ihts event Skittl Ni t Jul 2022 I'otal ci)st of this ¢v¥rt Skittles Ni 2022 Tota] Cost of this ¢vent nPart - (kt 2022 Tot Cost for this event Bonfire 2022 Costs Tot Costs Xrn Fa r¢ 03.12.22 Tota] Cost for this Eva Merciart Choir Nov 2022 Cost for this cwKelled evurt 472.25 166.59 138.14 8.75 29.91 21.(M) mmittee Ex ses 2022 Toys for Xrna5 Fa>T¢ 2021 Toilet Ro]15 Cookin8 Equipment Retirement Card Extra Keys- cutting Litter Pi¢k- Refreslm Yew Rcceipt knk Year Wall Cend&r + Ov( Glove5 Cork Notice Boards + Fairy Lights 29.47 7.50 39.58 20.IJO 7J4 10.98 97.45 228.31 T•)¢l F.xwdlts £ 29J21k75 Nai West Bank Current Acc(Mll * 31st 2U22 Chequ# not pluenled 815 -Ground Mainten 816- Bulb5 for Planters £24S19.74 22.00 - 312.1 £26267.74 Auslrey Village Ilall Yegr End Accourt wxbted by Mrs Anita Allsopp of AA EfficiaKy Btshop5 Cleeve, Austrey

Austrey Village Hall Year End Accounts January 1° - December 31" 2022