HCJB-UK Limited Report and Financial Statements 2023-2024 The Directors present their report covering the financial year 1st Apnl 2023 to 31st March 2024 Company number: 6140067 Charlty number: 1119403
HCJB4JK Limltsd on Pages Directors, report 2-14 Statement of Trustees Responsibilities 15 Independent Ex8mlners' Report 16 Statement of financlal actNllle8 17 Balance sheet 18 Notes to the financial statetrnnts 19-24 Statement of Cashfflow 25
HCJB41K Limited Dlrectors Re For the Year ended 31st March 2024 Reference and Admlnistratlve Detalls of the Com its Directors and Advlsors Company Naft and NuMr The name of the company is HCJB-UK Limited. company number 6140067. The company was incorporated on 6th March 2007 and commenced activities on 19th September 2007. The company uses the business name 'Reach Beyond,. Charfty Reglstratlon d•tall HCJB-UK Limited was registered as a charity in the United Kingdom on 25th May 2007. Its charity number is 1119403. R•glst•rod Office Addr888 The address of the charity is Mi118ide House, 131 Grattan Road, Bradford, West Yorkshire, BD12HS. Dlroctorn The Directors, who are also Trustees, who seryed duriro the year, were: Mr lan Hutchinson (Chair) Mr Martin Cooper (Vice Chalr) Mr David Dykes {Tre88urer) Mrs Anne Hilton Mr James Hockney Miss Ruth Steele Mrs Sam O'Brien Senlor Offlcern The Chief Executlve Officer of HCJB-UK Limited is Mr Colin Lowther. Mr Lowther Is also the Company Secretsry. Bankor4 The Bankers for HCJB-UK Llmited are the Cooperativ8 Bank plc, PO Box 250, Skelmersdale, 8wr. Ac¢ountsnts The accountants for HCJB-UK Llmited are Torevell Dont Ltd, Chartered Certified Accountants, Centre of Excellence, Hope Park, Trevor Foster Way, Bradford, 8D5 8HH. Structure Governance and Mana ement Governlng DoCumtt HCJB-UK Limited is a charitable company limited by guarantee and not having a share capital. It was incorporated on 6th March 2007.
HCJB4JK Llmlted Directorn Re contlnued For the Year ended 31$t March 2024 Recrultment and Appolntmont of Now Dirnctorn Directors are recruited on the basis of providing a we range of skills and experience that will enhance and add to the charty's existing skills base. The process of appointing new Directors is as follows: 1) Details of suitable candidates are put forward by the present Directors. 2) Discussion and prayer tske place within a Board meeting about those persons, looklng at their past work and experience and whether they have the right qualities required to develop the work of HCJB-UK Limited. 3) Suitable candidates are then approached and asked to consider and pray about becoming Directors. They receiv8 a presentstion of current activity, meet representatives of the current Directors and are given the opportunty to ask questions. They are 81so given our infomiation leaflet 'Could you be a Director with HCJB-UK?. together with an application form allowing them to confirm that they are not prohibited from acting as company directors. 4) If the person accepts the role, then a vote Is tsken at the next Board meeting to accept the candidats. Inductlon and Tralnlng of N•w Dlroctorn Most new Directors will already be familiar with the work of the charity and will be provided wlth copies of mlnutes and accounts from the past year to help them understand the current issues and topics under discussion. All new Dlrectors arn provided with a copy of 'The Essential Trustee: What You Need to Know, {document CC3 from the Gov.uk website). They are also sent an Information pack whlch outlines the role of a Dlrector at HCJB-UK Llmited. Organl8atlonal Structure The charlty is structured wlth a Board of Directors making decislons about policy, overall direction and Strategy, finalising senior personnel declsions and overseeing financlal matters. The Directors normally meet four times each year with an AGM in the spring. During this year they met in May, July. October, November 2023 and January 2024 as well as number of electronlc meetings to dl8CUSS the business and work of the charity, The Dlrectors have appointed a Chlef Executlve Officer who manages the day-knday work of the Charlty and who reports back to the Directors at their quarterly meetlngs. The Chief Executive Officgr is responsible for day-to-day financial decisions, managlng staff and planning current projects. The Chief Executive Officer also acts as Cornpany Secretary to administer the work of the company. The Chlef Executsve is Mr Colin Lowther. During the year in question there were 26 staff and volunteers working for th8 charty. Rolatgd Partles The charity was incorporated on 6th March 2007 to support the work of the Worfd Radio Mlssionary Fellowship Inc. which operated under the name HCJB Global until January 22nd 2014. It then began using the business name of 'Reach Beyond,. Reach Beyond is a fully registered not-for-profft entsty based in the state of Colorado, USA. Reach Beyond is an organisation that operatss medical and media projects around the world. The medical work includes mbile medical clinics, community development, ar water projects. The media work includes operating radio stations and producing programmes as well as facilitating local community FM stations and helping to train those who work in them. Reach Beyond is focused on fwe regions around the world - EuropelEurasia, Asia-Pacific, North Afric&lMiddle East Latin America and Sub-saharan Africa - and has workers in each location. Relation8hlp wtth Relatod Parties Our working relationship with Reach Beyond in the US includes". recruiting and seconding vocational workers to serve in the various regions where Reach Beyond operates; raising funds via our UK supporters for Reach Beyond projects overseas; and helping with training and IT-related projects at Reach Beyond operational sites.
HCJB-UK Llmltod Dlfectors Re continued For the Year ended 31st March 2024 Relatlonship with Relatsd Partles eontinu HCJB-UK Limited and Reach Beyond in the US have together signed an Affiliate Agreement which covers areas such as.. a definition of how we co4)perdte together; the overall strategy and vision of the cLFoperative projects," guidan on co- operative project funding: the management Structu for UK personnel who are transferred to work in a Reach Beyond region., guidelines for communicats'on and reporting structures. preSentIOn of the work in the US and the UK. spiritual commitments required,. use of the Reach Beyond name and logo. Donations to overseas bodies such as the Reach Beyond offices in the US, Australia and the Netherlands are occasional, and it is a policy of the directors to review all such relationships before any payment is authorised. The directors place a high degree of Importan upon existing relationships and full knowledge of the activities of the partner agencies. Appropriate checks are conducted to ensure that the agencles. activities are charitable in respect of the law in England and Wales. Rl8k Managemont The Directors hav8 considered the major risk8 to which the charity Is exposed and have estsblished systems and procedures to manage those risks. The Risk Register of the company has been reviewed during this period. The Règister highlights areas where rlsks have been identified, the nature and level of the risk {low, medium. high), and the policies adoptsd to manage these rlsks and to reduce their impact. Here are the latsst retained or 'net' risks of the charity after control procedures have been implemented.. hRis Ineffective fundraising Rlsks of 8taff travelling overseas Risks of taking short tsrm teams over8eas Financial failure of our US partners Medium Ris The charity lacks direction, stratsgy and foNiard plannlng Difficult employrnent i8SU83 Failures of dlsaster recovery and planning Poor project development There Is a loss of key staff Weak security of assets Dangers in health, safety and environment Information Technology Issues Poor budgetary ntrol and financial reporting Lack of reserves Poor cash flow Over4ependency on certain income sources Problems arising from compliance with donor-imposed restrictions Possible fraud or error Poor public perception Poor compliance with leglslation and regulations Poor procedural and systems documentation
HCJ&UK Umlted Dirgctorn Re continued For the Year ended 31" March 2024 Rlsk Management contlnued Low Risks Twstee body lacks relevant skills or commitrnent There are conflicts of interest arnong the trustees Poor reporting to trustees (accuracy, timeliness and relevance) Weak capacity and poor use of resources including tsngible fixed assets Poor volunteer management Problems with pension commitments Problems wlth Investments Adverse publicity Poor regulatory reporting to the authorrties Issues with taxation Lack of professional advice Ob actlves and Actfviti Tho Objects of tho Charlty The advancement of the Christian falth by 1) modem methods of communicatlon (such as radlo and the Internet) In all parts of the world; 2) the relief of poverty and the improvement of the conditions of life in socially and economlcally disadvantaged communities in all parts of the worfd; 3) the relief of sickness and the preservatlon of heatth among people in all parts of the world; and by such other means being charitable as the Association may detemine. Publlc Ben•fft HCJB-UK Limited is involved with a wlde range of activiti8s in pursuance of its charitable aims and the Directors are always vigllant to ensure that the projects we undertake are in line with these objectives. The Directors have paid due regard to the Charity Commission's guldance on public benefft in deciding what activities the charfty should undertake. The Dlrectors consider that these actlvities, which are summarised below, provide benefit to the public. Medical Work Overseas: The charity sends Out and supports workers (long and Short term) serving In clinics and mobile medical facilities in South America and in Central Asia. We also partner with a medical clinic in Greece serving refugees. Communit Develo ment Overseas: The charity sends out and supports workers (long and short term) serving through clean water projects, hygiene and community development in South America. Sub-Sah8r8n Africa, Central Asia and Europe. Humanitarian Ald.. The charity sends out teams to bring humanitarian aid and support to refugees on the Greek Islands. Communi Develo ment in the UK: The charity runs a communty centre in 8 disadvantsged part of Br8dford, in order to serve vulnerable people with helpful services and actlvltles so that their lives may be improved. Beneficiartes include the homeless, refugees and asylum seekers, the unempbyed and those with rnental health problems. Media T inin The charty offers quality training in all aspects of media production to members of the public in the UK as well as other charibes. We are also involved with radlo training in Europe. Eurasia and Sub-saharan Africa. Media Production in the UK: The charity produces creats've material for mainstream commercial radio stations with a Spiritual emphasis. promoting the Christian faith in a way that appeals to all listeners, not just those with an interest in religion. We also produce a speclalised English radio programm? to help individual members of Ihe public who are learning English both in the UK and overseas.
B-UK Limlted Irectors R ntinued i•t M rch The Mal toAc We had 4 main objectives for this period: Mobilisation - to engage 24 people in short temi mission, long terni mission or on placements. Ministry Impact and Development - to see our UK-based workers Involved In 5 dlrect mlnlsty projects, 8.g., refugee initiatives, communlty development or media projects. Church Partnership - to connect wlth 5 new UK churches and create a new strategy to build strong partnerships with existing churches that will contn'bute to our work financially, in prayer and through mobllisab'on. Finances - to sell our building In order to release fvnds to help us to continue operating. Also to bagin the process of getting extemal help with our financial su8taln8bility. MOBILISATION Deploy 4 new missionary units Facilitst8 4 short-tenn trlps overs& Re-connect with 6 prevlous enquirers Identify specific profiles of potential new workers to help us with Advertl8lng and promotion8 Facilitate another Growing Leaders course Advertise 24 specific roles as OPPOrtunltles for seICe with Reach Beyond Continue to work closely with the US office to consolidate thelr application proce88 which will that onboarding and sending can be the same for both the UK and US offices Attend 3 events during the year and plan to attend 4 ev8nts in 2023-2024 ConUnue to visit churches to encourage people to pray, gNe and go Complete the Int8m8tional Safeguarding Assessment and begln the tralning process for staff Flnalise the new Missionary Manual Finish updating all our application ft>rms and explore putting them online Continue to develop the relationship with our resllien¢e assessment consultant, pre*fleld and on-field member ca MINISTRY IMPACT & DEVELOPMENT Refij ee Res Successfully raise and send 3 teams to work with partners in Greece In March, October & November. Present our refugee ministy information event at 3 different bcations during the year. Engage with an online training platform for migrants to plan at least one team for 2025 by the erKI of the year. Write and send 3 Refugee Response Bulletins in spring, late summer and late autumn. Visit the Roma ministy in Greece in the 8Utumn to t>uild our relationship with that ministy. Work alongside the One Heart clinic in Athens to see the completion of their house project during the year. Send 3 people to work alongside One Heart during the year with a view to longer temi mission (other than teams). Plan at least 3 UK churchltown-based team trips for 2025 by September. Finalise our new procedures for short temis missions teams
HCJB4JK Llmltsd Directors Re contlnued For tho Year ended 31•t MarGh 2024 MINISTRY IMPACT & DEVELOPMENT contlnued Comm ni Develo men Undertake CD training in Central Asia Explore training and well maintenance In West Africa Develop a general Community Development Project Metric including project prerequisites, feasibilty study framework, design stsndards, Implementation plan, and monitoring & evaluation Raise £3K for CD training in Central Asia Media Pro Plan 8 poems for social media Create Christmas and Easter advertising campaigns for The Pulse and encourage local churches to fund them Complete creatlon of a new club's website and thereaftsr arrange for its population Update remaining club resources for the club's website Continue to glve high quality support to existing club leaders particularty through regular Update Newsletter vla Mailchimp Continue to participate In ShareEnglish Team meetings and wlder Spotlight Team meetings and work including volclng programmes as requlred Recruit a new volunteer to help with nxdla production Th Millside Co ni Cen Review the Welcome Café with Bradford College and make changes as appropriate Recruit 18 new students for the Welcome Café Apply for further funds to extend ESOL dasses and become accredlted as an ESOL centre Develop our Befrianding breadmaking group to work al local hotels housing refugees Implement and review the Millside Connect Out of Hours project Plan a training event in befriending for volunteer8 Begin to prepare Ihe M1118ide Centre for its handover to a new charity MISSION COORDINATION Fundraisin and Marketin Begin the process of selling our building to release funds Begin a consultation process to look for expert help in fundraising and marketing by April. Explore the recruitment of a Fundraising Manager and a Social Medla Coordinator by October. Sign up 10 more PLUS Partners during the year. Begln quarterly email appeals from March. Aim to add 30 new email contacts to the mailing list during the year. Aim to add 5 new giving churches to the list by the end of the year. Research potential grant funders for RB core costs and projects by October. Review our social media and implement a new strategy by November. start to explore which events to attend in 2025 by November. Church Partnershi Grow the PRAYERZONE Live audience to an average of 40 people by the end of the year Make connections wlth 5 new churches by the end of the year Create a new stratsgy to build strong partnerships with existing churches that wlll contrlbute to our work financially, in prayer and through mobllisation
HCJB4IK Limlted Dlrectors R• contlnued For the Year ended 31st Mar¢h 2024 MISSION COORDINATION eontlnued Church Parln hi continued Rerlaunch Champions by October and grow the list to 25 Champions stsrt the planning process for a 2025 Bradford-based fugee team by May this year stsrt the planning process for a 2025 Skipton Baptist Church refugee team by July this year Explore the possibility of running a new Partner & Play event by September P18n an October Pastorfs Lunch by Augusl Emiironmental Sustalna Upon completion of the move to a new office at Fountains Church, perfom an assessment of the building and the areas utilised by Reach Beyond in order to cakulate the carbon emissions from the office-based aspects of our activities before Decernber. We note that Fountains Church does not yet appear to have obtained an A Rocha Ecochurch Award. We will engage with the church leadership to encourage them to move foard with the Anglican Church's commitment to meet its net zero goals. We will offer help and support in this area this year or next year depending on tirnelines. We will encourage th8 use of the 'Sustainable Hope, logo in RB publications and write an article for the newsletter or website addressing an issue relatlng to sustainability during the year. Sl nmcant Actlvltl•s for th• Y•a Su rtin tional Workers B d Ov rseas ndintheUK HCJ&UK Limited continued to Support our 8 vocational workers and thelr families overseas and the 4 vocational workers Serving in the UK. During this perlod we carried out regular rnmber care activities for our vocational worker8, updated the new operations manual for our mobllisation processes, took part in a number of online webinars to grow our knowledge of the mobilisatlon process, had conversations with a number of people who were interested to apply to work in the UK and overseas, and sent out a new couple from Northem Ireland to Serrfe in Ecuador as water engineer and doctor. Communi Develo ent Oversea Two of our team contlnued to be inVoed in member care for those runnlng medical teams and clean water projects in the EuropeEurasla region. We are also involved with a project helping Roma people in Greece. Refu Res nse We sent out short tsrni tsams again to serve in Greece and continued to grow our relationship with a medical clinic in Athens whlch serves refugees. Th Share En lish Pro Share English audio programmes continue to be produced with the help of our team. They consist of a 15-minute radio programme using a specialised fom of English for people learning or wanting to practlse their English. During this period, we saw encouraging growth in our social media presence and in downloads of our podcast and mobile app, reached the milestone of 400,0000 subscribers on YouTube, and launched a new website for club leaders. The Millside Centre This communty ntre In Bradford is dedicated to helping some of the rnost vulnerable people in our locality such as asylum seekers, refijgees and the homeless. During this period, we saw the further development of our Welcome Café which Is an employability project for refugees and asylum seekers. This partnership with Bradford College was strengthened and we saw increased numbers of students. We also introduced a number of new services which included taklng our breadmaking group 'on the road, by running sessions at a local hotel for refiJge8 women who were survivors of domestic abuse.
HCJB41K Llrnlted Dlrectors Rè continued For the Year ended 31st March 2024 Sl nlllcant Actlvltles for the Year contlnu UK Radio Productton HCJB-UK Limited's radio department is involved in radio production and training for UK local radio. During this period, we produced topical poems for Facebook and Instagram and produced Christmas and Easter radio commercials for local radio in West Yorkshire. We also ran an online media Iraining session for a team from the charity 'bVelcome Churches.. Volunteers HCJB-UK Limited make8 use of several local volunteers in the areas of administrats'on, community outreach and programme production. Their help is invaluable in the Smooth running of the charity. We had 15 regular volunteers this year In the Millside Centre and the HCJ8-UK office. ndraisin and P blici The charity signed up with the Fundr8i8ing Regulator in Sprlng 2017 and we aspirè to have the highest standards when it comes to raising funds from the public. In this period, the majority of the fundraising work was rArried cut by the CEO and others within the axisting team, as well as with an external fundraising consultant. This has included help wlth writing copy for appeal letters, social media posts and preparing material for churches to use in their servlces. This period we have continued to raise funds for the various Reach Beyond medical and media ministries located worldwide. Thls was done through mailings via post and email. deputation meetings in churches physically and via Zoom calls, and contscting grant making trusts. Our maillng regime consisted of three magazines and a monthly prayer update by email, as well as three project-focused letters in the 12-month period. The trustses monitor closely the fundraising activities of the charity, regularly receiving updates on the current strategy and making suggestions. They ask for a quarterty fundraising report from the CEO whlch includes an updats on recent activity. The charity is bound by the standard8 of the Fundraising Regulator. There have been no failures to comply with the standards of these Iwo organisations during this period. and there were no complaints received by the charity regarding its fundraising activlties. The charity has done everything possible to protect vulnerable people and other members of the public from unreasonable intrusion into their privacy, from unreasonable and persistent appr08ches to procure monoy, and from placing undue pressure on individuals to rnake donations. This was done by communicating only to people who had asked to receive fundraising materials, and by carefully wording appeals and sending them out infrequently. Environmental Sustainabili During thls period the charity contlnued to maintain Its Carbon Net Zero Status, reducing our carbon usage wherever we coukl and offsetting the rest through the charity Climate Stewards. Our Buildin The process of selling our building continued. The charity buying the building managed to raise the fvnds required but the sale process has taken far longer than we were expectin9. We are hoping the sale can be completed before Christmas 2024.
HCJ&UK Limitod Dlrectorn Re continued For the Year onded 319t March 2024 Achievements and Performance Perforniance Achl•v•d agalnst Objectives Set IKIBILISATION Deployed 1 new mlsslonary unit Facilitated 3 short-temi trips over8ea8 Identlfied specific profiles of potential new workers to help us with advertlsing and promotions Facilitated another Growing Leaders course Advertlse 16 specific roles as opportunities for service Reach Beyond Continued to work closely with the US ofte to consolidaie thelr application proce88 Attended 2 events during the year Continued to visit churches to encourage people to pray, give and go Flnalised the new Missionary Manual Continued to develop the relationshlp wlth our resilience assessment consultant. pre-field and on-fleld member care MINISTRY IMPACT & DEVELOPMENT Refu Res SUC$S1U11Y ral8ed and sent 3 teams to work with partners In Greece Prèsented our refvgee ministy information event at 3 different lo&itions durlng the year Engaged with an online training platform for migrants to run one team in Greece Vvrote and sent 2 Refugee Response Bulletins Visited the Roma ministry in Greece Worked alongside the One Heart cllnlc in Athens to 8ee progress on the completion of their house project Sent 2 people to work alongside One Heart during the year with a view to longer tsm rnission Completed our new procedures for short terns missions tsams mmuni Develo Undertook CD training in Central Asia Explored training and well maintenance in West Africa Raise £3K for CD training in Central Asia Media Pro Created 6 poems for social media Created Christmas and Easter advertising canwaigns for The Pulse and got local churches to part-fund them. Share En Contlnue to give high quality support to existing club leaders particularly through regular Update Newsletter via Mailchimp Continue to participate in ShareEnglish Team meetings and wider Spotlight Team meetings and work including voicing programmes as required Recruited a new volunteer to help wlth nla yoduction 10
HCJB-UK Limited Dlrector6 Re For the Year ended 31 March 2024 contlnu8d 8t The fvlillside Communi Centre Reviewed the Welcome Café with Brajford College and made changes a5 appropriate Recruited 15 new students for the Welcome Café Applied for further funds to extend ESOL classes and became an accredited as an ESOL centrg Developed our Befriending breadmaking group to work at local hotels housing refugees Plan a training event in befriending for volunteers Began to prepare the Millside Centre for Its harKlover to a new charity MISSION COORDINATION Fundrai in Continued the process of selling our building to release fvnds Began a consumation process to look for expert help in furKlraising and marketlng Signed up 7 more PLUS Partners during the year Researched potential grant funder8 for RB core costs and projects stsrted to explore which events to attend in 2025 by November rtnersh Made connections wlth 3 new churches by the end of year stsrted the plannlng process for 2025 refugee tsams Started the planning process for a 2025 Skipton Baptist Church refugee team Ran a Pastorfs Lunch nv in Started to use the 'Sustainable Hope, logo in RB publicaknns and wrote an artlcle for the newsletter and webslte 8ddressing an issue relating to sustainabilty. Plans for Futur• Parl Top l•v•l objectlvos: Mobilisation - to engage more people in short tem mission, long term mission or on placement8. Ministry Impact & Development - to see our UK-based workers involved in direct ministry projacts, e.g., refugee initiatNes, community development or media projects. Church Partnership - to connect with new UK churthes and practically re-engage existing churches, to build strong partnershlps that will contribute to our work financialty, in prayer and through mobilisation. Fundraislng - to sell our building by Christmas in order to release funds. Also to begin the process of getting extem81 help with our financial sustainability. 11
HCJB-UK Llmlted Iroct continued Other plans: To send out an existing serving couple to go out for a longer temi in Ecuador as IT engineer and physiolherapist To tske out 4 chUh teams to serve refugees in Greece and elsewhere. To grow our Mobilisation team. To publicise 22 specific roles as opportunities for service wlth Reach Beyond during the year. To communicate appropriately with individual prayer supporters and donors, SO that they know that we appreciate them and would like to see th8m more fully involved In the work. To improve the care and communication for our overseas field 8taff 80 that they feel adequately supported by the UK To move to a new office space in Bradford. To manage a smooth transition for the Millside Centre from Reach Beyond to Hope Housing. To continue to promote the efficient use of re80urces through the minlmlsatlon of waste, encouraging reduction in what we buy, re-uslng and recycling where possible. and commlttlng to conts'nual improvgments through the setting of regular sustainability targets and Monitoring our progress on these. Inanelal R vlew We believe the Financial Statsment gives a fair view of the state of affairs of the charity and of the Income and expenditure of the charity for that perfod. In preparing the Financial Statsments we belleve that we have: Selected 8Uit8bl8 accounting policies and applied them consistently. Made judgements and estimates that are reasonable and pnjdent. Prepared the Financlal Ststements on a going concam ba8iS. We believe that we have kept proper accounting records which dl8close wlth reasonable accuracy the financial positson of this charity. W8 have safeguarded the assets of the charity and have taken reasonable steps to prevent and detect fraud or any other irregularitie8. Gifts designated for particular work8rs or projects are set aside for that purpose and treated as "restrictsd funds. as defined by the Charity Commissioners. Statement of Flnanclal Actlvltles The total income for the year ending 31st March 2024 was £477,143 (2023 was £563.763) and total expenses for the year were £560,359 (2023 was £621,769). The loss on investrnents was £4.246 compared to a prior year loss of £10.787. The Aviva investment was withdrawn In lull during the year seeing a return of £186,680 deposited back into the main bank account. Our net outgoing resources for the year were £87,462 (2023 £68,793). The charlty's net assets are worth £569,713 compared to £657,175 at the previous period end. 12
HCJB41K Umlted Dlr•ctorn R• contlnued For the Year endod 31•t March 2024 Re8erve8 1. The purpose of our Reserves Policy is to: Give confidence to funders by demonstrating good stewardship and financial management Demonstrate the charity's sustainabilty and capacity to manage unforeseen financial difficulties Give voluntary funders, such as grant-makers, an understanding of why funding is needed to undertake a particular project or activity Give assurance to lenders and creditors that the charity can meet its financial commitrrents Manage risk to the charity's reputation from hokling substantial unspent funds at the yearond without explanation 2. HCJB-UK Ltd is currently dependent on donations and grants to sustain its activities. If these existing sources of income are depleted or lost, it is crucial to ensure that there are SLrfficient reserv8s to tide the charty over while further fundraising is carried out. or to allow the charity to wind up while rneeting its oblation to staff and seNice users. The main concerns of the Ix>ard a to ensure.. That UK-based staff can continue working, prlmarity to secure new funding for th• charity That overseas wwknr¥ can be supported if the charity shId go through a tlme of financial instabllty 3. It18 the policy of the Director8 to maintain reserves sufficient to cover all the Restrlcted Funds and three month's operatlng costs. These reserves should be built up from the unrestricted income. 4. If the charty has excess rese88, then the board will consid8r how these funds could be best used and make thls clear by designating funds for future expenditure. 5. If signfficant rnsources are held in reserves, then the board may consider investlng some of these funds to obtain a financial return for the charity, as ststed In our Investment Policy. In making these decisions, the board will consider the likelihood that some or all the reseNes held may need to be accessed at short notice. 6. If the charity has 8xce88 reserves, the board wlll ensure that the organisatlon does not misrepresent the urgency or need for funds with donors. 7. The level of reserves should be calculated and monitored every 3 months by the Treasurer. 8. This policy shall be reviewed annually and whenever there are signfficant changes in staff hours, staff numbers or new projects. Payment Pollcy We do not seek or take extended credit from ¢)ur suppliers, working. in effec( on a cash basis and paying all bills within 30 days. Investrnont Policy The Directors have established a policy where surplus funds, which are not required for the day to day running of the charity, may be Invested in a deposit account with the charty's bankers or in an investment portfolio with a 'cautious to rnoderate, risk. Thls Wicy is reviewed annualty or when needs dictate. 13
HCJ841K Llm tors R• contlnued ed 31" Marc Fo Concluslon The Dlrectors express thelr gratltude for the laithfvlness of staff and volunleers who hav• worked unsefflshty during the past year. AGkMywledgement Is rrAde a180 to the many supporters who. wlth prayer or finance. have enabled the mln18trlas to contlnue. Above all. Ihe Dwectors are gratefvl to God for His fallhful provlslon and guida8 durfng tho m year to Him b• all the glory. ian HutchInn Chalr of Dlrectors Dat•..10 14
HCJB-UK Lknftod s&ement of Trustee6' R95 nsibilitiO8 For the Year onded 31•t March 2024 The trustees are responsible for Pparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Prle. The trustees are required by company law to prepare financial Statements for each financial year which give a true and fair view of the financial activities of the charity and of its financial position at the end of that year. In preparing those financial statements the trustees are required to: a) Select suitable accounting policies arKI apply them consistently b) Make adjustments and ests'mates that are reasonable and prudent c) St*e whether the policies adopted are In accordance with the Companies Act 2006 and with applicable accounting standards and ststements of recommended practlce. subject to any material departures disclosed and explained in the financial statements d) Prepare the financial ststaments on a going concern basis unles8 it is inappropriate to assume that the charity will continue In operation The trustees are responsible for keeping proper accounting records whlch dlsclose with rea80nable accuracy at any time the financial position of the charlty and enable them to ensure that the financial Statements comply with the Companies Act 2006. They are also responslble for safeguarding the assets of the charfjty and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. 15
Inde ndont Examiners, Ro rt to the Trnstoes of HCJK Umlted Charftablo Com For the Yr onded 31•t March 2024 I report to the charity trustees on ry examlnatlon of the accounts of the Company for the period ended 31 March 2024. Respon8lbllttles and basis of report As the charity's trustees of the Company (and also its directors for the purpose of company law) you are responsible for the preparation of the a¢Unts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.). Having sab'sfied myself that the accounts of the Company are not required to be audited under Part 16 of the 20C6 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as camed out under section 145 of the Charities Act 2011 {'the 2011 Acf). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5) (b) of the 2011 Act. Independent oxamIng8 Statomont I confirm that l am qualffi8d to undertake the examination because l am member of ACCA, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. Accounting records were not kept in respect of the Company a$ required by sectlon 386 of the 2008 Act,. or 2. The accounts do not accord with those records; or 3. The accounts do not comply with the aCunting requirements of section 396 of the 2008 Act other than any requlrement that the accounts give a 'true and falT view which is not a matter considered as part of an Independent examin8tion; or 4. The accounts have not been prepared in accordance with the ffh8thods and pdnclples of the Statement of Recommended Practice for accounting and reporting by tharities {applicable to charttie6 preparing their accounts in accordance with the Financial Reporting Standard applieAble in the UK and Republlc of Ireland (FRS 1021. I have no concem$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ntha J Sut Torovell Dent Llmltod Chartered Certffi8d Accountants Centro of Excoll•nc• Hope Park Trevor Fo8tsr Way Bradford BD5 8HH FCCA 101121.4 16
HCJB-UK Llmlted state nt of Financial Actlvltles 1st Total Unrestrfctod Restrlcted Year ended Funds Funds 31.03.2024 Total Year ended 31.032023 Incom Nolo Income and endowments from: Donations and Legacies Community Centrel Grant Funding Other Trading Activities 68,027 61,055 23.312 276,126 48.623 344,153 109,678 23,312 385,578 153,892 24.148 Investment Incomo Interest Received 145 TOTAL Ex ndlturo Expendlture On: Raising Funds Charltable Activities Other Costs 12,723 141,924 7,420 12,723 540,216 7,420 15,417 604,545 1,807 398,292 TOTAL Not (Expendltureylncomo bolorn Inve8lment G•ln81{L01888) (9,673) (73,543) (83,216) (58,006) Net Galnsl(Lo8808) on Investments (4,246) (4,246) {10,787) Net IncomlEXPendItUro> (13,919> (73,543) (87.462) (88.793) Tran•hrn botween Fund8 {69.083) 69,083 Net Movement In lund• Roconclllatlon of Funds: Total funds brought forward 528,801 128.374 657,175 725.968 Total fund8 carrled forward The notes on page8 19 to 24 fonn part of these financial statements 17
HCJBJJK UTrthd B lance Sheet Ye Y•ar end•d 31A13.2024 Year •nd•d 31.03.2023 Notss Flxad A8s¢ts Tangiblo fix•d assets Investmonis 391181 403,320 190.926 594.246 392,181 Curnnt A88•ts Debtors Ca8h at bank and h hand 4,697 6,906 185,865 73,420 Crodltorn: amount falllng du• wllhln ono yr N•t Cuff•nt As••ts 177 Total Funds of Ihe Ch•rfty General funds RestriGtgd funds 445,799 528,801 The ¢ompany 1$ •ntltl•d to &%emptlon from audft und•r Soction 477 of the Companle8 Act 2008 for the year ended 31 March 2024. The members have not required the company to obt8ln an alit of It8 finandal 8tstemants for Ihe perfod ended 31 March 2024 In accordance wlth SecOon 476 ofthe Compan188 Act 2006. The dlre¢tor6 ackntywladge tholr responslbllllles for.. a) Enaurfng th•t the company keep8 accountlng record8 which conyty wlth Sectbns 386 and 387 of the Companles Act 2006 and b) Preparlng financial stateménts which glve a true and fair vlew of th8 state of atrdlr8 of Ihe company 85 at the end of each financial year and of it8 profit or Ios8 for eaGh financial year in accordance wlth the requlrements of Sxlion 394 and 395 and whlch otherwl8e compty with the requirBments of the Companle8 Act 2006 rejatlng to tlnanclal 8tatemonts, 80 far as appllGabJe to the comwy. The88 finar[BI3taternents have been prepared in 8ccord8nc8 wlth the spaclal provIsl(¥ of Part 16 of th8 Companles A¢t 2008 rnlating to Small ¢ompanles and wlth the Charfties SORP (FR8 102) {effectyve January 2015). In•on Trustse The notes on pages 19 to 24 fomi part of these financlal statements 18
Notos to the Flnanclal Statements For the Y•ar ended 315t March 202 l. AccouKfiNG POLICIES Basis of Accountlng The financial statsments have been prepared under the historical cost convention, in accordance with the Charities Act 2015 and the Companies Act 2006, and also in accordance with applicable accounting standards and the Charities SORP (FRS102){effective January 2015). Income and •ndowm•nts All incoming resources are included in the 8tstement of financial activities when the charty is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific pollcles ar& applled to particular categories of income.. Voluntary income is received by way of grants, (Jonations and gifts and Is included in full In the Statsment of Financial Activilies when receivable. Donated services and faciliti8s are induded at the value to the charity where thls can be quantSfied The value of sèrvices prov*Jed by volunteers has not been included in these accounts as it is rt considered material Investment income is recognised on a receivable bas18 Expendlture Expenditure is recognised on an accrual basis as 8 liabilty is incurred. Expenditure includes any VAT which cannot be fully recovered and Is reported as part of the expenditure lo which it relates. Taxatlon The charity Is reglstered with the Charibes Commi88ion and is not subject to taxation on its norn1 activilies. Capltal Expendltur• All expenditure of a capital natu is capitslised in the balance sheet. Fixed assets are stated at Cost less depreciation. Depreciation is provided al rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows.. Audio visual & studio: 15% straight Ilne basls 15% straight line basis 15% straight line basis 2% stralght Ilne basis 2% stralght line basis Office equipment: Computer equipment.. Fixtures & fittings: Freehold buildings: 19
HCJ&UK Limlted Notes to the Financial Statements For the ear ended 31Bt March 2024 cont ACCOUNTING POLICIES Contlnued Funds Structure The charity has a number of restricted irKome funds to account for situations where a dOrr requires that a donation must be spent on a part on a particular purpose or where funds hav8 been raised for a specific purpose. All other fvnds are unrestricted income funds and are avallable for use at the discretion of the trustees in furtherance of the general objectives of the charity. 2. INCOMING SOURCES ANALYSED BETWEEN PROJECT8 Communlty Communlty Centre C•ntr• Grant Goneral Income Incom• Project Income Mlnhtry Fund Gonoral Fund8 Total 37,237 48,623 81,058 238,889 91,338 477,143 Incomln resourc Incoming resources as detailed above Interest received per Statement of Financial Activltl88 477,143 3. COSTS OF GENERATING VOLUNTARY INCOME Year •nd8d Yèar endod 31.03.24 31.03.23 Fundral8ln and Publlc Conf8ren¢e and Exhlbltions Advertising & Magazine 3,399 20
HCJB-UK Llmited o the Fin Ists co Year ended 31.03.2024 Year onded 31.03.2023 COST OF ACTIVITIES IN FURTHERANCE OF THE CHARITY'S OBJECTS Rent and Rates Insurance Light and Heat Staff Salaries Staff Pension8 Staff Training and Recruilment Printing and Ststionery Books and Journals Postage 8nd Shipping Telephone Travel and Deputatlon Bank Charges Subscriptions Housekeeping Depreciation IT Costs 1,771 5,472 5,471 92,031 3,834 525 2,013 7,014 4,439 5,622 87,936 2,954 1,229 3,387 15 2,132 1.575 1,016 1,640 35 14,092 11,625 7,037 2,539 1,590 1,287 1,026 410 8,800 11,139 4,216 141.924 145.748 Mlnistry Fund Expenses 202,530 168,622 Project Fund Expenses 49,013 183,334 Community Centre Grant Exponses 146,749 126,841 Year •nded 31.03.2024 Yoar end 31.03.2023 OTHER COSTS Legal, Professional and Bookkeeping Accountary Charges 5,554 253 21
HCJB4IK Llm5ted Notes to the Flnanclal Statements cont For the Year ended 31 March 2024 8t 5. TANGIBLE FIXED ASSETS Studlol Audlo Fmhold Vi8ual Computer Flxtures & Offlce Bulldlng Equlpment Equipment Flttlngs Equlpment Total Cost As at 1 •t April 2023 Additions Disposals As at 31 March 2024 380,000 17,323 32,597 152,753 49,950 632,623 380,000 17,323 32,597 152.753 49.950 632,623 D•preclatlon A8 at 1* April 2023 Charge for Year Eliminated on Disposals A8 at 31 March 2024 100,066 7,600 17,323 32,113 29.851 3,055 49,950 229,303 11,139 N•t Book Value A• at 31 March 2023 A8 at 31 March 2024 FIXED ASSEf INVESTMENTS Year •ndod 31.03.2024 Y•ar •ndod 31.03.2023 Quoted Invo8knent8 Market Value at 1 April 2023 Addition l (Wthdrawal) Net inveslments galnl(1088) 190,928 (186,680) (4,246) 201,713 (10,787> Market Value at 31 March 2024 Hlstorlcal cost DEBTORS Year onded 31.03.2024 Year ended 31.03.2023 Trade Debtors Gift Aid 1,125 3.443
HCJB-UK Limited Notos to the Financial Statements For thè Oar on i*t March 2024 cont CREDITORS DUE WITHIN ONE YEAR Year ended 31.03.2024 Year ended 31.03.2023 Accruals Credit Card PAYE Trade Creditors 1,710 (118) 2.637 1,554 2,684 UNRESTRICTED FUNDS Balanc• 1•t Aprll 2023 Incomlno Outgolng Ro8ourco8 Resourc88 Invo8tm•nt Movwnent Balance 31•t March 2024 Transfor Unrestrlctod Fund8 General 524,340 91,339 {105.726) (4,246) (89,083) 436,624 Community Centre Gen8ral Fund 61 10. RESTRICTED FUNDS Balanco l•t Aprll 2023 Ineomlng Re8ource8 Outgolng Resourceg Inve8tm•nt Mov•m•nt Balance 31•t March 2024 Transfer Re8trlctsd Fund• Ministry Fund8 51,744 238,889 (202,530) (5,414> 82,689 Project Funds 25,790 37,237 (49,013) 2,914 16,928 Community Centre Grant 50 840 62 23
HCJB-UK Llmited Notes to the Fl anclal temènts 2024 11. ANALYSIS OF NET ASSETS BEfwEEN FUNDS Unrestricted Restrlcted Total Fund balance8 at 311t March 2024 ar• répresentsd by: Tangible fixed assets Investment Current assets Liabllitles 268,267 185,865 123,914 392,181 185,865 333 Total not assots 12. REMUNERATION AND EXPENSES PAID TO TRUSTEES During thg year there was no remuneration paid to the trustses of the charity. Trustees received expenses tot811ing £NIL (2023.. £NIL). 13. STAFF COSTS Year onded 31.03.2024 Year ended 31.03.2023 Salaries and National Insurance The average number of fijll-time equivalent stsff employed by the charlty during the year was 24
HCJB-UK Llmlted statsment of Cashflow Yaar Year onded 31.03.2024 Funds Year endad 31.03.2023 Funds Cash flows from operatlng activitle8: t cash pmvided by (used In) owrndng activities as IloW Cuh flow8 from Investlng act1v1t1. Investsnent Vvlthdrawn Purchase of property, plant and equipment Proceeds from sale pf propety, plant and equipment Additions from investments (net) 190,927 Not cash prOvId by (used In) Investlng actlvftles Not cash pmvlded by (used In) flnanclng actlvftles Chang• In ¢a8h and cash equlvalents In th• r•portlng rIOd 113,654 (41,978) Ch and cMh oqulvalonts at tho boglnnlng of tho roportlng p•rlod Cuh and cash equlvalents at tho •nd of tha reportlng p•rlod Raconclllatlon of not Incomel(expendltur•) to not cash flow from operatlng actlvftles: Not Ineome/(•xpendlture) for the reportlng perfod (as per tho statomgnt ol flnanclal actlvttl•81 (87,462) (68,793) AdJu•tmont8 for: Depreciation charges Unrealised gains (Increase)Idecrea8e in debto (Decrease}lincrease in creditors N•t ¢a8h provlded by (used In) op•ratlng actlvltle• 11.139 11,625 10,787 (1,883) 1.208 25