2024-10-31-accounts

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Trustees' Annual Report for the period

From

Period start date Period end date Day Month Year Day Month Year 1 11 2023 To 31 10 2024

Reference and administration details

Charity name

The Whitchurch Association

Other names charity is known by

None

Registered charity number (if any) 1118993 Charity's principal address The Gill Nethercott Centre Winchester St WHITCHURCH Hants Postcode RG28 7HP ~~——~~

Registered charity number (if any) 1118993

	Trustee name	Office (if any)	Dates acted if not for whole year
1	Denyse Coles	Chair
2	John Mariner
3	Sandra Smith	Treasurer
5	Jackie Browne	Tourism
6	Morwenna Collins	Defibrillators
7	Brian Bent	Members
8	BarryCarter	Walk & Publicity
10	Barbara Rayment
11	Paul Driver	Health and Safety	1.11.23-29.02.24

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

January 2023

Type of advisor Name Address	Type of advisor Name Address	Type of advisor Name Address
Borough Council advisor	Community Support Officer	Basingstoke and Deane BC
Fire security	Bob Granata
Building management and leases	Caroline Smith

Name of chief executive or names of senior staff members (Optional information)

Sue Brown – Community Centre Manager

Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointed by invitation during the year, elected annually Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for the induction and training of trustees.
The charity’s organisational structure and any wider network with which the charity works.
Relationship with any related parties.
Trustees’ consideration of major risks and the system and procedures to manage them.

Objectives and activities

Summary of the objects of the charity set out in its governing document

Promote the benefit of the inhabitants of the parish of Whitchurch and the surrounding hamlets of Litchfield, Woodcott, Tufton, Dunley, Laverstoke, Freefolk and Hurstbourne Priors without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide

January 2023

Summary of the main activities in relation to these objects Additional details of objectives Youmay chooseto include further statements, where relevant, about:  Policy on grantmaking  Policy programme related investment  Contribution made by Volunteers	facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants. Secure the preservation, protection, development and improvement of features of historic or public interest and to promote high standards of planning and architecture. Establish, or secure the establishment of, a Community Centre and to maintain and manage the same.	facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants. Secure the preservation, protection, development and improvement of features of historic or public interest and to promote high standards of planning and architecture. Establish, or secure the establishment of, a Community Centre and to maintain and manage the same.
	Provision of a suitable venue for public hire, and the organisation of events for public attendance. Management of the use and maintenance of the fabric of the centre, in co- operation with the Whitchurch Library (shared occupancy), while increasing the internal facilities. Managing the town website www.whitchurch.org.uk Promoting tourism in the town and to the local area. Securing facilities to enhance the well-being of the town’s inhabitants.
	and activities (Optional information)
	Trustees have contributed 1180 hours’ work. Based on the current national minimum wage for adults this was worth £13,500. .

Achievements and performance
Summary of the main achievements of the charity during the year
		The WA continues to manage the town websitewww.whitchurch.org.uk , which it has run since its launch in April 2010, and which continues to grow. It is the only website for the town that encourages local participation and is run by the community for the community. It provides visitors and newcomers to Whitchurch with a welcoming and informative resource. The Gill Nethercott Centre The GNC continues to offer a range of activities that support the whole community and is well booked between 6am and 9pm during the week. Weekend bookings tend to be parties and here we still have some spare capacity. New hirers have been added to bring in additional revenue although we have lost some existing hirers. Portable Appliance testing of all the equipment in the GNC is carried out by a trained person. The GNC has been re-registered along with the QE11 Park and the Winchester Rd Car park, as an Asset of Community Value . Due to active grant management, we have replaced the automatic front doors, the hall lighting, all blinds, meeting room flooring, computer and printer equipment and the hot water boiler in the kitchen. We have also redecorated internally and had the wooden flooring resurfaced. Tourist promotion The “Walkers are Welcome” (WaW) national town network is a community led scheme endorsed by the Ramblers Association and Visit England to help raise the profile of towns and parishes that have excellent walking opportunities but lack the high profile of the national

January 2023

Achievements and performance

parks and tourist hotspots. End of year report submitted and rated at Green in all sections (the highest level in a traffic light assessment system). We continued to act as a Walkers are Welcome mentor to our existing group of 6 towns and have been highly commended by the WaW National Organisers. Whitchurch Wednesday Walks continues to flourish. Additional walk routes published on the town website have been invaluable assets to support exercise and mental well-being. We have liaised with the North Wessex Downs and Alton on their walking festivals. Litter picking has been taking place around town by WaW volunteers, the Scouts and individual residents. Local joint working We continue to work with Whitchurch Town Council and Hampshire Countryside providing input and advice on matters relating to local footpaths. We have a good relationship with the Town Council and two councillors attend trustee meetings. The WA and WaW continue to work closely with the Whitchurch Conservation Group (WCG). ’ Well-being of the town s inhabitants We have continued our defibrillator and CPR awareness training for the town and its surrounding areas and groups. The voluntary hours contributed by the trustees have been around 1,180 with a value of approximately £13,500, using National Minimum Wage rates. The Gill Nethercott Centre continues to provide a range of leisure, health and community activities that promote the well-being of all age ranges for the whole community.

Financial review

Financial review
	Sufficient reserves are maintained to cover planned expenditure and
Brief statement of the	anticipated costs. There is a reserves policy.
charity’s policy on reserves	As at April 2024 the estimated level of reserves required is £9,100 (the
	target). If reserves vary from this target by plus or minus 10% the
	Trustees review and justify the difference and if appropriate revise the
	target. This is reported to the trustees at the regular meetings.

Details of any funds materially in deficit Further financial review details (Optional information)

You may choose to include

January 2023

additional information, where relevant about:

The charity’s principal sources of funds (including any fundraising).
How expenditure has supported the key objectives of the charity.
Investment policy and objectives including any ethical investment policy adopted.

Other optional information

Declaration ee The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
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Full name(s)
Position (eg secretary, chair, Chair
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Date
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January 2023

WHITCHURCH ASSOCIATION No 1118993 Receipts and pa ments accounts CC16a For tho period from Period start dale Period end date 31st October 2024 1st Novembef 2023 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to th• n•amt to th• n•ar••t £ to th• nMrn•t £ lo th• n•arest £ to the nearnit £ A1 R•c•i Hall hire Events Member8hip fees Oon8bons and othor grants Othef receipts tota 32,$01 2,582 192 818 1.229 32.601 2,582 192 41,900 1,288 3S,735 195 9,939 41,384 ross income AR) 37.120 41.423 74543 49302 sset an see table nvestment s*hs, 37.120 41,423 78,543 49,2S2 A3Pa ments Events Insurance ubleB In¢luth'ng telephone Cleaning stst'onery Lleenc88. Exgm Foes & Tralnlng Gil Nethercott C•ntr• Maintèn8n¢• A(fverbDtng SundrieB Krt¢henwar•, •quipmon( In•tallation and m&ntèn8n¢è Salary & rdatad costs Proje¢t8 995 995 220 671 11,400 6,10e 2.072 30S 8.106 2,072 30S 1,478 8,353 J70 T67 4.932 2,245 370 184 214 497 19.214 3.583 19.214 17.993 2.SSO 17.701 17.993 Sub total 25.303 S•,367 41,285 A4 A8S•t and investment Sub total 34,064 25,303 59,367 41,285 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds thls •nd 3.056 16,12 19,176 7.967 11, 14,112 31,49 45,607 26,431 19112r2024

Section B Statement of assets and liabilities at the end of the period Categories Unrestricted fund5 to nearest£ Details Restricted funds tr• nearesl £ Endowment lunds to rbeamst£ B1 Cash funds HS8C Current Account 335 HSBC Deposrt Account 13,592 31.495 Ca8h 185 Total cash fvnds 14.112 31,495 ¢tyJrtl•ll Unrestrlct•d fund8 to rt•awt E 150 R•strl¢tsd funds to n•Jr••t £ Endowmont funds to n•ar•$l £ Detdils Filrnbank dèpo8rt B2 Othor monetary assets Details Fund towhkh ••¥•t b•lon Curr•nt valu• tlonl Cost loptlonall Details Equlpm•nt Fund to whlch ••¢ b•k•n Ct loptk>nall Curr•nt v•lu• n•1 84 Assets retalned for the charfty's own uso NIL Det)i15 Uts'1.e8 HCC October 2024 Fund towhkh r•Jt•s Unr¢8tncte4 Amount du• k*n•l When du• tk>n•l when Invoe B6 Llabllltl•8 Share of GNC rnaintenance c08ts Pfe 2019 to be paid to HCC at £300 a year tyus VAT- 4 yoar8 rom•in of 10 y••r agreem•nl Unrg•trKted Arnuolty whon invoiced Darnag• d•pc•it Unrmtncted Aft•r hir• rf no d8Fnag• Aftar •vent wh canc6V8d Ev8nts depowts Unre8tn'ct¢d 110 Sand by one or trustees on beh81f of all the trustee5 Signature Print Name Dale of roval 11/ 3 MARGARET OENYSE COLES 1eAan-25 SANDRA JANE SMITH 16Jan-25 19112rI024

Independent ExamIne5 Report to the Trustees of Whltchurch Assoclatlon (Chartty No 1118993) I report to the trustees on my examination of the accounts of the Whitchurch Association {the Association) for the year ended 31 October 2024, which are set out on pages I to 2. Responsibllltles and basss of report As the trustees of the Assoclatlon you are responsible for the preparatlon of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Association's account5 carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charlty Commission under section 145(51{b} of the Act. Independent examlnerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination 8ivin8 me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by seclion 130 of the Act; or 2. the accounts do not accord with those records I have no concerns and have come across no other matters in connectlon wlth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name: WJ AIKEN Relevant professional qualification or body.. ACA Address: Nieuwe Haven 151, 2511x1 Den Haag, Nederland Date: 16 January 2025

Trustees' Annual Report for the period

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Structure, governance and management

Description of the charity’s trusts

Additional governance issues (Optional information)

Objectives and activities

Financial review

Other optional information

Declaration ~~ee~~ The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Declaration ee The trustees declare that they have approved the trustees’ report above.