## **Trustees' Annual Report for the period** **From** Period start date Period end date Day Month Year Day Month Year 1 11 2023 To 31 10 2024 Reference and administration details **Charity name** The Whitchurch Association **Other names charity is known by** None **Registered charity number (if any)** 1118993 **Charity's principal address** The Gill Nethercott Centre Winchester St WHITCHURCH Hants Postcode RG28 7HP ~~——~~ **Registered charity number (if any)** 1118993 ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| |1|Denyse Coles|Chair||| |2|John Mariner|||| |3|Sandra Smith|Treasurer||| |5|Jackie Browne|Tourism||| |6|Morwenna Collins|Defibrillators||| |7|Brian Bent|Members||| |8|BarryCarter|Walk & Publicity||| |10|Barbara Rayment|||| |11|Paul Driver|Health and Safety|1.11.23-29.02.24|| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **Names and addresses of advisers (Optional information)** **January 2023** 1 WA |Type of advisor
**Name**
**Address**|Type of advisor
**Name**
**Address**|Type of advisor
**Name**
**Address**| |---|---|---| |Borough Council
advisor|Community Support
Officer|Basingstoke and Deane BC| |Fire security|Bob Granata|| |Building
management and
leases|Caroline Smith|| **Name of chief executive or names of senior staff members (Optional information)** Sue Brown – Community Centre Manager ## Structure, governance and management ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointed by invitation during the year, elected annually Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Policies and procedures adopted for the induction and training of trustees. - The charity’s organisational structure and any wider network with which the charity works. - Relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. ## **Objectives and activities** **Summary of the objects of the charity set out in its governing document** Promote the benefit of the inhabitants of the parish of Whitchurch and the surrounding hamlets of Litchfield, Woodcott, Tufton, Dunley, Laverstoke, Freefolk and Hurstbourne Priors without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide **January 2023** 2 WA |**Summary of the main activities**
**in relation to these objects**
**Additional details of objectives**
You**may choose**to include
further statements, where
relevant, about:

Policy on grantmaking

Policy programme related
investment

Contribution made by
Volunteers|facilities in the interests of social welfare for recreation and leisure-time
occupation with the object of improving the conditions of life for the
inhabitants.
Secure the preservation, protection, development and improvement of
features of historic or public interest and to promote high standards of
planning and architecture.
Establish, or secure the establishment of, a Community Centre and to
maintain and manage the same.|facilities in the interests of social welfare for recreation and leisure-time
occupation with the object of improving the conditions of life for the
inhabitants.
Secure the preservation, protection, development and improvement of
features of historic or public interest and to promote high standards of
planning and architecture.
Establish, or secure the establishment of, a Community Centre and to
maintain and manage the same.| |---|---|---| ||Provision of a suitable venue for public hire, and the organisation of
events for public attendance.
Management of the use and maintenance of the fabric of the centre, in co-
operation with the Whitchurch Library (shared occupancy), while
increasing the internal facilities.
Managing the town website www.whitchurch.org.uk
Promoting tourism in the town and to the local area.
Securing facilities to enhance the well-being of the town’s inhabitants.|| ||**and activities (Optional information)**|| ||Trustees have contributed 1180 hours’ work. Based on the current
national minimum wage for adults this was worth £13,500.
.|| |||| |Achievements and performance||| |**Summary of the main**
**achievements of the charity**
**during the year**||| |||The WA continues to manage the town websitewww.whitchurch.org.uk
,
which it has run since its launch in April 2010, and which continues to
grow. It is the only website for the town that encourages local
participation and is run by the community for the community. It provides
visitors and newcomers to Whitchurch with a welcoming and informative
resource.
The Gill Nethercott Centre
The GNC continues to offer a range of
activities that support the whole community and is well booked between
6am and 9pm during the week. Weekend bookings tend to be parties and
here we still have some spare capacity.
New hirers have been added to bring in additional revenue although we
have lost some existing hirers.
Portable Appliance testing of all the equipment in the GNC is carried out
by a trained person.
The GNC has been re-registered along with the QE11 Park and the
Winchester Rd Car park, as an Asset of Community Value
.
Due to active grant management, we have replaced the automatic front
doors, the hall lighting, all blinds, meeting room flooring, computer and
printer equipment and the hot water boiler in the kitchen. We have also
redecorated internally and had the wooden flooring resurfaced.
Tourist promotion
The “Walkers are Welcome” (WaW) national town network is a
community led scheme endorsed by the Ramblers Association and Visit
England to help raise the profile of towns and parishes that have
excellent walking opportunities but lack the high profile of the national| **January 2023** 3 WA Achievements and performance parks and tourist hotspots. End of year report submitted and rated at Green in all sections (the highest level in a traffic light assessment system). We continued to act as a Walkers are Welcome mentor to our existing group of 6 towns and have been highly commended by the WaW National Organisers. Whitchurch Wednesday Walks continues to flourish. Additional walk routes published on the town website have been invaluable assets to support exercise and mental well-being. We have liaised with the North Wessex Downs and Alton on their walking festivals. Litter picking has been taking place around town by WaW volunteers, the Scouts and individual residents. Local joint working We continue to work with Whitchurch Town Council and Hampshire Countryside providing input and advice on matters relating to local footpaths. We have a good relationship with the Town Council and two councillors attend trustee meetings. The WA and WaW continue to work closely with the Whitchurch Conservation Group (WCG). ’ Well-being of the town s inhabitants We have continued our defibrillator and CPR awareness training for the town and its surrounding areas and groups. The voluntary hours contributed by the trustees have been around 1,180 with a value of approximately £13,500, using National Minimum Wage rates. The Gill Nethercott Centre continues to provide a range of leisure, health and community activities that promote the well-being of all age ranges for the whole community. ## **Financial review** |**Financial review**|| |---|---| ||Sufficient reserves are maintained to cover planned expenditure and| |**Brief statement of the**|anticipated costs. There is a reserves policy.| |**charity’s policy on reserves**|As at April 2024 the estimated level of reserves required is £9,100 (the| ||target). If reserves vary from this target by plus or minus 10% the| ||Trustees review and justify the difference and if appropriate revise the| ||target. This is reported to the trustees at the regular meetings.| **Details of any funds materially in deficit Further financial review details (Optional information)** You **may choose** to include **January 2023** WA 4 additional information, where relevant about: - The charity’s principal sources of funds (including any fundraising). - How expenditure has supported the key objectives of the charity. - Investment policy and objectives including any ethical investment policy adopted. ## Other optional information ## **Declaration** ~~ee~~ **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
ny
tapes
A.
Ytrry ae
M1. Dery-
Margaret Denyse Coles
Full name(s)
Position (eg secretary, chair, Chair
etc)
Date
**----- End of picture text -----**
**January 2023** WA 5 WHITCHURCH ASSOCIATION No 1118993 Receipts and pa ments accounts CC16a For tho period from Period start dale Period end date 31st October 2024 1st Novembef 2023 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to th• n•amt to th• n•ar••t £ to th• nMrn•t £ lo th• n•arest £ to the nearnit £ A1 R•c•i Hall hire Events Member8hip fees Oon8bons and othor grants Othef receipts tota 32,$01 2,582 192 818 1.229 32.601 2,582 192 41,900 1,288 3S,735 195 9,939 41,384 ross income AR) 37.120 41.423 74543 49302 sset an see table nvestment s*hs, 37.120 41,423 78,543 49,2S2 A3Pa ments Events Insurance ubl￿eB In¢luth'ng telephone Cleaning stst'onery Lleenc88. Exgm Foes & Tralnlng Gil Nethercott C•ntr• Maintèn8n¢• A(fverbDtng SundrieB Krt¢henwar•, •quipmon( In•tallation and m&ntèn8n¢è Salary & rdatad costs Proje¢t8 995 995 220 671 11,400 6,10e 2.072 30S 8.106 2,072 30S 1,478 8,353 J70 T67 4.932 2,245 370 184 214 497 19.214 3.583 19.214 17.993 2.SSO 17.701 17.993 Sub total 25.303 S•,367 41,285 A4 A8S•t and investment Sub total 34,064 25,303 59,367 41,285 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds thls •nd 3.056 16,12 19,176 7.967 11, 14,112 31,49 45,607 26,431 19112r2024 Section B Statement of assets and liabilities at the end of the period Categories Unrestricted fund5 to nearest£ Details Restricted funds tr• nearesl £ Endowment lunds to rbeamst£ B1 Cash funds HS8C Current Account 335 HSBC Deposrt Account 13,592 31.495 Ca8h 185 Total cash fvnds 14.112 31,495 ¢tyJrtl•ll Unrestrlct•d fund8 to rt•awt E 150 R•strl¢tsd funds to n•Jr••t £ Endowmont funds to n•ar•$l £ Detdils Filrnbank dèpo8rt B2 Othor monetary assets Details Fund towhkh ••¥•t b•lon Curr•nt valu• tlon*l Cost loptlonall Details Equlpm•nt Fund to whlch •**•¢ b•k•n C￿t loptk>nall Curr•nt v•lu• n•1 84 Assets retalned for the charfty's own uso NIL Det)i15 Uts'1￿.e8 HCC October 2024 Fund towhkh r•J*t•s Unr¢8tncte4 Amount du• k*n•l When du• tk>n•l when Invo￿e￿ B6 Llabllltl•8 Share of GNC rnaintenance c08ts Pfe 2019 to be paid to HCC at £300 a year tyus VAT- 4 yoar8 rom•in of 10 y••r agreem•nl Unrg•trKted Arnuolty whon invoiced Darnag• d•pc•it Unrmtncted Aft•r hir• rf no d8Fnag• Aftar •vent wh canc6V8d Ev8nts depowts Unre8tn'ct¢d 110 S￿an￿d by one or trustees on beh81f of all the trustee5 Signature Print Name Dale of roval 11/ 3 MARGARET OENYSE COLES 1eAan-25 SANDRA JANE SMITH 16Jan-25 19112rI024 Independent ExamIne￿5 Report to the Trustees of Whltchurch Assoclatlon (Chartty No 1118993) I report to the trustees on my examination of the accounts of the Whitchurch Association {the Association) for the year ended 31 October 2024, which are set out on pages I to 2. Responsibllltles and basss of report As the trustees of the Assoclatlon you are responsible for the preparatlon of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Association's account5 carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charlty Commission under section 145(51{b} of the Act. Independent examlnerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination 8ivin8 me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by seclion 130 of the Act; or 2. the accounts do not accord with those records I have no concerns and have come across no other matters in connectlon wlth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name: WJ AIKEN Relevant professional qualification or body.. ACA Address: Nieuwe Haven 151, 2511x1 Den Haag, Nederland Date: 16 January 2025 WHITCHURCH ASSOCIATION No 1118993 Receipts and pa ments accounts CC16a For tho period from Period start dale Period end date 31st October 2024 1st Novembef 2023 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to th• n•amt to th• n•ar••t £ to th• nMrn•t £ lo th• n•arest £ to the nearnit £ A1 R•c•i Hall hire Events Member8hip fees Oon8bons and othor grants Othef receipts tota 32,$01 2,582 192 818 1.229 32.601 2,582 192 41,900 1,288 3S,735 195 9,939 41,384 ross income AR) 37.120 41.423 74543 49302 sset an see table nvestment s*hs, 37.120 41,423 78,543 49,2S2 A3Pa ments Events Insurance ubl￿eB In¢luth'ng telephone Cleaning stst'onery Lleenc88. Exgm Foes & Tralnlng Gil Nethercott C•ntr• Maintèn8n¢• A(fverbDtng SundrieB Krt¢henwar•, •quipmon( In•tallation and m&ntèn8n¢è Salary & rdatad costs Proje¢t8 995 995 220 671 11,400 6,10e 2.072 30S 8.106 2,072 30S 1,478 8,353 J70 T67 4.932 2,245 370 184 214 497 19.214 3.583 19.214 17.993 2.SSO 17.701 17.993 Sub total 25.303 S•,367 41,285 A4 A8S•t and investment Sub total 34,064 25,303 59,367 41,285 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds thls •nd 3.056 16,12 19,176 7.967 11, 14,112 31,49 45,607 26,431 19112r2024 Section B Statement of assets and liabilities at the end of the period Categories Unrestricted fund5 to nearest£ Details Restricted funds tr• nearesl £ Endowment lunds to rbeamst£ B1 Cash funds HS8C Current Account 335 HSBC Deposrt Account 13,592 31.495 Ca8h 185 Total cash fvnds 14.112 31,495 ¢tyJrtl•ll Unrestrlct•d fund8 to rt•awt E 150 R•strl¢tsd funds to n•Jr••t £ Endowmont funds to n•ar•$l £ Detdils Filrnbank dèpo8rt B2 Othor monetary assets Details Fund towhkh ••¥•t b•lon Curr•nt valu• tlon*l Cost loptlonall Details Equlpm•nt Fund to whlch •**•¢ b•k•n C￿t loptk>nall Curr•nt v•lu• n•1 84 Assets retalned for the charfty's own uso NIL Det)i15 Uts'1￿.e8 HCC October 2024 Fund towhkh r•J*t•s Unr¢8tncte4 Amount du• k*n•l When du• tk>n•l when Invo￿e￿ B6 Llabllltl•8 Share of GNC rnaintenance c08ts Pfe 2019 to be paid to HCC at £300 a year tyus VAT- 4 yoar8 rom•in of 10 y••r agreem•nl Unrg•trKted Arnuolty whon invoiced Darnag• d•pc•it Unrmtncted Aft•r hir• rf no d8Fnag• Aftar •vent wh canc6V8d Ev8nts depowts Unre8tn'ct¢d 110 S￿an￿d by one or trustees on beh81f of all the trustee5 Signature Print Name Dale of roval 11/ 3 MARGARET OENYSE COLES 1eAan-25 SANDRA JANE SMITH 16Jan-25 19112rI024 Independent ExamIne￿5 Report to the Trustees of Whltchurch Assoclatlon (Chartty No 1118993) I report to the trustees on my examination of the accounts of the Whitchurch Association {the Association) for the year ended 31 October 2024, which are set out on pages I to 2. Responsibllltles and basss of report As the trustees of the Assoclatlon you are responsible for the preparatlon of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Association's account5 carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charlty Commission under section 145(51{b} of the Act. Independent examlnerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination 8ivin8 me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by seclion 130 of the Act; or 2. the accounts do not accord with those records I have no concerns and have come across no other matters in connectlon wlth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name: WJ AIKEN Relevant professional qualification or body.. ACA Address: Nieuwe Haven 151, 2511x1 Den Haag, Nederland Date: 16 January 2025