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2021-10-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 1 11 2020 To 31 10 2021

From

Reference and administration details

The Whitchurch Association

Charity name Other names charity is known by Registered charity number (if any) 1118993 Charity's principal address The Gill Nethercott Centre Winchester St WHITCHURCH Hants Postcode RG28 7HP

None

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11		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Denyse Coles Chair
John Mariner
Sandra Smith Treasurer
Jackie Browne Tourism
Morwenna Collins
Brian Bent Members Secretary
BarryCarter
MaryJohnston
Paul Driver Health and Safety

Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

January 2016

WA

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Type of advisor Name Address Borough Council Community Support Basingstoke and Deane BC advisor Officer

Name of chief executive or names of senior staff members (Optional information)

Julia Trinder – Community Centre Manager

Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

Association

Appointed by invitation during the year, elected annually Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Objectives and activities

Summary of the objects of the charity set out in its governing document

Promote the benefit of the inhabitants of the parish of Whitchurch and the surrounding hamlets of Litchfield, Woodcott, Tufton, Dunley, Laverstoke, Freefolk and Hurstbourne Priors without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants.

Secure the preservation, protection, development and improvement of features of historic or public interest and to promote high standards of planning and architecture.

Establish, or secure the establishment of, a Community Centre and to maintain and manage the same.

January 2016

WA

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Provision of a suitable venue for public hire, and the organisation of events for public attendance. Management of the use and maintenance of the fabric of the centre, in Summary of the main co-operation with the Whitchurch Library (shared occupancy), while activities in relation to these increasing the internal facilities. objects Managing the town website www.whitchurch.org.uk Promoting tourism in the town and to the local area. Securing facilities to enhance the well-being of the town’s inhabitants. Additional details of objectives and activities (Optional information) Volunteers and trustees have contributed 1060 hours’ work. You may choose to include further statements, where relevant, about: • Policy on grantmaking • Policy programme related investment • Contribution made by Volunteers

Achievements and performance

January 2016

WA

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Achievements and performance

The WA continues to manage the community website Summary of the main www.whitchurch.org.uk , which it has run since its launch in April 2010, achievements of the charity and which continues to grow. It is the only website for the town that during the year encourages participation from all local businesses and groups and is run by the community for the community. After a complete revamp last year the updated website now gives visitors and newcomers to Whitchurch a welcoming and informative resource. The Gill Nethercott Centre has been intermittently closed from March 2020 to comply with Covid restrictions. A full risk assessment was carried out and appropriate steps taken to make the centre safe as and when it could open, including the installation of an air purifier. This assessment has been reviewed regularly in line with government guidance. As it has been possible to re-open the GNC various activities aimed to help people feel safe returning to public buildings have been tried. Some have been successful and the admin team has adopted a creative and flexible approach when take up has been low. We have also focused on activities that support the health and well-being of young families, given all the new build in the town. Tourist promotion The “Walkers are Welcome” national town network is a community led scheme endorsed by the Ramblers Association and Visit England to help raise the profile of towns and parishes that have excellent walking opportunities but lack the high profile of the national parks and tourist hotspots. End of year report submitted and rated at Green in all sections (the highest level in a traffic light assessment system). We continued to act as a Walkers are Welcome mentor to our existing group and support another new applicant through the registration process. A dedicated website www.whitchurchwalks.net links to the town website and has its own Facebook page. This promotes tourism to the town with information on accommodation, shops, pubs and cafes and local transport links. While most of our indoor activities have not been possible, our outdoor ones have taken place within revised guidelines. Whitchurch Wednesday Walks was established as a new independent walking group, with the support of the Association, in order to continue offering the benefit of a full range of walks each week to local residents (recent changes to the Walking for Health scheme would have curtailed this). Walk routes published on the community website have been invaluable assets to support exercise and mental well-being. Socially distanced litter picking has been taking place around town by WaW volunteers, the Scouts and individual residents. The total for this year was141 sacks and 118 man hours. We have a young resident working toward her Duke of Edinburgh award with litter picking being one of her tasks; we have agreed to sign off her forms. We continue to work with Whitchurch Town Council providing input and advice on matters relating to local footpaths, and now with the team reviewing the Neighbourhood Plan and also Whitchurch Conservation Group. Well-being of the town’s inhabitants

January 2016

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Achievements and performance

Whitchurch continues to be represented on the Sport and Physical Activity Alliance (SPAA) in Basingstoke by one of the trustees.

Financial review

Sufficient reserves are maintained to cover planned expenditure and Brief statement of the anticipated costs. There is a reserves policy. charity’s policy on reserves As at February 2021 the estimated level of reserves required is £11,800 (the target). If reserves vary from this target by plus or minus 10% the Trustees should review and justify the difference and if appropriate revise the target.

Details of any funds materially in deficit

Further financial review details (Optional information)

January 2016

WA

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You may choose to include additional information, where relevant about:

Other optional information

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Margaret Denyse Coles Full name(s) Position (eg secretary, chair, Chair etc) Date

January 2016

WA

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WHITCHURCH ASSOCIATION WHITCHURCH ASSOCIATION WHITCHURCH ASSOCIATION WHITCHURCH ASSOCIATION WHITCHURCH ASSOCIATION No 1118993 No 1118993 No 1118993 CC16a
For the period
from		 1st November 2020
Period start date		 To 31st October 2021
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
Hall hire 7,353 - - 7,353 11,811
Events 1,732 - - 1,732 4,729
Membershipfees 240 - - 240 240
Coronavirusgrants 25,125 - - 25,125 16,110
Grants & receipts - Singingfor the Mind - 2,596 - 2,596 1,347
Donations and othergrants 550 5,800 - 6,350 3,810
Other receipts 241 154 - 395 99
Sub total(Gross income for
AR)
35,241		 8,550 - 43,791 38,146
A2 Asset and investment sales,
(see table).
- -
- -
Sub total - -
Total receipts
A3 Payments
38,146

Events		 1,578 3,479
Insurance 614 614
Utilities includingtelephone 4,193 5,162
Cleaning 1,136 1,574
Stationery 477 651
Licences, Exam Fees & Training 765 1,599
Gill Nethercott Centre Maintenance 2,980 4,413
Advertising 336 336
Sundries 100 109
Kitchenware, equipment, installation and
maintenance		 1,044 4,698
Salary& related costs 16,651 16,208
Projects 252 1,374
Hall Hire Refund - 331
Singingfor the Mind - 1,160
**Sub total ** 30,126 41,708
A4 Asset and investment
purchases, (see table)
- -
- -
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
41,708
5,115 8,217 - 3,562
- -
9,523 18,164 21,726
14,638 26,381 18,164

29/12/2021

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Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Utilities via HCC October 2021
HMRC - tax and NI
Share of GNC maintenance costs pre 2019
to be paid to HCC at £300 a year plus VAT -
7 years remain of 10 year agreement
Pension contributions October 2021
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Filmbank deposit
Maintenance costs to claim from HCC
Details
Equipment
HSBC Current Account
HSBC Deposit Account
Cash
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
2,271
1,102
12,067
10,641
300
-
14,638
11,743
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
150
-
72
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
-
Ubrestricted
-
Unrestricted
-
Unrestricted
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
NIL
-
-
-
-
When due
(optional)
when invoiced
November 2021
January 2022
Annually when
invoiced
Date of
approval

29/12/2021

2

Recel ts and ments accounts CC16a To 31t XDI Section A Receipts and payments Unrutrid•d ReSJlGie £r:U0¥¥IT￿ll Tql•l fwMJ Al R•c•l 7JSJ ?40 129 Xl15 )•) IJ4 ub ARI 4x 141 Tol•l rnc•lpi¥ 4).7•1 J•.141 J.47• 41•J i•J i.tJ• 1.41) 109 lJ74 Sub Sub Jo.Ix JSJ14 olrne•ip￿1pdwlI￿J AO Tr•nthf• b•t*••n tund• A6 C••h fvnds I1￿ ra•r •nd C••h ftmd¥ th1• •nd 11.7 J•1

Section B Statomont of assots and liabilities at the end of the period UnTr•trirt•d R￿triCtd r￿d• fund• Mtt£ Endowmttni lund• 1 lun08 S8¢ CwfW 1271 1,1 HSBC £cththt 11fy17 10A41 CNh 11.T43 lJnrn¥tri¢t•d ftHtrict•d EndoYn•nt rth luTrd• 1 Trorn 72 Ful￿ B3 Invostm•nt alg C¥innl v• b• ML he4rfty'8 own us• Fur•J ￿h BS Ll4bllltk4 20 2Q21 Rc.1￿¥¢PII 2027 Annu￿￿h4Th S¥Md byon• or r0 on behalf ol allth•trvstoo% Swre Prwd Name 1911 2L 29112r2021

Independent E¥aminerf5 Report to the Tvu5tees ol Wtiitclxyth A5SKiatian Icharliy No IIL8993) I repon to the tfuslees on my examination of the aCCOUTtts of the Whitchurch A550Cl3tion (the As%xiationl for the year ended 31 OaobEr 2021. which arE set Oui on pages I to 2. ReSpons[￿'11t1es basi5 of report As the Lharity trustees of the AssoC￿tIOrI YDU are responsible lor the prep3ration of the arcounts in acccrdance with ihè rÈquiiement5 of Ch3rIti￿ Act 20111't￿ Act'l. I report in respect ol my eXaminat￿n of ihe Associatii)n'5 accounts carrbed our under secrion 145 of the 2011 A¢t and in Corr¥1￿ out my exafflination I have followed all the aFfdicable DIrec¢￿S gtven by the Charitv Commission under section 1451511bl of ihe Act. Independent examinerf5 Statement I have completed my exJnination. I confifm thèt no matèrial matters have come to my altention in conntytion wilh ihE examination giwng me CaL￿e to beI￿ve that In any matuial respect.. accounting records were noT kepr in re£pea of the Trust as required by section 130 01 ihe Att,. or 2. the account5 do not a¢¢ord wth th¢)5e recurds I have rto concef Trs and have corrbe across no othei matters In connerti¢)n wrÉh rhp e¥aminatbon its vthFch attentwJri should be drawn in thi5 report in order lo er￿ble a proper undewstindinB of the accounts to be reached. Name: Wl AJKÉN Relevant profe5sxJfflal qualrfic3tiOn or body.- ACA Address.. Nieuwe Hèven 151. 2511Xi Den H33& Nederland Date.. 20 January 2022