## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 1 11 2020 **To** 31 10 2021 **From** ## Reference and administration details The Whitchurch Association **Charity name Other names charity is known by Registered charity number (if any)** 1118993 **Charity's principal address** The Gill Nethercott Centre Winchester St WHITCHURCH Hants **Postcode RG28 7HP** None |1
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11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Denyse Coles|Chair||| ||John Mariner|||| ||Sandra Smith|Treasurer||| ||Jackie Browne|Tourism||| ||Morwenna Collins|||| ||Brian Bent|Members Secretary||| ||BarryCarter|||| ||MaryJohnston|||| ||Paul Driver|Health and Safety||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **January 2016** WA 1 **Type of advisor Name Address Borough Council** Community Support Basingstoke and Deane BC **advisor** Officer ## **Name of chief executive or names of senior staff members (Optional information)** Julia Trinder – Community Centre Manager ## **Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Association - (eg. trust, association, company) Appointed by invitation during the year, elected annually Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Policies and procedures adopted for the induction and training of trustees. - The charity’s organisational structure and any wider network with which the charity works. - Relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. ## **Objectives and activities** **Summary of the objects of the charity set out in its governing document** Promote the benefit of the inhabitants of the parish of Whitchurch and the surrounding hamlets of Litchfield, Woodcott, Tufton, Dunley, Laverstoke, Freefolk and Hurstbourne Priors without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants. Secure the preservation, protection, development and improvement of features of historic or public interest and to promote high standards of planning and architecture. Establish, or secure the establishment of, a Community Centre and to maintain and manage the same. **January 2016** WA 2 Provision of a suitable venue for public hire, and the organisation of events for public attendance. Management of the use and maintenance of the fabric of the centre, in **Summary of the main** co-operation with the Whitchurch Library (shared occupancy), while **activities in relation to these** increasing the internal facilities. **objects** Managing the town website www.whitchurch.org.uk Promoting tourism in the town and to the local area. Securing facilities to enhance the well-being of the town’s inhabitants. **Additional details of objectives and activities (Optional information)** Volunteers and trustees have contributed 1060 hours’ work. You **may choose** to include further statements, where relevant, about: • Policy on grantmaking • Policy programme related investment • Contribution made by Volunteers ## Achievements and performance **January 2016** WA 3 ## Achievements and performance The WA continues to manage the community website **Summary of the main** www.whitchurch.org.uk , which it has run since its launch in April 2010, **achievements of the charity** and which continues to grow. It is the only website for the town that **during the year** encourages participation from all local businesses and groups and is run by the community for the community. After a complete revamp last year the updated website now gives visitors and newcomers to Whitchurch a welcoming and informative resource. The Gill Nethercott Centre has been intermittently closed from March 2020 to comply with Covid restrictions. A full risk assessment was carried out and appropriate steps taken to make the centre safe as and when it could open, including the installation of an air purifier. This assessment has been reviewed regularly in line with government guidance. As it has been possible to re-open the GNC various activities aimed to help people feel safe returning to public buildings have been tried. Some have been successful and the admin team has adopted a creative and flexible approach when take up has been low. We have also focused on activities that support the health and well-being of young families, given all the new build in the town. Tourist promotion The “Walkers are Welcome” national town network is a community led scheme endorsed by the Ramblers Association and Visit England to help raise the profile of towns and parishes that have excellent walking opportunities but lack the high profile of the national parks and tourist hotspots. End of year report submitted and rated at Green in all sections (the highest level in a traffic light assessment system). We continued to act as a Walkers are Welcome mentor to our existing group and support another new applicant through the registration process. A dedicated website www.whitchurchwalks.net links to the town website and has its own Facebook page. This promotes tourism to the town with information on accommodation, shops, pubs and cafes and local transport links. While most of our indoor activities have not been possible, our outdoor ones have taken place within revised guidelines. Whitchurch Wednesday Walks was established as a new independent walking group, with the support of the Association, in order to continue offering the benefit of a full range of walks each week to local residents (recent changes to the Walking for Health scheme would have curtailed this). Walk routes published on the community website have been invaluable assets to support exercise and mental well-being. Socially distanced litter picking has been taking place around town by WaW volunteers, the Scouts and individual residents. The total for this year was141 sacks and 118 man hours. We have a young resident working toward her Duke of Edinburgh award with litter picking being one of her tasks; we have agreed to sign off her forms. We continue to work with Whitchurch Town Council providing input and advice on matters relating to local footpaths, and now with the team reviewing the Neighbourhood Plan and also Whitchurch Conservation Group. Well-being of the town’s inhabitants **January 2016** WA 4 Achievements and performance Whitchurch continues to be represented on the Sport and Physical Activity Alliance (SPAA) in Basingstoke by one of the trustees. ## **Financial review** Sufficient reserves are maintained to cover planned expenditure and **Brief statement of the** anticipated costs. There is a reserves policy. **charity’s policy on reserves** As at February 2021 the estimated level of reserves required is £11,800 (the target). If reserves vary from this target by plus or minus 10% the Trustees should review and justify the difference and if appropriate revise the target. **Details of any funds materially in deficit** **Further financial review details (Optional information)** **January 2016** WA 5 You **may choose** to include additional information, where relevant about: - The charity’s principal sources of funds (including any fundraising). - How expenditure has supported the key objectives of the charity. - Investment policy and objectives including any ethical investment policy adopted. ## **Other optional information** ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Margaret Denyse Coles **Full name(s) Position (eg secretary, chair,** Chair **etc) Date** **January 2016** WA 6 ||**WHITCHURCH ASSOCIATION**|**WHITCHURCH ASSOCIATION**|**WHITCHURCH ASSOCIATION**|**WHITCHURCH ASSOCIATION**|**WHITCHURCH ASSOCIATION**|**No 1118993**|**No 1118993**|**No 1118993**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||1st November 2020
**Period start date**||**To**||31st October 2021
**Period end date**||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Hall hire|**7,353**||**-**||**-**||**7,353**||**11,811**| |Events|**1,732**||**-**||**-**||**1,732**||**4,729**| |Membershipfees|**240**||**-**||**-**||**240**||**240**| |Coronavirusgrants|**25,125**||**-**||**-**||**25,125**||**16,110**| |Grants & receipts - Singingfor the Mind|**-**||**2,596**||**-**||**2,596**||**1,347**| |Donations and othergrants|**550**||**5,800**||**-**||**6,350**||**3,810**| |Other receipts|**241**||**154**||**-**||**395**||**99**| |**_Sub total_**_(Gross income for_
_AR)_|
**35,241**||**8,550**||**-**||**43,791**||**38,146**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||||| ||||||||||**38,146**| ||||||||||| |
Events|**1,578**||||||||**3,479**| |Insurance|**614**||||||||**614**| |Utilities includingtelephone|**4,193**||||||||**5,162**| |Cleaning|**1,136**||||||||**1,574**| |Stationery|**477**||||||||**651**| |Licences, Exam Fees & Training|**765**||||||||**1,599**| |Gill Nethercott Centre Maintenance|**2,980**||||||||**4,413**| |Advertising|**336**||||||||**336**| |Sundries|**100**||||||||**109**| |Kitchenware, equipment, installation and
maintenance|**1,044**||||||||**4,698**| |Salary& related costs|**16,651**||||||||**16,208**| |Projects|**252**||||||||**1,374**| |Hall Hire Refund|**-**||||||||**331**| |Singingfor the Mind|**-**||||||||**1,160**| |**_Sub total_ **|**30,126**||||||||**41,708**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**41,708**| ||||||||||| ||**5,115**||||||**8,217**||**- 3,562**| ||**-**||||||**-**||| ||**9,523**||||||**18,164**||**21,726**| ||**14,638**||||||**26,381**||**18,164**| 29/12/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
Utilities via HCC October 2021
HMRC - tax and NI
Share of GNC maintenance costs pre 2019
to be paid to HCC at £300 a year plus VAT -
7 years remain of 10 year agreement
Pension contributions October 2021
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Filmbank deposit
Maintenance costs to claim from HCC
**Details**
Equipment
HSBC Current Account
HSBC Deposit Account
Cash
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,271**
**1,102**
**12,067**
**10,641**
**300**
**-**
**14,638**
**11,743**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**150**
**-**
**72**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
Ubrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**NIL**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||when invoiced| ||||November 2021| ||||January 2022| ||||Annually when
invoiced| ||||| ||||Date of
approval| ||||| ||||| 29/12/2021 2 Recel ts and ments accounts CC16a To 31*t XDI Section A Receipts and payments Unrutrid•d ReSJlGie £r:U0¥¥IT￿ll Tql•l fwM*J Al R•c•l 7JSJ ?40 129 Xl15 )•) IJ4 ub ARI 4x 141 Tol•l rnc•lpi¥ 4).7•1 J•.141 J.47• 41•J i•J i.tJ• 1.41) 109 lJ74 Sub Sub Jo.Ix JSJ14 olrne•ip￿1pdwlI￿J AO Tr•nthf• b•t*••n tund• A6 C••h fvnds I1￿ ra•r •nd C••h ftmd¥ th1• •nd 11.7 J•1 Section B Statomont of assots and liabilities at the end of the period UnTr•trirt•d R￿triCt*d r￿d• fund• Mtt£ Endowmttni lund• 1 lun08 S8¢ CwfW* 1271 1,1 HSBC *£cththt 11fy17 10A41 CNh 11.T43 lJnrn¥tri¢t•d ftHtrict•d Endo*Yn•nt rth luTrd• 1* Trorn 72 Ful￿ B3 Invostm•nt alg C¥innl v• b• ML he4rfty'8 own us• Fur•J ￿*h BS Ll4bllltk4 20 2Q21 Rc.1￿¥¢PII 2027 Annu*￿￿h4Th S¥Md byon• or r*0 on behalf ol allth•trvstoo% Swre Prwd Name 1911 2L 29112r2021 Independent E¥aminerf5 Report to the Tvu5tees ol Wtiitclxyth A5SKiatian Icharliy No IIL8993) I repon to the tfuslees on my examination of the aCCOUTtts of the Whitchurch A550Cl3tion (the As%xiationl for the year ended 31 OaobEr 2021. which arE set Oui on pages I to 2. ReSpons[￿'11t1es basi5 of report As the Lharity trustees of the AssoC￿tIOrI YDU are responsible lor the prep3ration of the arcounts in acccrdance with ihè rÈquiiement5 of Ch3rIti￿ Act 20111't￿ Act'l. I report in respect ol my eXaminat￿n of ihe Associatii)n'5 accounts carrbed our under secrion 145 of the 2011 A¢t and in Corr¥1￿ out my exafflination I have followed all the aFfdicable DIrec¢￿S gtven by the Charitv Commission under section 1451511bl of ihe Act. Independent examinerf5 Statement I have completed my exJnination. I confifm thèt no matèrial matters have come to my altention in conntytion wilh ihE examination giwng me CaL￿e to beI￿ve that In any matuial respect.. accounting records were noT kepr in re£pea of the Trust as required by section 130 01 ihe Att,. or 2. the account5 do not a¢¢ord wth th¢)5e recurds I have rto concef Trs and have corrbe across no othei matters In connerti¢)n wrÉh rhp e¥aminatbon its vthFch attentwJri should be drawn in thi5 report in order lo er￿ble a proper undewstindinB of the accounts to be reached. Name: Wl AJKÉN Relevant profe5sxJfflal qualrfic3tiOn or body.- ACA Address.. Nieuwe Hèven 151. 2511Xi Den H33& Nederland Date.. 20 January 2022