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2022-03-31-accounts

Cotford St Luke Community Association

AGM Thursday 7[th] October 2021

General Management Report

The Community Association has endured the restrictions imposed by the Covid situation. The Community Centre was closed for a long period of time and then had limited usage as the restrictions were lifted bit by bit.

Some regular users have returned (namely Pilates and Badminton) and there have been a few private bookings. To encourage more users, the hire rates for the halls are offered at a special rate that will be reviewed in the new year. This has been made possible by some lockdown grants that were received to offset loss of income.

Over the past twelve months several upgrade projects were undertaken. Acoustic panels have been installed in the community hall with good effect. Outside maintenance was completed including new guttering being fitted and a fresh coat of paint to the walls and windows resulting in the current smart appearance, set off by the new sign.

In terms of managing the hall bookings we trialled an online booking system to streamline the whole booking system. The system was found to have some setbacks and so some alternatives are being considered.

For the future there are several projects under consideration:

The management committee is in talks with the Parish Council to review the operation of the Community Association as we are operating with an absolute minimum of committee members which is proving very difficult and with the anticipated loss of our secretary Caroline will be untenable.

It has been decided to create a paid, part-time position for the role of Community Halls Booking Manager. The initial contract will be for a twelve-month period with the opportunity to develop the role through marketing and promoting the facilities to improve bookings.

A job description is being put together and the post will be advertised in the near future.

I would like to finish by thanking both Angela (Treasurer and Bookings) and Caroline (Secretary), for all their work and support in keeping the Community Association and the Community Centre operational.

Peter G. Davies

Acting Chair.

payments

Sch Hall Sanitary
No: Date Payee chq no Total Admin charges Cleaning disposal Security
1 09/04/21 the gutter doctor 926 5520.00
2 19/04/21 Fine decorating 927 4285.00
3 20/04/21 Somerset CC 928 248.85
4 13/05/21 Michael Adams 929 290.00
5 21/05/21 Signs Express 930 240.00
6 25/05/21 Fine decorating 931 4285.00
7 10/06/21 On Tap Plumbing 932 320.00
8 10/06/21 PHS 933 234.42 234.42
9 09/07/21 EDF 934 173.29
10 27/07/21 Cotford Cleaning 935 237.60 237.60
11 28/07/21 Ball Fire Protection 936 24.00
12 17/08/21 Cotford Cleaning 937 216.00 216.00
13 11/09/21 Water2business 106 91.91
14 24/09/21 Cotford Cleaning 107 252.00 252.00
15 24/09/21 EDF 108 148.67
16 29/09/21 Omerod Electrical 109 647.77
17 10/11/21 Asda (AJL) 938 45.00
18 10/11/21 CSL Primary school 940 169.95 169.95
19 29/07/02 Cotford Cleaning 941 324.00 324.00
20 13/12/21 CSL Primary school 943 235.96 235.96
21 04/01/22 NBB Furniture BACS 1260.00
22 04/01/22 Quantock Cleaning BACS 360.00 360.00
23 05/01/22 Quantock Cleaning BACS 387.00 387.00
24 05/01/22 EDF BACS 250.91
25 12/01/22 Quantock Cleaning BACS 324.00 324.00
26 21/01/22 CSL Primary school 944 99.00 99.00
27 31/01/22 SEF Cleaning BACS 145.00 145.00
28 09/02/22 Quantock Cleaning BACS 288.00 288.00
29 10/02/22 Adrian Dyke BACS 265.00
30 10/02/22 Wickes (AJL) BACS 14.13
16/02/22 Sky Connect DD 41.45
31 22/02/22 EDF BACS 146.04
32 28/02/22 Water2business BACS 225.78
02/03/22 Sky Connect DD 29.94
33 03/03/22 CSL Primary school 945 69.30 69.30
34 09/03/22 CSL Primary school 946 117.15 117.15
30/03/22 Sky Connect DD 29.94
35 31/03/22 CSL Primary school BACS 77.55 77.55
36 08/04/22 Quantock Cleaning BACS 288 288.00
22407.61 0.00 768.91 2821.60 234.42 0.00

Page 1

payments

Repairs and Fire
refurbishments maintenance Utilities Equipment prevention sds
5520.00
4285.00
248.85
290.00 240.00
4285.00
320.00
173.29
24.00
91.91
148.67
647.77
45.00
1260.00
250.91
265.00
14.13
41.45
146.04
225.78
29.94
29.94
15640.00 1481.62 1137.93 45.00 24.00 254.13

Page 2

receipts

date name re-imbursment grants hall hire Pilates 1 pilates2 Karate
26/04/21 SWT 8000.00
04/05/21 SWT 185.00
22/06/21 SWT 75.00
12/07/21 SWT 1000.00
29/07/21 C Betty 30.00
03/08/21 CSL Parish Council 10000.00
04/08/21 CSL Parish Council 4380.00
04/08/21 N Davis 27.50
10/08/21 Premier Sports 90.75
13/08/21 Susanna Sinclair 65.63 65.63
13/08/21 Susanna Sinclair 10.50 10.50
13/08/21 Susanna Sinclair 21.00 21.00
13/08/21 Susanna Sinclair 26.25 26.25
31/08/21 Emily Granger 7.05
10/09/21 Lydia Singer 37.50
27/09/21 Cotford Badminton 66.00
27/09/21 Cotford Badminton 57.75
27/09/21 Cotford Badminton 66.00
27/09/21 Cotford Badminton 66.00
27/09/21 Cotford Badminton 49.50
27/09/21 Cotford Badminton 82.50
04/10/21 AO Sports 107.25
14/10/21 Claire Hall 37.13 37.13
18/10/21 Becky Coles 45.00
19/10/21 Nicky Davis 45.00
22/10/21 CSL Primary school 350.00
03/11/21 Susanna Sinclair 59.06 59.06
03/11/21 Susanna Sinclair 21.00 21.00
04/11/21 Emma Derrick 45.00
04/11/21 Cotford Badminton 66.00
04/11/21 Shuttlecocks 66.00
08/11/21 AO Sports 90.75
08/11/21 Claire Hall 37.13 37.13
12/11/21 Emily Granger 28.20
30/11/21 Shuttlecocks 66.00
30/11/21 Cotford Badminton 82.50
03/12/21 Train with premier 152.25
08/12/21 Claire Hall 49.50 49.50
13/12/21 Susanna Sinclair 35.44 35.44
31/12/21 Shuttlecocks 82.50
31/12/21 Cotford Badminton 49.50
04/01/22 J Smith 37.50
10/01/22 A Livisey 57.38
13/01/22 Susanna Sinclair 35.44 35.44
24/01/22 Claire Hall 24.75 24.75
24/01/22 L Symons 57.38
01/02/22 Cotford Badminton 80.00
01/02/22 Shuttlecocks 80.00
03/02/22 Remus Management 14.00
03/02/22 SWT 2667.00
08/02/22 Claire Hall 44.55 44.55
01/03/22 Claire Hall 59.40 59.40

Page 3

receipts

02/03/22 Susanna Sinclair 70.88 70.88
02/03/22 CSL Parish Council 157.50
28/03/22 Sam John 60.00
29/03/22 CSL Primary school 173.26
30/03/22 AO Sports 99.00
31/03/22 Susanna Pilates 28.35 28.35
31/03/22 Claire Pilates 74.25 74.25
31/03/22 Cotford Badders 74.25
31/03/22 The Shuttlecocks 99.00
31/03/22 Premier Ed - Charlie Walshe 66.00
31/03/22 Nicky Jenks Dance 85.05
30004.08 14380.00 11852.00 3772.08 373.55 326.71 0.00

Page 4

receipts

Kettle Bells

CSL
Nicky Jenks Premier Primary
Dance SWT Sports Badminton CSL PC school Private meeting
75.00
30.00
27.50
90.75
7.05
37.50
66.00
57.75
66.00
66.00
49.50
82.50
107.25
45.00
45.00
350.00
45.00
66.00
66.00
90.75
28.20
66.00
82.50
152.25
82.50
49.50
37.50
57.38
57.38
80.00
80.00

14.00

Page 5

receipts
157.50
60.00
173.26
99.00
74.25
99.00
66.00
85.05
0.00 85.05 75.00 606.00 1133.50 157.50 523.26 477.51 14.00

Page 6

receipts

COVID support 8000.00 185.00 1000.00

2667.00

Page 7

receipts 11852.00 Page 8

financial_statement

COTFORD ST LUKE COMMUNITY ASSOCIATION

Receipts and Payments Account for the Year ended 31 March 2022

Y/e 31 March 2021
£ £ £ £
Income:
Hall Hire		 3772.08 115.00
Covid support grants 11852.00 20469.00
Re-imbursments re decorating 14380.00
Bank Interest 0.65 30004.73 1.35 20585.35
Expenditure:
Large Hall charges		 768.91 100.00
Cleaning 2821.60 594.00
Sanitary disposal 234.42 213.35
Security 0.00 0.00
Re-furbishment 15640.00 0.00
Care-taking, maintenance & repairs 1481.62 19.87
Rates and Utilities 1137.93 1223.76
Stationery 0.00 0.00
Fire prevention 24.00 24.00
Equipment 45.00 49.53
Sundries 254.13 0
22407.61 2224.51
Excess of income over expenditure
Opening balance
current closing balance		 7597.12
24933.34
32530.46		 18360.84
6572.50
24933.34
Represented by:
Bank Account (current) 1602.83 18351.88
No 2 Account
Reserve Account		 367.25
30560.38		 32530.46 1021.73
5559.73		 24933.34

Angela Lamb – Treasurer 31 March 2022

Page 9

Bank reconciliation
current balance 1538.18
Add: Creditors
Susanna Pilates 28.35
Cotford Badders 74.25
The Shuttlecocks 99.00
Premier - Charlie Walshe 66.00
Nicky Jenks 85.05 352.65
1890.83
Less:Debtors
Quantock cleaning 288.00
288.00
Balance carried forward 1602.83

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended Charity no (if any) Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent IThe char. oss inco ceeded £250,000 and l am qualified to examiner's statement undertak th amin 'on by lifie name of applicabl sted b y]]. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ¢oth8F Jsdos*W) which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please del te the words in the brackets if they do not apply. Responsibilities and basis of report Signed: Date: Name: Relevant professional qualification(s) or body IER Oct 2018