## **Cotford St Luke Community Association**
AGM Thursday 7[th] October 2021
## **General Management Report**
The Community Association has endured the restrictions imposed by the Covid situation. The Community Centre was closed for a long period of time and then had limited usage as the restrictions were lifted bit by bit.
Some regular users have returned (namely Pilates and Badminton) and there have been a few private bookings. To encourage more users, the hire rates for the halls are offered at a special rate that will be reviewed in the new year. This has been made possible by some lockdown grants that were received to offset loss of income.
Over the past twelve months several upgrade projects were undertaken. Acoustic panels have been installed in the community hall with good effect. Outside maintenance was completed including new guttering being fitted and a fresh coat of paint to the walls and windows resulting in the current smart appearance, set off by the new sign.
In terms of managing the hall bookings we trialled an online booking system to streamline the whole booking system. The system was found to have some setbacks and so some alternatives are being considered.
For the future there are several projects under consideration:
- Internal decoration and maintenance which will be ongoing
- Providing some art panels for the foyer, the corridor walls, and the community hall
- Developing the patio area with picnic tables and a covered area that may or may not include the grassed area at the back.
- We are joining with the school administration to consider installing a defibrillator station at the Centre.
The management committee is in talks with the Parish Council to review the operation of the Community Association as we are operating with an absolute minimum of committee members which is proving very difficult and with the anticipated loss of our secretary Caroline will be untenable.
It has been decided to create a paid, part-time position for the role of Community Halls Booking Manager. The initial contract will be for a twelve-month period with the opportunity to develop the role through marketing and promoting the facilities to improve bookings.
A job description is being put together and the post will be advertised in the near future.
I would like to finish by thanking both Angela (Treasurer and Bookings) and Caroline (Secretary), for all their work and support in keeping the Community Association and the Community Centre operational.
Peter G. Davies
Acting Chair.
## payments
|||||||Sch Hall||Sanitary||
|---|---|---|---|---|---|---|---|---|---|
|No:|Date|Payee|chq no|Total|Admin|charges|Cleaning|disposal|Security|
|1|09/04/21|the gutter doctor|926|5520.00||||||
|2|19/04/21|Fine decorating|927|4285.00||||||
|3|20/04/21|Somerset CC|928|248.85||||||
|4|13/05/21|Michael Adams|929|290.00||||||
|5|21/05/21|Signs Express|930|240.00||||||
|6|25/05/21|Fine decorating|931|4285.00||||||
|7|10/06/21|On Tap Plumbing|932|320.00||||||
|8|10/06/21|PHS|933|234.42||||234.42||
|9|09/07/21|EDF|934|173.29||||||
|10|27/07/21|Cotford Cleaning|935|237.60|||237.60|||
|11|28/07/21|Ball Fire Protection|936|24.00||||||
|12|17/08/21|Cotford Cleaning|937|216.00|||216.00|||
|13|11/09/21|Water2business|106|91.91||||||
|14|24/09/21|Cotford Cleaning|107|252.00|||252.00|||
|15|24/09/21|EDF|108|148.67||||||
|16|29/09/21|Omerod Electrical|109|647.77||||||
|17|10/11/21|Asda (AJL)|938|45.00||||||
|18|10/11/21|CSL Primary school|940|169.95||169.95||||
|19|29/07/02|Cotford Cleaning|941|324.00|||324.00|||
|20|13/12/21|CSL Primary school|943|235.96||235.96||||
|21|04/01/22|NBB Furniture|BACS|1260.00||||||
|22|04/01/22|Quantock Cleaning|BACS|360.00|||360.00|||
|23|05/01/22|Quantock Cleaning|BACS|387.00|||387.00|||
|24|05/01/22|EDF|BACS|250.91||||||
|25|12/01/22|Quantock Cleaning|BACS|324.00|||324.00|||
|26|21/01/22|CSL Primary school|944|99.00||99.00||||
|27|31/01/22|SEF Cleaning|BACS|145.00|||145.00|||
|28|09/02/22|Quantock Cleaning|BACS|288.00|||288.00|||
|29|10/02/22|Adrian Dyke|BACS|265.00||||||
|30|10/02/22|Wickes (AJL)|BACS|14.13||||||
||16/02/22|Sky Connect|DD|41.45||||||
|31|22/02/22|EDF|BACS|146.04||||||
|32|28/02/22|Water2business|BACS|225.78||||||
||02/03/22|Sky Connect|DD|29.94||||||
|33|03/03/22|CSL Primary school|945|69.30||69.30||||
|34|09/03/22|CSL Primary school|946|117.15||117.15||||
||30/03/22|Sky Connect|DD|29.94||||||
|35|31/03/22|CSL Primary school|BACS|77.55||77.55||||
|36|08/04/22|Quantock Cleaning|BACS|288|||288.00|||
|||||22407.61|0.00|768.91|2821.60|234.42|0.00|
Page 1
payments
||Repairs and|||Fire||
|---|---|---|---|---|---|
|refurbishments|maintenance|Utilities|Equipment|prevention|sds|
|5520.00||||||
|4285.00||||||
||248.85|||||
|290.00|||||240.00|
|4285.00||||||
||320.00|||||
|||173.29||||
|||||24.00||
|||91.91||||
|||148.67||||
||647.77|||||
||||45.00|||
|1260.00||||||
|||250.91||||
||265.00|||||
||||||14.13|
|||41.45||||
|||146.04||||
|||225.78||||
|||29.94||||
|||29.94||||
|15640.00|1481.62|1137.93|45.00|24.00|254.13|
Page 2
receipts
|date||name|re-imbursment grants|hall hire|Pilates 1|pilates2|Karate|
|---|---|---|---|---|---|---|---|
||26/04/21|SWT|8000.00|||||
||04/05/21|SWT|185.00|||||
||22/06/21|SWT||75.00||||
||12/07/21|SWT|1000.00|||||
||29/07/21|C Betty||30.00||||
||03/08/21|CSL Parish Council|10000.00|||||
||04/08/21|CSL Parish Council|4380.00|||||
||04/08/21|N Davis||27.50||||
||10/08/21|Premier Sports||90.75||||
||13/08/21|Susanna Sinclair||65.63|65.63|||
||13/08/21|Susanna Sinclair||10.50|10.50|||
||13/08/21|Susanna Sinclair||21.00|21.00|||
||13/08/21|Susanna Sinclair||26.25|26.25|||
||31/08/21|Emily Granger||7.05||||
||10/09/21|Lydia Singer||37.50||||
||27/09/21|Cotford Badminton||66.00||||
||27/09/21|Cotford Badminton||57.75||||
||27/09/21|Cotford Badminton||66.00||||
||27/09/21|Cotford Badminton||66.00||||
||27/09/21|Cotford Badminton||49.50||||
||27/09/21|Cotford Badminton||82.50||||
||04/10/21|AO Sports||107.25||||
||14/10/21|Claire Hall||37.13||37.13||
||18/10/21|Becky Coles||45.00||||
||19/10/21|Nicky Davis||45.00||||
||22/10/21|CSL Primary school||350.00||||
||03/11/21|Susanna Sinclair||59.06|59.06|||
||03/11/21|Susanna Sinclair||21.00|21.00|||
||04/11/21|Emma Derrick||45.00||||
||04/11/21|Cotford Badminton||66.00||||
||04/11/21|Shuttlecocks||66.00||||
||08/11/21|AO Sports||90.75||||
||08/11/21|Claire Hall||37.13||37.13||
||12/11/21|Emily Granger||28.20||||
||30/11/21|Shuttlecocks||66.00||||
||30/11/21|Cotford Badminton||82.50||||
||03/12/21|Train with premier||152.25||||
||08/12/21|Claire Hall||49.50||49.50||
||13/12/21|Susanna Sinclair||35.44|35.44|||
||31/12/21|Shuttlecocks||82.50||||
||31/12/21|Cotford Badminton||49.50||||
||04/01/22|J Smith||37.50||||
||10/01/22|A Livisey||57.38||||
||13/01/22|Susanna Sinclair||35.44|35.44|||
||24/01/22|Claire Hall||24.75||24.75||
||24/01/22|L Symons||57.38||||
||01/02/22|Cotford Badminton||80.00||||
||01/02/22|Shuttlecocks||80.00||||
||03/02/22|Remus Management||14.00||||
||03/02/22|SWT|2667.00|||||
||08/02/22|Claire Hall||44.55||44.55||
||01/03/22|Claire Hall||59.40||59.40||
Page 3
## receipts
|02/03/22|Susanna Sinclair|||70.88|70.88|||
|---|---|---|---|---|---|---|---|
|02/03/22|CSL Parish Council|||157.50||||
|28/03/22|Sam John|||60.00||||
|29/03/22|CSL Primary school|||173.26||||
|30/03/22|AO Sports|||99.00||||
|31/03/22|Susanna Pilates|||28.35|28.35|||
|31/03/22|Claire Pilates|||74.25||74.25||
|31/03/22|Cotford Badders|||74.25||||
|31/03/22|The Shuttlecocks|||99.00||||
|31/03/22|Premier Ed - Charlie Walshe|||66.00||||
|31/03/22|Nicky Jenks Dance|||85.05||||
||30004.08|14380.00|11852.00|3772.08|373.55|326.71|0.00|
Page 4
receipts
Kettle Bells
||||||CSL|||
|---|---|---|---|---|---|---|---|
|Nicky Jenks||Premier|||Primary|||
|Dance|SWT|Sports|Badminton|CSL PC|school|Private|meeting|
||75.00|||||||
|||||||30.00||
|||||||27.50||
|||90.75||||||
|||||||7.05||
|||||||37.50||
||||66.00|||||
||||57.75|||||
||||66.00|||||
||||66.00|||||
||||49.50|||||
||||82.50|||||
|||107.25||||||
|||||||45.00||
|||||||45.00||
||||||350.00|||
|||||||45.00||
||||66.00|||||
||||66.00|||||
|||90.75||||||
|||||||28.20||
||||66.00|||||
||||82.50|||||
|||152.25||||||
||||82.50|||||
||||49.50|||||
|||||||37.50||
|||||||57.38||
|||||||57.38||
||||80.00|||||
||||80.00|||||
14.00
Page 5
|||||receipts|||||
|---|---|---|---|---|---|---|---|---|
||||||157.50||||
||||||||60.00||
|||||||173.26|||
||||99.00||||||
|||||74.25|||||
|||||99.00|||||
||||66.00||||||
||85.05||||||||
|0.00|85.05|75.00|606.00|1133.50|157.50|523.26|477.51|14.00|
Page 6
receipts
COVID support 8000.00 185.00 1000.00
2667.00
Page 7
receipts
11852.00
Page 8
financial_statement
## **COTFORD ST LUKE COMMUNITY ASSOCIATION**
## **Receipts and Payments Account for the Year ended 31 March 2022**
||||**Y/e 31 March**|**2021**|
|---|---|---|---|---|
||£|£|£|£|
|**Income:**
Hall Hire|3772.08||115.00||
|Covid support grants|11852.00||20469.00||
|Re-imbursments re decorating|14380.00||||
|Bank Interest|0.65|30004.73|1.35|20585.35|
|**Expenditure:**
Large Hall charges|768.91||100.00||
|Cleaning|2821.60||594.00||
|Sanitary disposal|234.42||213.35||
|Security|0.00||0.00||
|Re-furbishment|15640.00||0.00||
|Care-taking, maintenance & repairs|1481.62||19.87||
|Rates and Utilities|1137.93||1223.76||
|Stationery|0.00||0.00||
|Fire prevention|24.00||24.00||
|Equipment|45.00||49.53||
|Sundries|254.13||0||
|||22407.61||2224.51|
|**Excess of income over expenditure**
Opening balance
**current closing balance**||7597.12
24933.34
32530.46||18360.84
6572.50
24933.34|
|**Represented by:**|||||
|Bank Account (current)|1602.83||18351.88||
|No 2 Account
Reserve Account|367.25
30560.38|32530.46|1021.73
5559.73|24933.34|
Angela Lamb – Treasurer 31 March 2022
Page 9
|**Bank reconciliation**|||
|---|---|---|
|current balance||1538.18|
|**Add: Creditors**|||
|Susanna Pilates|28.35||
|Cotford Badders|74.25||
|The Shuttlecocks|99.00||
|Premier - Charlie Walshe|66.00||
|Nicky Jenks|85.05|352.65|
|||1890.83|
|**Less:Debtors**|||
|Quantock cleaning||288.00|
|||288.00|
|Balance carried forward||1602.83|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
On accounts for the year
ended
Charity no
(if any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent IThe char.
oss inco
ceeded £250,000 and l am qualified to
examiner's statement undertak
th
amin
'on by
lifie
name of
applicabl
sted b
y]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination ¢oth8F
Jsdos*W) which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act. or
the accounts did not accord with the accounting records. or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please del te the words in the brackets if they do not apply.
Responsibilities and
basis of report
Signed:
Date:
Name:
Relevant professional
qualification(s) or body
IER
Oct 2018