Trustees Annual Report
Period - 1st January 2023 to 31 st December 2023
Charity Name
Porthallow Village Association
Registered Charity Number
1118168
Charities Principal Address
Porthallow Village Hall, Porthallow Beach, Porthallow, Helston, Cornwall TR12 6PW
Names of the Charity Trustees who manage the charity
Trustees Name Ofice held (if any) Dates acted if not the whole year Trish Brock-Morgan Chairperson March 2023 Colin Saunders Treasurer April 2023 Daphne Blogg Trustee Alicia Strickland Trustee Bruce Blogg Trustee Anthony Skewes Trustee Anne Saunders Trustee March 2023 Jane Webb Trustee October 2023 Janet Warfield Trustee Sam Hall-Digweed Trustee Lyn Roberts Trustee Deborah Maxwell Secretary
Structure, Governance and Management
Type of Governing Documents Declaration of Trust How the Charity is constituted Association Trustee Selection Method Elected at AGM
Objectives and Activities
Summary of the Objectives set out in the Constitution
Management of the Village Hall and the Beach and Foreshore of Porthallow Cove
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Summary of the main activities in relation to these Hiring of the Hall to regular user groups (Yoga, Pilates, Art objectives Group, Table Tennis, Book Club) two or three wedding per year, Retreats, Charity fund raisers, Fundraisers for upkeep and repairs of the Village Hall Provision of Car Parking, Beach berths for boats up to approx. 6 metres, retrieval winch, safe bathing environment for residents and visitors
Achievements and Performance
Summary of the main The main use of the hall is for Yoga, Pilates, Art Group, Stretch achievements of the and Reach, Table Tennis, Various retreats, Coffee mornings. charity during the year We have two to three wedding receptions per year, several local or national charity fund raisers and several private family functions. Other events this year included HM the Queens 70[th] Jubilee Day, A Kings coronation Tea Party, Pralla Beach Fun Day and Barn Dance, Christmas Fayre, Christmas Carol concert with St Keverne Band and Pralla Singers and a Village Seniors Christmas/New Year lunch One of our trustees held defibrillator training courses over four evenings with a theory and practical input over two hours. Twenty-six residents benefited. We introduced a QR code option for cashless visitors our car park which added £1100 to our income. Three new ‘quality’ picnic benches adjacent to the Southwest Coast Path ‘halfway marker’ for walkers. New low-level lighting for the pathway from the road to the village hall. We were able to make substantial donations to the RNLI, National Coastwatch Institution, and other small local charities/appeals
Financial Review
Brief Statement of the charity’s policy on reserves
Whilst no specific amount is set aside for reserves, a current account balance of around £2000 is maintained for monthly running costs and small unplanned expenses. The majority our funds are held in a HSBC Business Money Management Account with relatively easy access. Our Hall is of timber construction and located next to our beach, overlooking Falmouth Bay. It is exposed directly to some very harsh weather and is beginning to show signs of necessary maintenance / repairs, which we continuously monitor.
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Further Financial Review Whilst we have a reliable income from the hire of the Village Details Hall and its facilities, and its regular user groups, it is maintained in excellent condition to attract outside hirers. Our rates are either non-commercial to encourage local activities, and commercial, where the facility is used to enhance a profit led business purpose. We have a beach based ‘car park’ (approx. 80 vehicles) for which we ask minimum £2 per day donation, and we rent ‘Beach Berths’ for small boats, dinghies and kayaks, for which we charge between £9 and £13 per linier foot per Anum.
Declaration
The Trustees declare that they have approved the above report.
Signed on behalf of the charity’s trustees
| Signature(s) | ||
|---|---|---|
| Full Name (s) Trish Brock-Morgan Colin Saunders Position Chairperson Treasurer Date 24thAugust 2024 14thSeptember 2024 |
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Charity Name No (if any) Porthallow Village Association 1118168 Receipts and payments accounts CC16a
For the period Period start date Period end date To from 1/1/2023 12/31/2023
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Village Hall Hire 4,734 Beach Boat Berths and Kayak Storage 5,961 Parking 4,060 Southwest Water(rebate) 345 EDF Energy (rebate) 3,784 Other(Sale of surplus and Xmas lights 3,411 SumUp QR(Parking) 1,119 Seasonal Events(Xmas) 419 Land Licences / Retals 90 Bank Interest(BMM Account) 575 Donations 625 25,123 - - Sub total - Total receipts 25,123 A3 Payments EDF Energy (Electricity) 5,493 Materials / Equipment 894 Maintainance / Improvements of Assets 4,672 Charitable Donations x 5 1,000 Seasonal Functions 757 Insurances(Hall,Beach,Winch House) 2,622 Other(inc Borlase & Co Solicitors 2,018 Bank Charges(Current Account) 94 - Sub total 17,550 - - Sub total - Total payments 17,550 Net of receipts/(payments) 7,573 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 7,573 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 4,734 5,961 4,060 345 3,784 3,411 1,119 419 90 575 625 25,123 - - - 25,123 5,493 894 4,672 1,000 757 2,622 2,018 94 - 17,550 - - - 17,550 7,573 - - 7,573 |
Last year to the nearest £ |
| - - - - - - - - - |
4,734 | 3,288 | ||
| 5,961 | 4,684 | |||
| 4,060 | 4,133 | |||
| 345 | ||||
| 3,784 | - | |||
| 3,411 | - | |||
| 1,119 | - | |||
| 419 | 180 | |||
| 90 | 202 | |||
| 575 | 71 | |||
| 625 | - | |||
| 25,123 | 12,558 | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 25,123 | 12,558 | ||
| - - - - - - - - - - |
5,493 | 1,182 | ||
| 894 | 293 | |||
| 4,672 | 1,641 | |||
| 1,000 | - | |||
| 757 | - | |||
| 2,622 | 2,715 | |||
| 2,018 | - | |||
| 94 | 106 | |||
| - | - | |||
| 17,550 | 5,937 | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 17,550 | 5,937 | ||
| - | - - - - |
7,573 | 6,621 | |
| - | - | - | ||
| - | - | - | ||
| - | 7,573 | 6,621 |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details HSBC Charitable Current Account HSBC Business Management Account Cash-in-hand Details Details Details Village Hall Semi Commercial Kitchen Pots, Pans, Cutlery, Crockery Tables, Chairs, Step Ladders Two Table Tennis Tables Three storage sheds Beach and Foreshore Details None Signature Total cash funds (agree balances with receipts and payments account(s)) Winch House inc 1.5 Ton 3 phase Winch for Boat Recovery |
to nearest £ to nearest £ 1,014 - 40,566 - 1,347 - 42,927 - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Trish Brock-Morgan Colin M Saunders Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Porthallow Village Association Porthallow Village ~~Association~~ Porthallow Village ~~Association~~ Porthallow Village ~~Association~~ Porthallow Village Association Porthallow Village Association Porthallow Village ~~Association~~ Porthallow Village ~~Association~~ Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Trish Brock-Morgan | 8/24/2024 | ||
| Colin M Saunders | 14/09/2024 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name Porthallow Village Association
On accounts for the year ended
31[st] December 2023
Charity no (if any)
1118168
Set out on pages
1-2
(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023 .
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act or ~~the accounts do not accord with the accounting records~~
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
Signed:
Date:
13/02/2023
Name:
J M Szubert
Relevant professional qualification(s) or body (if any):
October 2018
1
IER
Address:
Jovin Cottage
Porthallow, Helston, Cornwall TR12 6PP
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER