## Trustees Annual Report Period - 1st January 2023 to 31 st December 2023 ## Charity Name Porthallow Village Association ## Registered Charity Number 1118168 ## Charities Principal Address Porthallow Village Hall, Porthallow Beach, Porthallow, Helston, Cornwall TR12 6PW ## Names of the Charity Trustees who manage the charity Trustees Name Ofice held (if any) Dates acted if not the whole year Trish Brock-Morgan Chairperson March 2023 Colin Saunders Treasurer April 2023 Daphne Blogg Trustee Alicia Strickland Trustee Bruce Blogg Trustee Anthony Skewes Trustee Anne Saunders Trustee March 2023 Jane Webb Trustee October 2023 Janet Warfield Trustee Sam Hall-Digweed Trustee Lyn Roberts Trustee Deborah Maxwell Secretary ## Structure, Governance and Management Type of Governing Documents Declaration of Trust How the Charity is constituted Association Trustee Selection Method Elected at AGM ## Objectives and Activities Summary of the Objectives set out in the Constitution Management of the Village Hall and the Beach and Foreshore of Porthallow Cove 1 | P a g e Summary of the main activities in relation to these Hiring of the Hall to regular user groups (Yoga, Pilates, Art objectives Group, Table Tennis, Book Club) two or three wedding per year, Retreats, Charity fund raisers, Fundraisers for upkeep and repairs of the Village Hall Provision of Car Parking, Beach berths for boats up to approx. 6 metres, retrieval winch, safe bathing environment for residents and visitors ## Achievements and Performance Summary of the main The main use of the hall is for Yoga, Pilates, Art Group, Stretch achievements of the and Reach, Table Tennis, Various retreats, Coffee mornings. charity during the year We have two to three wedding receptions per year, several local or national charity fund raisers and several private family functions. Other events this year included HM the Queens 70[th] Jubilee Day, A Kings coronation Tea Party, Pralla Beach Fun Day and Barn Dance, Christmas Fayre, Christmas Carol concert with St Keverne Band and Pralla Singers and a Village Seniors Christmas/New Year lunch One of our trustees held defibrillator training courses over four evenings with a theory and practical input over two hours. Twenty-six residents benefited. We introduced a QR code option for cashless visitors our car park which added £1100 to our income. Three new ‘quality’ picnic benches adjacent to the Southwest Coast Path ‘halfway marker’ for walkers. New low-level lighting for the pathway from the road to the village hall. We were able to make substantial donations to the RNLI, National Coastwatch Institution, and other small local charities/appeals ## Financial Review Brief Statement of the charity’s policy on reserves Whilst no specific amount is set aside for reserves, a current account balance of around £2000 is maintained for monthly running costs and small unplanned expenses. The majority our funds are held in a HSBC Business Money Management Account with relatively easy access. Our Hall is of timber construction and located next to our beach, overlooking Falmouth Bay. It is exposed directly to some very harsh weather and is beginning to show signs of necessary maintenance / repairs, which we continuously monitor. 2 | P a g e Further Financial Review Whilst we have a reliable income from the hire of the Village Details Hall and its facilities, and its regular user groups, it is maintained in excellent condition to attract outside hirers. Our rates are either non-commercial to encourage local activities, and commercial, where the facility is used to enhance a profit led business purpose. We have a beach based ‘car park’ (approx. 80 vehicles) for which we ask minimum £2 per day donation, and we rent ‘Beach Berths’ for small boats, dinghies and kayaks, for which we charge between £9 and £13 per linier foot per Anum. ## Declaration The Trustees declare that they have approved the above report. Signed on behalf of the charity’s trustees |Signature(s)||| |---|---|---| |Full Name (s)
Trish Brock-Morgan
Colin Saunders
Position
Chairperson
Treasurer
Date
24thAugust 2024
14thSeptember 2024||| 3 | P a g e **Charity Name No (if any) Porthallow Village Association 1118168 Receipts and payments accounts CC16a** **For the period** Period start date Period end date **To from** 1/1/2023 12/31/2023 ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Village Hall Hire
**4,734**
Beach Boat Berths and Kayak Storage
**5,961**
Parking
**4,060**
Southwest Water(rebate)
**345**
EDF Energy (rebate)
**3,784**
Other(Sale of surplus and Xmas lights
**3,411**
SumUp QR(Parking)
**1,119**
Seasonal Events(Xmas)
**419**
Land Licences / Retals
**90**
Bank Interest(BMM Account)
**575**
Donations
**625**
**25,123**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 25,123**
**A3 Payments**
EDF Energy (Electricity)
**5,493**
Materials / Equipment
**894**
Maintainance / Improvements of Assets
**4,672**
Charitable Donations x 5
**1,000**
Seasonal Functions
**757**
Insurances(Hall,Beach,Winch House)
**2,622**
Other(inc Borlase & Co Solicitors
**2,018**
Bank Charges(Current Account)
**94**
**-**
**_Sub total_ 17,550**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 17,550**
**_Net of receipts/(payments)_ 7,573**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 7,573**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**4,734**
**5,961**
**4,060**
**345**
**3,784**
**3,411**
**1,119**
**419**
**90**
**575**
**625**
**25,123**
**-**
**-**
**-**
**25,123**
**5,493**
**894**
**4,672**
**1,000**
**757**
**2,622**
**2,018**
**94**
**-**
**17,550**
**-**
**-**
**-**
**17,550**
**7,573**
**-**
**-**
**7,573**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,734**|**3,288**| ||||**5,961**|**4,684**| ||||**4,060**|**4,133**| ||||**345**|| ||||**3,784**|**-**| ||||**3,411**|**-**| ||||**1,119**|**-**| ||||**419**|**180**| ||||**90**|**202**| ||||**575**|**71**| ||||**625**|**-**| ||||**25,123**|**12,558**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**25,123**|**12,558**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**5,493**|**1,182**| ||||**894**|**293**| ||||**4,672**|**1,641**| ||||**1,000**|**-**| ||||**757**|**-**| ||||**2,622**|**2,715**| ||||**2,018**|**-**| ||||**94**|**106**| ||||**-**|**-**| ||||**17,550**|**5,937**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**17,550**|**5,937**| |||||| ||**-**|**-**
**-**
**-**
**-**|**7,573**|**6,621**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**7,573**|**6,621**| |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
HSBC Charitable Current Account
HSBC Business Management Account
Cash-in-hand
**Details**
**Details**
**Details**
Village Hall
Semi Commercial Kitchen
Pots, Pans, Cutlery, Crockery
Tables, Chairs, Step Ladders
Two Table Tennis Tables
Three storage sheds
Beach and Foreshore
**Details**
None
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Winch House inc 1.5 Ton 3 phase Winch
for Boat Recovery|**to nearest £**
**to nearest £**
**1,014**
**-**
**40,566**
**-**
**1,347**
**-**
**42,927**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Trish Brock-Morgan
Colin M Saunders
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
Porthallow Village
Association
Porthallow Village
~~Association~~
Porthallow Village
~~Association~~
Porthallow Village
~~Association~~
Porthallow Village
Association
Porthallow Village
Association
Porthallow Village
~~Association~~
Porthallow Village
~~Association~~
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Trish Brock-Morgan|8/24/2024| |||Colin M Saunders|**14/09/2024**| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name Porthallow Village Association **On accounts for the year ended** 31[st] December 2023 **Charity no (if any)** 1118168 **Set out on pages** 1-2 (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/12/2023** . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or ~~the accounts do not accord with the accounting records~~ I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** 13/02/2023 **Name:** J M Szubert **Relevant professional qualification(s) or body (if any):** **October 2018** 1 **IER** **Address:** Jovin Cottage Porthallow, Helston, Cornwall TR12 6PP **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**