Hook Village Halls Charitable Association Registered Charity 1117754 Company re8lstratlon number 6042998 HOOK VILLAGE HALLS CHARITABLE ASSOCIATION (A company Ilmlted by 8uarantee and not havln8 a share capltall Accounts forthe year ended 31 March 2023
Hook Willage Halls Charitsble A550ciation la company limited by guarantee and not having a share capital) Accounts for the year ended 31 March 2023 Table ol contents Statutory information Report of the Oirectors and frLtstees Independent Examinerfs Report Statement of Financial A¢tiwlfies Balance Sheet Notes to the Accounts 9- ststutory Infomiatlon The lollowing inforniation foms part of the Re[ of the Dlre¢tors and Trustees The companys regislered office is.. Elizabeth H1 Aaven Road Hook Hampshlre RG27 9HH Telephone 01256 7EO442 The company was Incorporated on S January 2(M)7, number 6042998. It Is also a reglstered charlty, number 1117754. The followlng have seThed as Dlrectors and Trustees durln8 theyear ended 31. March 2023 and subsequently. Nam• Barry Myall mars.arét Kiitl.éi. jeff Burke Graham Wickenden Sue Hinton Christopher Terrey David 5aun{lerson Molly Drew MarlIe Glaiier MSciiael iilard icjuise Coster-mills Posltloth Director Directorrfreasurer/Secreta Director Dlrector Director Direttor Directorlchariman Director Not•s Re5iBned 191612022 Director -Appoirtted'aiiitZOX''_ ResiBned 201612022 Appointed 23jOSI2022 Appointe(1261()912022 App¢ynte(12411012022 Director Director Company number 06042938 Charlty number 1117754 Page l of 12
Hook Willage Halls Charitsble AsslatIon la company limited by guarantee and not having a share capital) The Independent examiner is: Claire Connell MA, ACA. CTA 86 Silverdale Road Earley Readlng RG6 7LT The compan¢s bankers are Uoyds Bank. Winchestef StreeL Basingstoke RG217E8. Investmènts a held with Aldermore Business Bank. Cambridge & Countie5 Bank and Charity Bank Company number rw42938 CharFty number 1117754 Page 2 of 12
Hook Vlllage Halls Charltable Assodatlon la company limited by guarantee and not having a share capltall Report of the Trustees and Directors TheTrustees have pleasure in submitting their report for the period. The Trustee5 who have served during the period are listed on the page I, along with the other statutory infomation that fornis part of the annual report. This report Ss to be presented atthe 2023 annual general meeting. Objects and artl¥ltles The companls tsbje¢ts are ststed in its Memorandum of Association as: Yo provlde or asslst In the provLskJn of fadlltles In the Interests of socfial welfare for the beneflt of the Inhabltants of Hook Parish and within its vicinity foi reueation or other leisure time occupation of individuals including those who have the need of sud) facilities by reason of thelr youth, a8e Infirmity or dIsalIty, finanaal hardship or soclal circumstsns with the object of improving their ¢onditson5 of lrfe: To advan¢e eduration and the rell8lou5 and inte1ual develownent of the members of the community,. and Such other charltable purposes as the Charlvs officers in theirdiscTetion sham see fit for exclusivefy charitable objects or purposes In any part of Hook Parbh." The company operates two cLNnmunlty halls In Hook. namety the Elizabeth Hall and the Hook Communsty Centre. The Charit<5 halls provide much-needed publlc facllitle5 to enable the resldents and communlty organlsatlons of Hook and surrounding villages to meet and pursue their mutual interests and thus enhance the social welfare of the community in 8eneral. Many of the re8ular users are charitable or not-for-profit organisatlons. The directors are mindful ofthe Chadty CommiSOn'S guldance on publk benefit. Achlevements and Perforniance The Company flnished the year wlth a Surplus of £51,769 compared wlth a surplu5 of £57,678 the prevlous year. The company Is managlng the Communlty Centre under the tenns of a lease and accompanylng Serv1 level a8reement wlth Hook Parlsh Councll, whlch were both ¢on¢luded on 9 August 2017. The lease states that the Hook Parlsh Qwncil wll cover any losses incurred by the Community Centre durSn8 the year. 3 dlrectors have reslgned during the year but we have also tsken on 3 new directors. It ConnueS to be diffilt to attract and retsin new direct(Ys. The company has eWed its procedures and pollues. A pollcyand procedures manual has been produced and Is rewewed from time to tbme. A health & safety lIty has been agreed a8 with a risk assessment document. Company number 06042998 Charity number 1117754 Page 3 of 12
Hook Vlllage Halls Charitable Assoclatlon {a company limtted by guarantee and not having a share capital) Financial review The attached Ststement of Hnanclal ActOes summarlses the companws Income and expendlture for the year and shows a surplus of £51,769 for the year. This is supplemented by more detsiled analyses in the Note5 to the A¢¢ounts. The surplus comprises the followin8'. Net surplu5 from hall lettin85 after rmi31 experfjes15ee below) Grants and donatn$ 47.035 1,269 8ank Inte$t 3.464 Surplus for the year Sl.769 The surplus on hall lettlngs arlses from: Surpluses before staff costs: Elizabeth Hall 44,295 Hook Communlty Centre 53,080 .41,670 Staff costs, both facllitles Admlnistratlon -6,145 Publlclty and fund rabln8 -2,525 471135 The community halls have a strong ¢ore of regular hirers and tenants. Marketln8 efforts to attrjrt new hlrers contlnues to be a ¥Atal part of the overall strategy to bulld the bu4ness. Aside from exceptlonal costs, Income Is normally 54rfficlent to cover normal operatin8 expenses. The balance sheet 5how5 net assets of £340.580 at 31° March 2023, the majority of which is represented by cash balances. These funds have been allocated malnly to desl8nated reserves earmarked towards future maintenance as follows.. E1I2abeth Hall slnklng fund-this holds £50,CW and is set aside to cover lorvd term capital expendlture. It will be topped up al the end of each year11 necessary. Elizabeth Hall reseNe-thls holds £30.(th and bs to cover short term unexpected malnten3n¢e not already provided for in the budget. It will be topped up at the end of each year if necessary. Community Centre sinking fund- thls holds £20.( for long temi maintenance. in partlcular to cover any costs related to handlng back the buildin8 to Hook Parish COU11 at the completlon or tern14nation of the lease. The Strateg1¢ Fund stan(Ls at £44,301. Also there is a rin¥trnet fund of £86,232 and Retslned Earnin8s of £110.047. both of whith promde working capital and a contin8ency against unexperted costs. A provlslonal budget for the year commendn8 1" April 2023 indicates that the company is Ilkely to incur a surplus of approx. £54k. Company number 06042938 Charity number 1117754 Page 4 of 12
Hook Wjllage Ha115 Charitable Associatlon la company limited by guarantee and not having a share capitall Plans for future period A kitchen refurbishment has been ordered for the Elizabeth Hall at a Cost of £13.200. Thls will take place in the summer holtdays of 2023. The chartty Is In the process of gettlng quote5 to make improvements to the outside area of the Elizabeth Hall and to install patio doors from the rear of the buildin8 in order to make better use of this new area. The charlty Is also obtslnlng quotesfor lfft access to the upperfioor of the Community Centre as the current stalr Ilfts afe not adequate. It is hoped that we may be able to appty for yants to cover some of the cost. Strurture govemance and management Whi15t the director5 have overall resptsnsibllity for the comp8nVs affalrs and meet monthty. day to day operational responslbllltles have been delegated to the staff. The financial ledgws are malntained by the tTea5urer, who 15 a150 a dlrector. Flnandal reports are presented at eath monthty meeti. The compan$ statutory particulars. Including names ol directors. are on pages l & 2. The dlrèctors have consldered the major rlsks to whlch the company Is exkwd. and the systems that have been establlshed to mltlgate these rlsks. Many of these risks are approprlately covered by the insurance pollcies. and ¢ts pollcies are communlcated to all stsff and consultsnts. Company law requlres the dlrectors to prepare annual accounts that give a true and falrvlew of the state of affalrs of the company at the year end and of its finan¢lal adlvitles during the period. The Trustees should.. Select sultsble accountlng policies and appty them prudently,. Make judgements and estimates that are reasonable and Plent.. Prepare accounts on the goi concern basls unless It 15 Inoppropriate to presume that the company wlll ujntlnue In operation. The dlrectors are responsible foi keeping proper accountin8 records that disdose with reasonable accuraty the nancial position of the company to enable them io ensure that the accounts comply wlth the Companies. Act 21)J6 and the charltles accountln8 SORP 2019. They are atso responsible for safeguardln8 the assets of the company and hence for tsking reasonable steps for the prevention ènd detection of fraud and other Irre8ularities. The Company is entltleil to exemption from audit for the year ended 31° March 2023 both under the Companles Art 2006 and the Charities Act 2011; but. as a charity. it is require(I have independent s¢rutiny ol its accounts. The directors have therefore tsken advantsge of audit exemption. Thls report has been prepared hawng taken advantsge of the small ¢ompans exemption tn the Companbes Act 2(. Signed fo the Tnjstees. David Saunderson Chariman and twstee Dat¢.' Company number (fi042998 Charlty number 1117754 Page 5 of 12
Hook Village Halls Charitable Association la company limited by guarantee and not having a share capital) Independent examinerfs report to the Trustees of Hook Willage Halls I report to the charity trustees on the accounts of the C¢)mpany for the year ended 31" March 2023, which ale set out on the pa8es 7 to 14 attad)ed. Responslbiltties and basis of report As the charlty trustees of the Company land aLso its directors forthe Pufposes ofcompany lawl you are re5ponskble forthe preparation of a¢¢ounts in ac¢ordance with the requirements of the Compans Act 20061.the 2006 ACVI. Havln8 satlsfied myself that the accounts of the Company are not required to be audited under Part 16 of the 26 Act and are ell8ible for Independent examination, I report in respect of my examinatlon of your charl$ accounts a5 carried out under Sectlon 145 of the Charftles Act I'the 2011 ACYI. In carrying out my examination I have followed the Directlons ¥i¥en by the Charlty ComnSsion under section 145ISllbl of the 2011 Art. Independent examlnerfs statement I have completed my examlnatlon. I conflrm that no matters have come to my attenoft In ¢onnectlon wlth my examinatlon 8ivinB me cause to belie that.. al Accounting records were not kept14 the Company as required l sectlm 386 of the 2CX)6 Act,. or bl The accounts do not accord with those records. or ¢1 The a¢¢ounts do not compty wlth the accounti requirements of sectlon 396 of the 2006 Art other than any requlrement that the accounts should 8l¥e a'true and falrvlthrf, whlch Is not a matter consldered as part of the Indepen(Jent examlnatlon; or dl The attounts have not been prepared In a¢cordan¢e ¥Ath the methods and prfnciples of the Statement of Recommended Practlce for accountlng and feporting by charitles preparlng their accounts In accordan wlth the Financlal Reportlng Standard applicable in the UK and Repu of Ireland IFRS 1021. I have no concems and have come auoss other matters In connectitin with the examination to whlch attentlon shoul drawn in this report to enable a proper understsndin8 ofthe acwunts to be reached. Claire Connell MA. ACA. cfA Member of the Institute of Charteod Attountants in England and Wales 86 Sllverdale Road Earley Reading RG6 7LT Date.. Company number CWA2998 Charty number 1117754 Page 6 of 12
Hook Willage Halls Chafftable Assoaation la company limited by guarantee and not having a share capttal) Statement of Flnanclal Activttles Indudin8 Income and Expenditure Account for the year ended 31" March 2023 2023 Incomlngand endowmonts from: Donatlons and legac$ Charltable artl¥illes carried out at Elizabeth H311 269 L269 91.687 138.660 91,687 138,660 71,496 132.205 23,5 1.317 228.518 Hook Community Centre Other Income Bank Interest Total Expondtture on: RaisiTh8 funds Chailtable activSUes 2,525 179,506 2.525 180,786 2,125 168,714 1.280 Total ,oyi 1,280 183.311 170,839 SurpluslD•ficlrf-I for year 52.049 51,769 57,678 Transfers between funds N•t mcN•ment In fiuMIs s29 51,769 57,6n Total funds brovght forvArd 288,531 288.811 231,133 Tot•1 lund$ carrS¢d forward 288AII The Notes erred to above forni part of these financlal ststements The statement of financial artNitie5 Indudes all gains and losses recognlsed durin8 the yeai. All of the Income and expendlture derNe from continuin8 adiwtie Company number 06042998 Charity number 1117754 Page 7 of 12
Hook Ifillage Halls Charitable ASlatIOn la company limited by guarantee and not having a share capitsll Balance Sheet as at 31st March 2023 2023 2022 Fixed assets Tangible assets 13,554 8,519 Current assets Debtors Prepaid expenses Bank Interest accrued 16.115 13,234 2,157 31,505 316,601 348,107 12.841 7.052 678 20.571 277.667 298.238 Cash at bank and In hand Credltors: amounts l•lllnB due TAIthkn on•y• Credltors and accruals 21,081 17.946 327.026 280,292 Net assets I8811 Funds Called up share capitsl Llnrestricted Income funds io li 340.580 288,531 Restrlcted Income funds 12 280 Total: Fund5 288AII The Notes referred to above form part of these financial statements For the fflnanclal period ended on 31° March 2023, the Company is entitled to exemption from the requirement to have an audit under the promsions of sertion 477 of the Companies Act 2W61'the ACYI relatlng to small companles. The members have not required the company to obtain an audit of its acco4tnts for the year in question in accordance with sectlon 476 of the ACL The trustees acknowledge thelr responslbllltles for COMIngwIth the requSrements of the Act with respect to accountin8 records and the preparation of accounts. These ac¢ounts habE been prepared in attordan¢e vrith the prOOnS appli¢4ble to companie5 subject to the small Companies, reglme. App Davld Saun(Jerson Chaimian and trvstee Company Registratlon Number.. Margaret Treasurer arKI trustee fJM2998 Company number 06042998 Charity number 1117754 Page 8 of 12
Hook Vlllage Halls Charitable Assodatlon la company limited by guarantee and not having a share capitsll Notes to the accounts for the year ended 31 March 2023 Accountlng kIeS ol Generol motte These accounts have been prepared in compliance wlth Hnanaal RertIng Standard 102 and the Statement of Recommended Practice on Accountln8 by Charities SORP 2019 IFRS 1021, and in accordance with charity and company law In thejurisdiction of England. The Cornpany is a public benefft entity. bj Golno concern The Charty manages Irather thon owns) the fadlltles It operates. It is unlikely to generate sufficient surpluses from Its current operations to replace those fadlities when they need to be refvrbtshed or replaced. It is also reliant on havin8 long-term leases at peppercorn rents at boih Elizabeth Hall and Hook Communfty Centre to enable it to continue Its operations. CJ In¢on7e ondexpendlture Oonations are accounted for when received. All income and expenditure in furtheran of the charitys obje¢tive5 IS recognised in the period to which It relates. dj Oepreclotlon Flxed assets are depryated overtheir estimated usefvl INe518enerally 5 years) on the strai8ht line basis. ej faxatlon As a char. income is exempt from Income and corporation taxes. Its artivities are exempt from value added tax IVATI, and expendlture is therefore inclu51ve of applicable VAT. Incomo Irom Charltabh aitmtles The amounts included represent charges for lettings, rentals and use of sports facilities from the two Community halls as lollows.. Elizabeth Hall Lettlngs lees Olher income 81,621 10,(65 91.687 64.406 7.090 71A96 Hook Communlty Centre Lettlngs fees Tenant licence fees Other in¢ome 69,851 49.001 13,353 132,205 40,018 138.660 Other Intome Coronavirus Grants Hart DC= Elizabeth Hall Community Centre 9.5(X) 13,SCIJ 23,C Company number 06042998 Charity number 1117754 Page 9 of 12
Hook Vlllage Halls Charitable Association la company limited by guarantee and not having a share capital) Notes to the accounts for the year ended 31 Marth 2023 Icthffinuedl 4. Charttable exwdliu 2023 Operatlonal expenses lexdudin8 stsffj at- Ellzabeth Hall, re¢urrin8 expenditure Hook Community Centre Staff costs, both facilities (see below) Salaries 47.391 42.657 78.953 41,(MJ2 41,711 Redundancy Pay Employer Natlonal Insurance Employer Pension Contrlbutlon INEsf sthemel IndeperKlent examinerfs fee5 Ino other services promdedl Admlnlstratlon expenses 690 500 5,645 180,786 4,203 168.714 Employws and trust•es Employees, remuneration is disclosed in Note 4. The company had 312022.. 31 part-time employees In the year. No employee was able to exert 9I8nlfi¢ant influence over the Tunnln8 of the company. No employee recelved total employee benefits of more than £60,CiIO. Tru5tees' emoluments lor setmce as trustees Trustees. travel and sundry expenses reimbursed Rx•d ass•ts n•ral ur Itur• As ai i" April 2022 Additions durlrvd the year As at 31° March 2023 34,039 14,152 19A87 8.717 ,717 42.75 14.152 28,604 As at 1° April 2022 Charge for the year As at 31 March 2023 25,520 12,442 13,078 3.682 29.202 2,999 16,077 13.125 31" March 2023 13.554 1,027 12,527 31" March 2022 8.519 1.710 6,809 Company number 06042998 Charity number 1117754 Page 10 of 12
Hook Willage Halls Charitable Associat5on la company Ilmited by guarantee and not having a share capital) Notes to the accounts for the year ended 31 March 2023 1c0nt5nu) The Company has lèasehold Intts at an annual peppercorn rental In Ellzabeth Hall and Hook Communlty Centre. The lease for Elizabeth Hall runs tsntil 2057.. ènd until 2027 for Hook Community Centre, after which the property reverts to Hook Parish Council. Since the Company has not Incuired any expenditu on the properties and the leases have no commercial value, those assets (including furniture and fittings already provided) have been included In these accounts at nil value. The amounts Induded in red assets represent expen£ture by the Company sinte moving into these facilities. 2023 2022 7. Oebtoys Lettln8s char8e5 Provlslon for bad debt Accrued income 16.115 24,133 11,292 16.115 12A41 The Base Ytsuth Centre, who had been a lease holder of HVH Charitable Ass¢latlon lor many years, owed a total of £11,292 at the end of March 2022. A prowslon for bad debt was allowed for at the end of March 2022 and it has subsequently been dedded to wrlte thls amount off. Cjsh at b•nk ¥nd In hand Cambrid8e & Countle5 Bank Aldermore Business Bank 74.598 73.860 71.583 70,745 Charity Bank Lloyds Bank pk: Instant access savings account Current account 95,302 14,291 ICQ,145 32,058 Petty cash and floats 827 859 316.601 277.667 9. Credltors and Trade and other credltors 6.206 871 Taxatlon and Natlonal Insurance. 1,553 2,020 Pension Accrued expenses Bonds and deposits from h]1$ 9,713 Hall lettlngs Inwme recel¥ed in advance 3,215 4.842 211 17.946 Company number 06042998 Charity numkw 1117754 Page 11 of 12
Hook Vlllage Halls Charltable A550ciation la company limited by guarantee and not having a share capital) Notes to the accounts for the year ended 31 March 2023 (Contin1) 10. Sh•re ¢apltal The company does not have a share capitsl. The company has 9 member5, {7 in 20221 and their Indidual liablllty towards the companls debts Is Ilmwted to £10 in the event of the company IngWound up wtthin 12 month5 of ceasing to be a member. 11.Mo¥ements on reseN•s nated re Eltzabeth Hall sinkÉn8 fvnd Ellzabeth Hall 8eneral reSee Communlty Centre sinkSng fund So,1 30,fxKI 20,() ify),O 50,OLKI 30,COJ 20.0 ICQ,(M)O eneral fun Strate81¢ reserve Retsined earnings Reinvèstment fund 44.301 57.YJ8 44.301 110.047 86,232 52.049 86.232 Restritted funds 188,811 288811 51,769 51.769 240.580 340.580 The 55nkln8 fund desl8nated reser are for lon8-temi Maintence at the two facllltles. The 8eneral reseNe Is to support annual malntenance. The strategic balance element of the General Fund is prfmarlty to enable recurrtng expendrture to be met should income from the facilitles fall stsbstantiallv. 12.Restrlrted Funds restrKt Fund$ Half-term activitres 280 -1,280 -1,280 280 13. Contlngent11?bllltles The company had no contingent lialitieS at 31° March 202312022: none) 14. Related pam7 transactions Rent and service charges of £13,66112022.' E 123731 were pakl by Hook Parish Council for its office. Company number 06042998 Charity number 1117754 Pa8e 12 of 12