Hook Village Halls
Charitable Association
Registered Charity 1117754
Company re8lstratlon number 6042998
HOOK VILLAGE HALLS CHARITABLE ASSOCIATION
(A company Ilmlted by 8uarantee and not havln8 a share capltall
Accounts forthe year ended 31 March 2023

Hook Willage Halls Charitsble A550ciation
la company limited by guarantee and not having a share capital)
Accounts for the year ended 31 March 2023
Table ol contents
Statutory information
Report of the Oirectors and frLtstees
Independent Examinerfs Report
Statement of Financial A¢tiwlfies
Balance Sheet
Notes to the Accounts
9-
ststutory Infomiatlon
The lollowing inforniation foms part of the Re[￿ of the Dlre¢tors and Trustees
The companys regislered office is..
Elizabeth H￿1
Aaven Road
Hook
Hampshlre
RG27 9HH
Telephone 01256 7EO442
The company was Incorporated on S January 2(M)7, number 6042998. It Is also a reglstered charlty, number 1117754.
The followlng have seThed as Dlrectors and Trustees durln8 theyear ended 31. March 2023 and subsequently.
Nam•
Barry Myall
mars.arét Kiitl.éi.
jeff Burke
Graham Wickenden
Sue Hinton
Christopher Terrey
David 5aun{lerson
Molly Drew
Mar￿lIe Glaiier
MSciiael iilard
icjuise Coster-mills
Posltloth
Director
Directorrfreasurer/Secreta￿_
Director
Dlrector
Director
Direttor
Directorlchariman
Director
Not•s
Re5iBned 191612022
Director
-Appoirtted'aiiitZOX'_'_
ResiBned 201612022
Appointed 23jOSI2022
Appointe(1261()912022
App¢ynte(12411012022
Director
Director
Company number 06042938 Charlty number 1117754
Page l of 12

Hook Willage Halls Charitsble Ass￿latIon
la company limited by guarantee and not having a share capital)
The Independent examiner is:
Claire Connell MA, ACA. CTA
86 Silverdale Road
Earley
Readlng RG6 7LT
The compan¢s bankers are Uoyds Bank. Winchestef StreeL Basingstoke RG217E8. Investmènts a￿ held with
Aldermore Business Bank. Cambridge & Countie5 Bank and Charity Bank
Company number rw42938 CharFty number 1117754
Page 2 of 12

Hook Vlllage Halls Charltable Assodatlon
la company limited by guarantee and not having a share capltall
Report of the Trustees and Directors
TheTrustees have pleasure in submitting their report for the period. The Trustee5 who have served during the period
are listed on the page I, along with the other statutory infomation that fornis part of the annual report. This report
Ss to be presented atthe 2023 annual general meeting.
Objects and artl¥ltles
The companls tsbje¢ts are ststed in its Memorandum of Association as:
Yo provlde or asslst In the provLskJn of fadlltles In the Interests of socfial welfare for the beneflt of the Inhabltants of
Hook Parish and within its vicinity foi reueation or other leisure time occupation of individuals including those who
have the need of sud) facilities by reason of thelr youth, a8e Infirmity or dIsa￿lIty, finanaal hardship or soclal
circumstsn￿s with the object of improving their ¢onditson5 of lrfe:
To advan¢e eduration and the rell8lou5 and inte1￿ual develownent of the members of the community,. and
Such other charltable purposes as the Charlvs officers in theirdiscTetion sham see fit for exclusivefy charitable
objects or purposes In any part of Hook Parbh."
The company operates two cLNnmunlty halls In Hook. namety the Elizabeth Hall and the Hook Communsty Centre. The
Charit<5 halls provide much-needed publlc facllitle5 to enable the resldents and communlty organlsatlons of Hook
and surrounding villages to meet and pursue their mutual interests and thus enhance the social welfare of the
community in 8eneral. Many of the re8ular users are charitable or not-for-profit organisatlons. The directors are
mindful ofthe Chadty CommiS￿On'S guldance on publk benefit.
Achlevements and Perforniance
The Company flnished the year wlth a Surplus of £51,769 compared wlth a surplu5 of £57,678 the prevlous year.
The company Is managlng the Communlty Centre under the tenns of a lease and accompanylng Serv1￿ level
a8reement wlth Hook Parlsh Councll, whlch were both ¢on¢luded on 9 August 2017.
The lease states that the Hook Parlsh Qwncil wll cover any losses incurred by the Community Centre durSn8 the year.
3 dlrectors have reslgned during the year but we have also tsken on 3 new directors. It Con￿nueS to be diffi￿lt to
attract and retsin new direct(Ys.
The company has ￿eWed its procedures and pollues. A pollcyand procedures manual has been produced and Is
rewewed from time to tbme. A health & safety ￿lIty has been agreed a￿￿8 with a risk assessment document.
Company number 06042998 Charity number 1117754
Page 3 of 12

Hook Vlllage Halls Charitable Assoclatlon
{a company limtted by guarantee and not having a share capital)
Financial review
The attached Ststement of Hnanclal Act￿￿Oes summarlses the companws Income and expendlture for the year and
shows a surplus of £51,769 for the year. This is supplemented by more detsiled analyses in the Note5 to the
A¢¢ounts. The surplus comprises the followin8'.
Net surplu5 from hall lettin85 after r￿mi31 experfjes15ee below)
Grants and donat￿n$
47.035
1,269
8ank Inte￿$t
3.464
Surplus for the year
Sl.769
The surplus on hall lettlngs arlses from:
Surpluses before staff costs:
Elizabeth Hall
44,295
Hook Communlty Centre
53,080
.41,670
Staff costs, both facllitles
Admlnistratlon
-6,145
Publlclty and fund rabln8
-2,525
471135
The community halls have a strong ¢ore of regular hirers and tenants. Marketln8 efforts to attrjrt new hlrers
contlnues to be a ¥Atal part of the overall strategy to bulld the bu4ness. Aside from exceptlonal costs, Income Is
normally 54rfficlent to cover normal operatin8 expenses.
The balance sheet 5how5 net assets of £340.580 at 31° March 2023, the majority of which is represented by cash
balances. These funds have been allocated malnly to desl8nated reserves earmarked towards future maintenance as
follows..
E1I2abeth Hall slnklng fund-this holds £50,CW and is set aside to cover lorvd term capital expendlture. It will be
topped up al the end of each year11 necessary.
Elizabeth Hall reseNe-thls holds £30.(th and bs to cover short term unexpected malnten3n¢e not already
provided for in the budget. It will be topped up at the end of each year if necessary.
Community Centre sinking fund- thls holds £20.(￿ for long temi maintenance. in partlcular to cover any costs
related to handlng back the buildin8 to Hook Parish COU￿11 at the completlon or tern14nation of the lease.
The Strateg1¢ Fund stan(Ls at £44,301. Also there is a r￿in¥t￿rne￿t fund of £86,232 and Retslned Earnin8s of
£110.047. both of whith promde working capital and a contin8ency against unexperted costs.
A provlslonal budget for the year commendn8 1" April 2023 indicates that the company is Ilkely to incur a surplus of
approx. £54k.
Company number 06042938 Charity number 1117754
Page 4 of 12

Hook Wjllage Ha115 Charitable Associatlon
la company limited by guarantee and not having a share capitall
Plans for future period
A kitchen refurbishment has been ordered for the Elizabeth Hall at a Cost of £13.200. Thls will take place in the
summer holtdays of 2023.
The chartty Is In the process of gettlng quote5 to make improvements to the outside area of the Elizabeth Hall and to
install patio doors from the rear of the buildin8 in order to make better use of this new area.
The charlty Is also obtslnlng quotesfor lfft access to the upperfioor of the Community Centre as the current stalr Ilfts
afe not adequate. It is hoped that we may be able to appty for yants to cover some of the cost.
Strurture* govemance and management
Whi15t the director5 have overall resptsnsibllity for the comp8nVs affalrs and meet monthty. day to day operational
responslbllltles have been delegated to the staff. The financial ledgws are malntained by the tTea5urer, who 15 a150 a
dlrector. Flnandal reports are presented at eath monthty meeti￿.
The compan￿$ statutory particulars. Including names ol directors. are on pages l & 2.
The dlrèctors have consldered the major rlsks to whlch the company Is exkwd. and the systems that have been
establlshed to mltlgate these rlsks. Many of these risks are approprlately covered by the insurance pollcies. and ¢ts
pollcies are communlcated to all stsff and consultsnts.
Company law requlres the dlrectors to prepare annual accounts that give a true and falrvlew of the state of affalrs of
the company at the year end and of its finan¢lal adlvitles during the period. The Trustees should..
Select sultsble accountlng policies and appty them prudently,.
Make judgements and estimates that are reasonable and Pl￿￿ent..
Prepare accounts on the goi￿ concern basls unless It 15 Inoppropriate to presume that the company wlll
ujntlnue In operation.
The dlrectors are responsible foi keeping proper accountin8 records that disdose with reasonable accuraty the
nancial position of the company to enable them io ensure that the accounts comply wlth the Companies. Act 21)J6
and the charltles accountln8 SORP 2019. They are atso responsible for safeguardln8 the assets of the company and
hence for tsking reasonable steps for the prevention ènd detection of fraud and other Irre8ularities.
The Company is entltleil to exemption from audit for the year ended 31° March 2023 both under the Companles Art
2006 and the Charities Act 2011; but. as a charity. it is require(I ￿ have independent s¢rutiny ol its accounts. The
directors have therefore tsken advantsge of audit exemption. Thls report has been prepared hawng taken advantsge
of the small ¢ompan*s exemption tn the Companbes Act 2(￿.
Signed fo
the Tnjstees.
David Saunderson
Chariman and twstee
Dat¢.'
Company number (fi042998 Charlty number 1117754
Page 5 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Independent examinerfs report to the Trustees of Hook Willage Halls
I report to the charity trustees on the accounts of the C¢)mpany for the year ended 31" March 2023, which ale set out
on the pa8es 7 to 14 attad)ed.
Responslbiltties and basis of report
As the charlty trustees of the Company land aLso its directors forthe Pufposes ofcompany lawl you are re5ponskble
forthe preparation of a¢¢ounts in ac¢ordance with the requirements of the Compan*s Act 20061.the 2006 ACVI.
Havln8 satlsfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2￿6
Act and are ell8ible for Independent examination, I report in respect of my examinatlon of your charl￿$ accounts a5
carried out under Sectlon 145 of the Charftles Act I'the 2011 ACYI. In carrying out my examination I have followed the
Directlons ¥i¥en by the Charlty Comn￿Ssion under section 145ISllbl of the 2011 Art.
Independent examlnerfs statement
I have completed my examlnatlon. I conflrm that no matters have come to my atten￿oft In ¢onnectlon wlth my
examinatlon 8ivinB me cause to belie￿ that..
al Accounting records were not kept14 the Company as required l* sectlm 386 of the 2CX)6 Act,. or
bl The accounts do not accord with those records. or
¢1 The a¢¢ounts do not compty wlth the accounti￿ requirements of sectlon 396 of the 2006 Art other than any
requlrement that the accounts should 8l¥e a'true and falrvlthrf, whlch Is not a matter consldered as part of the
Indepen(Jent examlnatlon; or
dl The attounts have not been prepared In a¢cordan¢e ¥Ath the methods and prfnciples of the Statement of
Recommended Practlce for accountlng and feporting by charitles preparlng their accounts In accordan￿ wlth the
Financlal Reportlng Standard applicable in the UK and Repu￿￿ of Ireland IFRS 1021.
I have no concems and have come auoss other matters In connectitin with the examination to whlch attentlon
shoul
drawn in this report to enable a proper understsndin8 ofthe acwunts to be reached.
Claire Connell MA. ACA. cfA
Member of the Institute of Charteod Attountants in England and Wales
86 Sllverdale Road
Earley
Reading RG6 7LT
Date..
Company number CWA2998 Charty number 1117754
Page 6 of 12

Hook Willage Halls Chafftable Assoaation
la company limited by guarantee and not having a share capttal)
Statement of Flnanclal Activttles Indudin8 Income and Expenditure Account for the year
ended 31" March 2023
2023
Incomlngand endowmonts from:
Donatlons and legac￿$
Charltable artl¥illes carried out at
Elizabeth H311
269
L269
91.687
138.660
91,687
138,660
71,496
132.205
23,5
1.317
228.518
Hook Community Centre
Other Income
Bank Interest
Total
Expondtture on:
RaisiTh8 funds
Chailtable activSUes
2,525
179,506
2.525
180,786
2,125
168,714
1.280
Total
,oyi
1,280
183.311
170,839
SurpluslD•ficlrf-I for year
52.049
51,769
57,678
Transfers between funds
N•t mcN•ment In fiuMIs
s2￿9
51,769
57,6n
Total funds brovght forvArd
288,531
288.811
231,133
Tot•1 lund$ carrS¢d forward
288AII
The Notes ￿erred to above forni part of these financlal ststements
The statement of financial artNitie5 Indudes all gains and losses recognlsed durin8 the yeai.
All of the Income and expendlture derNe from continuin8 adiwtie
Company number 06042998 Charity number 1117754
Page 7 of 12

Hook Ifillage Halls Charitable AS￿latIOn
la company limited by guarantee and not having a share capitsll
Balance Sheet as at 31st March 2023
2023
2022
Fixed assets
Tangible assets
13,554
8,519
Current assets
Debtors
Prepaid expenses
Bank Interest accrued
16.115
13,234
2,157
31,505
316,601
348,107
12.841
7.052
678
20.571
277.667
298.238
Cash at bank and In hand
Credltors: amounts l•lllnB due TAIthkn on•y•
Credltors and accruals
21,081
17.946
327.026
280,292
Net assets
I88￿11
Funds
Called up share capitsl
Llnrestricted Income funds
io
li
340.580
288,531
Restrlcted Income funds
12
280
Total: Fund5
288AII
The Notes referred to above form part of these financial statements
For the fflnanclal period ended on 31° March 2023, the Company is entitled to exemption from the requirement to
have an audit under the promsions of sertion 477 of the Companies Act 2W61'the ACYI relatlng to small companles.
The members have not required the company to obtain an audit of its acco4tnts for the year in question in accordance
with sectlon 476 of the ACL
The trustees acknowledge thelr responslbllltles for COM￿IngwIth the requSrements of the Act with respect to
accountin8 records and the preparation of accounts.
These ac¢ounts habE been prepared in attordan¢e vrith the prO￿￿OnS appli¢4ble to companie5 subject to the small
Companies, reglme.
App
Davld Saun(Jerson
Chaimian and trvstee
Company Registratlon Number..
Margaret
Treasurer arKI trustee
fJM2998
Company number 06042998 Charity number 1117754
Page 8 of 12

Hook Vlllage Halls Charitable Assodatlon
la company limited by guarantee and not having a share capitsll
Notes to the accounts for the year ended 31 March 2023
Accountlng ￿￿kIeS
ol Generol motte
These accounts have been prepared in compliance wlth Hnanaal Re￿rtIng Standard 102 and the Statement of
Recommended Practice on Accountln8 by Charities SORP 2019 IFRS 1021, and in accordance with charity and
company law In thejurisdiction of England. The Cornpany is a public benefft entity.
bj Golno concern
The Charty manages Irather thon owns) the fadlltles It operates. It is unlikely to generate sufficient surpluses from Its
current operations to replace those fadlities when they need to be refvrbtshed or replaced. It is also reliant on havin8
long-term leases at peppercorn rents at boih Elizabeth Hall and Hook Communfty Centre to enable it to continue Its
operations.
CJ In¢on7e ondexpendlture
Oonations are accounted for when received. All income and expenditure in furtheran￿ of the charitys obje¢tive5 IS
recognised in the period to which It relates.
dj Oepreclotlon
Flxed assets are dep￿ryated overtheir estimated usefvl INe518enerally 5 years) on the strai8ht line basis.
ej faxatlon
As a char￿. income is exempt from Income and corporation taxes. Its artivities are exempt from value added tax
IVATI, and expendlture is therefore inclu51ve of applicable VAT.
Incomo Irom Charltabh aitmtles
The amounts included represent charges for lettings, rentals and use of sports facilities from the two Community halls
as lollows..
Elizabeth Hall
Lettlngs lees
Olher income
81,621
10,(65
91.687
64.406
7.090
71A96
Hook Communlty Centre
Lettlngs fees
Tenant licence fees
Other in¢ome
69,851
49.001
13,353
132,205
40,018
138.660
Other Intome
Coronavirus Grants Hart DC=
Elizabeth Hall
Community Centre
9.5(X)
13,SCIJ
23,C
Company number 06042998 Charity number 1117754
Page 9 of 12

Hook Vlllage Halls Charitable Association
la company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 Marth 2023 Icthffinuedl
4. Charttable exwdliu
2023
Operatlonal expenses lexdudin8 stsffj at-
Ellzabeth Hall, re¢urrin8 expenditure
Hook Community Centre
Staff costs, both facilities (see below)
Salaries
47.391
42.657
78.953
41,(MJ2
41,711
Redundancy Pay
Employer Natlonal Insurance
Employer Pension Contrlbutlon INEsf sthemel
IndeperKlent examinerfs fee5 Ino other services promdedl
Admlnlstratlon expenses
690
500
5,645
180,786
4,203
168.714
Employws and trust•es
Employees, remuneration is disclosed in Note 4. The company had 312022.. 31 part-time employees In the year. No
employee was able to exert 9I8nlfi¢ant influence over the Tunnln8 of the company. No employee recelved total
employee benefits of more than £60,CiIO.
Tru5tees' emoluments lor setmce as trustees
Trustees. travel and sundry expenses reimbursed
Rx•d ass•ts
n•ral
ur
Itur•
As ai i" April 2022
Additions durlrvd the year
As at 31° March 2023
34,039
14,152
19A87
8.717
,717
42.75
14.152
28,604
As at 1° April 2022
Charge for the year
As at 31 March 2023
25,520
12,442
13,078
3.682
29.202
2,999
16,077
13.125
31" March 2023
13.554
1,027
12,527
31" March 2022
8.519
1.710
6,809
Company number 06042998 Charity number 1117754
Page 10 of 12

Hook Willage Halls Charitable Associat5on
la company Ilmited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2023 1c0nt5nu￿)
The Company has lèasehold Int*￿ts at an annual peppercorn rental In Ellzabeth Hall and Hook Communlty Centre.
The lease for Elizabeth Hall runs tsntil 2057.. ènd until 2027 for Hook Community Centre, after which the property
reverts to Hook Parish Council. Since the Company has not Incuired any expenditu￿ on the properties and the leases
have no commercial value, those assets (including furniture and fittings already provided) have been included In
these accounts at nil value. The amounts Induded in r￿ed assets represent expen£￿ture by the Company sinte moving
into these facilities.
2023
2022
7. Oebtoys
Lettln8s char8e5
Provlslon for bad debt
Accrued income
16.115
24,133
11,292
16.115
12A41
The Base Ytsuth Centre, who had been a lease holder of HVH Charitable Ass¢*latlon lor many years, owed a total of
£11,292 at the end of March 2022. A prowslon for bad debt was allowed for at the end of March 2022 and it has
subsequently been dedded to wrlte thls amount off.
Cjsh at b•nk ¥nd In hand
Cambrid8e & Countle5 Bank
Aldermore Business Bank
74.598
73.860
71.583
70,745
Charity Bank
Lloyds Bank pk:
Instant access savings account
Current account
95,302
14,291
ICQ,145
32,058
Petty cash and floats
827
859
316.601
277.667
9. Credltors and
Trade and other credltors
6.206
871
Taxatlon and Natlonal Insurance.
1,553
2,020
Pension
Accrued expenses
Bonds and deposits from h]￿1$
9,713
Hall lettlngs Inwme recel¥ed in advance
3,215
4.842
21￿￿1
17.946
Company number 06042998 Charity numkw 1117754
Page 11 of 12

Hook Vlllage Halls Charltable A550ciation
la company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2023 (Contin￿1)
10. Sh•re ¢apltal
The company does not have a share capitsl. The company has 9 member5, {7 in 20221 and their Indi￿dual liablllty
towards the companls debts Is Ilmwted to £10 in the event of the company ￿IngWound up wtthin 12 month5 of
ceasing to be a member.
11.Mo¥ements on reseN•s
nated re
Eltzabeth Hall sinkÉn8 fvnd
Ellzabeth Hall 8eneral reSe￿e
Communlty Centre sinkSng fund
So,￿1
30,fxKI
20,(￿)
ify),￿O
50,OLKI
30,COJ
20.￿0
ICQ,(M)O
eneral fun
Strate81¢ reserve
Retsined earnings
Reinvèstment fund
44.301
57.YJ8
44.301
110.047
86,232
52.049
86.232
Restritted funds
188,811
288811
51,769
51.769
240.580
340.580
The 55nkln8 fund desl8nated reser￿ are for lon8-temi Mainte￿nce at the two facllltles. The 8eneral reseNe Is to
support annual malntenance.
The strategic balance element of the General Fund is prfmarlty to enable recurrtng expendrture to be met should
income from the facilitles fall stsbstantiallv.
12.Restrlrted Funds
restrKt
Fund$
Half-term activitres
280
-1,280
-1,280
280
13. Contlngent11?bllltles
The company had no contingent lia￿litieS at 31° March 202312022: none)
14. Related pam7 transactions
Rent and service charges of £13,66112022.' E 123731 were pakl by Hook Parish Council for its office.
Company number 06042998 Charity number 1117754
Pa8e 12 of 12