Hook Village Halls Charitable Association Registered Charity 1117754 Company reglstratlon number 6042998 HOOK VILLAGE HALLS CHARITABLE ASSOCIATION {A company limited by guarantse and not havlng a share capitsll Accounts for the year ended 31 March 2022
Hook Village Halls Charitable Association la company limtted by guarantee and not having a share capital) Accounts for the year ended 31" March 2022 Table of contents Statutory information Report of the Director5 and Trustees Independent Examinerfs Report Statement of Financial ActMts"es Balance Sheet Notes to the Accounts 9-12 statutory Information The following informatSon forms part of the Report of the Direttors and Trustees The companvs re8lStered office Is: Elizabeth Hall Raven Road Hook Hampshire RG27 9HH Telephone 01256 7f42 The company was Incorporated on 5 January 27. number 6042998. It is also a re8lstered charlty, number 1117754. The followlng have served as Dlrectors and Trustees during the year ended 31° March 2022 and subsequently. Name Barry Myall Margaret Kirtlev Jeff Burke Graham Wlckenden Sue Hinton Christopher Terrey C)avid Saunderson Sandra Tidv Molly Drew P055tlon Directof Dife¢tortrr&isurerlSecretsry Director Director Director Director Directorlchariman Director Director Resigned 161612022 Resigned 191612022 Rèsi8ned 1110212022 Appointed 2511012021 "AFipointe¢l.a[12102l" --reslgnea-- 201612022 Appointed 2310512022 Marcelle Glazier Oirertor Michael Ward Director Company number C6042998 Charity number 1117754 Page l of 12
Hook Village Halls Charitable Association la company limited by guarantee and not having a share capital} The independent examiner is.. Claire Connell MA, ACA, CTA 86 Silverdale Road Earley Reading RG6 7LT The companvs bankers are Lloyds Bank, Wlnthester streeL Basingstoke RG217EB. Investments are held with Aldermore 6u5iness Bank and Cambridge & Cout)ties Bank. Company number 06042998 tharity number 1117754 Page 2 of 12
Hook Willage Halls Charitable Association (a company limited by guarantee and not having a share capital) Report of the Trustees and Dlrertors The Trustees have pleasure in submitting their report forthe period. The Trustees who have served during the peri¢xl are listed on the page I, along Wlth the other 5tatvtory infom)ation that forms part of the annual report. Thi5 report is to be presented at the 2022 annual general meeting. Objerts and activitle5 The tompanvs objects are stated in its Memorandum of Assoaab"on as.. Yo provide or assist in the provision of facilities in the interests of sooal welfare for the benefrt of the inhabitants of Hook Parish and withln Sts vlclnity for recreation or other leisure time occupation of individuals induding those who have the need of such facilities by reason of their youth. age infimiity or disabilty. financial hardship or social circumstances wlth the objert of Improvin8 their conditions of lrfe: To advance educatlon and the relbBlous and Intellettual development of the members of the communlty,. and Such other charitable purposes as the Charws officers In thelr dbscretion shall see fft for exclusively charltable objects or purposes In any part of Hook Parish." The company operates two community halls in Hook, namely the Elizabeth Hall and the Hook commun Centre. The Charity's ho115 provide much-needed public facilitie5 to enable the residents and communlty or8anisation5 of Hook and surrounding villages to meet and pursue their mutual interests and thus enhance the social Welfa of the community in general. Many of the regular users are Charitab or not-for-proflt or8anlsations. The dlrectors are mlndful of the Charity Commlsslon's guidance on public berfil Achievements and Performance Both halls re•opened in mid-April after the Covld natlonal lockdowns. We have gradually Increased the Usage of both buildings and, since September 2021. we have been operatin8 at pre-covid levels. The company was able to claim the govemment restart grants, which compensated for the reduced income in the early months of the year. The company finished the year with a surplus of £57,678 compared wrth a surplus of £5,901 the previous year. The increased surplus was lar8ely due to the reduced staff costs after havin8 made a redundancy the year before. The company Is managlng the Community Centre under the terms of a lèasè and accompanylng seNice level agreement with Hook Parish Council. which were both concluded on 9 Au8USt 2017. The lease states that the Hook PaSh Council will cLwer any losses incurred bythe Community Centre durlng the year. One director has resigned during the year but we have also taken on 3 new directors. 3 directors have resiBned after the year end. It continues to diffjcult to attract and retsin new director> The company has rewewed its procedures and policie5. A policy and procedures manual has been prodUd and 15 reviewed from time to time. A health & salety poliry has been agreed along WTth a risk assessment dornent. Company number C6042998 Charity number 1117754 Page 3 of 12
Hook Village Halls Charitable Association la company limited by guarantee and not having a share capital) Financial review The attached Statement of Financial Activitses summarises the comp3n*s income and expenditure for the year and shows a surplus of £57.678 for the year. Thbs bs supplemented by more detailed analyses in the Notes to the Accounts. The surplus compri5e5 the followin8'. Net surplus from hall lettings after normal expenses (see below) Grants and donatlons 55.861 500 Bank interest 1.317 Surplus for the year 57,678 The surplus on hall lettings arises from.. Surpluses before stsff costs-. Ellzabeth Hall 38,339 66.752 Hook Community Centre Staff costs, both lad1e$ Administration -42,401 4.703 Publlcity and fund raisln8 -2,125 55.861 The community halls have a strong core of regular hirers and tenants. Although some of these regular hirers were not able to contlnue after the Covld crisis, we have taken on some other new hirers to take their place. Marketing efforts to attract new hlrers continues to be a vital part of the overall Strate to build the business. Aside from exceptional costs, income Is normally sufflclent to cover normal operatin8 expenses. The balance sheet shows net assets of £288.811 at 31" March 2022. the majority of which is represented by cash balances. These funds have been allocated mainly to desi8nated reserves eam)arked towards fLrture maintenance a5 follow5.. E112abeth Hall sinkln8 fund- thls holds £50,) and is set aside to cover long terni capital expendlture. It WOII be topped up at the end of each year If neCeary. Eliiabeth Hall rèsèrvè- this holds £30,CO) and is to cover short term unexpertèd maintenance not already provided for in the budget. It will be topped up at the end of each year if necessary. Community Centre sinking fund- this holds £20.[ for long term malntenance. In particular to cover any costs related to handln8 back the buildfin8 to Hook Parish Counul at the c(Mnpletion or termination of the lease. The Strategic Fund 5tand5 at £44,301. Also there is a re-investment fund of £86.232 and Retained Earnin8s of £57,998, both of which provlde workin8 caprtal and a contingency against unexpected costs. A provlsSonal budget for the year commenong l April 2022 indicates that the company Is Ilkely to Incur a surplus of approx. £30k. Company number (W2998 Chanty number 1117754 P38e 4 of 12
Hook Willage Halls Charitable Association la company limited by guarantee and not having a share capital) Structure, governance and management Whilst the directors have overall responsibility forthe compan$ affair5 and meet monthly, day to day operational responsibilre$ have been dele8ated to the staff. The financial led8ers are maintained by the treasurer, who is also a dIrtor. Financial reports are presented at each monthly meeting. The compan¢s ststutory particulars. Including names of dlrectors. are on pages l & 2. The directors have considered the major risk5 to which the company is exposed, and the 5yStem5 that have been established to mitigate these risks. Many of thesè risks are appropriately covered by the insurance policies, and its polities are communicated to all staff and consultants. Company law requlres the directors to prepa annual accounts that give a tnje and fair view of the state of affalrs of the company at the year end and of tts financial artivitles during the period. The Trustees should.. Select suitsble accountin8 pollcles and applythem prudentJv- Make jud8emefits and estimates that are reasonable and prudent,. Prepare accounts on the goln8 concern basls unless it is inappropriate to presume that the company will continue in operation. The dlrectors are spOnSible for keepln8 proper actounting records that d15dose wlth reasonable accuracy the flnanclal posltlon of the company to enable them to ensure that the accounts comply wth the Companies, Act 2006 nd the charitles accounting SORP 2019. They are also sponSible for safeguardin8 the assets of the company and hence for takin8 reasonable Ste for the preventlon and detettion of fraud and other Irregularities. The tompanyls entlded to exemptlon from audit for the year ended 31 March 2022 ljoth under the Companles Art 26 and the Charities Art 2011,. but. as a charity. it is reqUId to have independent scrutlny of it5 accounts. The dlrector5 have therefore taken advanta8e of audtt exemption. This rep¢)rt has been prepared havln8 taken advanta8e of the small companles exemptbon in the Companies Att 21]16. Signed for the Trustees, Chairman Company number C6042998 Charity number 1117754 Page 5 of 12
Hook Village Halls Charitable Association la company limited by guarantee and not having a share capital} Independent examinerfs report to the Trustees of Hook Village Halls I report to the charity trustees on the accounts of the Company for the year ended 31 March 2022. which are set out on the pages 7 to 14 attached. Responslbllltles and basls (rf report As the charity trustees of the Company18nd atso its dirertors forthe purposes of company lawl you are responsible for the preparation of accounts in accordance with the requirements of the Companies A¢t 2( I'the 2CQ6 ACVI. Having satisfled myself that the accounts of the Company are not required to be audlted under Part 16 of the 2006 Act and are eli8tble for independent examination, I report in respert of my èxamination of your charity'5 accounts a5 carried out under Section 145 of the Charities Act I'the 2011 ACVI. In carrying out my examination I have followed the Directlon5 given by the Charlty Commission under section 14515llbl of the 2011 Act. Independent examlnerfs Statement I have completed my examlnatlon. I confirm that no matters have come to my attentlon In connection wlth mv examlnatlon glvlng me cause to belleve that.. al AccountSng records were not kept by the Company as reqUId by sectlon 386 of the 2CQ6 Act.. or bl The accounts do not accord with those records,. or cl The accounts do not comply with the accounting requirements of section 396 of the 2C(J6 Act other than any requirement that the accounts should give a'true and fair vie, which is not a matter considered as part of the independent examinatlon.. or dl The accounts have not been prepared in accordance with the methods and principle5 of the Statement of Recommended Practice for accounting and reportin8 by charities PTeparin8 their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concerns and have come across no other matters In connectlon vAth the examinatlon to whlch attentlon should be drawn in thi5 report to enable a proper understanding of the accounts to be reached. Claire Connell MA. ACA, A Member of the Institute of Chartered Attountants in England and Wales 86 Silverdale Road Earley Reading RG6 7LT Company number 06042998 Charity number 1117754 Pa8e 6 of 12
Hook Village Halls Charitable Association la company limited by guarantee and not having a share capital) Statement of Financial Activities including Income and Expenditure Account for the year ended 31" March 2022 2022 Unrestrkted Restrtcted 2022 2021 Total Incomlng and endowments from: Donatlons and legacies Charitable actlvitles carried out at.. 7C Elizabeth Hall 71.4% 132.20S 71,496 132.205 23.500 1,317 228.518 17,088 42.136 Hook Community Centre Other income 83,743 1,766 145.433 Bank Interest 1,317 228.018 Total Expendfturtr on.. Raising funds Charltable attivltles 2.125 2,125 168,714 167,894 820 139,532 Total 170.019 820 170,839 139,532 Surplus/Defi¢ltl-I for the year .320 57.678 S,*1 Transfers between funds Net movement Sn funds 57,998 -320 57,678 5,901 Total funds brought f0Th4ard 230.533 231.133 225,232 Total fund$ carrled forward 288,S31 288,811 231.133 The Notes referred to above fomi part of these financial staterner The statement of flnanclèl actfvltles Includes all gains and10sses e0gnIsed during the year. All of the income and expenditure derive from continuing actmties. Company number 06042998 Charrty number 1117754 Page 7 of 12
Hook Village Halls Charitsble Aswciation (a company limited by guarantee and not having a share capital) Balance Sheet as at 31st March 2022 2022 2021 Fixed assets Tangible assets 8.519 12,394 Current assets Debtors Prepaid expenses Bank Interest accrued 12,841 7,052 678 3,470 10,392 814 14.676 217,885 232,561 20,571 277,667 298.238 Cash at bank and in hand Credltors: amounts falllng due wlthSTr one year Creditors and accruals 17,946 13.822 280,292 218,739 Not assets 288,811 231.133 Funds Called up share capital Unrestricted income funds io li 288.531 230,533 Restricted Sncome funds 12 Total: Funds 288.811 231,133 The Notes referred to above fomi part of these finanoal ststements For the financial perlod ended on 31" March 2022. the Company is entltled to exemptlon from the requirement to have an audlt under the provisions of settion 477 of the Companies Act I'the Arfl relatlng to small companles. The members have not requir the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act. The trustees acknowledge thelr responsibilities for comptying with the requirements of the Act wtth respect to accountin8 records arbd the preparation of accounts. These accounts have been prepared in accordan wrth the provisions appllcable to companles subjert to the small companies, regime. Approved at a meetln8 01 the trustee5 held on 27th June 2022 David Saunderson Chairman and trustee Company Re8iStration Number: Margaret Kirtlev Treasurer and trustee 6042998 Company number {2998 tharity number 1117754 Page 8 of 12
Hook Village Halls Charftable Association la company limited by guarantee and not having a share capitsll Notes to the accounts for the year ended 31 March 2022 Attounting policies a) Genernl mottw¥ These èccounts have been prepared in compliance wtth Financial Reporting Standard 102 and the Statement of Recommended Platti on Actnb"n8 by Charities SORP 2019 IFRS 1021, and in accordance with charity and company law in the jurisdiction of England. The CTrnpany 15 a public benefit entity. b) Golng concern The Charlty manages (rather than owns) the ts¢ilities rt operates. It is urFlikely to generate sufficient surpluses from its current operations to replace those facilities when they need to be refurbished or replaced. It is also reliant on having lon8-term leases at peppercom rents at both Elizabeth Hall and Hook Community Centre to enable it to contlnue Its operatlons. ¢J In¢ome qndexpendlture Donatlons are accounted for when receNed. All income and expenditure in furtherance of the charlvs obiettives Is re¢ogni5ed in the perlod to whlch ft relates. dl Depreclotlon Flxed assets are depreciated over their estFmated useful lives (generally S years) on the stratBht line basis. el Taxotlon As a charlty, Income is exempt from Income and corporatlon tsxes. Its activitles are exempt from value added tax IVATI, and expenditure Is therfore Inclusive of applicable VAT. Income from ¢harlt•ble actl¥Stles The amounts included represent charges for letlln8s. rentals and use of sports fadlltles from the two communlty halls as follows.. 2022 2021 Ellzabeth Hall Lettings fees Other Income 13,986 3,102 17.088 7.090 71.496 Hook Communlty Centre Lettln8s fees Tenant Ilcence fees Other Income 69,851 49.ojl 13,353 132,205 8.714 28,281 5,141 42,136 Other Intome Coronaviru5 Grants Hart DC.. Elizabeth Hall Community Centre Coronavirus Job Retentiors Scheme.. 9,5C 13.5 I9.7 39.857 23,979 83,743 Company number (W2998 Charity number 1117754 Page 9 of 12
Hook Village Halls Charitsble Association la company limited by guarantee and not having a share capital) Notes to the accounts for the year ended 31 March 2022 Icontlnuedl Charftsble expendlture 2021 Operational expènses lexduding Staffj at-. Elizabeth Hall, recurring expenditu Hook Community Centre Staff costs, both facilities Isee below) Salarie5 42.657 78,953 29,729 46,530 41,711 48,047 7,652 Redundancy Pay Employer National Insurance Employer Pension Contribution INEST schemel Independent examinerfs fees Ino other servlw provided) Administration expenses 690 772 5tXI 4.203 168.714 6,302 139,532 Employees and truste•s Employees, remunèration is dlsclosed In Note 4. The company had 312021- 41 part-time employees In the year. No employee was able to exert significant influence over the runnine of the company. No employee received tota employee benefits of more than £60,OCYJ. Trustee5' emoluments for Servi as trustees Trustees, travel and sundry expenses relmbursed Flxed assets Totsl General Fumlture ul men flttln As at l Aprll 2021 Additlons durin8 the year As at 31" March 2022 34,039 14,152 19,887 34,039 14,152 19,887 De reclatlon As at l April 2021 Charge for the year As at 31" March 2022 21.645 11,549 10,096 3,875 2S.520 893 2.982 13,078 12,442 Net book value 31" March 2022 31" March 2021 8,519 1,710 6,810 12,394 2,603 9,791 Company number 06042998 Charity number 1117754 Page 10 of 12
Hook Village Halls Charitable Association la company limited by guarantee and not having a share capital) Notes to the accounts for the year ended 31 March 2022 Iconlinyed) The Company has leasehold interests at an annual peppercorn rental in Elizabeth Hall and Hook Communty Centre. The lease for Elizabeth Hall run5 until 2057,. and until 2027 for Hook CommLtnity Centre. after which the property reverts to Hook Parish Council. the Company has not incurred any expendfturè on the properties and the leases have no commercial value, those assets lincludin8 fvmiturè and fittin8s already provided) have been included in these accourhts at nil value. The amr)unts induded in fixed assets represent expenditure by the Company since moving into these facilities. 2022 2021 Debtors Letting5 charges 24,133 -11,292 3.470 Provislon for bad debt Accrued income 841 3,470 Cash at bank and In hand Cambridge & Counties Bank Aldermore 8usIne Bank 73,860 70,745 72,985 70,523 Lloyds Bank plc.. Instant access savlng5 account Current account I,145 68,137 5,820 32.058 Petty cash and floats 859 420 277,667 217.885 9. Credltors and a¢¢ruals Trade and other credltors 871 5,336 Taxatlon and Natlonal Insurance. 2.020 514 Pension Accrued expenses Bonds and deposits from hirers 9,713 6,975 Hall lettings income received in advance 4.842 497 17.946 13,822 10. Share capital The company does not have a share capital. The company ha$ 7 members.18 in 20211 and their individual liabllity towards the companws debts Is Ilmited to £10 in the event of the company being wound up within 12 months of ceasing to be a member. Company number 06042998 Charity number 1117754 Page 11 of 12
Hook Village Halls Charitable Association {a company limited by guarantee and not having a share capital) Notes to the accounts for the year ended 31 March 2022 Icontlnuedl 11.Mo¥emènts on reserves ni balance Transfer5 o$1 bala Desi natèd resetves Elizabeth Hall sinking fund Elizabeth Hall Beneral SerVe Community Centre sinking fund 50,000 30,000 20,000 100,000 20.LXKJ ICO,L General fund Strategic reserve Retained earnings Reinvestment fund 44,301 -5,301 44,301 5.301 57.998 57,998 86,232 39,{1 86.232 Coronavirus reserve -39.fjll Restricted funds -320 131.133 231,133 57.678 57,678 188.811 288,811 The sinkln8 fund designated reseThÈ5 are for lon8-terni malntenance at the two facilities. The 8enerèl re5erve1s to support annual maintenance. The strategic balan element of the General Fund Is primarily to enable recurrln8 expendlture to be met. Should ncome from the facilities fall substantIal. Transfetsto nr•stdtttd FwKIs 12.RestrScted Funds balance osl bala Half-term artlvlties -820 280 -820 280 13. Contlngent liablllties The company had no contin8ent IlablltrtSes at 31 March 202212021: none) 14. Related party transactions Rent and 5eNice charges of £12.37312021: £ 12.0381 were paid by Hook Pafish Counol for tts office. The 8ase Youth Centre has been a long term hirerfrom HVH Charitable Association for many years. In February 2020, Sandra Tidy, manager of The Base Youth Centre. became a Twstee of HVH Charitable Association, a position she held until February 2022. At 31" March 2022 The Base Youth Centre owed HVHCA a totsl of £11.291 Company number{O42998 Chartty number 1117754 Page 12 of 12