Hook Village Halls
Charitable Association
Registered Charity 1117754
Company reglstratlon number 6042998
HOOK VILLAGE HALLS CHARITABLE ASSOCIATION
{A company limited by guarantse and not havlng a share capitsll
Accounts for the year ended 31 March 2022

Hook Village Halls Charitable Association
la company limtted by guarantee and not having a share capital)
Accounts for the year ended 31" March 2022
Table of contents
Statutory information
Report of the Director5 and Trustees
Independent Examinerfs Report
Statement of Financial ActMts"es
Balance Sheet
Notes to the Accounts
9-12
statutory Information
The following informatSon forms part of the Report of the Direttors and Trustees
The companvs re8lStered office Is:
Elizabeth Hall
Raven Road
Hook
Hampshire
RG27 9HH
Telephone 01256 7f￿42
The company was Incorporated on 5 January 2￿7. number 6042998. It is also a re8lstered charlty, number 1117754.
The followlng have served as Dlrectors and Trustees during the year ended 31° March 2022 and subsequently.
Name
Barry Myall
Margaret Kirtlev
Jeff Burke
Graham Wlckenden
Sue Hinton
Christopher Terrey
C)avid Saunderson
Sandra Tidv
Molly Drew
P055tlon
Directof
Dife¢tortrr&isurerlSecretsry
Director
Director
Director
Director
Directorlchariman
Director
Director
Resigned 161612022
Resigned 191612022
Rèsi8ned 1110212022
Appointed 2511012021
"AFipointe¢l.a[121￿02l" --reslgnea--
201612022
Appointed 2310512022
Marcelle Glazier
Oirertor
Michael Ward
Director
Company number C6042998 Charity number 1117754
Page l of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital}
The independent examiner is..
Claire Connell MA, ACA, CTA
86 Silverdale Road
Earley
Reading RG6 7LT
The companvs bankers are Lloyds Bank, Wlnthester streeL Basingstoke RG217EB. Investments are held with
Aldermore 6u5iness Bank and Cambridge & Cout)ties Bank.
Company number 06042998 tharity number 1117754
Page 2 of 12

Hook Willage Halls Charitable Association
(a company limited by guarantee and not having a share capital)
Report of the Trustees and Dlrertors
The Trustees have pleasure in submitting their report forthe period. The Trustees who have served during the peri¢xl
are listed on the page I, along Wlth the other 5tatvtory infom)ation that forms part of the annual report. Thi5 report is
to be presented at the 2022 annual general meeting.
Objerts and activitle5
The tompanvs objects are stated in its Memorandum of Assoaab"on as..
Yo provide or assist in the provision of facilities in the interests of sooal welfare for the benefrt of the inhabitants of
Hook Parish and withln Sts vlclnity for recreation or other leisure time occupation of individuals induding those who
have the need of such facilities by reason of their youth. age infimiity or disabilty. financial hardship or social
circumstances wlth the objert of Improvin8 their conditions of lrfe:
To advance educatlon and the relbBlous and Intellettual development of the members of the communlty,. and
Such other charitable purposes as the Charws officers In thelr dbscretion shall see fft for exclusively charltable objects
or purposes In any part of Hook Parish."
The company operates two community halls in Hook, namely the Elizabeth Hall and the Hook commun￿ Centre. The
Charity's ho115 provide much-needed public facilitie5 to enable the residents and communlty or8anisation5 of Hook
and surrounding villages to meet and pursue their mutual interests and thus enhance the social Welfa￿ of the
community in general. Many of the regular users are Charitab￿ or not-for-proflt or8anlsations. The dlrectors are
mlndful of the Charity Commlsslon's guidance on public ber￿fil
Achievements and Performance
Both halls re•opened in mid-April after the Covld natlonal lockdowns. We have gradually Increased the Usage of both
buildings and, since September 2021. we have been operatin8 at pre-covid levels.
The company was able to claim the govemment restart grants, which compensated for the reduced income in the
early months of the year.
The company finished the year with a surplus of £57,678 compared wrth a surplus of £5,901 the previous year. The
increased surplus was lar8ely due to the reduced staff costs after havin8 made a redundancy the year before.
The company Is managlng the Community Centre under the terms of a lèasè and accompanylng seNice level
agreement with Hook Parish Council. which were both concluded on 9 Au8USt 2017.
The lease states that the Hook Pa￿Sh Council will cLwer any losses incurred bythe Community Centre durlng the year.
One director has resigned during the year but we have also taken on 3 new directors. 3 directors have resiBned after
the year end. It continues to ￿ diffjcult to attract and retsin new director>
The company has rewewed its procedures and policie5. A policy and procedures manual has been prodU￿d and 15
reviewed from time to time. A health & salety poliry has been agreed along WTth a risk assessment do￿rnent.
Company number C6042998 Charity number 1117754
Page 3 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Financial review
The attached Statement of Financial Activitses summarises the comp3n*s income and expenditure for the year and
shows a surplus of £57.678 for the year. Thbs bs supplemented by more detailed analyses in the Notes to the Accounts.
The surplus compri5e5 the followin8'.
Net surplus from hall lettings after normal expenses (see below)
Grants and donatlons
55.861
500
Bank interest
1.317
Surplus for the year
57,678
The surplus on hall lettings arises from..
Surpluses before stsff costs-.
Ellzabeth Hall
38,339
66.752
Hook Community Centre
Staff costs, both lad1￿￿e$
Administration
-42,401
4.703
Publlcity and fund raisln8
-2,125
55.861
The community halls have a strong core of regular hirers and tenants. Although some of these regular hirers were not
able to contlnue after the Covld crisis, we have taken on some other new hirers to take their place. Marketing efforts
to attract new hlrers continues to be a vital part of the overall Strate￿ to build the business. Aside from exceptional
costs, income Is normally sufflclent to cover normal operatin8 expenses.
The balance sheet shows net assets of £288.811 at 31" March 2022. the majority of which is represented by cash
balances. These funds have been allocated mainly to desi8nated reserves eam)arked towards fLrture maintenance a5
follow5..
E112abeth Hall sinkln8 fund- thls holds £50,￿) and is set aside to cover long terni capital expendlture. It WOII be
topped up at the end of each year If neCe￿ary.
Eliiabeth Hall rèsèrvè- this holds £30,CO) and is to cover short term unexpertèd maintenance not already
provided for in the budget. It will be topped up at the end of each year if necessary.
Community Centre sinking fund- this holds £20.[￿ for long term malntenance. In particular to cover any costs
related to handln8 back the buildfin8 to Hook Parish Counul at the c(Mnpletion or termination of the lease.
The Strategic Fund 5tand5 at £44,301. Also there is a re-investment fund of £86.232 and Retained Earnin8s of
£57,998, both of which provlde workin8 caprtal and a contingency against unexpected costs.
A provlsSonal budget for the year commenong l April 2022 indicates that the company Is Ilkely to Incur a surplus of
approx. £30k.
Company number (W2998 Chanty number 1117754
P38e 4 of 12

Hook Willage Halls Charitable Association
la company limited by guarantee and not having a share capital)
Structure, governance and management
Whilst the directors have overall responsibility forthe compan￿$ affair5 and meet monthly, day to day operational
responsibil￿re$ have been dele8ated to the staff. The financial led8ers are maintained by the treasurer, who is also a
dI￿rtor. Financial reports are presented at each monthly meeting.
The compan¢s ststutory particulars. Including names of dlrectors. are on pages l & 2.
The directors have considered the major risk5 to which the company is exposed, and the 5yStem5 that have been
established to mitigate these risks. Many of thesè risks are appropriately covered by the insurance policies, and its
polities are communicated to all staff and consultants.
Company law requlres the directors to prepa￿ annual accounts that give a tnje and fair view of the state of affalrs of
the company at the year end and of tts financial artivitles during the period. The Trustees should..
Select suitsble accountin8 pollcles and applythem prudentJv-
Make jud8emefits and estimates that are reasonable and prudent,.
Prepare accounts on the goln8 concern basls unless it is inappropriate to presume that the company will
continue in operation.
The dlrectors are ￿spOnSible for keepln8 proper actounting records that d15dose wlth reasonable accuracy the
flnanclal posltlon of the company to enable them to ensure that the accounts comply wth the Companies, Act 2006
nd the charitles accounting SORP 2019. They are also ￿sponSible for safeguardin8 the assets of the company and
hence for takin8 reasonable Ste￿ for the preventlon and detettion of fraud and other Irregularities.
The tompanyls entlded to exemptlon from audit for the year ended 31 March 2022 ljoth under the Companles Art
2￿6 and the Charities Art 2011,. but. as a charity. it is reqUI￿d to have independent scrutlny of it5 accounts. The
dlrector5 have therefore taken advanta8e of audtt exemption. This rep¢)rt has been prepared havln8 taken advanta8e
of the small companles exemptbon in the Companies Att 21]16.
Signed for the Trustees,
Chairman
Company number C6042998 Charity number 1117754
Page 5 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital}
Independent examinerfs report to the Trustees of Hook Village Halls
I report to the charity trustees on the accounts of the Company for the year ended 31 March 2022. which are set out
on the pages 7 to 14 attached.
Responslbllltles and basls (rf report
As the charity trustees of the Company18nd atso its dirertors forthe purposes of company lawl you are responsible
for the preparation of accounts in accordance with the requirements of the Companies A¢t 2(￿ I'the 2CQ6 ACVI.
Having satisfled myself that the accounts of the Company are not required to be audlted under Part 16 of the 2006
Act and are eli8tble for independent examination, I report in respert of my èxamination of your charity'5 accounts a5
carried out under Section 145 of the Charities Act I'the 2011 ACVI. In carrying out my examination I have followed the
Directlon5 given by the Charlty Commission under section 14515llbl of the 2011 Act.
Independent examlnerfs Statement
I have completed my examlnatlon. I confirm that no matters have come to my attentlon In connection wlth mv
examlnatlon glvlng me cause to belleve that..
al AccountSng records were not kept by the Company as reqUI￿d by sectlon 386 of the 2CQ6 Act.. or
bl The accounts do not accord with those records,. or
cl The accounts do not comply with the accounting requirements of section 396 of the 2C(J6 Act other than any
requirement that the accounts should give a'true and fair vie￿, which is not a matter considered as part of the
independent examinatlon.. or
dl The accounts have not been prepared in accordance with the methods and principle5 of the Statement of
Recommended Practice for accounting and reportin8 by charities PTeparin8 their accounts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021.
I have no concerns and have come across no other matters In connectlon vAth the examinatlon to whlch attentlon
should be drawn in thi5 report to enable a proper understanding of the accounts to be reached.
Claire Connell MA. ACA, ￿A
Member of the Institute of Chartered Attountants in England and Wales
86 Silverdale Road
Earley
Reading RG6 7LT
Company number 06042998 Charity number 1117754
Pa8e 6 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Statement of Financial Activities including Income and Expenditure Account for the year
ended 31" March 2022
2022
Unrestrkted Restrtcted
2022
2021
Total
Incomlng and endowments from:
Donatlons and legacies
Charitable actlvitles carried out at..
7C
Elizabeth Hall
71.4%
132.20S
71,496
132.205
23.500
1,317
228.518
17,088
42.136
Hook Community Centre
Other income
83,743
1,766
145.433
Bank Interest
1,317
228.018
Total
Expendfturtr on..
Raising funds
Charltable attivltles
2.125
2,125
168,714
167,894
820
139,532
Total
170.019
820
170,839
139,532
Surplus/Defi¢ltl-I for the year
.320
57.678
S,￿*1
Transfers between funds
Net movement Sn funds
57,998
-320
57,678
5,901
Total funds brought f0Th4ard
230.533
231.133
225,232
Total fund$ carrled forward
288,S31
288,811
231.133
The Notes referred to above fomi part of these financial staterner
The statement of flnanclèl actfvltles Includes all gains and10sses ￿e0gnIsed during the year.
All of the income and expenditure derive from continuing actmties.
Company number 06042998 Charrty number 1117754
Page 7 of 12

Hook Village Halls Charitsble Aswciation
(a company limited by guarantee and not having a share capital)
Balance Sheet as at 31st March 2022
2022
2021
Fixed assets
Tangible assets
8.519
12,394
Current assets
Debtors
Prepaid expenses
Bank Interest accrued
12,841
7,052
678
3,470
10,392
814
14.676
217,885
232,561
20,571
277,667
298.238
Cash at bank and in hand
Credltors: amounts falllng due wlthSTr one year
Creditors and accruals
17,946
13.822
280,292
218,739
Not assets
288,811
231.133
Funds
Called up share capital
Unrestricted income funds
io
li
288.531
230,533
Restricted Sncome funds
12
Total: Funds
288.811
231,133
The Notes referred to above fomi part of these finanoal ststements
For the financial perlod ended on 31" March 2022. the Company is entltled to exemptlon from the requirement to
have an audlt under the provisions of settion 477 of the Companies Act I'the Arfl relatlng to small companles.
The members have not requir￿ the company to obtain an audit of its accounts for the year in question in accordance
with section 476 of the Act.
The trustees acknowledge thelr responsibilities for comptying with the requirements of the Act wtth respect to
accountin8 records arbd the preparation of accounts.
These accounts have been prepared in accordan￿ wrth the provisions appllcable to companles subjert to the small
companies, regime.
Approved at a meetln8 01 the trustee5 held on 27th June 2022
David Saunderson
Chairman and trustee
Company Re8iStration Number:
Margaret Kirtlev
Treasurer and trustee
6042998
Company number {￿2998 tharity number 1117754
Page 8 of 12

Hook Village Halls Charftable Association
la company limited by guarantee and not having a share capitsll
Notes to the accounts for the year ended 31 March 2022
Attounting policies
a) Genernl mottw¥
These èccounts have been prepared in compliance wtth Financial Reporting Standard 102 and the Statement of
Recommended Platti￿ on Act￿nb"n8 by Charities SORP 2019 IFRS 1021, and in accordance with charity and
company law in the jurisdiction of England. The CTrnpany 15 a public benefit entity.
b) Golng concern
The Charlty manages (rather than owns) the ts¢ilities rt operates. It is urFlikely to generate sufficient surpluses from its
current operations to replace those facilities when they need to be refurbished or replaced. It is also reliant on having
lon8-term leases at peppercom rents at both Elizabeth Hall and Hook Community Centre to enable it to contlnue Its
operatlons.
¢J In¢ome qndexpendlture
Donatlons are accounted for when receNed. All income and expenditure in furtherance of the charlvs obiettives Is
re¢ogni5ed in the perlod to whlch ft relates.
dl Depreclotlon
Flxed assets are depreciated over their estFmated useful lives (generally S years) on the stratBht line basis.
el Taxotlon
As a charlty, Income is exempt from Income and corporatlon tsxes. Its activitles are exempt from value added tax
IVATI, and expenditure Is therfore Inclusive of applicable VAT.
Income from ¢harlt•ble actl¥Stles
The amounts included represent charges for letlln8s. rentals and use of sports fadlltles from the two communlty halls
as follows..
2022
2021
Ellzabeth Hall
Lettings fees
Other Income
13,986
3,102
17.088
7.090
71.496
Hook Communlty Centre
Lettln8s fees
Tenant Ilcence fees
Other Income
69,851
49.ojl
13,353
132,205
8.714
28,281
5,141
42,136
Other Intome
Coronaviru5 Grants Hart DC..
Elizabeth Hall
Community Centre
Coronavirus Job Retentiors Scheme..
9,5C
13.5
I9.￿7
39.857
23,979
83,743
Company number (W2998 Charity number 1117754
Page 9 of 12

Hook Village Halls Charitsble Association
la company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2022 Icontlnuedl
Charftsble expendlture
2021
Operational expènses lexduding Staffj at-.
Elizabeth Hall, recurring expenditu
Hook Community Centre
Staff costs, both facilities Isee below)
Salarie5
42.657
78,953
29,729
46,530
41,711
48,047
7,652
Redundancy Pay
Employer National Insurance
Employer Pension Contribution INEST schemel
Independent examinerfs fees Ino other servlw provided)
Administration expenses
690
772
5tXI
4.203
168.714
6,302
139,532
Employees and truste•s
Employees, remunèration is dlsclosed In Note 4. The company had 312021- 41 part-time employees In the year. No
employee was able to exert significant influence over the runnine of the company. No employee received tota
employee benefits of more than £60,OCYJ.
Trustee5' emoluments for Servi￿ as trustees
Trustees, travel and sundry expenses relmbursed
Flxed assets
Totsl
General
Fumlture
ul
men
flttln
As at l Aprll 2021
Additlons durin8 the year
As at 31" March 2022
34,039
14,152
19,887
34,039
14,152
19,887
De
reclatlon
As at l April 2021
Charge for the year
As at 31" March 2022
21.645
11,549
10,096
3,875
2S.520
893
2.982
13,078
12,442
Net book value
31" March 2022
31" March 2021
8,519
1,710
6,810
12,394
2,603
9,791
Company number 06042998 Charity number 1117754
Page 10 of 12

Hook Village Halls Charitable Association
la company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2022 Iconlinyed)
The Company has leasehold interests at an annual peppercorn rental in Elizabeth Hall and Hook Communty Centre.
The lease for Elizabeth Hall run5 until 2057,. and until 2027 for Hook CommLtnity Centre. after which the property
reverts to Hook Parish Council. the Company has not incurred any expendfturè on the properties and the leases
have no commercial value, those assets lincludin8 fvmiturè and fittin8s already provided) have been included in these
accourhts at nil value. The amr)unts induded in fixed assets represent expenditure by the Company since moving into
these facilities.
2022
2021
Debtors
Letting5 charges
24,133
-11,292
3.470
Provislon for bad debt
Accrued income
841
3,470
Cash at bank and In hand
Cambridge & Counties Bank
Aldermore 8usIne￿ Bank
73,860
70,745
72,985
70,523
Lloyds Bank plc..
Instant access savlng5 account
Current account
I￿,145
68,137
5,820
32.058
Petty cash and floats
859
420
277,667
217.885
9. Credltors and a¢¢ruals
Trade and other credltors
871
5,336
Taxatlon and Natlonal Insurance.
2.020
514
Pension
Accrued expenses
Bonds and deposits from hirers
9,713
6,975
Hall lettings income received in advance
4.842
497
17.946
13,822
10. Share capital
The company does not have a share capital. The company ha$ 7 members.18 in 20211 and their individual liabllity
towards the companws debts Is Ilmited to £10 in the event of the company being wound up within 12 months of
ceasing to be a member.
Company number 06042998 Charity number 1117754
Page 11 of 12

Hook Village Halls Charitable Association
{a company limited by guarantee and not having a share capital)
Notes to the accounts for the year ended 31 March 2022 Icontlnuedl
11.Mo¥emènts on reserves
ni
balance
Transfer5
o$1 bala
Desi
natèd resetves
Elizabeth Hall sinking fund
Elizabeth Hall Beneral ￿SerVe
Community Centre sinking fund
50,000
30,000
20,000
100,000
20.LXKJ
ICO,L
General fund
Strategic reserve
Retained earnings
Reinvestment fund
44,301
-5,301
44,301
5.301
57.998
57,998
86,232
39,{￿1
86.232
Coronavirus reserve
-39.fjll
Restricted funds
-320
131.133
231,133
57.678
57,678
188.811
288,811
The sinkln8 fund designated reseThÈ5 are for lon8-terni malntenance at the two facilities. The 8enerèl re5erve1s to
support annual maintenance.
The strategic balan￿ element of the General Fund Is primarily to enable recurrln8 expendlture to be met. Should
ncome from the facilities fall substantIal￿.
Transfetsto
nr•stdtttd
FwKIs
12.RestrScted Funds
balance
osl bala
Half-term artlvlties
-820
280
-820
280
13. Contlngent liablllties
The company had no contin8ent IlablltrtSes at 31 March 202212021: none)
14. Related party transactions
Rent and 5eNice charges of £12.37312021: £ 12.0381 were paid by Hook Pafish Counol for tts office.
The 8ase Youth Centre has been a long term hirerfrom HVH Charitable Association for many years. In February 2020,
Sandra Tidy, manager of The Base Youth Centre. became a Twstee of HVH Charitable Association, a position she held
until February 2022. At 31" March 2022 The Base Youth Centre owed HVHCA a totsl of £11.291
Company number{￿O42998 Chartty number 1117754
Page 12 of 12