2020-07-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 08 2019 31 07 2020

From

To

Section A Reference and administration details

Charity name Ridgeway Playgroup Ltd

Other names charity is known by Registered charity number (if any) 1117737

Charity's principal address 10 Beechwood Drive

Chalford, Stroud, GLOS Postcode GL6 8JP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	LucyHoward	Chair
	Claire Whitelock	Treasurer
	Laura Holloway	Secretary	Nov 2019- July2020

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

• (eg. trust deed, constitution)

Constitution

How the charity is constituted The Charity was incorporated on 26 July 2006 as a company limited by (eg. trust, association, company) guarantee and is registered with the Charity Commission. The affairs of the company are governed by its memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Trustee selection methods Trustees are elected by members at the AGM in November each year. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

Ridgeway Playgroup has a set of policies and procedures related to all aspects of the day to day operation of Playgroup, employment of staff and roles of Trustees. We are governed by the requirements of the Early Years Framework and Ofsted. We are audited by Gloucestershire Early Years Team for our processes and procedures, with particular regard to safeguarding.

Ridgeway Playgroup is a member of PATA, which is a voluntary sector provider of support to early years providers in Gloucestershire.

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

The charity's objectives are to provide safe and satisfying group play for the promotion of the education of pre-school-age children. Summary of the objects of the charity set out in its governing document

The trustees make all decisions with regard to the public benefit requirement.

Ridgeway Playgroup exists to provide public benefit through the provision of a playgroup and pre-school for the local community.

Summary of the main Where we charge for our provision, the fees are reviewed and maintained activities undertaken for the at an affordable level. public benefit in relation to these objects (include within When reviewing our opening hours and access to our premises we take this section the statutory into account the needs of the local community (eg how it fits with the declaration that trustees have school day, whether the least advantaged parents can still afford to had regard to the guidance access full provision). issued by the Charity Commission on public We review the cost of services (eg payroll) and staffing levels carefully. benefit)

No personal benefits are received by the trustees.

Additional details of objectives and activities (Optional information)

Playgroup is run by volunteer parents who oversee all the legal and financial obligations of the charity and company.

It is acknowledged that this is a time consuming and complex business and the input of the trustees is invaluable in the continued existence of Playgroup.

You may choose to include further statements, where relevant, about:

This year we carried out a successful Christmas nativity event which was organised by the committee and volunteer parents as well as raising small amounts of additional through donations throughout the year.

• policy on grantmaking;

• We were unfortunately unable to run the Spring fun day and take part in

• • policy programme related other fundraising activities this year due to the covid19 pandemic.

• investment;

• contribution made by volunteers.

We made a successful application to receive a Parish grant for equipment.

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Section D Achievements and performance

During this period we have been open 5 days a week for 28 weeks of the year. We were forced to close from 23[[rd]] March - 2[[nd]] June 2020 due to the Covid19 pandemic lock down. We provided term time childcare in accordance with the requirements of the Early Years Foundation Stage Framework, Ofsted Framework and the requirements of the Gloucestershire Early Years team. It has been a very challenging year due to the pandemic. We were only able to carry out 1 main fundraising event – the Christmas nativity. This fundraising provides useful additional funds f or resources. However, the other planned events were forced to be cancelled. Parents have contributed with some donations of items playgroup required and money. We have continued to foster strong links with local Primary Schools and continue to work with other local settings to share good practice. It was unfortunate that no school visits were able to take place this year. We have received good support and advice from the Early Years Team at Gloucestershire County Council and from PATA. The treasurer of trustees remained unchanged at the AGM in November 2019. 2 new trustees were appointed, the secretary stepped up to the chair role to take the place of the retiring chair and a new secretary was appointed. We continued to provide the extended opening hours, being open 5 days per week and continued to provide a total of 23 hours of a provision a week and places for children from 2 years upwards. However opening hours had to be reduced for a period following the reopening on playgroup following lock down reopening on 2[nd] June to allow for new cleaning policies to be adopted. We had good child numbers even spread across the five days and the numbers rose steadily throughout the year. We chose to ensure we had a more stable level of staffing going forward. Ensuring that we have 4 members of staff working everyday. We felt it would be hugely beneficial for the children to have extra staff on hand. As well as staff feeling more valued and hopefully retained as they are not having their hours changed according to children numbers. We have continued to successfully deliver provision of the extended 30 hours childcare and Tax-free childcare (beginning September 2017). We have provided support to parents to enable them to sign up and access these additional benefits. We have also continued our membership of child care voucher schemes. The staff coped amazingly well during the pandemic and have adapted to the 'new normal' way of working. A new policy and risk assessment for Covid19 was created the staff applied it to playgroup to ensure the safety of our children and staff. It has been a real challenge. We were able to maintain the business, no staff were furloughed and received full pay during lock down. We felt it was important to retain our wonderful staff. Gloucestershire county council also continued to pay the child funding despite us being closed which helped. Parents who were

Summary of the main During this period we have been open 5 days a week for 28 weeks of the achievements of the charity year. We were forced to close from 23[[rd]] March - 2[[nd]] June 2020 due to the during the year Covid19 pandemic lock down. We provided term time childcare in accordance with the requirements of the Early Years Foundation Stage Framework, Ofsted Framework and the requirements of the Gloucestershire Early Years team.

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Section D Achievements and erformance p self funding were not charged for the sessions their child missed due to the Covid19 closure.

Section E Financial review

Brief statement of the

charity’s policy on reserves

We began this year with a good level reserves (approx. £17,000) However we finished the year making a loss of £3408.44, therefore some reserves were used maintaining playgroup during this very challenging year. This deficit has since been reduced by a payment of £1648.11 from Gloucestershire County Council for child funding, however it was not received until after year end.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

The principal sources of funds for Ridgeway Playgroup are the Early Years grant from Gloucestershire Council (15 hours funded childcare for children from the term after their 3[rd] birthday). We also receive funding for eligible 2 year olds and additional Pupil Premium funding for the most disadvantaged.

Some of our income comes from fees for those children who are not eligible for Early Years funding or who have exceeded their funded hours limit.

• investment policy and We also carry out fund raising activities were limited this year due to the

• objectives including any pandemic. We managed to maintain playgroup despite being closed

• ethical investment policy during lock-down, no staff were furloughed.

• adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Lucy Howard

Position (eg Secretary, Chair, Chair etc)

Date 11/11/20

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TAR Mar¢h 2012

Rldgeway Playgroup Ltd Yearended 3110712020 Year Ended Juk18 Year Ended Jul-19 Year Ended Juk20 Grants Fees Transfer from reserve account Rent Refund Fundraising Donatitsns Misc Income Reserve A¢¢ount InteFe 36509.31 8130.T2 39591.C6 33885.26 5932 231.6 850.76 345.5 872.71 246 617 $26.28 4f4)67.89 48611.21 40593.53 Wages Pension Rent Petty Cash lotherl Of5ted Clothes Stationery & Postsge Materials ExPe￿seS Accountant Fees 30439.68 110.43 3541.23 728 35317.78 243.01 3564 3n73.58 2665.02 270.03 1627.95 615.36 1678.7 279.1 823.76 Ico Fundrasing HMRCTax & Nl Insurance Payroll Trainlng Trips & ActNities Pats Fees Supa#rlkers AdvertTsindWebsite Charges erdraft charge Bank chargeslretumed chqs 35 31853 347.12 271.16 35 104.66 1021.44 271_16 321 207.5 271.16 586S 50 75 340 270 165 95 240 140 85 Nèt Expenditure 38829.07 43848.4 44￿1￿7 Net InlowlOutFlow in Peric n3&82 476221 Balance Sheet as at31Juty CUr￿ntact0bTrt blf Reserve account blf Net lTrfiowlOutfiow in Peri(Kl 5025.4 1226422 5S 4762.81 17027.03 7238.82 .3408.44 12270.02 1703L83 13624.39 Currontaccount clf Reserve account c/f 12264.22 17027.03 5S 13618.59

Aidgeway Playgroup tsmited Accountslor yÈarended 3110712018 Charity No Company No 1117737 5887047 Iseckn A StatemÈntdfinanLial aclriits linthrfu¥summary i￿￿￿e3nd exwx11￿￿e arcountl ijnrostrictetl Restrthd fvnds funds N¢xe Total 2020 Total 2019 INCOMING RESOURCES 48 611.21 RESOURCES EXPENDED Fundraising costs Charitrable 3CtNities Governance costs Total res￿r￿S expended 31853 43.085￿7 43.&M).97 321.Cl) 43,ElJ).97 32L￿) 43 Net movemÈnt in fvr 3,4(W.44 44 4 762SI Total funds brought forward Total fvTrd5 carrted forvrdrd 17.032S3 13.62439 17.032S3 13 624.39 12.270.02 17 032￿3 Net assets at31Juty 2020 13 624.39 17 03233 The ststernent of fina￿la1 activi￿ in¢lude5 311 wains and k>sses in the ￿ar. All I￿oMing re50urce5 and res(yJrcesexFended derive from contiThJingartNities.

Ridgeway Playgroup Limlted counts foryear ended 3110712017 Chartty No CLNnpany No 1117737 5887047 1Serfion B BaEance Sheetat 31JuFy2020 FtXED AssFrs Tang*ble Assets CURRENT ASSETS DebtDf5 Cash at bank and in hand 13.624.39 I7￿32.83 cRED￿OR5.. amounts falling due wtthlft offie year N￿cuRRE￿[￿￿SErs 13.624.39 17.032S3 FUNDS Restritted Unre5tri£ted 13.62439 13.624.39 17.03233 17.032.83 TOTAL aC(OUAtingrewrdsu4rydthepreporntrtJn oA17C£OUnt compuniesre9ime ondin octordonce with FR510250RP. Signature gned by one ortwotrusteesldirectorson behakFof all the trusteesldirector5 Date dd/rnrn/vvvv Print Name 24-11112 ZLfr/ I112cyo Print Name Signature Date ddlmm/yyyy SIg￿a￿JTe of direttor authenticatTrngaccotsnEs being sent to Companies House PTint Name Zlt /ii12ozc>

Irekthid ￿1￿21￿%￿d￿16jthI014 * 4ndwllh' YES.

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T(ts13)1gE lordPa￿htstZrt J955) 593 5937 T<￿241211£ Y¢tal TIAa1019É 2é65 2?iJ6 Iwr¥rf 211J6 27LI PATA 450 PTh5 andatio srAFFCOST5 and5* 58 1Ots.44 IIJF35 iORJ4 T778 31711 24￿￿1 Staff T￿In1 2075 270￿3 30FS 1¢ts1 T￿110>)£ T<lJlJOJ9É 3n Tokl 19£ ?£ Fiyedtssets ¢433 c￿e￿id￿￿t￿lI Nrta55etsat3iJ 24J9

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of On accounts for the year ended 31 Ji12020. Charity no {rf any) 1117737 Set out on pages report to Ihe trustees on my examination of the accounts of above charity (Ihe Trusf) for the year ended Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Chartties Act 2011 rthe Acr). I report in resped of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applifxble Directions given by the Charity Commission under sectK)n 14q5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention {other than that disdosed below") in connection with the examination which gives me (3use to believe that in. any material respect: acmunts.ng records were not kept in accordan￿ wtlh section 130 of the Act or the accounts do not ac(x)rd with the actounting re(x)rds I have no C￿)n￿MS arKI have come across no other matters in connedion with the examination to which attenkn'on should be drawn in order to enable a proper uTrJerstanding of the a(xx)unts to be reached. . Please delete the words in the brackets rfthey do not apply. &£k Independent examinerfs statement Signed: Date: Name: Relevant professional qualifJcation{s) or body (if any): Address: i Hc)LnJ J 7vJJQ+Qtr Lb &OQ IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32. Independent examination of chartty a(xounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018