## **Trustees' Annual Report for the period** Period start date Period end date 01 08 2019 31 07 2020 **From** **To** ## Section A Reference and administration details ## **Charity name** Ridgeway Playgroup Ltd **Other names charity is known by Registered charity number (if any)** 1117737 **Charity's principal address** 10 Beechwood Drive Chalford, Stroud, GLOS **Postcode GL6 8JP** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||LucyHoward|Chair||| ||Claire Whitelock|Treasurer||| ||Laura Holloway|Secretary|Nov 2019- July2020|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** ## Type of governing document - (eg. trust deed, constitution) Constitution How the charity is constituted The Charity was incorporated on 26 July 2006 as a company limited by (eg. trust, association, company) guarantee and is registered with the Charity Commission. The affairs of the company are governed by its memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1. Trustee selection methods Trustees are elected by members at the AGM in November each year. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; Ridgeway Playgroup has a set of policies and procedures related to all aspects of the day to day operation of Playgroup, employment of staff and roles of Trustees. We are governed by the requirements of the Early Years Framework and Ofsted. We are audited by Gloucestershire Early Years Team for our processes and procedures, with particular regard to safeguarding. Ridgeway Playgroup is a member of PATA, which is a voluntary sector provider of support to early years providers in Gloucestershire. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 **Section C Objectives and activities** The charity's objectives are to provide safe and satisfying group play for the promotion of the education of pre-school-age children. **Summary of the objects of the charity set out in its governing document** The trustees make all decisions with regard to the public benefit requirement. Ridgeway Playgroup exists to provide public benefit through the provision of a playgroup and pre-school for the local community. **Summary of the main** Where we charge for our provision, the fees are reviewed and maintained **activities undertaken for the** at an affordable level. **public benefit in relation to these objects (include within** When reviewing our opening hours and access to our premises we take **this section the statutory** into account the needs of the local community (eg how it fits with the **declaration that trustees have** school day, whether the least advantaged parents can still afford to **had regard to the guidance** access full provision). **issued by the Charity Commission on public** We review the cost of services (eg payroll) and staffing levels carefully. **benefit)** No personal benefits are received by the trustees. ## **Additional details of objectives and activities (Optional information)** Playgroup is run by volunteer parents who oversee all the legal and financial obligations of the charity and company. It is acknowledged that this is a time consuming and complex business and the input of the trustees is invaluable in the continued existence of Playgroup. You **may choose** to include further statements, where relevant, about: This year we carried out a successful Christmas nativity event which was organised by the committee and volunteer parents as well as raising small amounts of additional through donations throughout the year. - policy on grantmaking; - We were unfortunately unable to run the Spring fun day and take part in - • policy programme related other fundraising activities this year due to the covid19 pandemic. - investment; - contribution made by volunteers. We made a successful application to receive a Parish grant for equipment. **TAR** March **2012** 3 Section D Achievements and performance During this period we have been open 5 days a week for 28 weeks of the year. We were forced to close from 23[[rd]] March - 2[[nd]] June 2020 due to the Covid19 pandemic lock down. We provided term time childcare in accordance with the requirements of the Early Years Foundation Stage Framework, Ofsted Framework and the requirements of the Gloucestershire Early Years team. It has been a very challenging year due to the pandemic. We were only able to carry out 1 main fundraising event – the Christmas nativity. This fundraising provides useful additional funds f or resources. However, the other planned events were forced to be cancelled. Parents have contributed with some donations of items playgroup required and money. We have continued to foster strong links with local Primary Schools and continue to work with other local settings to share good practice. It was unfortunate that no school visits were able to take place this year. We have received good support and advice from the Early Years Team at Gloucestershire County Council and from PATA. The treasurer of trustees remained unchanged at the AGM in November 2019. 2 new trustees were appointed, the secretary stepped up to the chair role to take the place of the retiring chair and a new secretary was appointed. We continued to provide the extended opening hours, being open 5 days per week and continued to provide a total of 23 hours of a provision a week and places for children from 2 years upwards. However opening hours had to be reduced for a period following the reopening on playgroup following lock down reopening on 2[nd] June to allow for new cleaning policies to be adopted. We had good child numbers even spread across the five days and the numbers rose steadily throughout the year. We chose to ensure we had a more stable level of staffing going forward. Ensuring that we have 4 members of staff working everyday. We felt it would be hugely beneficial for the children to have extra staff on hand. As well as staff feeling more valued and hopefully retained as they are not having their hours changed according to children numbers. We have continued to successfully deliver provision of the extended 30 hours childcare and Tax-free childcare (beginning September 2017). We have provided support to parents to enable them to sign up and access these additional benefits. We have also continued our membership of child care voucher schemes. The staff coped amazingly well during the pandemic and have adapted to the 'new normal' way of working. A new policy and risk assessment for Covid19 was created the staff applied it to playgroup to ensure the safety of our children and staff. It has been a real challenge. We were able to maintain the business, no staff were furloughed and received full pay during lock down. We felt it was important to retain our wonderful staff. Gloucestershire county council also continued to pay the child funding despite us being closed which helped. Parents who were **Summary of the main** During this period we have been open 5 days a week for 28 weeks of the **achievements of the charity** year. We were forced to close from 23[[rd]] March - 2[[nd]] June 2020 due to the **during the year** Covid19 pandemic lock down. We provided term time childcare in accordance with the requirements of the Early Years Foundation Stage Framework, Ofsted Framework and the requirements of the Gloucestershire Early Years team. **TAR** March **2012** 4 Section D Achievements and erformance p self funding were not charged for the sessions their child missed due to the Covid19 closure. ## **Section E Financial review** ## **Brief statement of the** ## **charity’s policy on reserves** We began this year with a good level reserves (approx. £17,000) However we finished the year making a loss of £3408.44, therefore some reserves were used maintaining playgroup during this very challenging year. This deficit has since been reduced by a payment of £1648.11 from Gloucestershire County Council for child funding, however it was not received until after year end. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The principal sources of funds for Ridgeway Playgroup are the Early Years grant from Gloucestershire Council (15 hours funded childcare for children from the term after their 3[rd] birthday). We also receive funding for eligible 2 year olds and additional Pupil Premium funding for the most disadvantaged. Some of our income comes from fees for those children who are not eligible for Early Years funding or who have exceeded their funded hours limit. - investment policy and We also carry out fund raising activities were limited this year due to the - objectives including any pandemic. We managed to maintain playgroup despite being closed - ethical investment policy during lock-down, no staff were furloughed. - adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Lucy Howard **Position (eg Secretary, Chair,** Chair **etc)** **Date** 11/11/20 **TAR** March **2012** 5 TAR Mar¢h 2012 Rldgeway Playgroup Ltd Yearended 3110712020 Year Ended Juk18 Year Ended Jul-19 Year Ended Juk20 Grants Fees Transfer from reserve account Rent Refund Fundraising Donatitsns Misc Income Reserve A¢¢ount InteFe 36509.31 8130.T2 39591.C6 33885.26 5932 231.6 850.76 345.5 872.71 246 617 $26.28 4f4)67.89 48611.21 40593.53 Wages Pension Rent Petty Cash lotherl Of5ted Clothes Stationery & Postsge Materials ExPe￿seS Accountant Fees 30439.68 110.43 3541.23 728 35317.78 243.01 3564 3n73.58 2665.02 270.03 1627.95 615.36 1678.7 279.1 823.76 Ico Fundrasing HMRCTax & Nl Insurance Payroll Trainlng Trips & ActNities Pats Fees Supa#rlkers AdvertTsindWebsite Charges erdraft charge Bank chargeslretumed chqs 35 31853 347.12 271.16 35 104.66 1021.44 271_16 321 207.5 271.16 586S 50 75 340 270 165 95 240 140 85 Nèt Expenditure 38829.07 43848.4 44￿1￿7 Net InlowlOutFlow in Peric n3&82 476221 Balance Sheet as at31Juty CUr￿ntact0bTrt blf Reserve account blf Net lTrfiowlOutfiow in Peri(Kl 5025.4 1226422 5S 4762.81 17027.03 7238.82 .3408.44 12270.02 1703L83 13624.39 Currontaccount clf Reserve account c/f 12264.22 17027.03 5S 13618.59 Aidgeway Playgroup tsmited Accountslor yÈarended 3110712018 Charity No Company No 1117737 5887047 Iseckn A StatemÈntdfinanLial aclriits linthrfu¥summary i￿￿￿e3nd exwx11￿￿e arcountl ijnrostrictetl Restrthd fvnds funds N¢xe Total 2020 Total 2019 INCOMING RESOURCES 48 611.21 RESOURCES EXPENDED Fundraising costs Charitrable 3CtNities Governance costs Total res￿r￿S expended 31853 43.085￿7 43.&M).97 321.Cl) 43,ElJ).97 32L￿) 43 Net movemÈnt in fvr 3,4(W.44 44 4 762SI Total funds brought forward Total fvTrd5 carrted forvrdrd 17.032S3 13.62439 17.032S3 13 624.39 12.270.02 17 032￿3 Net assets at31Juty 2020 13 624.39 17 03233 The ststernent of fina￿la1 activi￿ in¢lude5 311 wains and k>sses in the ￿ar. 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