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2025-08-31-accounts

Brookmans Park School Parent Teacher Association

Bradmore Way, Brookmans Park, Hatfield, Herts AL9 7QY

Trustees’ Annual Report

For the period 1 September 2024 to 31 August 2025

1. Reference and Administrative Information

Charity name: Brookmans Park School Parent Teacher Association

Charity registration number: 1117390

Principal address: Brookmans Park Primary School, Bradmore Way, Brookmans Park, Hatfield, Hertfordshire, AL9 6NP

Reporting period: 1 September 2024 to 31 August 2025

Trustees

The following trustees served during the reporting period:

Advisers and External Support

The PTA operates with the support and goodwill of the school’s Headteacher and staff. The PTA is grateful for the ongoing guidance and

support of Aileen Davies, Headteacher, Brookmans Park Primary School.

2. Structure, Governance and Management

Governing Document

The PTA is a registered charity governed by its constitution, which was adopted on its registration with the Charity Commission. The

charity exists to support the educational and social development of pupils at Brookmans Park Primary School, and to foster strong links

between parents, teachers and the wider school community.

Brookmans Park School PTA (Registered Charity No. 1117390) is a registered charity working to advance pupils' education, strengthen relationships between staff and families, and provide activities, facilities and equipment that enrich school life.

Brookmans Park School Parent Teacher Association

Bradmore Way, Brookmans Park, Hatfield, Herts AL9 7QY

Recruitment and Appointment of Trustees

Trustees are elected at the Annual General Meeting (AGM) by members of the PTA. All parents, carers and staff of Brookmans Park

Primary School are automatically members of the PTA. Officers (Chair, Treasurer and Secretary) and ordinary members of the committee are elected annually at the AGM. Vacancies may be filled by co-option by the existing committee between AGMs.

Organisational Structure

The PTA is run by a volunteer committee comprising elected officers and ordinary members. The committee meets regularly throughout the academic year to plan and oversee fundraising activities and events. Day-to-day decisions are taken by the Chair in consultation with fellow officers, with significant decisions referred to the full committee.

Risk Management

The trustees have assessed the major risks to which the charity is exposed. Key risks identified include: reliance on a small number of volunteers; the financial impact of a poorly attended event; and reputational risk. These risks are mitigated through careful event planning, strong community engagement, diversified income streams and maintaining a positive and transparent relationship with the school, parents and carers.

3. Objectives and Activities

Charitable Objects

The PTA’s charitable objectives, as set out in its governing document, are to advance the education of pupils at Brookmans Park Primary School by providing and assisting in the provision of facilities for education not provided by the local education authority, and to develop effective relationships between staff, parents and others associated with the school.

Public Benefit

The trustees confirm that they have had regard to the Charity Commission’s guidance on public benefit when planning and carrying out the charity’s activities. All funds raised are used directly for the benefit of pupils at Brookmans Park Primary School and the wider school community, including parents, carers and staff.

Main Activities

During the reporting period, the PTA’s main activities were:

• Organising and running fundraising events throughout the academic year, including the annual Village Day, Halloween Disco, Quiz Night,

Christmas activities, Laser Light Show and Wreath Making Workshop.

• Running ongoing income streams including the Family Lotto, pre-loved uniform shop, Little Recyclers clothing collections and the Easy Fundraising scheme.

• Building commercial partnerships with local businesses and organisations to generate additional income for the school.

• Communicating regularly with parents and carers via a new website, Instagram account and improved parent communications.

Brookmans Park School PTA (Registered Charity No. 1117390) is a registered charity working to advance pupils' education, strengthen relationships between staff and families, and provide activities, facilities and equipment that enrich school life.

Brookmans Park School Parent Teacher Association

Bradmore Way, Brookmans Park, Hatfield, Herts AL9 7QY

• Volunteering at school events and supporting the school community throughout the year.

4. Achievements and Performance

Overview

The reporting period has been one of the most successful in the PTA’s recent history. Under new leadership, the PTA was significantly

restructured and reinvigorated, with a new brand identity, digital presence and approach to community engagement. The committee

worked tirelessly to deliver an ambitious programme of events and activities, raising significant funds for the benefit of pupils at

Brookmans Park Primary School.

Fundraising Highlights

Brookmans Park Village Day

The annual Village Day is the PTA’s flagship fundraising event, bringing together the whole community for a day of family entertainment.

In 2025, the event raised £12,085 and featured a wide range of attractions including rides, live entertainment, a food court, commercial

and charity stalls, a bar, and a raffle and auction. Plans are in place to build on this success in 2026, including the introduction of a Village Day brochure with advertising space.

Quiz Night

The annual Quiz Night was very well attended, raising over £2k in the 2024–24 academic year. The event was praised for its

atmosphere and community spirit.

Halloween & Summer Discos

The biannual Discos ran smoothly, with positive feedback from parents and children alike.

Ongoing Income Streams

The Family Lotto continued to grow, with new sign-ups during the reporting period. Pre-loved uniform sales increased significantly,

providing both a fundraising income and a sustainability benefit for the school community. The Easy Fundraising scheme generated

£254 in the period. Little Recyclers clothing collections provided a regular and growing income stream.

Impact of Funds Raised

Funds raised during the reporting period have made a direct and meaningful difference to the lives of pupils at Brookmans Park Primary

School. Key projects funded include:

pupils.

Brookmans Park School PTA (Registered Charity No. 1117390) is a registered charity working to advance pupils' education, strengthen relationships between staff and families, and provide activities, facilities and equipment that enrich school life.

Brookmans Park School

Parent Teacher Association

Bradmore Way, Brookmans Park, Hatfield, Herts AL9 7QY

5. Future Plans

The trustees look forward to building on the success of the reporting period. Key priorities and planned activities for the coming year

include:

enhanced attractions.

6. Financial Statements

The financial statements for the reporting period are set out below.

Independent Examination

As a charity with an annual income below £250,000, the PTA is not required to have its accounts audited, but is required to have them

independently examined. This was completed by Sanjay Parmar, a chartered accountant.

Brookmans Park School PTA (Registered Charity No. 1117390) is a registered charity working to advance pupils' education, strengthen relationships between staff and families, and provide activities, facilities and equipment that enrich school life.

Brookmans Park School

Parent Teacher Association

Bradmore Way, Brookmans Park, Hatfield, Herts AL9 7QY

7. Declaration

The trustees confirm that this report is a true and accurate summary of the charity’s activities and finances for the reporting period, and that the financial statements have been prepared in accordance with the Charities SORP (FRS 102).

Signed on behalf of the trustees:

Name: Hannah Osborne

Position: Chair

Date: 1st June 2026

Brookmans Park School PTA (Registered Charity No. 1117390) is a registered charity working to advance pupils' education, strengthen relationships between staff and families, and provide activities, facilities and equipment that enrich school life.

----- Start of picture text -----
Brookmans Park Parent Teacher Associaton Accounts 2024/25 Brookmans Park Parent Teacher Associaton Accounts 2024/25
Income Statement Balance Sheet
Revenue Assets
Events 29,111.83 Stock 274.75
Refreshments 4,286.85 Bank Virgin 24,812.37
Uniform 575.00 TSB 4,377.81
Fundraising 5,160.68 Cash 315.33
Donations 1,721.80 Prepayments 929.48
Accrued Income 1,286.73
40,856.16 31,996.47
Direct Costs Liabilities
Events (11,010.90) Lotto Accruals 392.50
Refreshments (1,503.47)
Uniform (29.13)
Fundraising (1,920.26)
Donations (8.46)
(14,472.21) 392.50
Other Costs Equity
Donations to school (621.55) Balance b/f 10,063.76
PTA Funded Activities (1,313.29) Profit 21,540.21
(1,934.84) 31,603.97
Gross Profit / Loss 24,449.11 Total Liabilities & Equity 31,996.47
Overheads
Running Costs (2,908.90)
(2,908.90)
Net Profit / Loss 21,540.21 Balance 0.00
----- End of picture text -----

Claire Eaglesham treasurer@brookmansparkpta.com

Independent examination of PTA accounts

1 message

Sanjay Parmar sanjayparmar0611@gmail.com Fri, May 22, 2026 at 2:22 PM To: "treasurer@brookmansparkpta.com" treasurer@brookmansparkpta.com

Hi Claire,

I'm happy to say I've completed an Independent Examination of the Brookmans Park PTA accounts for the year ending 31st August 2025.

As discussed, the Trustees can request an Independent Examination of the accounts where Revenue >£25k and <£1mn.

I've carried out the following checks, and no issues were noted:

1. Bank Reconciliation Testing

Review of the opening and closing balances, reconciliation to Bank Statements and tying to the balance sheet.

2. Income Testing

Review of a sample of revenue items and tying to the P&L and bank statements.

3. Expenditure Testing

Review of a sample of expense items and tying to the P&L, bank statements and receipts.

4. Accruals testing

Review of accrued items including prepayments, accrued income and lotto accruals.

5. Analytical review and sense-check

Check that accounts are balanced.

In the course of my examination, no material matters have come to my attention.

The procedures undertaken do not constitute an audit and I do not express an audit opinion.

Thanks for your help in providing the info, evidence and answers to my questions.

Regards,

Sanjay Parmar

Chartered Accountant

1 Green Close, Brookmans Park, AL9 7ST

Date: 16/05/2026