2021-08-31-accounts

Papua Partners Limited (A company limited by guarantee) PAPUA PARTNERS WITH THE PEOPLE FOR THE PEOPLE Report and Financial Statements For the Year Ended 31 August 2021 Charity number 1117275 Company number 05539947

Papua Partners Limitod (A company limited by guarantee) Financial Ststèments For the Y•ar Ended 31 August 2021 Contents Annual Report........................................ . Activities 2020121 Financial Review . Statement of Financlal Activities (Induding Income & Expenditure A￿rrt) for the ....................... Year ended 31 $1 August 2021 Balance Sheet as at 31 August 2021.................. Independent Examinerf8 report to the Trust￿ of Papua Partners Limited....................... 14

Papua Partners Limited Report of the Trustees for the year ended 31st August 2021 The Trustees present their report and financial statements for the year ended 31. August 2021 Reference and Administrative Information Charity Name.. Charity registration number: Company registration number. Papua Partners Limited 1117275 05539947 Registered Office PO Box 2g6 LISS GU32 9GU Operatlonal Address.. 131 Ballinran Road Kilkeel Newry Co Down BT34 4JB Trusts08 Mr. Petèr Trenier Treasurer and Secretary Ms Alison Glasspool Mr Jake Di Paolo Mrs Sally Mavin Banker8 Lloyds Bank PLC 120- 124 High Street Dorking Surrey RH4 1B8 Sollcltors Barfow Robbin3 Southem House Guildford Road Woking Surrey GU22 7UY

Annual Report Structure. Govèrnanc• and M•nag6ment Governin Document The organisation is a charital￿e company limited by guarantee. incorporated on 18th August 2005 and registered as a charity on 1 V December 20ChS. The company was established under a Memorandum of Association which established the objeds and powers of the charitable company and is govemed under ils Articles of Association. The company is registered as 8 Gharity With the Charity Commission. In the event of the company being wound up members are required to contribute an amount not exceeding £10. Recrultmenl and A olntment of Tru The member8 of the company are 0180 charity trust￿ for the purposes of charity law and under the company's Articles are known as Truste8s. Under the requirements of the Memorandum and Articles of Association one third {or the number nearest one third) of the Truste88 must retire at each AGM, those longest in office retiring first and the choice between any of equal seNice being made by drawing lots. A retiring Trustee who remains qualtfied may b8 reappointed. The natur8 of the Charity's work is overseas development arKI the Tru8tees seek to ensure that the expenenc8 in this area is refiected in the diversity of the trustee body. To enhance the potential pool of truslees, the charity has sought to identify those experienced in overseas development, who would be willing to become members and use their own experience to assist the charity. The more traditional business skills are well represented on the Board of Trustees. Trustee Inductlon Tralnln All the existing trustees are already familiar with the pradical work of the charity. Addrtionally, new Irustees will be invtted and encouraged to attend a series of short training sessions (of no more than an hour) to familiarise themselves with the charity and the context within which it operates. These will cover. The obligations of Management Committee members. The main documenls bvhich set out the operats'onal framework for the charity including the Memorandum and Articles. Resourcing and the current financial position as set out in the latest published accounts. Future plans and objectives. Rlsk Aqana emont Due to the nature of the Charty's work in remote areas a risk document ha$ been prepared including, amongst other things. emergency plans for our OFeratives in West Papua. Or anisatlonal Structure Papua Partners has a Board currently formed of at least three and not more than ten Trustees who meet quarterly and are responsiblo for the strategic direction and policy of the charity. Al present the Board Gonsists of four Trustees from a variety of professional backgrounds relevant to the work

of the charity. The Chanty currently employs a full time Chief Executive Officer permanently based in the United Kingdom. The Trustees are responsib￿ for ensuring that the charty delivers the servi￿$ specified and that key performance indicators are met. The Trustees continued to divide the various operational responsibilities between them. Ob"ectivès and Alms The company's oty'ects and principal activth'es are to build the ￿Pa¢￿ty of civil socb8ty in Papua, Indonesia to tackle poverty and injustice and nurture sustainable communities. This is done through partnering with local indigenous organisations and churches to empower and improve livelihoods in numerous local communities through the provision of technical support, organisalional developmerrt and the funding of innovative initiatives. Our approach Papua Partners works in partnership wilh local organisations, churches, community-based groups and social entrepreneurs to help them achieve their unique vision for transfomiational change. We focus on building their capacity for creating change through training, mentoring, development of good practice and partnering in implementation as well as facilttating their access to information and resources. We also support in direct project management when needed. Actlvities 2020121 Partn8rships During 2020121 we worked in partrrship with r•wien organisations in West Papua 1. Yasumat 2. Yapelin 3. IWaTaLi 4. Womens Department of the GIDI Church 5. Eruwok 6. West P8pua Council of Churches 7. West Papuan Christian Youth Forum We continue to support our partners with training and accompaniment to support their visions for ¢hange and to help them run effective programs that are impacting the lives of individuals. families and communities as well as ￿Ing change agents in wider society. The training and accompaniment that we have provided has enabled our partners to receive at least 180,000 GBP (September 2020-August 2021) from other donors. The work that these organisalions have done during this year have impacted at least 50,000 people directly and at least 150,000 people indirectly in education, health, livelihoods and buikJing bridges f￿ peace. During 2020121 we have recruiled a full-time technical advisor based in Papua who provides training and accompaniment as well as prolea management support to partners foGusing on Empowering women and Community Transfomiation programs. We have a full-time director in the UK who provides overall management and technical support to the programs in West Papua as well as growing suppjrt for the charrty and the ¢auses of West Papua in the UK. In the UK the COV1[￿19 pandemic affected our abilrty to fundraise through events and there was also a reduction in grants and trust funding available for small charities intemalionally. We were grateful that Papu8 Partners was able to use the HMRC Govemment Job Retention Scheme during 2020121 to mitt.gate the impact of the COVID 19 pandemic on the charity. The CEO of the tharity was ftjrloughed for 3 months full time and 14 months part ts"me. This in￿rne is Govered by this t of Finan¢ial Statements.

In temis of semces we provtde to our partners we have been able to adapt well to the challenges of not being able to provide fa￿ to face training and accompaniment. We have developed more support and training remotely and partners have also adapted to the challenges with increasing connection online between organisations wtlhin Indonesia and intemationally. This year we have continued to support the adv¢)cacy work of the Papuan Council of Churches (WPCC) and the West Papuan Chnstian Youth Forum. During 2020121 we continued to fows our support on four main areas: Women's Empowennent and Stopping Gender Based Violence Church and Community Mobilisats'on for ChaNJe Peacebuilding Livelihoods Some of tho hlghllghts of 2020121 We Continue our focus on Training of trainers for youth facilitator5, churches and women leaders in how to prevent Gender Based Violence and promots equality as well as how lo equip Churches to become safe spaces for victs'ms of violence and a promotor of healthy families and communities. Llteracyi Trauma Heallng and advocacy- We continue to partner with the Women's Department of the GIDI church who this year have also increased their policy and advocacy work. They continue to work on building a grassroots Itteracy movement through the training of women literacy tutors. There are now lrteracy groups in at lea5140 local communities. They have equipped trainers for trauma healing and cary out regular trauma healing sessions with women in rural communities. In 2021 they have started a program to support inlemally displaced communities with trauma healing. Rosponso to the Covld-19 pandemlc - Our partner8 ￿ntinuad to support vulnèrablè ¢ommunrties to reduce vulnerabilrty to the pandemic. Our partners have focused on providing clear health awareness and infomats'on on how to prevent infection with Covid- 19. Church and Communlty Transfommtlon (CCT)- The CCT program has continued to expand during this year although many activities continue to be postponed due to the pandemi¢. Yapelin, Yasumat and IWaTaLi have made CCT one of their core programs to build th8 capacty and resilience of local communlties thus bringing about positiv6 lasting change. Both IWaTaLi and Yapelin have been f¢xusing on developing trainers during this year in preparation for expansion of the number of communities that they will focus on in the future. Together with partners the CCT program is working with 1 LNJ local congregations and currently impacting over 8.000 people. We are also developing a Papua wide network of CCT trainers and supporting a Papua CCT ￿adership team which has representatives from all the partner organisations. Trainlng and Support to tho West Papua Council of Churches, Youth Laadors and tho Youth Chrlstlan forum on Justic• and Peace with the support of discussion groups. training of trainers and activists in non-violence and theology of peace and justice. We have developed a new online course in pea￿bUIlding which we have delivered to 12 leaders over a period of 10 weeks in the first secona nalf o12Q20. Activitses Taciiltated by IwaTaLI have been able to build bridges and bring resolution to several long-lasting divisions between Papuan groups which is building new dynamics and potential for the future. In August 2021, ran the Walk With West Papua fundraising event which will continue to be a yearly event. It was a gre* Suc￿sS and was able to engage with new people as well as raise awareness and increased solidarity for West Papua. This year we started a partnership with SOS from the Kids. a children's eco choir from the UK. We facilitated their collaboration with a Childrens dioir, Phuyaklah voices from Sentani in West Papua in the production of a song 'lts fime to Heal. which is to be released ahead of COP26.

Financial Review Our base of regular indrvidual supporters who contribute by standing orders has again remained stable. Total donations were £109.333 and. slightly up on the previous year. It is important that we maintain our core funding level and we are confident that we can maintain and increase our SUPFM)rter base. partiGularly in the UK. Fundln for F turo Periods The charity plans to ¢ontinue the activities, as oullined above, in the coming years subject to satisfactory funding arrangements. Commitments to the region are constantly monitored to ensure that they are sustainab18 in the long tenr*. Resorvos and Flnancial Health Although, 8$ in previous years. the charity does not maintain substantial reserves. the strength and stability of our r8gular giving is su¢h that with carefvl monitoring there is no current need to build up a free reserve. Res nsibllitles of the Trustse Company law requires th8 Management Committ8e to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company a8 at the balance sheet date and of its incoming resources and application of resources, including income and expenditure. for the financial year. In preparing those financial statements, the Trustees should follow best practice and: . select suitable accountlng polioes and then apply them consistently. • make judgments and estimates that are reasonable and prudent; and prepare th8 financial statements on the going concern basis unless it is inappropriate to assum8 that the company will continue on that basis. The Trustees are responsible for maintaining proper accounting records which disdose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply wrth the Companies Act 20C6. The Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the p￿ventIOn and deteciion of fraud and other irregularities. The Trusteos The Trustees, who are directors for the purpose of company law, who served during the year and up to the date of thls report. are set out on page 3. In ac¢ordance with company law, as the Company's directors we that.. So far as we are aware, there ts no relevant infonnatson of which the company's Independent Examiner is unaware., arKI As the Directors of the company we have taken all the steps that we ought to have taken in order to make ourselves aware of any such relevant infomiation and to establish that the charity's Independent Examlner is aware of the infottnation.

Inde endènt Examiner Graham Yeomans was appointed as thé charitable company's examiner during the year and has expressed his ￿￿llIngneSS to act in that capacty. This report has been prepared in accordance with the Statement of Recommended Prartice applicable to Ghartties preparing their accounts in accordance with the Finanual Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small entities. Approved by the Trustees on and Signe their beh P E Trenier Treasurer

Papua Parthers Limited ststement of Flnancial Activlties (including Income & Expenditure Account) for the Year ended 31st August 2021 Total Fund$ Unrestrictod Funds Restrlcted 2021 Funds 2020 Noto• Incomlng rnsourc Donations Tax Recovered Fundraising events Other incoming Resources 78,230 5.311 31.103 109.333 5,311 94,704 4,637 19,568 19,568 8,088 Tolal Incomlng rosourc 103,109 31,103 134,212 107,429 Unrn8trlctod Funds Re8trict•d 2021 Funds 2020 Resources Expended Costs of Generating funds Activities in furtherance of Charily's objects Grants payable in lurtherance Of Charity Objects Support Costs Expenditure on managing the Charity 54,874 54,874 48,976 10.796 5,963 11,512 22,308 5,963 28,454 3.355 9,819 9,619 6,868 Total Re￿UrCeS Exp•nded Net Incomlng {Outgolng) re•ourc 21,857 19,591 41,448 19,776 Other recognised galnsl{10850$) 7 Net movement in funds Balanc88 Brought foThYard 21,857 14,611 19,591 1663 41,448 36.929 19,776 17,153 Balances Carried Forward 22,254 78,377 36,929

Papua Partners Limited Balance Sheet as at 31 August 2021 Notes 2021 2020 Fixed Assets 11 Nil Current Assets Cash at bank and in hand Deposit Account Accounts Receivable 8,843 69.534 1,189 35,740 Total Current Assets 78.377 36,929 Current Liabllltles Accounts Payable Net Current A88ets 78.377 36,929 Net Surplus (Deficft) 78,377 36,929 Fln•nced by Year End Balances Excess (Deficit) to date 36.929 41.448 17,153 19,776 Totsl flnanced by 78,377 38,929 Net Current Assets Current Assets minus creditors falling due within one year Total Assets less currnnt Llabllltles Fixed Assets plus (or minus) Net Current Assets Net Assets Total assets less Current liabilii*s less Creditors falling Due after one year less prowsion for liabiliiies and charye8 78,377 78.377 78,377 Re resented b funds Unrestrirted Funds Generdl Fund Restrirted Funds 45.490 2.034 32,887 34,895 78,377 36,929 These accounts are prepa￿d in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small entities and with the Financial Reporting Standards applicable in the UK and Rewblic of Ireland {FRS102) (effective 1 January 2015). Approved by the Trustees on 2011 signed on its behaw by P. Trenier- Treasurer io

Notes fomlng part of the Flnancial Statements for the yoar ended 31 August 2021 l. Accounting Policies The principal accounting policies are summarised below. The accounting policies have been applied ¢onsist8ntly throughout the year and in the preceding period. (al Basi3 of preparation After making enquiries and reviewing the company's forecasts and projections, the directors have a reasonable expectation that the company has adequate resources to continue in OFerational existencé for the foreseeable fLrture. Accordingly, the directors consider that the going concern basis is appropriate and continue to adopt this basis in preparing the annual report and financlal statements. The financial statements have ￿en prepared in accordan¢e with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounls in arxordance with the Financial Reporting Standard applicable in the UK and RewbliG of Ireland (FRS102) (effective 1 January 2015) and the Companies Act 2006. (b) Fund accounting . Unrestricted funds are available for use at the discretion of the trustees in furtherance of the gen8ral objectives of the charity. . Designated funds are unrestricted funds eamarked by the Management Committee for particular purposes. There were no SUGh funds during this penod . Restncted funds are subjected to restrictions on their expenditure imposed by the donor or through Ihe terms of an appeal. (c) In¢ornlng r•8our¢es All incoming resources are included in the statement of financial activities when the charity 1$ entitled to the income and the amount can be quantrfied with raasonable accuracy. The following specific policies are applied to particular categories of income.. • Voluntary income is received by way of donations and gifts and is included in full in th8 Stat8menl of Financial Activities when re￿1Vable. . Donated services and facilities are included at the value to the charity where this can be quantified. The value of sepiices provKled by volunteers has not been induded in these accounts. (dl Resources expended Expenditure is recognised on an accruals basis as a liabilty is incurred. Expenditure includes any VAT. The Company is not registered for VAT. . Costs of generating funds comprise the costs associated with attracting voluntary income. . Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and serVI￿S for its beneficiaries. It indudes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. . All costs are alloc8ted be￿a&n the 8xp8nditure catagories of the Sofa on a basis desianed to reflect the use of the resource. (el Fixed assets The costs of minor additions or those costing below £1.000 are not capitalised. On this definition there are no fixed assets in the Company. 2. Donatlons Total 2021 2020 109,333 94,704 Unrestrictod 78,230 Restricted 31,103 Donations li

1. Tax Recovered Unrestricted 5.311 Restricted 2021 5.311 2020 4,637 Refund of Tax- Gift Aid 5.311 5,311 4.637
2. Fund Raising events Unre8trlctod R•strlcted 2021 2020 Fundraising events
3. Other Inc(xnlng Rosourc•• Unrestrlct6d Restrlct•d 2021 2020 18 19,562 8,070 Bank Interest HMRC Job Retention Scheme 19.562 19,S68 19,568 8,088
4. Re￿Ur¢e• oxpended 2021 Unrnstrlctad Re•trlctad 2020 Total Activities in furtherance of Charity's obj'ects Salary Gender Coordinator 2.820 Salary CEO (Training & Partner support) 27,115 Pension Contributions 4.800 National Insurance 11.678 Travel - Project Support Training Costs Project Equipment Pr4&*Training Costs Fundraising Consultancy 2,820 27,115 4,800 11,678 4.284 30,455 400 11,752 1,711 750 1,711 750 1,160 925 54.874 54,874 48,976 Grants payable in furtherance of Charity Objects Funds to Local NGO- Iwatali Funds to Local NGO- Yasumat Funds to Local NGO - Yapelin 10.384 412 11,512 21,896 412 14,242 4,000 10,212 10,796 11.512 22,308 28,454 2021 Unrestrietod Restrictsd Total 2020 Support Costs 12

Visa Costs Accommodation Costs - Papua Papua Office Expenditure Papua Staff Equipment Overseas Travel Health Expenses 5.873 5,873 3,355 Expenditure on managing the charlty 2021 Unrestrlctod Restrlcted Total 9,323 9,323 6,595 296 273 2020 UK Administration Expenses Bank Chargès 9,619 9,619 6,868 othor racognised galnsl(losses) There were no other recognised gains or lo&ses in the year. 7. Staff Co8t• and Numbers The charity currentty employs one full time CEO and one fieKI worker in West Papua. Cost were as follows.. - 2021 2020 Total Remuneration CEO Fteld Worker in Papua 27,115 2,820 30,455 8. Trustse Remu￿ratIofi & Relatod Party Transactlons No members of the Board of Trustees re¢eiv8d any remuneration or expenses during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charty during the year. 9. Taxation As a charity, Papua Partners Limited is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or $256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its ¢hantable obJ"ects. No tax charges have arisen in the Charity. 10. Flxed Assets The Charity has no fixed assets 13

Independent Examinerfs report to the Trustees of Papua Partners Limlted I report on the accounts of Papua Partners Limited for the year ended 31 August 2021 which are set out on pages 3 to 13. Re8pectlve responsibilities of tru$tses and oxaminer The trustees (who are also the directors of the company for the purposes of company lawl are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Chartties Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilty to: Examine the accounts under section 145 of the Charities Act; o To follow the prO￿dureS laid down in the General DireGts'ons given by the Charities Commission under section 145{5)(b) of the Chanties Act,. and To state whether particular matter8 have come to my attention Bas18 of Ind•p•ndont examlnerfs 8tatem•nt My examination was carried out in accordance wtlh the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also indudes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidenc8 that would be required in an audit, and consequently no opinion is given as to vtheth8r the account8 present a 'true and fair view, and the report is limrted to those matters set OLrt in the statement below. Independent examin•rfs statom•nt In connection with my examination, no material matters have Come to my attention which gives me ¢aus8 to believe that in, any material resp*d: Accounting reGords were not kept in accordance with section 386 of the Companies Act 2006.. or The accounts do not accord V￿th such records; or The accounts do not Gompty wrth the relevant accounting requirements under section 396 of the Companies Act 2006 other than any ￿qUIreMent that the accounts give a 'true and fair, view whith is not a matter considered as part of an independent examination., or The accounts have not been prepared in aG￿rdance wrth the Charities SORP (FRS102) I have ¢ome across no matters in connection with the examination to whith attention should be drawn in this report in order to enable a proper understandin9 of the accounts to be reached. G. Yeomans FCCA 10 Bales Walk, New Addlestone, Surrey. KT15 2DQ Date: 16th Nov8mber 2021 14