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2023-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2022 To 31[st] March 2023

Charity name: FastAid

Charity registration number: 1117114

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objective of the Association is to:
1. Provide the relief of injury, sickness and the
preservation of good health to persons in
Birmingham, Solihull and surrounding areas by
providing trained and equipped volunteers to
attend emergencies as directed by West
Midlands Ambulance Service NHS Foundation
Trust.
2. Provide training and education to further the
object and engage with the local community in
health promotion activities.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Activities
1. Respond to 999 calls as directed by West
Midlands Ambulance Service NHS Foundation
Trust
2. Training and supporting other responder
groups, organisations and the general public
3. Increasing public awareness of heart and
general health problems and prevention.
4. Providing Awareness courses to educate
individuals within the community on lifesaving
skills.
5. Supporting other charities & community
events with first aid cover.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees confirm that they have regarded
the guidance issued by the Charity Commission
on public benefit.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
SORP reference
Policy on grant making Para 1.38 FastAid does not provide Grants
Policy on social investment
including program related
investment		 Para 1.38 FastAid does not make any social investments
apart from training members of the public in
life-saving skills.
Contribution made by
volunteers		 Para 1.38 100% - FastAid is a charity entirely managed by
volunteers, there are no employed or paid
members; all members are Volunteers who
give their time to carry out the charity
objectives of supporting public health,
wellbeing,education & fundraising.
Other
Achievements and Performance
SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Training in lifesaving skills: An average of 1.5
Community Training session were run by our
members per month, training well in excess of
420 members of the community in CPR and
lifesaving skills through the year.
West Midlands Ambulance and other Public
Service initiatives were supported, as
requested, including supporting WMAS Re-
Start a Heart day in schools throughout the
region;
Our members supported the WMAS effort
covering the Commonwealth Games in
Birmingham.
Our responders logged 3060 attendances to
emergency calls, we arrived on scene first in
around 90% of these; so our volunteers gave
over 7080 hours of on-call service.
6 new Community Public Access Defibrillator
sites were set up with our support.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 16 new recruits joined, were trained, received
mentoring and 10 became operational in the
year.
Performance of fundraising
activities against objectives
set		 Para 1.41 Fundraising activities were set to cover the
target number of new recruits in our area for
West Midlands Ambulance Service. The
Fundraising team had a successful year with a
clear objective which was met, funding was
obtained to ensure our vehicles could remain
operational and equipment be replaced when
needed.
Investment performance
against objectives		 Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Financial position as at 31/03/23: £22,422
£12,343 current and £10,078 sub account
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held against restricted donations
and to cover one year’s expected financial
obligations relating largely to maintaining and
supplyingscheme vehicles,a critical expense.
Amount of reserves held Para 1.22 £10,078
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 n/a

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 We are grateful for the regular support of
charitable organisations across our districts,
including a number of Lions Groups, Rotary,
Masonic Groups, Balsall Common Festival,
Barston Charitable fund, and others; We receive
ongoing support from many Residents’
Associations, especially Knowle & Dorridge
District, Burton Green, and from Community
events and initiatives across the area. We are
able to support small community/charitable
events with first-aid cover within our scope of
practice, enabling funds to be donated to more
good causes, and we generally benefit with a
donation from the totals raised.
Donations are collected during Community
Training sessions, after talks, during community
fun-days, Public CPR demonstrations,
supporting Public Service open days or from
grants from public or private sector
organisations.
This period we have been grateful for £2000
from ASDA Community Fund and we have
benefited from a £5,000 grant from the Heart of
England Community Foundation, Solihull
Wellbeing & Recovery Fund. This has covered
all expenses relating to running our 3 Solihull
area Scheme vehicles.
Significant donations from the following donors
funded 6 new Public Access Defibrillators:
Belloball Charity fund x3, National Grid x1,
Shirley Parish of St James x1, Dorridge District
Residents Assoc x1.
A c£3000 grant from Browne Jacobson
Charitable Fund covered high quality training
equipment.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 Economic strain on individuals owing to
worsening economic climate & increased
pressure within healthcare & all public services.
Lower volunteer availability, higher attrition &
loss of interest in the role / less time to commit.
This is a volunteering activity which makes great
demands for its volunteers’ time in terms of
CPD, recreditation, evidenced learning,
fundraising, community engagement and active
service.
Meetings were largely virtual, a large
geographical coverage & high proportion of
healthcare shift workers making face-to-face
challenging.
Frequent rotations in key positions in recent
years has led to an overall loss of continuity and
experience in some key roles. Governance and
communication suffered. Unfortunately it has
come to light that financial transactions were
not scrutinised adequately, compounded by
virtual meetings & lack of availability of key
personnel. Overarching trust meant financial
irregularities over the year were not identified,
resulting in lack of auditability and possible
financial losses. Control was re-established. A
full SI disclosure was made to the CC & financial
governance reinforced. The matter was
reported to the Police. Professional oversight of
finances is now in place.
There was a significant influx of new recruits
needing volunteer support for mentoring, this
further stretched available volunteer resources.
Other

Structure, Governance and Management

Description of charity’s
trusts:		 None
Type of governing document
(trust deed, royal charter)		 Para 1.25 Charitable Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Incorporated Charity
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are elected by the membership; posts
have a 3 year rotation. Trustees have the right
to appoint replacement for a mid-term vacancy
until the next AGM when that post is up for
election.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Trustees are referred to the Charity
Commission’s guidance. Trustee Declarations
are signed.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Charity is managed by an elected
Committee including Chairman, Vice Chair,
Secretary, Equipment Manager, Events
Coordinator, Training & Recruitment Manager;
Clinical Governance & oversight is provided by
West Midlands Ambulance Service. Local Area
Coordinators maintain contact in their local
area taking responsibility for mentoring and
reporting.
Relationship with any
related parties		 Para 1.51 Arrive Alive Charity fundraises to provide
Emergency Responder Scheme Vehicles for use
by Community Responder groups within the
West Midlands Ambulance Service Area. Their
vehicles are on loan but fully maintained by the
user group. The charities are otherwise not
affiliated.
Other

Reference and Administrative details

Charity name FastAid
Other name the charity uses FastAid Birmingham & Solihull
Registered charity number 1117114
Charity’s principal address Arden Storage, Friday Lane, Barston, Solihull, West Midlands
B92 0HY

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
1
0
1
1
1
2		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(ifany)
Simon Moss Chairman Whole membership by
election
Mike Smith Secretary
Matthew McNally Events Coordinator to 13 Feb 23
Alfie Bartlett Vice Chair to 14 Nov 22
Jon Harrison Treasurer to 13 March 23
Alice Hawkins Treasurer from 13 March
2023		 Committee vote until
AGM

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Mike Smith Alice Hawkins Position (eg Secretary, Chair, etc)[Secretary ] Date 28/01/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report
Independent
examiner's statement
Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:
 Charity Name
Fastaid		 Charity Name
Fastaid		 Charity Name
Fastaid
31stMarch 2023 Charity no
(if any)		 1117114
3 and 4 attached
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended31 / 03 / 2023.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ) which gives me cause to believe that in, any material
respect:
•
the accounting records were not kept in accordance with section 130
of the Charities Act; or
•
the accounts did not accord with the accounting records; or
•
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a ‘true and fair’ view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Martine McAuliffe
Date:*31/01/2024
31/01/2024
Martine McAuliffe
Institute of Chartered Accountants of Scotland (ICAS)
62 Redhouse Road, Wolverhampton, WV6 8SP

1

Oct 2018

IER

Section B Disclosure

Give here brief details of
any items that the
examiner wishes to
disclose.		 Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
I have completed my examination. As part of the preparation of these accounts,
you as trustees identified and reported to me as independent examiner, and the
charity commission (CC), material expenditure that had no audit trail by a
previous treasurer. The trustees have reported a Serious Incident disclosure to
the CC, with details of how financial control has been sufficiently re-established.
I have reviewed both the submission and the outcome from the CC and am
satisfied that this issue has been sufficiently dealt with.
I confirm that no other matters have come to my attention that are giving me
cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by
section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the
form and content of accounts set out in the Charities (Accounts and Reports)
Regulations 2008 other than any requirement that the accounts give a ‘true and
fair view which is not a matter considered as part of an independent
examination.
I confirm that there are no other matters to which your attention should be
drawn to enable a proper understanding of the accounts to be reached.

2

Oct 2018

IER

Charity Name Charity Name Charity Name No (if any) No (if any) No (if any) CC16a
For the period
from		 01/04/2022
Period start date		 To 31/03/2023
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
-
7,478
-
-
-
-
-
-
7,478
-
-
-
7,478
-
-
-
65
2,203
1,894
236
13,479
2,078
-
-
19,955
-
-
-
19,955
- 12,477
-
23,603
11,126		 Restricted
funds
to the nearest £
8,195
-
3,624
5,000
5,000
4,002
-
-
25,821
-
-
-
25,821
2,823
8,195
2,050
-
4,002
2,338
-
495
2,164
22,067
2,535
-
2,535
24,602
1,219
-
10,034
11,253		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
8,195
7,478
3,624
5,000
5,000
4,002
-
-
33,299
-
-
-
33,299
2,823
8,195
2,050
65
6,205
4,232
236
13,479
2,078
495
2,164
42,022
2,535
-
2,535
44,557
- 11,258		 Last year
to the nearest £
CPAD Funding - -
Donations 7,478 -
Donations Equipment - -
Grant Equipment - -
Grant Vehicle maintenance - -
WMAS Fuel cost recovery - -
- -
- -
Sub total(Gross income for
AR)		 7,478 18,321
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
18,321
Consumables - -
CPAD Purchase - -
Equipment - -
Fees 65 -
Fuel 2,203 -
Insurance 1,894 -
Other costs 236
Unauditablepayments /losses 13,479
Storage facility 2,078 -
Uniform - -
Vehicle costs - -
**Sub total ** 19,955 22,143
A4 Asset and investment
purchases, (see table)
Training Equipment -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
22,143
- 12,477 1,219 - - 11,258 - 3,822
- - - - -
23,603 10,034 - 33,637 -
11,126 11,253 - 22,379 - 3,822

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets
 Signature
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Details

Text		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
11,126
11,253
-
-
-
-
11,126
11,253
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Alice Hawkins
Mike Smith		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
31/01/2024
31/01/2024

CCXX R2 accounts (SS)

2