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2022-09-30-accounts

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

FINANCIAL STATEMENTS

30 SEPTEMBER 2022

COMPANY LIMITED BY GUARANTEE

COMPANY REGISTRATION 05958348

CHARITY REGISTRATION 1116967

Page 1 of 11

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

FINANCIAL STATEMENTS

30 SEPTEMBER 2022

Contents Pages
The Directors Report 3
Profit and Loss Account 4
Balance Sheet 5
Notes to the Financial Statements 6 to 7
Report of the Accountants to the Directors 8
The following pages do not form part of the Financial Statements
Detailed Trading and Profit and Loss Account 9
Income from all Events
Detailed Accounts -		 10
Expenses from all Events
Detailed Accounts -		 11

Page 2 of 11

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

THE DIRECTORS REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2022

The directors present their report and the un-audited financial statements of the company for the year ended 30 September 2022. This is the sixteenth year that the society has existed as a company.

PRINCIPAL ACTIVITIES

The principal activity of the company is that of operating as an agricultural society and the organising of fund raising events to help finance an annual show. The society also distributes some of it's surplus to local charities. The company was set up in October 2006 to take over the activities of the society which had existed for many years.

REVIEW OF THE BUSINESS

The annual show took place on Sunday 3rd July 2022

THE DIRECTORS OF THE COMPANY

The directors who served throughout the year for the company were as follows:

Susan Bracewell Geoffrey Singleton Lynn Wagstaff

CHARITY

The society is registered with the charity commission.

SMALL COMPANY PROVISIONS

This report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime within Part 15 of the Companies Act 2006.

Registered Office: 1 The Courtyard 27 The Village Haxby York YO32 3JE ……………………………… Lynn Wagstaff Director Approved by the directors on 30 June 2023

Page 3 of 11

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

PROFIT AND LOSS ACCOUNT

YEAR ENDED 30 SEPTEMBER 2022

Note
2
Other Income
Interest Receivable
(Loss) Profit on Ordinary Activities
Taxation
Administrative Expenses
OPERATING (LOSS) PROFIT
(LOSS) PROFIT FOR THE FINANCIAL YEAR
TURNOVER
Cost of Events
GROSS (LOSS) PROFIT		 £
£
29,426
-
34,853
1,457
(5,427)
(1,457)
1,568
806
(6,995)
(2,263)
240
390
15
2
(6,740)
(1,871)
-
-
(6,740)
(1,871)
30-Sep-21		 £
£
29,426
-
34,853
1,457
(5,427)
(1,457)
1,568
806
(6,995)
(2,263)
240
390
15
2
(6,740)
(1,871)
-
-
(6,740)
(1,871)
30-Sep-21
(1,457)
806
(2,263)
390
2
(1,871)
-
(1,871)

Page 4 of 11

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

BALANCE SHEET

AS AT 30 SEPTEMBER 2022

Note
FIXED ASSETS
Tangible Assets
4
CURRENT ASSETS
Prepayments
Cash at Bank and in Hand
CREDITORS:
Amounts falling due within one year
5
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
RESERVES
Profit and Loss Account
7
Other Reserves
8
MEMBERS' FUNDS		 £
£
22,100
-
32,155
32,155
(2,227)
29,928
52,028
(1,833)
53,861
52,028		 £
£
22,778
1,036
37,134
38,170
(2,180)
35,990
58,768
4,907
53,861
58,768
2021		 £
£
22,778
1,036
37,134
38,170
(2,180)
35,990
58,768
4,907
53,861
58,768
2021
58,768
4,907
53,861
58,768

For the year ending 30 September 2022 the company was entitled to exemption from audit under of the S477 Companies Act 2006 relating to small companies.

Directors' Responsibilities:

These financial statements were approved and signed by the directors on 30 June 2023

………………………..

Mrs Lynn Wagstaff Director

Page 5 of 11

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 30 SEPTEMBER 2022

1. ACCOUNTING POLICIES

Basis of Accounting

The Financial Statements have been prepared under the historical cost convention, and in accordance with

the micro-entity provisions in the Companies Act 2006, Pt. 15 and FRS 105 the Financial Reporting Standard applicable to the Micro-entities Regime.

Turnover

Turnover represents subscriptions, donations and income from events undertaken during the year.

Tangible Fixed Assets

Depreciation is calculated so as to write off the cost of an asset, over its estimated useful life as follows:

Drainage Works - 10% Cost

Show Equipment has previously been written down to a negligible amount and therefore no further depreciation will be provided.

The Societies Trophies have been professionally valued by Fosters Jewellers for insurance purposes at a Figure of £44,110. Their original cost or acquisition value is unknown. However, it has been decided that a figure of £22,000 would realistically represent their disposal value. Trophies will not be depreciated.

2.

3.

The operating profit is stated after charging:
TAXATION
Corporation tax based on the results for the year at 19%
OPERATING PROFIT
Depreciation		 £
£
678
677
-
-
30/09/20201		 £
£
678
677
-
-
30/09/20201
-

4.

TANGIBLE FIXED ASSETS

Cost:
At 1 October 2021
Additions
At 30 September 2022
Depreciation:
At 1 October 2021
At 30 September 2022
Net Book Value
At 30 September 2022
At 1 October 2021
Charge for the Year		 Show
Equipment
£
100
-
100
-
-
-
100
100		 Trophies
£
22,000
-
22,000
-
-
-
22,000
22,000		 Drainage
Scheme
£
6,771
-
6,771
6,093
678
6,771
-
678		 Total
£
28,871
-
28,871
5,416
677
6,771
22,100
22,778

Page 6 of 11

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 30 SEPTEMBER 2022

5.

CREDITORS:amounts falling due within one year
Creditors Accruals and Deferred income		 2,227 2,180
30-Sep-21

6. COMPANY LIMITED BY GUARANTEE The company is limited by guarantee and therefore has no share capital. Each member is limited to a liability of £1 solely in the event of the company winding up.

7.
8.
GENERAL RESERVE
Net funds introduced from the old Huby and Sutton Agricultural Society
REVALUATION RESERVE
Gain on revaluation of trophies
PROFIT AND LOSS ACCOUNT
Balance brought forward
(Loss) Profit for the financial year
Balance carried forward		 £
4,907
(6,740)
(1,833)
£
31,861
22,000
53,861		 £
6,778
(1,871)
4,907
£
31,861
22,000
53,861

Page 7 of 11

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

REPORT OF THE ACCOUNTANTS TO THE DIRECTOR OF

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

As described on the balance sheet you are responsible for the preparation of the financial statements for the year ended 30 September 2022 set out on the pages three to seven and you consider that the company is exempt from an audit.

In accordance with your instructions, we have compiled these unaudited financial statements in order to assist you to fulfil your statutory responsibilities, from accounting records and information and explanations supplied to us.

D L Benson Accountants Limited

1 The Courtyard 27 The Village Haxby York YO32 3JE

30 June 2023

Page 8 of 11

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

DETAILED TRADING AND PROFIT AND LOSS ACCOUNT

YEAR ENDED 30 SEPTEMBER 2022

INCOME
Total Income from all Events
EXPENSES
Total Expenses from all Events
GROSS (LOSS)
Other Income
Bank Interest Received
ADMINISTRATION EXPENSES
Hall Hire
Online Filing Fee
Legal Fees
Bank Charges and Paypal Fees
NET (LOSS) PROFIT
Website
Accountancy		 £
288
526
13
486
35
220		 £
29,426
34,853
(5,427)
240
15
(5,172)
1,568
(6,740)		 £
£
-
1,457
(1,457)
390
2
(1,065)
24
256
13
378
45
90
806
(1,871)
2021		 £
£
-
1,457
(1,457)
390
2
(1,065)
24
256
13
378
45
90
806
(1,871)
2021
(1,871)

Continued...........................

This page does not form part of the Statutory Financial Statements

Page 9 of 11

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

DETAILED ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

MAIN SHOW
Gate Money
Adverts & Banners
Dressage and Equine
Sponsorship
Programme Sales
Craft Stands
Advertising
Entry Fees
Booking Fees
Trade Stands
Bar
Ice Cream
Entertainments
Catering
Hog Roast
Donations
Prize Draw
OTHER EVENTS
Ploughing Match
TOTAL INCOME FROM ALL EVENTS
INCOME		 £
15,532
135
-
3,398
258
200
-
5,321
-
2,190
300
935
-
350
-
515
292
29,426
-
29,426		 2021
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-

Continued...........................

This page does not form part of the Statutory Financial Statements

Page 10 of 11

HUBY AND SUTTON-ON-THE-FOREST AGRICULTURAL SOCIETY LIMITED

DETAILED ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

EXPENSES
MAIN SHOW
Equipment Hire :-
Marquee
Toilets
P A System
Other
Maintenance and General setting up costs
Show Jumps
Signs
Affiliation Fees and Licences
Displays, Entertainment etc.
Catalogue Printing etc.
Venue Fee
Judges and Commentators Expenses
Honorarium
Wages and Salaries
Postage and Stationery
Trophies, Rosettes and Engraving
Ambulance Services
Vets
Catering
Charity Donations :-
Freemasons
Easingwold Lions
Donation Brownies
Forest of Galtres Lodge
Insurance
Advertising and Promotions
Legal and Professional Fees
Sundries
Depreciation of Drainage Scheme
Prize Money
OTHER EVENT COSTS
Ploughing Match
TOTAL EXPENSES FROM ALL EVENTS		 £
4,782
2,214
912
1,336
946
550
-
211
3,720
2,763
500
850
100
2,500
75
1,589
1,002
250
362
-
150
150
50
150
1,844
299
1,447
167
678
5,256
34,853
-
34,853		 2021
£
-
-
-
-
-
-
-
-
20
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
694
66
-
-
677
-
1,457
-
1,457

This page does not form part of the Statutory Financial Statements

Page 11 of 11